TRUSTEES’ ANNUAL REPORT TO THE CHARITY COMMISSION FOR ENGLAND AND WALES
CHARITY NAME: X-ENTRICITY YOUTH THEATRE
CHARITY NUMBER: 1097469
START DATE: 01 10 2020 END DATE: 30 09 2021
OBJECTIVES AND ACTIVITIES
SUMMARY OF THE PURPOSES OF THE CHARITY, AS SET OUT IN ITS GOVERNING DOCUMENT:
To advance the education of young people, particularly by the encouragement of the arts, including the arts of dance, music and musical theatre; and to establish and arrange schemes therefore, provided that all objects of the Society shall be of a charitable nature
SUMMARY OF THE MAIN ACTIVITIES IN RELATION TO THOSE PURPOSES FOR THE PUBLIC BENEFIT, IN PARTICULAR THE ACTIVITIES, PROJECTS OR SEVICES IDENTIFIED IN THE ACCOUNTS:
Working together as a Group, to provide a programme of drama and musical theatre productions in which members participate
STATEMENT CONFIRMING WHETHER THE TRUSTEES HAVE HAD REGARD TO THE GUIDANCE ISSUED BY THE CHARITY COMMISSION ON PUBLIC BENEFIT: The Trustees have run the Charity and all and any associated activities with regard to the guidance issued by the Charity Commission on public benefit
CONTRIBUTION MADE BY VOLUNTEERS:
X-entricity is run and assisted entirely by Volunteers, who freely give their time and expertise. Without their dedication and professionalism, it would not be possible to meet the aims of the Charity
ACHIEVEMENTS AND PERFORMANCE
SUMMARY OF THE MAIN ACHIEVEMENTS OF THE CHARITY, IDENTIFYING THE DIFFERENCE THE CHARITY’S WORK HAS MADE TO THE CIRCUMSTANCES OF ITS BENEFICIARIES AND ANY WIDER BENEFITS TO SOCIETY AS A WHOLE:
In common with all businesses, the Charity found the impact of COVID on their activities to be a monumental challenge. Our young members work towards public performances in theatre settings. Covid restrictions meant that not only were we unable to bring people together to learn rehearse or socialize, but the theatres themselves were completely closed. Despite this, by using internet platforms and remote learning, we were able to achieve an online performance of a single song. Not only was this beneficial for the social engagement and mental wellbeing of our young members, it also enabled us to raise a small sum for our funds. As guidelines suggested possible dates for the reopening of theatres, we were keen to restart our work with young people.
However, as our activities had essentially been on hold for two years, and there was a great deal of uncertainty as to whether audiences would be prepared to return to a theatre environment, it would have been irresponsible to risk our limited funds.
After discussions with our local theatre (The Courtyard, Hereford) they kindly offered a grant of £9600 to support our work, and enable us to restart without endangering the future of the Charity.
It was a challenging process to move forward whilst following tight restrictions (including not being able to have more than six people working in a room together, and teaching socially-distanced dances), but it was so fulfilling to see
the very positive effects on the young people’s demeanour and mental health. The show (Kinky Boots) had a life-affirming and positive message, enjoyed and embraced by cast, volunteers and the members of the public who made up our audience, thus ensuring a magical end to a very difficult time.
FINANCIAL REVIEW
REVIEW OF THE CHARITY’S FINANCIAL POSITION AT THE END OF THE PERIOD: The attached audited accounts show a reasonable balance of funds, allowing us to continue with our work
STATEMENT EXPLAINING THE POLICY FOR HOLDING RESERVES: We hold cash in a Community Charity Account. These funds are used to perpetuate our programme of activities, to enable us to achieve our objectives. No reserves are specifically held, save as necessary to safeguard the continuance of the Charity’s activities
THE CHARITY’S PRINCIPAL SOURCES OF FUNDS:
The Charity relies primarily on revenue from ticket sales for theatrical performances, coupled with other fundraising events when possible. This income is entirely applied to continuing our programme of events, and the costs thereby generated, ensuring the continued success of our work with young people 2022 will mark the Charity’s 20[th] Anniversary, and despite ever-increasing costs, the trustees and volunteers are determined to keep X-entricity moving forward, for the continued benefit of both members and the wider community
STRUCTURE, GOVERNANCE AND MANAGEMENT
TYPE OF GOVERNING DOCUMENT: Memorandum and Articles of Association – 12/9/02 and Special Resolution 17/10/02
HOW IS THE CHARITY CONSTITUED? Company
TRUSTEE SELECTION METHODS: By nomination/appointment from volunteers who have worked with the Charity, and understand the level of commitment required
REFERENCE AND ADMINISTRATIVE DETAILS
CHARITY NAME: X-entricity Youth Theatre
REGISTERED CHARITY NUMBER: 1097469
CHARITY’S PRINCIPAL ADDRESS: Langstone Court Barn Llangarron Ross on Wye Herefordshire HR9 6NR
NAMES OF THE TRUSTEES WHO MANAGE THE CHARITY: Jane Hewson Secretary/Treasurer Stephen Liddle Chair Paul Sockett Director
CORPORATE TRUSTEES DIRECTORS AT THE DATE THE REPORT WAS APPROVED: As above
NAME OF TRUSTEES HOLDING TITLE TO PROPERTY BELONGING TO THE CHARITY: N/A
FUNDS HELD AS CUSTODIAN TRUSTEES: N/A
DECLARATION:
THE TRUSTEES DECLARE THAT THEY HAVE APPROVED THE TRUSTEES’ REPORT ABOVE:
Signed on behalf of the Charity’s Trustees
Signature (as attached)
Full Name Jane Hewson Position Secretary/Treasurer Date 22/06/22
FUNDS HELD AscvsfoDIANTRVSTEES.. NIA DEaARATION: $8n¢don behalfoftheO4rttysTntsiees Full Name Po*tio
REGISTERED COMPANY NUMBER: 04633879 (England and Wale51 REGISTERED CHARITY NUMBER: 1097469 Un8 dite th Thorne & Co. Accountants 1 St Mary's Street Ross-on-wye Herefordshire HR9 5HT
-en Y th Theatre on ntsof r the Year E Fin al latements mber 202 Page Report of the Tw8te8S Independent Examinerfs Rewt ststement of Financial Activitks B8lan¢e Sheel 4 to 5 Notes to thè Finandal Statements 8 to 9 Detsiled Statèment of Flnancial Activities 10
Truste Year Ende 30 21 The Iruslees who a also directors of the charity for the purposes of the Companies Act 2006, present their report with the financlal statements of the charity for the year ended 30 September 2021. The truste&s have adopted the provisions of AOunting and Reporting by Charities: Statement of Recommended Practice applicab to charities preparlng their accounts in aOrdance with the Financial Reporting Standard applicable In the UK and Republic of Ireland (FRS 102) (effectivt 1 January 20191. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing documont The ¢harity is controllad by Its goveming document, a deed of Itust. and constkntes a limlw company, limited ty guarantee, as d6flned by the Companies Act 2006. Risk management The trustees have a duty to Identify and reNiew the rfsks to which the tharity is exF)osed and to ensure appropriate ¢onlrols are in place to provide reasonable assurance against fr8ud and error. REFERENCE AND ADMINISTRATIVE DETAILS Reglstsrod Company number 04533879 (England and Wales) Reg18tered Charlty number 1097469 Rogi8tered offl¢e Langstone Court Bam Langston8 Llangarron Ross On Wye Herefordshire HR9 6NR Trustees J E Hewson P Sockett S P Liddle Company Secretary J E Hewson Indopendent Examinor Thom8 & Co. Accountants 1 St Mary's Street Rossthon-we Herefordshlre HR9 5HT Approved by order of Ihe board of Irusiees on .......-.... . and signed on its bèhalf by: - Trustee Page 1
Independent examlnerf8 report to the trustses of X4ntrlelty Youth Theatre (Yho Company.) I report to the charlty trustees on my examination of the accoun18 of the Company for the year ended 30 September 2021. Rosponslblllt108 and bas1$ of report As the charity's trustees of the Company land 81so Its directors for th6 purposes of company law) you are regponsible for the preparation of the accounts in ac¢otrIan with the requirents of thè Companles Act 2006 ('the 2006 A¢t'). Having Satisfied myself that the accounts of the Company are nol qUired to be altdited under Part 16 of the 2006 Act and are eligib18 for independent examination, I report in respect of my examination of your ¢harity'$ a¢wunts as ¢arrted out under s6cllon 145 of the Charities A¢t 2011 ('the 2011 ACV). In carying out my examinats'on I have fr>llowed the Directions given by the Charity Commission under sects'on 145{5) {b) of the 2011 Act. Indopendont examlnefs slatement I have compl8ted my examination. I confirm that no matters have come to my attention in connection wth the 6xamlnation givlrKJ me c4use to believe: accounting records were not kept In respect of Ihe Company as requir8d by seCtn 386 of the 2006 Act., or the a¢¢ounts do not ac¢ord with tho88 r8corKls', or the accounts do not comply with the accounting rèquirements of section 396 of the 2006 Act other than any requirement Ihat the account8 give 8 true and fair view which is not a matter considered as part of an independent examination. or the accounts have not been prepared in accordanc9 with the methods and prindple$ ofthe Statement of Recommended Practice fof accounllng and reporting by charities {applicable to Charities preparing their 8ccount8 in accordan with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland {FRS 102)). have no concems and have come across no other matters in connection with the examination to which attention should be drawn In Ihis report in order to enab a proper understanding of the acwunts to be reached. Edwa Richards Thorne & Co. Ac¢ountsnts 1 St Mary's Street Ross-on-wye Herefordshire HR9 5HT Date.. Page 2
Youth Th tre in ncial Ose he 21 30.9.21 Total funds 30.9.20 Total funds Unr&stricted Restricted fund fund Notes INCOME AND ENOOWMENTS FROM Donallons and legacies 11.492 11,492 250 Charltable acllvltleg Perfomiances 21,281 21,281 1,934 Other tradlng activitie8 3,185 Tolal 32,773 32.773 5,369 EXPENDITURE ON Raising funds Chaiitable actlvltles Performances 27,917 27,917 1,851 Total 27.917 27,917 2,015 NET INCOME 4,856 4,856 3,354 RECONCILIATION OF FUNDS Total funds brought forward 8,428 8,428 5,074 TOTAL FUND8 CARRIED FORWARD 13,284 13,284 8,428 The notes fomi part of these finan¢i81 stal6m6nts Page 3
B81 Sh em er2 30.9.21 Total nds 30.9.20 Total fvnds Unrestricted Reslricted fund fund Notes CURRENT ASSETS Debtors Cash at bank and In hand 182 13,547 182 13,547 4,752 13,729 13,729 9,818 CREDITOR8 Amounts falling due wlthin one year (4451 {445) {1,390) NEf CURRENT ASSEts 13,284 13,284 8,428 TOTAL ASSETS LESS CURRENT LIABILITIES 13,284 13.284 8,428 NET ASSETS 13,284 13,284 8,428 FUNDS Unrestricted funds 13,284 8,428 TOTAL FUND3 13,284 8,428 The charitable company is entitled to exemption from audit under Section 4TT of th6 Companies Act 2006 for the year ended 30 September 2021. The members have not required th8 company to obtaln an audlt of its financlal ststements for the year ended 30 September 2021 in accordance with Séction 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for la) ensuring Ihat the charitable comp8ny keeps accountlng records that comply with Sectlons 386 and 387 of the Companies Act 2006 and (b) preparing financlal ststements which give a true and fair view of the state of affairs of the charltable company as at the end of each financial year and of its surplu5 or deficit for each fin8ncial year In acwrdance with the qUIrementS of Sections 394 and 395 and which othewise comply wrth the requirements of the Companies Act 2006 relatlng to financial statements, so far as applicable to th& charltable company. The note8 fomi part of these financial statements Page 4 continued...
hee These finan¢lal statements have been ppared in accordance with the provision8 applicable to charltable o)mpanies sublect to the Small companyès regime. The fi ncial 8 ements We approved by the Board of Trustees and authorised for issue on and were signed on its behalf by: ewson - Twstee dle- Trustee The nol68 fom part of these financial statemenls Page 5
Y uth Theatre the en t mber 2021 ACCOUNTING POLICIES 8a818 of prgparfng tho flnaD¢lal 8tatements The financial statements of the charil8ble company, which is a public benefft entty under FRS 102, have been prepared in accordance wlth the Charitles SORP IFRS 1021 'Accounting and Reporting by Charfties". Statement of Recommendèd Practice applicable to charities preparing their a¢¢ounts in accordance with the Financial Reporting Standard applicabi8 in the UK and Republic of Ireland (FRS 1021 (effective 1 January 2019),, Financial Rewrtlng Standard 102 The Financial Reporting Stsndard applicable in the UK and Republic of Irel8nd' and the Companies Act 20C6. The ft'nan¢ial statements have been prepared under the historlcal wst convention. Income All income is recognised In the Statement of Financial Aclvities On the charity has ents'tlement lo the fvnds, it is probable that the income wlll be reiVed and the amount can be measured reliabty. Income from theatre ticket sales 18 included in income In the period in whlch the relevant performance takes place. Expendfturo Liabilities are recognised as expenditure as soon as there is a legal or constructfve obllgation committing the charity to that expendilure, it 1$ probable that a transfer of economic benefits will be roquired in setuement and the amunl of the obligation can be mea$ure¢J reliably. Expenditure is accounted for on an accruals basis and has been classified under headings thal aggregate all cost related to the category. Where costs cannol be direotly attributed to partlcutar headings they have been allocated to activities on a basis consistent with the use of resources. Prcmjuction costs are charged to the Statement of Financial Athvitses in the year of the first pgrfonTtance. C051s relating to productions which do not have their first perfomiance by the end of the Ilnancial year are held on the balance sheet as prepayments. Taxatlon The charity IS exempt from corporation tax on its charitable aGtivilies. Fund accountlng Unrestricted fvnds can be u8ed in accordance wlth the charitsbla objective8 at the di5cretlon of the trustees. Restrfcted funds can onty be used for paCUlar restricted purposes wlthln the ob*cts of the charity. Restrictions arise when Specified by the donor or when funds a raisgd for particular restricted purposes. OTHER TRADING ACTMTIES 30.9.21 30.9.20 Fundralsing events 3,185 Page 6 ntinu8d...
Thea Not r the Year End d s - contin 21 TRU8TEE8' REMUNERATION AND BENEFITS There were no Irustees, remuneration or other benefrts for the year ended 30 September 2021 nor for the year ended 30 September 2020. Tru8tee8' expense8 There were no trustees, expen8e8 paid for the year ended 30 September 2021 nor for the year ended 30 September 2020. DEBTORS: AMOUNTS FALLING DUE wrrHIN ONE YEAR 30.9.21 30.9.20 Prepayments and accrued income 182 4,752 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 30.9.21 30.9.20 Trade creditors Accruals and deferred inoome 445 1,390 445 1,390 MOVEMENT IN FUNDS Nel movement in funds At 1.10.20 At 30.9.21 Unre8trl¢ted lund8 General fvnd 8,428 4,856 13,284 TOTAL FUNDS 8.428 4,856 13,284 Net movement in funds, Included in the above aré as follows.. Inwmlng reSoUrS Resources expended Movement in funds Unr8strlcted funds General fund 32,773 127,917} 4.858 TOTAL FUNDS 32,773 127,9171 4,856 Page 7 contlnued...
Thea ments- co er 2021 r th Year End MOVEMENT IN FUNDS - continued Comparntlv86 for movement In funds Net movement In fund8 At 30.9.20 1.10.19 Unre8trictod funds General fund 5.074 3,354 8.428 TOTAL FUNDS 5,074 3,354 8,428 Comparative net movement in funds, included in the above are as folbws.. Incoming resour8 Resources expended Movement in funds Unr08trlcted funds General lund 5.369 12,0151 3,354 TOTAL FUNDS 5,369 12,0151 3,354 A rrent year 12 nujrtths and prlor year 12 months combined posltion is as follows: Net movement in funds At 1.10.19 At 30.9.21 Unrestridod funds General fvnd 5,074 8.210 13,284 TOTAL FUNDS 5,074 8,210 13,284 A current year 12 months and prior year 12 months combined net movement in fvnd8. included In the above are as follows.. Incoming resources Resources expended Movement in funds Unreslrlctod funds General fund 38,142 (29,932} 8,210 TOTAL FUNDS 38,142 129.932) 8,210 Page 8 contlnued...
X-en You otes to r the Year E ncial State 30Se tem RELATED PARTh DISCLOSURES There were no related party trangacttons for the year ended 30 September 2021. LIMrrED BY GUARA TrifEE The company is a private company limited by guarantee and consequéntly does not hav8 share (xpital. Each of the members is liable to contribute an amount not ex¢eeding £1 towards Ihe assets of the Gompany In the event of liquidation. Page 9
Fin ncial Actfvit r20 Y rEnde 30.9.21 30.9.20 INCOME AND ENDOWMEPKS Donallons and1oga¢les Donatlons and grants 11,492 250 Othertrading actlvlti Fundraising events 3,185 Charitable aetivitio Perfomiances 21,281 1,934 Totsl IncomlTrg rnsourco• 32,773 5,369 EXPENDITURE Ra181ng donatlons and legaclos Fundraising Charltabl• acllvltle8 Performances 26,571 793 Support Costs Management Insurance 1.200 1,058 oth Sundries 146 Total resour$ expended 27.917 2,015 Net Incomè 4,856 3,354 This page does not form part of the ststutory financial stalem&nts Page 10
REGISTERED COMPANY NUMBER: 04533879 (England and Wales) REGISTERED CHARITY NUMBER: 1097469
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 September 2021
for
X-entricity Youth Theatre
Thorne & Co. Accountants
1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT
X-entricity Youth Theatre
Contents of the Financial Statements for the Year Ended 30 September 2021
| Page | |
|---|---|
| Report of the Trustees | 1 |
| Independent Examiner's Report | 2 |
| Statement of Financial Activities | 3 |
| Balance Sheet | 4 to 5 |
| Notes to the Financial Statements | 6 to 9 |
| Detailed Statement of Financial Activities | 10 |
X-entricity Youth Theatre
Report of the Trustees for the Year Ended 30 September 2021
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
04533879 (England and Wales)
Registered Charity number
1097469
Registered office
Langstone Court Barn Langstone Llangarron Ross On Wye Herefordshire HR9 6NR
Trustees
J E Hewson P Sockett S P Liddle
Company Secretary
J E Hewson
Independent Examiner
Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. J E Hewson - Trustee
Page 1
Independent Examiner's Report to the Trustees of X-entricity Youth Theatre
Independent examiner's report to the trustees of X-entricity Youth Theatre ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 September 2021.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Edward Richards Thorne & Co. Accountants 1 St Mary's Street Ross-on-Wye Herefordshire HR9 5HT
Date: .............................................
Page 2
X-entricity Youth Theatre
Statement of Financial Activities for the Year Ended 30 September 2021
| Unrestricted Restricted fund fund Notes £ £ INCOME AND ENDOWMENTS FROM Donations and legacies 11,492 - Charitable activities Performances 21,281 - Other trading activities 2 - - Total 32,773 - EXPENDITURE ON Raising funds - - Charitable activities Performances 27,917 - Total 27,917 - NET INCOME 4,856 - RECONCILIATION OF FUNDS Total funds brought forward 8,428 - TOTAL FUNDS CARRIED FORWARD 13,284 - |
30.9.21 30.9.20 Total Total funds funds £ £ 11,492 250 21,281 1,934 - 3,185 32,773 5,369 - 164 27,917 1,851 27,917 2,015 4,856 3,354 8,428 5,074 13,284 8,428 |
30.9.21 30.9.20 Total Total funds funds £ £ 11,492 250 21,281 1,934 - 3,185 32,773 5,369 - 164 27,917 1,851 27,917 2,015 4,856 3,354 8,428 5,074 13,284 8,428 |
|---|---|---|
| 5,369 164 1,851 |
||
| 2,015 | ||
| 3,354 5,074 |
||
| 8,428 |
The notes form part of these financial statements
Page 3
X-entricity Youth Theatre
Balance Sheet
30 September 2021
| Unrestricted Restricted fund fund Notes £ £ CURRENT ASSETS Debtors 4 182 - Cash at bank and in hand 13,547 - 13,729 - CREDITORS Amounts falling due within one year 5 (445) - NET CURRENT ASSETS 13,284 - TOTAL ASSETS LESS CURRENT LIABILITIES 13,284 - NET ASSETS 13,284 - FUNDS 6 Unrestricted funds TOTAL FUNDS |
30.9.21 Total funds £ 182 13,547 13,729 (445) 13,284 13,284 13,284 13,284 13,284 |
30.9.20 Total funds £ 4,752 5,066 9,818 (1,390) 8,428 8,428 8,428 8,428 8,428 |
|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 September 2021.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 September 2021 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 4
continued...
X-entricity Youth Theatre
Balance Sheet - continued
30 September 2021
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. J E Hewson - Trustee
.............................................
S P Liddle - Trustee
The notes form part of these financial statements
Page 5
X-entricity Youth Theatre
Notes to the Financial Statements for the Year Ended 30 September 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Income from theatre ticket sales is included in income in the period in which the relevant performance takes place.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Production costs are charged to the Statement of Financial Activities in the year of the first performance. Costs relating to productions which do not have their first performance by the end of the financial year are held on the balance sheet as prepayments.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
2. OTHER TRADING ACTIVITIES
| OTHER TRADING ACTIVITIES | ||
|---|---|---|
| 30.9.21 | 30.9.20 | |
| £ | £ | |
| Fundraising events | - | 3,185 |
Page 6
continued...
X-entricity Youth Theatre
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 30 September 2021 nor for the year ended 30 September 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 30 September 2021 nor for the year ended 30 September 2020.
4. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 30.9.21 | 30.9.20 | |||
|---|---|---|---|---|
| £ | £ | |||
| Prepayments and accrued income | 182 | 4,752 | ||
| 5. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 30.9.21 | 30.9.20 | |||
| £ | £ | |||
| Trade creditors | 445 | - | ||
| Accruals and deferred income | - | 1,390 | ||
| 445 | 1,390 | |||
| 6. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.10.20 | in funds | 30.9.21 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 8,428 | 4,856 | 13,284 | |
| TOTAL FUNDS | 8,428 | 4,856 | 13,284 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 32,773 | (27,917) | 4,856 | |
| TOTAL FUNDS | 32,773 | (27,917) | 4,856 |
Page 7
continued...
X-entricity Youth Theatre
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
6. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| At | movement | At | |
| 1.10.19 | in funds | 30.9.20 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 5,074 | 3,354 | 8,428 |
| TOTAL FUNDS | 5,074 | 3,354 | 8,428 |
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 5,369 | (2,015) | 3,354 |
| TOTAL FUNDS | 5,369 | (2,015) | 3,354 |
A current year 12 months and prior year 12 months combined position is as follows:
| Net | |||
|---|---|---|---|
| At | movement | At | |
| 1.10.19 | in funds | 30.9.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 5,074 | 8,210 | 13,284 |
| TOTAL FUNDS | 5,074 | 8,210 | 13,284 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 38,142 | (29,932) | 8,210 |
| TOTAL FUNDS | 38,142 | (29,932) | 8,210 |
Page 8
continued...
X-entricity Youth Theatre
Notes to the Financial Statements - continued for the Year Ended 30 September 2021
7. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 September 2021.
8. LIMITED BY GUARANTEE
The company is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £1 towards the assets of the company in the event of liquidation.
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X-entricity Youth Theatre
Detailed Statement of Financial Activities for the Year Ended 30 September 2021
| Detailed Statement of Financial Activities for the Year Ended 30 September 2021 |
||
|---|---|---|
| 30.9.21 | 30.9.20 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations and grants | 11,492 | 250 |
| Other trading activities | ||
| Fundraising events | - | 3,185 |
| Charitable activities | ||
| Performances | 21,281 | 1,934 |
| Total incoming resources | 32,773 | 5,369 |
| EXPENDITURE | ||
| Raising donations and legacies | ||
| Fundraising | - | 164 |
| Charitable activities | ||
| Performances | 26,571 | 793 |
| Support costs | ||
| Management | ||
| Insurance | 1,200 | 1,058 |
| Other | ||
| Sundries | 146 | - |
| Total resources expended | 27,917 | 2,015 |
| Net income | 4,856 | 3,354 |
This page does not form part of the statutory financial statements
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