Honorary Secretary’s report for 2020
2020 was an unusual year!
It started well, with the West Dorset Swimming Club holding its annual awards ceremony in the Ballroom for the first time and Charminster Guides having a sleepover in February half term.
The usual groups were still in full flow including Jelly Tots Toddler Group, Over 55’s table tennis, T’ai Chi, Ballroom Dancing, Watercolour Painting and the WI.
The year ahead looked busy with several weddings and children’s parties as well as the Caledonian Ball and more community events organised by the trustees were in the pipeline. Work was going well on the kitchen refurbishment which is the first step towards the creation of a Community Café. The trustees are still keen to change the emphasis of the hall to a place that offers more to the community in Charlton Down.
But then Covid-19 struck and all those events had to be cancelled. The hall sadly had to close its doors on 16 March when the first national lockdown began.
As lockdown restrictions eased later in the year, the trustees worked hard to plough through the forever changing guidance about reopening. A covid risk assessment was written and the necessary signage and hand sanitisers were purchased. Our delayed AGM was held via Zoom on 29[th] September and we had a very good attendance.
We tentatively opened our doors again at the beginning of October but only the Ballroom and accessible toilet (no kitchen or Toad Hall). Sadly the reopening didn’t last long as the second lockdown in November forced us to close again.
But December brought a new exercise class to the ballroom – Boogie Bounce and enquiries from other groups such as Ballet Be Fit for the New Year once Covid restrictions ease again.
Sarah Davies Honorary Secretary
2:24 PIA Charlton Down Villag• Hall Accounts Profrt & Loss for trustees January through Dec•mber 2020 01411-21 J.D•¢2ty 27,mD.t 2,WJ7.54 7.551 27 fol¥1 IncoN* 37.458 81 37,458.81 Bulkllrwj IMurart• Bumdlw R•pqlrn & Cl•ankng ¢i•anln¥ e¢ntracwr C1••N. 4uppll•• 2,W.17 13892 Toial Cl•• 3,017.09 2fj180 1,310.84 123.94 282.50 3.418.93 277.20 6.239.70 Elxtrlclty Fir• Exllwl R•ITr El¢¢irlc•l $lldlng i)w IAdrt•n 210.LYJ 135 1,507.76 Ttdal R•pth• 1.852.76 17,705.48 1,024.23 15.89 20.52 1XS.TrJ 124e.cKJ 1.39S. Pag• 1
f2..24 PM Charlton Down Villag6 Hall Account8 Profit & Loss for trustees 01411-21 January throvgh Decernber 2020 JIn.020 in th• Hall 23.670 94 13.787.87 pry fortt•Y•w 13.nT.87
12:29 PM Charfton Down Vlllage Hall Accounts UK Balance Sheet- Standard As of 31 December 2020 .21 Ac¢rual B•¥ 31 lh¢ 20 Cash * bank and Iwnd 85,046.50 60,orK) C•) S.Y41.liO ' s5.¢. ' Totsl Cash bantt )d In h•ThJ 5.988.18 Tolxl Curlwrt AM•ls 205.988.18 205.988.18 205.9e8.18 2W9M.I• . 175,441.85 14.103 10 2,655.35 . 13.787 87 Unr•8trkd FundB Prthk loYtt Y•r 298&.11
CHARITY COMMISSION Independent Examiner's Report on the Accounts Se(tion A Independent Examiner'5 Reporl Report to the tiustees/mernbers ol i0j LLAQE 14AL On accounts lor the )Eai erfjed Sei oul on pages Iie5pKlh re5poMlblllllesol Intee$ and examifiei The ctsritYs trLLStees are re5porfjible fN the wepaiatirm of Ihe at(Dunt5. The d)ailty'S tsustees conslder thbt an audlt Is not requiied fo¥ this yeaf nde1 se(ti(M 144 01 the (harities kl 2011 (the Charlues kt) that an Independent exominètlon Is needed. Is my responsibil¢ty to.. examine the acioun15 ufjde15e(Uw 145 ol the (harflles ACL to follow the procedures L4id down in the general Dlfectlons gl¥eTr by the Charlty CcrfnmlssloTr {under sectlon 145151(b) of the Clwrities kil. and to statè whether partItu( maiieis ha come to ffly allentlon. Bas15 01 ldeAlexamkn1.S My euMInl was carrted wt Fn dan0 genual leCtionS gNen by the statefiwrt Charity Commission. An examination indude5 a review ol the accounung ie(oid5 kepi by the chaFily and a comparison ol accounis presented with those records. li also inclLsdes conslde1ali of any urwsual iiems dI10$ureS ln the ac(ounls. and seeking expL)nailons from the tsustees concwning any sh mattefs. Ihe p(o(eduie5 Thdertaken do not piovide all the Idence thal would be required in an audlt, and consequently no opifiion is given as to whether the ac(ounts piesènt a'trne and lèli. view and the repNi is 5imiied those maiteTS sei out in the statement bekjw. Independtniexamkner's sthtemerf In (ormtlon with my exam1na1i. no maiter has crone to ffly attentlon (alhban 111 which 9ives tDe rea5Mable cause to beheve that any mateflal iespecl, the iequlrements.. to keep a((ountlThJ ie£Nds In ac(dae wlth Se(110 130 01 the Ch•iities A(L. to prepare accounlS whith accord with the ocfouftting records and cotnply wlth the att19 rewlremenis ol the tharitie5 Act hove not been tneL (2) lo which. In my op1n1o attention Should be diawn in cder 10 enable a propel Lthde¥ nding of the accounts to be lehe1. te the in Ihe trockets if they upply. gned Date ,30. J Name 6nJv5 1-100 Relevèftt prDlessional qvalification{51 OT body (Il atry) Addie55 Lrhj IER Maich 2012