Roots for Churches Limited Icharitable Company Limited by Guarantee) Registered Company Number: 4346069 Registered Charity Number: 1097466 Report of the Trustees and Financial Statements Year Ended 31 March 2025 ¥AEMC04714* 1311212025 COMPANIES HIJJSE A14 Roots for Churches Llmlted Index to the Financlal Statements Year Ended 31 March 2025 Charity Number. 1097466 Company Number. 4346￿9 IEn8L•nd & Wales) corirENTS P4es Trustees, Report Ilncorporating the Directors. Rewrtl Independent Auditorfs Report Statement of Financial Activities Ilncorporaiing an Income and Expenditure Account) 12 Balance Sheet 13 Cashflow Ststement 14 Accounting PolKies and Notes 15 Roots for Churches Limited Trustees. Report (Incorporating the Directors, Report) Year Ended 31 March 2025 The TTUStees, who are also Directors of the ChJrttable Company for the purposes of the Companies Art 2006, p￿sent their report with the financial statements of the Charity for the year ended 31 March 2025. The Trustees have adopted the provisions of the Ststement of Recommended Practice ISORPI and the Financial Reporting Standard IFRSI 102 effective from 2019. REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number 4346069 IEngland and Walesj Registered Charity number 1097466 Registered offi Church House 86 Tavistock Place, london WCIH 9R T Trustees Dr Thomas Allain-chapman Revd Dafydd Aled Davies Zoe Keens Jo Hibbard Richard Reddie Dr Peter Hamill Jenny Mills Date of Appointment I" November 2(M16 31" December 2￿1 23" May 2013 25" October 2019 21" March 2023 6 June 2023 5, January 2022 None of the Trustees hold any interest in the Charitable Company. Company Secretary Karnaljit Sin8h 13 January 2017 Managin8 Dirertor Melanie Cave 6 June 2022 Audito Sarah Alexander FCCA FCA Lewis Brownlee IChi(hesterl Limited Chartered Accountants Registered Auditors Appledram Barns Birdham Rd Chichester P020 7EQ Page 2 Roots for Churches Limited Trustees. Report (Incorporating the Directors, Report) Year Ended 31 March 2025 Bankers CCLA Investment Managernent Ltd Senator House 85 Queen Victoria Street London EC4V 4ET CAF Bank Ltd 25 Kings Hill Avenue West Malting Kent ME19 4JQ Nationwide Building S(Kiety Kings Park Road Mouton Park Northampton NN3 6NW (kganisation, structure and govemance Roots for Churches Limited is a Charitable Company limited by guarantee. with the registered charitv number 1097466 and registered company Nmber 434E4)69 and operates under the terrns of the Memorandum and Articles of Association dated 14 December 2(￿11, and subsequently amended on 20 February 2003. The Charitable Company is governed by a Board comprising the Trustees of the Charitable Company who Meet three to four times a year to Condu￿ all statutory business and make all major tinancial decisions. In addition there is an AGM of the Charitable Company each year. The regular business of the Charttable Company is conducted by a Management Group comprising the Board members and the Managing Director. This meets at ￿ast fcojr times a year and receives reports from the Managing Director and. as required, from the Editors. Day to day responsibility is vested with the Managing Director. Roots for Churches emplLrys seven permanent part-time staff. The Board reviews and sets salary levels each year considering them against those in member churches artd organisations. 7he staff meet on a regular bas15 to consider matters ol content and style of the magazine5 and website. recommendation5 are advisory and are approved by the Management Group befo implementation. This report should be read in C¢Nbjunclion with the infomiatK)n included in the financial statements. Appointment, Induction and tralnlng otTNstee5 The Trustee5 are nominated by each of the members of the Charitable Company. New Trustees are subject to an induction meeting with the Roots Managing Director. An intrrxluction path has been Page 3 Roots for Churches Limited Trustees, Report {Incorporating the Directors, Report) Year Ended 31 March 2025 developed so new Trustees receive a brief h￿tOry, background to the Roots subscriber5. Statistical information obtained from a recent survey and sample material. Piincipal aims and artmtles ROOTS for Churthes Limr(ed wès established for the advancement of the Christian religion and the promotion of Christian education ty the provision of resour￿ for worship and learning. This is achieved through the pr1r￿1pal artivities of the Charitable Company which a￿. The publication of ecumenical resour￿$ based on the Revised Commort Lectionary. providing a wealth of material to support the week by week w0￿h1p and learning of the whole Church community. It consists of two sets of reSoUr￿s. Worship Together, and Children & Young People. published bi-rnonthty in print and online at www.rootsontheweb.com. The development and Maintenan￿ of the website, www.rootsontheweb.com to store and make accessible the archive of previ0usty-pul￿I5hed resour￿. a5 well as presenting the ongoing new materials. The resources are sold through subscriptions in order to prcwide income to support ongoing operations. Through the above actIvit￿5 I￿1 ministers and others who lead worship are supported through the provision of resources= 8ible notes, sermon ideas, ways of p￿SentIng and ￿sPondIng io the readings, prèyers, and activities for adults, chil(Iren, Y￿n8 people and when all ages worship together. These resources enable leaders to provide spiritual leadership to therr vari(yus congregations and wider communities and to enable and encourage discipleship and Christian living. Publlc Benèfft Statement The Trustees (￿lf1m7 that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's ge￿ra1 guidance on public benefit, 'Charities and Public Benefit.. The Roots worship resources ￿$VIt fr¢Nn a wide range of ecumenical endeavours. By working tO8ether across denominations anil up and down church hierarchies the charity produces quality resources used by over 115,000 worship leaders with great cost effertiveness. Reviewofartivities and athie¥ements This year we were encouraged by our reliable subscription base. with inflation and the cost of postage increasing, we hèd to raise our prices to pass on these costs. We continue to see some renewals move from print to digital to save money, but there is still a demand for print. The plans for our new website came to a halt when the website developer went bankrupt. So we went out to tender again and have selected a new Sup￿leT. We expect the new website to come online in autumn 2025. Roots responded to church needs ty". In response to a survey of I￿r current subscribers. we have UFdated the selection of songs and hymns we wovide to cover the variety of worship styles in subscribing churches. Pa8e 4 Roots for Churches Llmited Trustees. Report (Incorporating the Directors, Report) Year Ended 31 March 2025 IncreasinB the diversity of our trustees and writers. including Irish and Australian writer5. Produclng flexible resources to be used in churches. schools. youth groups. chaplaincies, prison5, etc. as well as outdoor learning. We continued tocontrol expenses with online meetings fcf team meetings and writers. cOnfe￿n￿5, as well as finding cost savin85. Finanaal rev¢ew Total revenues from charitabte activities were £472.012 a 8% increase over the £437,036 generated in the p￿vIouS year. Subs(xiptions revenues were 7% up year on year. With rising interest rates. investment income grew to £12.57L a £3.702 InC￿aSe on last year. Expenses at £548.37112024- £483.8671 grew by £64.504. Prime costs amounted to £411,06012024 £413,0781, Distribution £37,15112024 - £40.4751, Selling £81.63112024 - £24,977). Govemance £5.5&J12024- £S.337). This ha$ given rise to a deficit of £63,788 for year compared to a £37.962 deficit last year, the InC￿aSe due to website redevelopment C￿ts in the year. As a result of this the reserves now stand at £141.60812024- £205,396). Relatlonships with others The Charitable Companypurchases finanaal management services from an iTrdependent consultant. Subscription management and distribution servi￿5 were undertaken by Hymns Anoent & Modern Ltd. Web development. hostin8 and support 5ervice5 are provided by Imprets Ltd and bookkeepi Neat Accounting. As of I. July 2023 subscription management and distribution moved to Yeomans. Imiestments and propertv The Charitable Company currently holds a cash surplus to cover short term needs on deposit. The Cash surplu5 largely represents lorward subscriptions for issues that have not yet been delivered. Investmeni pollry All surplus funds are held with COIF Charities Deposit Fund and in savings deposit accounts of other bank5 in a manner which provides acceptable returns and minimises exposu￿. Grants policy It Is not the policy of ROOTS for Churches Limited io make grants to other organisations. Resetves policy The Chèritable Company has identif￿d level of reseThes t*hich needs to be reached such that they can 5UStain the cash rheeds of the Charitable Company as a going concern. The appropriate level of reserves required have been estimated as ihat suffioent to all￿ production of at leasttwofurther issues of the maga2ine and then allow an ordedy wind iknwn if neeessary, including all tem)inatbon costs plus a contingency. As at 31 Marth 2025 this amounted to circa £I65.C￿. Any surplus above Page 5 Roots for Churches Limited Trustees. Report (Incorporating the Directors. Report) Year Ended 31 March 2025 this figure is to be invested in the future development of the magailnes and specifically in the website. Rlsk assessment The Trnstees havea dutyto identify and review the risks towhich the Charitable Company is exposed and to ensure appropriate controls are in plèce to wovide ￿aSonable assurance against fraud and error. The risk re8iSter was reviewed by the Board in the year and several actions identified. Updating of the risk register is undertaken at least On￿ a year. Statement of Tws¢ees' responsibilities The Trustees Iwho are also the Directors of Roots for Churches Limited for the purposes of company lawl are responsible for preparingthe Report of the Trustees and financial statements in accordance with applicable law and United Kingdom Accounting Standards Iunited Kingdom General￿ Attepted Accounting Practice). Company law requires theTrustee5 10 prepare the financial statements for each financial year which give a true and fair view of the stste of affairs of the Charitable Company and of the incoming resources and application of resources. induding the income and expenditure. of the Charitable Company for that period. In preparing those financial statements, the Trustees a￿ reqUI￿d to- select suitable accounting policies and apply them consistently- make judgements and estimates that are reasonable and prudent: observe the methtxls and principles in the charity SORP- prepare finarKial statements on the going concern basis unle55 It is inappropriate to presume that actrvities will contirwe. The Trustees are responsible for keeping proper accounti￿ records which disclose, with reasonable acojracy. the financial position of Roots for Churches Limited and which will enable them to ensure that the financol statements comply with the Standing Orders of the Charitable Company and Companies Att 2006. They are also responsible for taking reasonable steps to safeguard the assets of the Charitable Company and to prevent atvj detect fraud and other irregularities. Going con