REGISTERED COMPANY NUMBER-. 04531243 IETrgland and Walesl REGISTERED CHA￿Ty NUMBER: 1097389 WIM8LEDON VILLAGE HALL TRUST REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 WIMBLEDON VILLAGE HALL TRUST CONTENTS OF THE FINANCIAL STATeMENTS FOR THE YEAR ENDED 31 OCTOBER 2024 Page Reference and Administra￿￿ Detsl R¥po¥t of the Trusteps 2to6 Indep8ndent Examin8V$ Report st*ementof Financial Activitie$ Ba18nce Sheèt Notes lo the Finan¢lal Stat8rneiits 10t021 Detsi18d Statement of Fin*tdal Acb'wti8S IMÈThagement purpose5 cmlyl 22 WIMBLEDON VILLAGE HALL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 The Tru$lees Iwho are also dire¢tor5 Df the charitable company fDr the p(iipo%e$ of the Companies Act20061 awe pleased lo pre5enl Ilieir annual Trusloés, Report, tog8thei with the unaudiled financial s*alÈmenls for the year ending 31 October 2024, which are al80 prepared lo meet tha requirements for a director5, report arKI a¢counts for Companies Act purpos25. The fin4ncial sl*emenls complywilh the Ch&iibes Act 2011. the Col￿panIeS Ad 2006, the Memorandum aiid Articles ol A5socialio*. and Accounting and Reporting by Charities.. Stalement of Recommended Pr8cbce applicabte to charit*s prèparing their accounts ift aGcordance with th8 Financial Reporting Stanclard applitsable in the UK antl Republic of1rdand IFRS 1021 leffeclive l January 20191 REFERENCE AND ADMINISTRAnvE DETAILS Reg15tered Company number 04531243 (England and W818s) Roglstered Chartty number 1097389 Reglsterqd offlce 26 LiTrglield Road Wimbledon London sw19 4QD Trustees Nomlnate(f by Mr I C Sirnpson rCJPH8ndknd MrJ R WHutk Mr A A Malik Mr D J Whitehead Mr P A Shevlin MrDavid Thompson Mrs K A William8 - Chaiman The Wlmbledon Socjely The Wimbledon Vill8ge Club The Wimbledon Sotlety The R&¢tor of Wimbledon Parish The Wimbledon Vill8g6 Club Th* Wimbl￿an Village Club The Wsmbledon Vi118g8 Club Ire8ign8d 18 June 20241 lappointwj 18 June 20241 All Trustees g￿ve their time vduntarily 8nd receive no benefits ftom t￿ Charlty apart from reimbursed expen5e5 set wt In note 9 in the accounts. Independent Examiner Kevin Fisher FCA King$lon Burrowes Audft Ltcl 308 Ewell Road Surbiton Surrey United King*Som KT6 7AL Bankers Barclays Bank PIC 8 ￿exandra Road Wirnbledon London, SW19 7LA Investments CCLA Inve5tmeint Managernent 1 Ang&1 Lane London EC4R 3AB BlaGkRock InvÉstmènt Management IUKI 12 ThroutrK>rton Avenue Londc EC2N 2DL WIMBLEDON VILLAGE HALL TRUST REPORT OF THE TRVSTEES FOR THE YEAR ENDEO 31 OCTOBER 2024 STRUCTURE, GOVERNANCE AMO MANAGEMENT G¢)vernlng document Wimbledon Village Hall Trust Is a tompany limited by guaisntee incorp)rated Dn 10 September 2002, k8 a registered charity Icharty number 10973891, and ils Mernorandum and Arbc168 of Asstsc#ation as of 29 August 2002 govern It. PrevioL¢sly a charity thown 85 Wimbledon Village Club Leciure Hall Ich81ily number 2112651 was in ex￿lence until the funds werE tra[￿ferred io the Trust. R8crFJltment and appolnth)ent of new Trustee5 The Arti¢les OF Association lists local bodies enb.tled to nominate TrusteÈs for Ihe Chanty. Where applicable. these Trustees ar8 nominated annually and there is no restri￿on on the nurnber of timès a Trustee tnay be reappointed. Inductlon and tralnlng of new TrustÈes New Trustees 8r8 supported by the Chairman and othei experienced Trustees and, on indusb"on, pie provided wlh a copy of the scheme setting up the Charity, minutes of p￿￿0￿8 rn881ings, a copy of the previous year's accounts and other relevant nformation. They are aLw recommended to rear5 rekvanl dcrurnents on the Charity Commiss￿n websbte conceming the Duties of TnJsteÈs ORGANISATJONAL STRUCTURE Coun¢S1 ol Managèmènt Members of the Council are also Trustees and Directors. The Council 8ft8r maintenanfft and improvement of the fabThc of the building.11 Is also resp0nsibleforde￿d$nll on employtnenl matiers. sHl&riesand wage5. reviewing income 8nd èxpendrture m a regular basi5 and all olher financial mattèts pertlnenl lo the running of the Tw5t. Meetlnys of the Trustees The Counrdl of Man8gem6nt. in addition to its Annual General MeÈtno, mee15 approximstety SLK times a year lo review the poll¢ies and work of the Charity. Th6 Charity has 2 paid Se¢retary and Treasurer, both working on a part tim8 basis. and a full-time Manager and part time assistsnt to look 8fter the Village Club and all the Trust facrfiti85. Everyone else involved in the day-to-rlay running ol the Charity is volunl&w. Wimblèdon Willage Club Llmltsd The Wimbledon Vs11?ge Club Limited, which O¢Gupies part of the bulding. is a Iiading subsicliary of the Trust and pays an appropriate rnarkel rent to the Charilyforthe part of Ihe building Ihat rt wsupies. as W811 as a s&rvicÈ charge for the provisic￿ of services and other faulities. Th&se thsroès are reviewed by the Trustees from Ilme to time and appropriete adjustrnents are m￿e based upon both professional 8dvicp and consideraton of any recent changes in th6 provision of serwces. The Chaw benefrts directly frorn the profits made by th￿ subsidrary whilst taking r8spon81bility for the rates, 5eNice charges, intenance and improvements lo Ihe ￿lIdIng5 as a wfK)le. Thp Wimbledon Village Club is run by Club Conimittee, which ¢onsi5ts entirely of Club memts￿s. The Wlmbledon Soclety The WimbledotTr Society Is 8 S8parale Chanty thal maintains a Local History Museum Iwimbledon Museuml in 2 roDms ofthg building. This reflects an hi5tOriC association between the Iwo organisab'ons originating in 1916. The Society leslablished in 19031 becan involved N 1916 at th8 request of the Vill8ge Club and Lecture Hall, which, as one of its main aims, had wished to establish 8 local history museum since its foundation in 1858. Thp Mu5eurn occupies the space rent free for the purpose of running the museum ¢n behawof the Village Hall Twst and community bul pays a small 8nnu81 amount for the Use of the same TOOMS foi It5 own meebngs. The WimbWon Society is one of those bodies nominated in the scheme to provide Trustees and ￿ represented on the Gouncil of Manaoemgnt. Risk management Whi18t a Ri%k Asse8srrÉnt is tarried out annualw. the Trustees consider they have idenlffied the major risks to which the charitsb ¢omwny is exposed. in particular to the fabriG of the fr8ehold prÈmisès, and are satisfied th81 systams are In place to m￿age these risks They¢oThtinue to considèr ways In which the id6nttfic2tion, assessrnenl, mansgement and moniloring of risks Gan be improyed. A5 8 r8suIL a Risk Register has beèn e8tabli$hed whi¢h ￿fleCts all the key risks whiGh require ongoing review by the TrusteES. In addition to the daily and weekly chocks carr￿d out In Ihe bLiilding. a Fire Risk Assessment ￿V￿W is professionally undertaken on sn annual basis and any racommÉndalions are ifflm£diat8ly aclÉd upon. WIMBLEDON VILLAGE HALL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDEO 31 OCTOBER 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT- continuèd Dats ProtertlDn Th8 IEUI CÈneral Oat8 Prot&ction Rules IGOPRI18gislalion came into effect on 25th May 2018. 11 strengthens the rights of irKJividu4L% to control the holdi￿ of their personal inlomalion by third patlies, providing more 8ceountsbilily and tr3nsparency, and enhances Ihe provisions of the Data Protection Act 1998. Tho Trusteès have taken steps to ensure that we ar& properfy registered and compliant wlth those regu181ions. Qur Pr￿￿Y Policy 1$ published on the Tru51's webslte. OBJECTIVES AND ACTIVITIES Achievlno delSvery ot the Trust's aims and publlc benefrt All ourch8ntable ar¢ivities focus on Ihe provision of facilities in the inlere$tof social welfare for retrealiDnal and leisure tim8 occupation, wilh the object of impfoving the coi)dilions of lrfe for the publK wlhn th8 Wimbledon and surrounding arèas, in tF¥e aclvancement of arts. Gullure. eOu¢auon. training 2#d h8r&t8ge Th8 policy of the Trustees is trj maintain and improve the buildings fortlÈse purpctses and to encDurage their fullest use. The Tw51egs review the aims, objeolives and prtsposed future admties on a regular basis The Trustees folluw the general guidance i$sued by the Charity Commis&on on Publ￿ benerrt when dr￿ng so and the followifjg seGlion of this report dèscribes how thè Truste have carried out the purposes of the Yru5t forthe publlc. Our m8in 8Ltivities and our beneliGiarie5 are described below. ACHIEVEMENT AND PERFORMANCE The buil(th'ng compkx, owned by the Trust, fom)s a group of tsGilili&s on which the present Charity is based and wa8 eslabli8hed in 1858. These facililes are used lo provide leisure 8ctivilies for the 50¢81 communily on a d8ily basis, whilst providing an incwe to the Charity, wh￿1 faulitates the maint&n8nce snd improvement ￿the building. The Village H211 and meeh.ng rooms ar& bookéd for general education wrpgses, lectures. meetings and drama. Piovision is rnadfy within the facilities for the Museum of Wirnll6don, now named the Wimbledon Musoum, the Ioc81 Histco Museum run by the Wim￿edon &aety The Wimbledon MuseLbm The Museum is run entirÈty by volunteers and 1$ usually open lo IhE public on Fridtys. Saturdays and Sund8y$ and for school groups and exhibitions ai olhef time5 We have made provision for lh8 KIu5eum sin¢È 1918 arKI IhE forms an important parl of fulfill￿g th¢ ch2riiable objects of the Trust. There i8 m ¢har9e for athnission The T¥ust considers Ils supwrt of lh& MusÈum to be a significant partof the public benefit il performs Ihe eommunity. 11 is Clear thal. willioui Ihe support ol the Trust, and the lacl that il rs I￿n enknrdy by volunteers, the ML15eum woul(1 stwgle to suNive. There arÈ plentyofexamples of Museurns. wliich were or¥glnally funded run by kxalCuun¢rfs, Ih2t have. ￿ recent years. lost Ihe¥r funding and had lo close. The le￿ntmodern￿8ts0n oflhe Museumwas org8nised by Ihe Museum Cgmmiltee of the Society In coniun¢tlDn with Ihe Trust. Dlsabled A¢¢es5 A listed buildin9 application was submitted in Noveryber 2020 for 8 disabled tollel on the ground floor. The original design of the building. gnd the facl tliat il is GTrtle11 listed, means that any Internal SilU¢￿ra1 alterations or changes lo the character of Ihe builthng require Listed Building Consent, and l am pleased io athise IhalPlaming Listed Buildiiig Consent was received Inearly 2029 However due lo the refurbishment prtsjecl of the Museum an(J the iniplicalions ¢1 Iliat lor the operalion of the buikliftg. Cc¥nmenCe￿enl of Ihe roJe¢l w•$ held back uiilil the Museum wo¢k wos ¢omplelecl. Over th& 1881 yÈar, we have reviewed the original plan5 and discussed son)e improvements to the original d88vJn. Thi8 pro¢$s$ 15 nearing cofflpletion 8nd we hope to mDve forward on an aureed plan v8ry soon. WIMBLEDON VILLAGE HALL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 ACHIEVEMENT AND PERFORMANCE- ¢ontlnued Nonnan Plastow Gallery A rEW art Gallery w8s created wlhin tre I￿lIdEn0 complex in 2012. Thi% was called, atthe ts"me, the Village Hdl Gallery and has proved to be a very successful project and 8n ￿pOrtant addition to the f8ulities provided by thÉ Twst10 the lo¢d community. The wrpose ofthe Gallery is to wcouragÉ individual art151s, art groups and s¢hools t¢ makeuse of the Galleryfor exhibitlons ai nominal cost. 11 ￿ impoytant lo record Ih8t Ihe Idea ofthe Gallery, in space it ¢iccupie5, was conceived by Norman PL8stow, our past Chairman, a number of years ago. Due ID his wson and petsuasive lobbying of fellow Truste6S, th8 G8llery ?v8ntually came into being. Nonran resigrled from the Chairmanship of the Trust In November 2013. At that point the Trustees decided to pay tribute to his indefatigable SUPPOrt of the Trust over many y&ars of valued Chaimanship by renaming the Gallery a5 the Noiman Plastow Gallery. 85 a fiiting tribute. Since tha start of th8 Museum rÈlurbishment prDject, much of tre ¢Dntent5 of the Mu5eurn were stored in the Gallery n order to leave a clear working space in th8 Museum for the refurtsishment works. The contents have only Ecently been repatriated to the Museum tri allow the Gallery to resume operation. Charges for renting the Gallery are nominal 8ncl il is Nn by the Trust as a Non-profit acts"vily. This r6inlorcès the charitakne Dbjecls of the Trust and is an Imwrtant part of our public benefrt acb"vity. rh& t¥quseum of Wimbledon, now named the WINbl8don Museum, Isalloc8ted a nUM￿r ofmonths when il can use the Calleryforits own exhibitions. freè oftharge. This has allowed the Museum to displ&y, for the first time, some of its extensive archive ma18ri81 such as watercolours, prints and dravrings and to pul themed exhibilicns, which relate to the hi8tory of the Wirnbledon area. Young Wlmbledon Artists IYYIAI In lin? wth the Trustrs aim to encoufage1oc815th0015 and colleges to use thÈ Gallefy, an Important new iniliatrve was launched in the Gallery ih 2015 c8lled the Young wim1￿edon ArtISts IYWAI. This iniliabve was in thè form of fjn £ward scheme and sought lo provide students from lo(21 schoo15, tollelle5 and ac8demies in Merton. ond individual yourng artists or groups of young artists who live in the borough, 8n opportLsnity to exhibitth*i original art￿tiC works. Th8Sè Works ?re curated into exhibitsons puton by th6 Gallery and Trust Since 2015 a number of winter and summer exhibMions have been held, which have bEen great succes$es. PNzes. which are in the fom of vou¢hers for art malerk818, are sp￿80red by the Trust and eth&r generous individuals who are keen to 5UPPOrt the initiatiV8. This &wgrd $cheme w8S the idea of Mike Robbins, a py8t Trustee. We are extremely grnteful for his 511PPOrt and the huge amount of time he hès S￿￿tt9 make these exhibitions 8 success. We Flso should ment￿n the great $upport provided to Mike Robbins by Graham Martin, our Manager, who has taken 8 gr&at inter88t in the proje¢t. Key improvem￿t9 The renlino of the Coltage was started in December 20218nd continues in 8 8atisfartory mgnrEr. Pr￿￿ to that. ¢ertain Impiovements We￿ carried out and complete redeGoration took placfj. The leltino is managed by a local Estate Agent. This mean8 that wa are making the fullest possible use of the buikSin9. Tho outside ol the building wss tedecorated in 2023, in line with our fbve year maintenance ptDgratnme. This, as usual, requires the erection of scaffolding a completesurvey ofthe condition of all aspects ofthe building Due io Ihecomplexily of thè projedrequiring Listed Building ConsÈnt and a professional overview. we appointed Marcus Beale of Marcus B&ale Arth￿tects to supervise the project from the begnnillo. Marcus h85 acted for the Trust in the past and is familiar with the building. He with the listed building application, specifications and lenders, appointment of contra¢lors and overall suptrrvision of the projetri. Asif Malik, DlourTru51ees and an architect. oded as liaison for the Trustees and provKled hi5 professional overvi8w whllst Graham Ma￿n provided *mportanl 8V8ry day 0Trsile $upeNision WIMBLEDON VILLAGE HALL TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 OCTOBER 2024 NANCIAL REVIEW Flnancizl StatÈment5 Thefinancial slaiements. including If¥e note8, havebeen pre￿Ied in compliance wfth the Slatementof Recommended Pradice ISORP) "Aceouniing and Reporttng by Chaiilies. 2019 IFRS 1021. The analysis of Inco￿ ènd eXp￿{￿lUre refleEls Ihe da&sifpcaliDnofactivil￿s. logelher with c05ts relating lo admiliistration. Staternent of Flnan¢ial ACti￿tIeS The Slalement of Financial Activities is shown OD page 8, wth a moE& detailed $nalys18 of incorne and axpenditure wittNn the notes to the fin4Trcial statements. The iolal in¢ome for Ihe year was £225,75012023. £225,466) with a return to the Income profile the Charity enjoyed pie.pandemic. The main source ol income for the Charity Is &env&d from lelknng oui the facililEs, inGluding to ils wholly owned tradino $ub51dRry The trtal expO￿l￿re for th& year £228,10912023.. £227.7341. The main expenses ol the Chsrity continue to be staff s8lanes and uPk￿P Costs of lh8 building. ¥ATh￿d) InclLtdes a depreC￿tIOn charge foi the y8ar of £7,390. The Charily's subsidiary. Winibkdon Village Club Ltd, traded well and has resLslted in the S￿￿SId18rY being able to makÈ a gift aid donation undera Deed of Covenant eslablish&d in 2018 of £17.3￿(2023'. £28,886). Prlnclpal fund6ng 50ur¢es As menhonÈd above, the principal funding SOUr￿s of the Qhsrity are lettings incom8 from the vi118g8 hall and meeting rooms, ￿0Thg wilh the provision ol lacililEs to the Wwnbledon Village Club Ltd. Balance Sheet The above resuR led to an oper8ting defial of £2.359 bofore net gains on investments ef £28.862 12023.. operating deficit of £2268 before nel gains on invÈstmenlsof È7.3931 Thè ¢ombined fund balance atyear-end 15 £1,976.15512023'. £1,949.6521 with unre5tr¢cted reservès increasing to £1,874,213,12023-. £1,846,9991 Detai18 ofthe Charity's Investm￿15 can be seen in Not• 13 and #n analysisof the movement of funds ¢an be foun(t in P4ole 19. Ov&rall ihe Charity remèinsfinanaalty sound. whi￿ all ourstakelM>idets deserve Ihanks for t￿￿rpatier￿e and willingnessto beflexiblÈ. is. in nts small parl. duÈ to the 8n8rgy and dedic8tion of our General Mansger, Graham Martin, and the support of all the other m8mbers of staff. ReseNes pollGy The charitable compsny's regular annual inwme from rent$ end Servi￿ ¢harges covers It normal annual expendiiure. In ordèr to meet xtraordinary expendibJre relating ta the property, logsher with any repairs and renovahons of a cyclical n8lure. a conlingenty fund has been Set up into which regu18r afftounts are transferred on an annual basil. Correspondinp amount$ a￿ held in a 831days Bank Business Reserve AccoLJDt plus, accumulation uni18 in the Blackro¢k Charities UK Equity FLknd and CCLA COIF c17aril￿s Investrnent Fund. To date. both funds have perfomied satisfaGtordy and are forrnally revEwed 8t all CouD¢il Meetings The Trustees have deteimined that overthe coming yFaTS, theY$￿Ild continue to b￿ld free reserve$to ainount of £350.OCQ. This level will to be Evwed in light of Ihe incrèases in operats.ng expendilure Ilie Charity laces as a ￿SuIt of th6 enÈFgy and cost ¢1 Ikving uisis Reseryes will likely have lo In¢rE8se so Ihal. in the Trustees view, ihey ar8 818 level that relects the continuing need lo mainlain and improve the subslanti?I prernises and make S￿lIab1- provision for ¢ontiogenl evenlg. Given the schedule of works in the next 12 months wd thefinand&l result for the ¢urrent year, the Trustees have decided to make the annual de5ionatson of funds to the Building Fund for 2024 Investsnent pollcy Untsr U)e Kfjemorandiim and Art￿￿5 9fAsS¢CioIKm, the Chanly has the powetlo inye5t in ary way theTrustees think fil. In cgn5uncl￿n with ils, ReserYe5 pollcy, the aim of the Charity is to spread its, financial assets so as to eam ￿turnS, whi¢h are al lffdsl hiqher than inflalion while taking low risk of detaull AccDrdingly. our asse18 are Spread belween bank deposils 2nd Investmenl funds, which 8re $uilat4e for ch8ritie5. The policy for the time being 1$ to keep appftrximately 5D% of ass8ts as deposits and Irivest the lem8￿￿￿[ In lony4pFm funds. levels a￿ kepl ufider revithv. WIMBLEDON VILLAGE FIALL TRUST REPORT OF ThE TRUSTEES FOR THE YEAR ENOED 31 OCTOBER 2024 FUTURE PLANS other Ihan Ih08e plan5 alrE8dy mBntioned elsewhere in the report. regarding disabled access, there exists a h've-year rolling 5Ghedule for mainlenance an¢J improvement purpos&8 which h81ps identify and CO￿trOl more immediate finanaal demands arKI at the sam8 bme all¢)ws the Trust tts plan forfulure necessary expenditW8. STATEMENT OF TRUSTEES RESPONSIBILITIES The Trustees Iwho are also the dir&ctors of the Wimbledon Village Hall Trust for the purposes of cornpany lawl are re8¥Kinpib16 for preparing the R8POrt of the Trustee5 and the flnanual Statements in accordanc8 Wlth applicaue law and United ￿ngdoM AcCO￿ting stttndards Iuniled Kingjom Generally Accept86 Actounb"ng Practice). Company requires th& Trustees to prep&re financial slateTnents for each financial year. Under company law the trustee8 musl not approve the financial statements unless that they are satisfied Ihal they give a true and fsiiview of tt)e $tat¢ of affairs of the chariloblÈ comp8ny and of the incoming resources and application ofresources, ir¢cluding the income and expendlture. of the charitable Gompany for that peri¢x*. In prgparing these fin￿¢181 stalements. the TEUStees are requlred to.. select suitable a¢Gounting policies 8nd then apply Ihem con5iStently." observe the methods and prinaples in the Charity SORP 2019 IFRS1021-, mak iudgements and estimates that are rea5Dnable and prudent,. pmpare the finantjal statemènts on the going concern basis unless it is inappropriate to pr&$um& thatthe charitablt company will conlnue in opefats"cffi. The Trustees are responsible for keeping propÈr acc£Junling records, whith