THE FRIENDS OF SHAKESPEARES CHURCH Charity number 1097403 ANNUAL REPORT AIYD FINANCIAL STATEMENrs FOR THE PERIOD I- JAIWARY 2020 TO 31sf DECEMBER 2020 Trustees and Advisers Trustees The Reverend Patsick Tayk)r (President) Mr Alan Haigb (Chairn￿) Mr Graham Poole (Treasurer as from 20103r2021) Miss Jane Arn]itage Mr David Austin (Vice Chair) Cllr Roy Dyer Rev Dr Paul Edmondson Richard Hartley Mrs Jane Homby (Secretary) Prof¢ssor Lindsay MacDonald Dr Diana Oweu Mr Pat Pilto Mr Mtte WaTrillow Mr Quentin Willsou Appointed by Ex officio Ex officio Ex officio Board of Trustees Ex officio Town Council Board of Tnjstees Board of TTUStees The Friends pcc Board of Tn￿eeS The Friends pcc Board of TnLStees (appointed 25110r2020) (appointed 12105r2021) (retired 07109r2020) (appointed 1711 Ir2020) (retired 25110r2020) (appointed 07104r2021) Appointing Bodxes a) MembeTS of The Friends of Shakespea￿'s Cburch apwjint 2 Trustees elected at AGM by ]Dajority vote b) Board of Trnstees of The Friends of sI￿keSpeare,s Church appoints Honorny and up to 3 other Trustees elected by ￿￿j0[1ty vote, llominated and ¢OvOPted by the Board c) Pan)chial Church Counthl (PCC) of The Coll¢giate Clllwch of the Hoty and Undivided Trinty of Stsatford-upon-Avon (Holy TTinity) appoints 2 rnemb￿ from the PCC" elected by PCC by majority vote. nominations from PCC Clerk to the Trustees . Adn]inistrative services are provided by the Patisb Office, Hoty Tiinity Chuff￿ Strarford.upon. Avon. Bankers HSBC, Strntford-upon-Avon Independent Aecounts Examiner P RobirLson independent Examinets Unit 2 The Bmadbridge Busin￿ CeDtre Delling Lane Bosham P0188NF Lodders No. 10 EFM Court Arden Street Stft*ford_upon-Avon CV37 6PA Registered orrKe The Parish Office Holy Trinty Church Old Town Strarford-upon-Avon Wa￿lekShirC CV37 6BG Web site wNvw.sbakespeareschurch.org REPORT OF TBE TRUSTEES Introduction The Tn￿teeS are pleased toptesent thi4 their eighteenthAnnual Report, together withthe f]nancial statements of the Friends of Shakespeare's Chutch. forthe peTiod IstJanuary 2020 to 31st Decen￿¢[ 2020. The Tn￿¢¢5 confJrn] the fiuancial Statell￿1ts aDd activihes of the chaTity comply with the chanty's trust deed and with current statutory requiren*nt& Administration The Friends of Shakespeare's ChuTcb was established wvth a fom]ai constitution at a meeting Oll 25th October 2(Ki2. Ch&ity status was grdnted in Apra 2￿3 (charity nunther 1097403). A list of the Trustees, of the piincipal off￿et5 and of the clwity's princip21 profe&sional advisers is shown on page l ofthis report. The Iist indi￿teS th¢ appoititing Ix)dy for each TTUStee. The Friends of Shakespeare's Chureh (The Friends) ain￿ toraise nM)ney forthenmintenance and enbancetnent of the Collegiate Clllnrh of the Hoty Trinity, Strntford-l]pon-Avo￿ and all its activity, its Incon￿ and expenditu￿ relate to that ainL Holy Tiinity Church is whaps the oldest building in Strdtford-upon-Avon. A beautiful church which contains the ￿ve of William SbakespedrE it is a place of worship and a vi8itor attraction open every day forlf, and also to &ssist with a new choir vestyisong schooL (ll) Patrons The Tn￿ continues to be well supported by Patrol The Patrons are: Mr JLsper Bixtton The Rt Rev the Lord Bis1￿ of Coventy, ChListoph¢r CocLsworth Dame Judi Dench Mr Gregory Dordn Mr Timothy Cox Sir Antony Sber Sir Patiick Stewart (iii) Membership Membership has shown a stnaller dmp during the year collyared to 2019. This is due to a continuing period of inactivity dueto no requests for major fundraising projects and lattety as a result of the Covid-19 pandemic. Neverthel￿ we benefit from 2 Co￿ membership whose support tluough nknhip fw donations and attendance at cvents (p￿ pandemic) remai￿ good. 2020 77 14 15 32 138 2019 79 15 16 2018 82 20 15 45 162 2017 80 26 21 55 182 Life Members Gold Members Sifver Membets Total 144 The cuThent m¢mbetship offeri8 being Tevarnp￿ ]ater iD 2021 and fiwtherdetaijs will be rele&sed when available. (iv) Grants given In 2020 £15,540 w&s givex iti grants as follow& 2020 2019 Maintenance Electrical wo King James Bibk conservation Other Totat iO,O(M) 5,057 483 70 £70 (v) Risk Management Trnstees have awssea theiisks the Charity faces and are satIsf￿A tP￿t systellts are in place or arallgenkllts are in hand to ll)8t￿ge or miLigate the rlsks ideDtified. In particular insurnnce cover is ITA place and the finances of the Chatity are kept undff regutsr review. Statement of Financial Activitsos This statement shows that the Tn￿'S total forthe p￿10d covered by this TeEX)rt W&8 £406,795 (2019: £20,774). The Inco￿ iuchules donations. meMbe￿h￿l fees, grdnts from other Tn￿$, legaci&g and money rnised from dIVe￿e activitt Total expenditure w&s £17260 (2019: £4,661) including grants of £15.540 as ]isted in (iv) above. The totslcash at bank and on deposit W&8 £445.626 as at 3 IStDeceM￿ 2020 alld comprised: 31 De¢ 2020 31 Dec 2019 HSBC current account HSBC deposit account CBF Church of Eng]and dep05tt account Total 406201 39215 210 16.041 39,180 209 £55 430 Level of income teserv&s This figure continues to be reviewed on an annual basis by the Tn￿CeS. During 2020 the policy w&s to n]aintain free reserves greater thanthe anticu)ated expenditure over twelve months. excluding grants made to Hoty Trinity ChurclL For 2020 tbis sum w&8 £3,000 b&s¢d on 2019 costs. Actual reserves totalled £445,170 at th¢ end of 2020. Selection of investments sU￿lUs funds invested in tbe CBF Church of Engla￿1 Deposit fund and theHSBC de￿Sit account. Selection of individuals and institutions to receive UndeTthe objects of the clwity there is onty one beneficiary, The Collegiale Chll￿b of the Hoty aud undivided Trinity in StratfOTd-upon-Avo￿ Requests for grants from the PCC of the Church a considered by the Board of TnISt￿5. Grants are awarded depending on funds available. Approval This report and th¢ accompanying Financial StatemeDtwere approved by the Board of TnLStees at its n￿etIng on 12th Juty 2021. Mr Alan Halgh Chaitman 12th J￿Y 2021 THE FRIENDS OF SHAKESPEARE'S CHURCH Registered Charity No. 1097403 ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020 THE FRIENDS OF SHAKESPEARES CHURCH Registered Charlty Nth 1097403 Accoupirs FOR THE YEAR ENDED 31 DECEMBER 2020 INDEX IrKlependent Examinerfs report Statement of financtal adivibes Balan￿ Sheet 4-7 Notes to the Accounts INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE FRIENDS OF SHAKESPEARE'S CHURCH Charity number 1097403 ON THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020 Set out on pages 2 to 7 Respective The charitvs trustees are restxinsible for the preparation of the accounts. responsibilities of The charivs trustees constder that an audit is not required for this year trustee5 and examiner under Sect[￿ 144 of Ihe Charitses Act 2011 fthe Charities Act") and that an independent examination is needed. It is my responsibilty to: examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission {under section 145(5)Ib) of the Charibes Act, and to state whether particular matters have come to my attention. Basis of independent The chartvs gross inix)me exceeded £250.000 and l am qualified to examinerfs statement undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners My examination was carried out in accordan￿ with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented ￿ those record5. It also includes consideration of any unusual items or disdosures in the accounts, and seeking explanation5 from the trustees ￿}n￿ming any such tnatters. The procedures undertaken do not provide all the eviden￿ that y￿Uld be required in an audit, and consequently no opinion is given as to vthether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent In conneclion with my examination. no matter has come to my attention examinerfs statement 1. which gives me reasonable cause to believe that in. any material respect. the requirements= to keep accnunting records in accordance with section 130 of the Charities Act" and to prepare ac(x)unts vh)ith accord with the accounting records and comply wtth the accounting requirements of the Charities Act have not been met" or 2. to which, in my opinion. attenti(￿ should be drawn in order to enable a propEr understanding of the accounts to be reathed. Dated: 12thJu 2021 Independent P B Robinson MAAT FCIE Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane, Bosham. P018 8NF FRIENDS OF SHAKESPEARES CHURCH FOR THE YEAR ENDED 31 DECEMBER 2020 2020 Restricted Unfestrf¢W Income Fund Funds 2019 Total Funds Totsl Funds INCOMING RESOURCE&" Donations and legacies Charitable acbvitses Investment income 4￿.759 4(￿,759 19,403 1,294 77 T¢)tal .795 406.795 20.774 EXPENDtruRE ON: Charrtable actsvit￿S Raising funds 17.110 150 17.110 150 3.062 1.599 Total 17.260 17,260 4,661 NET INCOME 389.535 389.535 16.113 RECONauATION OF FUNDS Total funds brought fopward 55,635 39.522 TOTAL FUNDS CARRIED FORWARD £445.170 £445,170 £55.635 Movement on all reserves and all rec(>3nised gains and los￿ are Shry￿ al#)￿ Al of the oTrJanNbon's operations are dassed as (x)ntinuing. AS AT 31 DECEMBER 2tr20 2019 QJRRENT ASSEtS Debtors and prepaymgnts Cash * bank and on deF￿>￿t Total cuffent assets 205 CREDrroRS Creditors.. Ar)N>Jnts falling due within one year 10 (1.358) TOTAL NEf ASSE[5 £445,170 FUNDS Unrestricted Fund Restri(*ed Irthme FurKts 445.170 11 T17fAL FUNDS £445,170 signed cffi their behalf b5r. The Reverend P Taylor ) Trustees A Haigh The rntes on page 4 to 7 forni wt ofthese FRIENDS OF SHAKESPEARES CHURCH NOTES TO THE AccouKrs FOR THE YEAR ENDED 31 DECEMBER 2020 1 AccouKllNG POLICIES a) Basis of ae¢ounting These financial statements have been prepared in a￿than￿ wtth Ac¢>)unting and Rewrting by Chartbes: Statement of Recommended prath"￿ appli(abte to Char￿eS preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireknd IFRS102) issued on 16 July 2014 {as updated through Update Bulletin 1 published on 2 February 2016), Ihe Financial Reporbng Standard applicable in the United lfjngdom and Republ￿ of Ireland IFRS102) and the Chartties Act 2011. The ChaTity has claimed exemptions aval￿ble in section la of FRS 102 not to prepare a Ilcm statement Sin￿ it is a small Chanty. The charity constitutes a public knefit entity as defined by FRS102. . bl Income All incoming resour￿ are induded on the St*ment of Finan¢ial ACtNIti￿ when the charity is legalty entitled to the income and the amount can be quantfied with reasonth wxracy. cl Exponditure Expendtture is accounted for on an accruals basis and has been dassifi8J under headuigs that aggr* all cosl related to the catsgory. Where (yjsts canrM)t be directy a1trtht￿ to partIc￿lar head￿9S they have been allctsted to actNitres on a basis consistent with the use of resour￿5. d) Fund a¢counting Unreslricted funds can be used in accordance wtth the charitable obiectNes at the discretion of the trustees. Restricted funds can only be us8J tor part[.￿lar restrth purpo￿ within the objects of the charity. Restn"ctions arise when specthed by the donor or when fvnds are ra￿e￿ for parti￿[ar restn.cted purposes. Further explanation ofthe nature and purFKEe of e&h fijnd is induded in the notes to the finanual statements. e) Grants Grants payable are payments made to third parbes in futherar￿ of the chartsble objectives of the charty. The grants are accounted for where either the tntstees have agreed to pay Ihe grant wthout condition and the recipient has a reasonable expectation that they will I￿1ve a grant or any ￿ndffa0n alla(*ing to the grant is outside the control of the chaiity. fj C￿dItOrS Creditors and provisions are re￿nised where the chanty has a present oblvjation resuttin9 from a past event that will probabty resuli in the transfer of funts to a third party and the amount due to setde the obligation c2n be measured or estimated reliabty. Creditors and provisions are norn￿1￿ rwnised at their setuement amount after allowing for any discounts due. g) DebtOT5 Debtors are rwniwj at the setttement amount due after any discounts offered. Prepayments are Valu￿ at the amount prepaid after taking ac(x)unt of any drscounts due. h) Forelgn currencies Transactions denominated in fOre￿n oJrrg)cies are translated into sterting at the rate of exchange ruling at the date of the transaction. Assets anij liabilities denominated in foreign currenoes are transtated into steding at the exchange rates njling at the balan￿ sheet date. All exthange differ8￿ are taken to the profft and loss account i) Trustees Trustees no remuneration tiut able to [￿in reaSona￿e expendibjre incurr￿￿ in furtherance of the aims and a¢tivitEs of the Charity. FRIENDS OF sHAl￿SPEAREs CHURCH NOTES TO THE AccouKrs (coKnNUED) FOR THE YEAR ENDED 31 DECEMBER 2020 1 ACCOUl¥nNG POUCIES (conlinued) Jl Changes in Accounting Policies and Previous A¢¢ounts There have been no changes to the accounting pKlicies (variatM)n ru* and methods of accounting) Sin￿ last year, nor any changes made to the F>mr year fvjures. 2020 2019 Restricted fvnds funds Total Total 2 DONATIONS AND LEGACIES Subscriptions. donations and co[￿￿)n$ Legacies Appeats". Shakespeares Birthday Lunch 3.457 3,457 403,302 6,300 10.000 3,103 £19,403 £406.759 £406.759 3 CHAR￿ABLE ACTivmES- INCOME Fundratsing events £1,294 4 INVESTMENf INCOME Interest at bank and on dep)gt £77 5 CHARrrABLE ACTNMES. EXPENDrruRE Maintenance grarrt EleclTtcal work grant lQng James Bible ConservatiC￿ grant Other Support Costs Postage, telephone and stath)nery Secretarial and Offi￿ costs Bank charges Insutance Professional fees. legacy Kyopety advice Independent Examination fees 10.000 5.057 10.000 5,057 483 70 595 1,800 82 515 32 244 244 600 £17.110 £17,110 £3,062 FRIENDS OF sHAl￿PEAREs CHURCH NOTES TO THE ACCOUPnS ICOPfflNUED FOR ThE YEAR ENDED 31 DECEMBER 2020 2020 2019 funds funds Total Total 6 RAISING FUNDS- EXPENDrruRE Fundraising expenses Newsletter, leaflet design and printing Website 120 120 932 867 30 £150 £150 £1,599 7 TRUSTEES AND RELATED PARTIES No paymerrts were made lo Trustees or any persorts conne(tsJ with them during this financial period. No material transaclions tcd( place be￿￿n the organk5ation and a trustee or any pers￿ connecbj with them. (2019: None) The total amount of donatiorts frjnded by trustees and related parbes was £40 (2019.. £91) 8 DEBTORS AND PREPAYMEKrs Tax rw)verable on Gtft Abj sutwiptions. donab"ons. appeaEs and fund raising Insuran￿ prepayment PAYE 545 152 205 152 205 205 £902 £902 £205 9 CASH AT BANK AND ON DEPOS HSBC ￿rrent account HSBC dep)sit account CBF Church of England deposit furnl 4C6.201 39.215 210 4(IS,201 39,215 210 16,041 39.180 209 £445.626 £445.626 £55.430 NOTES TO THE ACCOUNTS (coTrillNUED) FOR THE YEAR ENDED 31 DECEMBER 2020 2020 2019 fijnds fvrKIs Total Tot 10 CREDrroRS Grants payable Independent Examination PCC- administralion 600 275 £1.358 275 £1,358 11 RESTRICTED INCOME FUNDS Thete were rto Restrictéd Fufiljs in 2020 nor in 2019. 12 ANALYSIS OF NEf ASSEfs BEfwEEN FUNDS 2019 Total Debtors Creditor5 Total Restricted Income Funds Unrestrl¢ted Funds (1,358) 445,170 55,635 £445.626 £11.358) £445.170 £55,635 ## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE FRIENDS OF SHAKESPEARE'S CHURCH Charity number 1097403 ON THE ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2020 Set out on pages 2 to 7** **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to:  examine the accounts under section 145 of the Charities Act,  to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent** The charity’s gross income exceeded £250,000 and I am qualified to **examiner’s statement** undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent examiner's statement** In connection with my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the - Charities Act; and  to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or _2._ to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Dated: 12th July 2021 P B Robinson MAAT FCIE Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane, Bosham, PO18 8NF