VOLUNTARY ACTION;,, FOREST VOLUNTARY ACTION EPPING FOREST (A Company Limited by Guarantee) Charity Number: 1097376 Company Number: 4689779 TRUSTEES. REPORT AND EXAMINED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 si '￿IZv￿oP* 2311212023 ¢c￿pANIEs HOUSE 111, *16 VOLUNTARY ACTION EPPING FOREST CONTENTS Refer¢r￿ a￿1 Adminislrative Details Rewt of Ihe Trustees Rewt ofthe Indepe￿￿t Examiner Statement ol FInana￿ Actr¥thes 10 BaLance Sheet 11 Statement of Cash Fl 12 Notes fNmiffJ part of the sktem VOLUNTARY ACTION EPPING FOREST REFERENCE AND ADMINISTRATIVE DETAILS CHARITY NAME Vduntary Acticm Epping Forest Also kntr•m as VAEF CHARITY REGISTERED 1097376 COMPANY REGISTERED 4689779 REGISTERED OFFICE Community360 Winsley's House HNJh Str&t Colchester C01 1UG TRUSTEES Gerry Smith, Chair Salty Crone, VKe Chair Peter Crossley. Treasurer - appointed lo Board - 25 May 2022 (freasurer frcAn 14 December 20221 Jane Adair Nigel Avey- appointed 31 ju￿ 2023 Hugh Bumage- apwnled 22 September 2022 Dr Myma Gilbert Rev ljivia MaxfieSd£oote David TetlchW- apFoinled 25 May 2022 Margaret Emmens- reswJned 22 September 21y22 Anne HawJh- reS￿ned 21 October 2022 Susannah Pitura- ￿￿gned 18 Aw'l 2023 William RirAey- ￿igned 24 November 2022 Sophi8 Smith app)inled 25 May 22 November 2022 EIEabeth Went- resigned 1 ju￿ 2022 Lara WivJ- resKJned 7 Novanber 2022 fesKJnèJ 24 COMPANY SECRETARY Jwueline Fcd CHIEF OFFICER Ja¢>Jueline Ftile INDEPENDENT EXAMINERS c￿M￿n￿360, Winsws House High Slreel Colchesler C01 1UG BANKERS CAF knmited 25 Kings Hill Avenue ngs Hill West Malling Kent ME19 4JQ Paje 1 0119 VOLUNTARY ACTION EPPING FOREST TRUSTEES. REPORT Voluntary Act￿n Epping Forest is an irKlependent tharity kn¢)wn as a Council for Voluntary services 01 CVS affiliated lo the National Association of Voluntsry ar￿ Community Action {NAVCAI. We as$ist not for profil organisatk)ns in Epping Forest by providing advice. informal￿)n, development support services and volunteers. Our ￿re work is aimed at helping local charities and community groups achieve their full polenb"al. serv￿ offered by VAEF heip to improve peopie's quality of life, health and wellbeing. Objectlves and Activiti•s The principal objLxls of the Charity, as set out in the Arh"eles of Assoek8tion, are". a) To promote any charitable purposes for the benefft of the c£ffimunity in the IcKal govemmenl distr￿1 of Epping Forest and ts naghbourhc#)d and, in part￿VIar. the advancement of educaticffl. the protection of health and the relEI of povth. distress and $￿kneSS. bl to promote and organise C(>Operat￿ in the xhievemenl of the above purposes and lo that end to bring together in couwl representalives of the voluntary organisations and stalulory authorities wrth"n the area of benefit. Mlsslon VAEF'S mission is to promote. support and develop an effective. sustainable. and visible voluntary and community sector. including the direct delNery of services in Epping Forest and ne￿hbOUrIng areas. - We are deduted to supporttng those most in need with¥1 our local ccfftmunit - We provide appropriate and solutions - We provide a wide range of opportunities for those who are keen lo vO￿nteer and contribute to the wellbeing of their newJhbourhc4Jd5 Maln objectlves In our Dlstrlct 11 Infrastructure support- providing adv￿, 1ftf￿mat￿n and development support to voluntary *KI ommunity organisations 21 Volunteering support- supporting and prc¥moting volunteering 31 Cc¥nmunity support- working in ccAlatrt)fation with (thers lo identify and meet unmet needs Ision VAEF'S vispan is of a fair, vibrant. and open soc*ty that encojrages and is supported by voluntary and community actton. Constitution The charity ts registered as a ¢hantable company limrted by guarantee and was set up by a Mernorandum of As￿181￿￿ on 7 March 2003. 11 is constituted under Artides of Association and is a regislefed charity number 1097376 and company limrted number4689779. The ¢harrtable activity of the unincorporated registered charity, Epping Forest Council forvoluntary Sery￿e (Charity number 1038750) was transfe￿ed on 1 Juty 2003. ￿ a going concem basis. Mgthod of appolntment or •l￿tIOn of Trustees The man￿ement of VAEF is the resFonsibilrty of ts Trustees who are elected and ¢Mpted under the term$ of the Articles of AssrtIat￿jn. As sel (xrt in the Articles of ASs￿lat￿￿. one third lor the number nearest one Ihirdl of the Trustees must retire every year. those bngesl in office retiring first arKI the choice be￿n any of equal seNce teing m* by drawing bts. The Board may at any time appoint as a Trustee a person who is eligible undei Art￿le 28 and is willing to act as a Trustee prov¢ded that this does not cause the total number of Trustees lo exceed the maximum number permrtted. A retiring Trustee may be reapp)inted. Pa9e 2 of 19 VOLUNTARY ACTION EPPING FOREST TRUSTEES. REPORT continued Policles adopted for the Inductlon and tralnlng of Truslees New Trustees are provhded wrth eopres ol the Charity's prevhws yearfs Annual Report and A¢ewnts. There is an oral induct￿n dealing wtth the phik)sophy. hi810ry and objectives ol the charty and meeting with the staff. They are also offered training ¢ourses on the responsibilities of Trustee5 and given a comprehensive induction pad(. Oryanisational stru¢ture and doc1s1(w￿￿¥kin9 The Charty is organised as a compary limited by guarantee. VAEF is govemed by an elected Board of Trustees who are the rnembers. The Board currentty Consists of nine voting members and two no voting representatives of Epping Forest District Council and meets four times a year. The 8oard is responsibk for the overall management of the 0r9antsat￿n, for delermining 51ralegic direction and ensuring that the Chief Officer and the management team impl&nenl policy. There are su committees to look al issues reL3ting to perS(￿ne1 and pclicy. govemance and finance. The Chief Officer is appointed by the Trustees to manage ￿ day-ttsday operat*)ns of VAEF. Rlsk Management The Trustees have assessed the major risks to wh￿h Ihe charty 15 exFosed, in partityjlar, those related lo the operations. General Data Protection Regulations and finances of the charity, and are satiSf￿j that systems and pr(xedures we in to mrt4ate our ewosure to t￿se risks. Annual r•vi•w We review our aims. obj'ectives and services each year, Iwking at what we have achieved and the outcomes of our work. We Icok * the suc￿5 of each project and assess its benefits. This prexess helps us to ensure our aims, objectives and projects remwn f￿USed on our stated purposes. Our commitmèrt to equal access for all VAEF is committed lo promoting policies of equal opportunty in all areas of its work and with all those who encounter VAEF and its employees and volunteer5. induding recrurtment. empbyment training, promotion and service provision. VAEF aims to ensure that there wll be no discriminal￿)n on the grounds of race. ¢olour, nationalty, elhntity. sex, marttal status. caring responsibility, sexual orientalion. age. physicavsensorylmental disability or mental health. politul bel￿f or religh)n. union membershp, dass. HIV posilNe. employment slatus. ￿ unrelatgj o)n¥￿tIon. The responsibilty for following these policies lies with all empbyees, and volunteers at VAEF. under the guNlance of the Chief Officer. Trustees are also wbj.ert to this polw. Highlights Vcluntary Action continued lo meet the needs of the local communty and voluntary organisalhxs by providiw support, guhlance and actNitEs in the Epping Forest District. Staff worked hard and used creativity and initiative to develop. maintain and offef excel￿nI serwces throughout the district. VAEF volunteers enabled u$ lo enhants and provKle $0 rn￿h more within the Distitt. Afongskde the country continuing to recover from the pandemic. the year commenced wilh VAEF becoming heavily invdved in helping Ukraine refugees to Sett￿ in our District. The Cost of Living crisis gained momentum during the ￿ftter months and as such. VAEF stepped up its support for those most vulnerable in the District. On a bnghler r￿te. VAEF celebrated volunteering throughout Ihe Queen's by holding a Jubilee event al Grarye Farn in Chwll. P￿e30f19 VOLUNTARY ACTION EPPING FOREST TRUSTEES. REPORT continued Voluntary organisalions continued lo seek supwt to find much needed funds and very much appreciated the Funding Forum event facilitated by VAEF. Presentab"ons from the Big Lottery and Essex Ccmmunity Foundation were well re¢N*J. Towwds the end of the year, we were deliqhted to nominate a former Chair ofVAEF. Gill Mann. for the Epping Forest District Council Crlizen of the Year Award and even more delKJhled when she won the preSI￿lOuS Awaid. Rosources As of 31st March 2023. there were a t¢knl of 22 members of staff working with VAEF, 7 ofwhom were employe(# lo supFort the core work ofVAEF and Volunteer Cenlres Epping Forest and Hariow. There were 8 full lime staff. number of full time eqLtivalenl was 14. Our Main Activitigs in 2022-2023 During this year, we delNered a number of semces including the folbv￿ng". . Ace AclNities- Practical projects that devdop lrfe skills for those with leaming dIsa￿litIeS . Ain't No Mountain H￿h Enough- MUS￿ m*ing cyportunrties for young adults wth leamiThJ difficull*s Ithis service was unforiunatety closed in summer 2022 due lo lack of fvnding) . Benefits Adwce- Providing mLth needed assistance in cc¥npEeting applications for benefrts such as Attendance Allowance. Carerfs Al￿￿¥an￿ and Personal Independent Payments . commun￿ Clubs- A Sour￿ of supwt and fr￿￿shIp for the elderly Ihrough the provision of tivities. Irips and OLrtings for the e . Ccwnmunty Handyman- A truslworthy. dependable and pclice checked subshjized chargeab service to complete jobs around the hwse . Community Hub- ProvKJin9 SUPPOrt to WKlivKluals with deVelo￿ng inibats.ves to respond to short-lerm Gommunity challenges . Handyrn￿- A service for Epping Forest Council tenants who are ag&1 over 60 . Gardening- Gardeners and v(Auntews helping to mainlain the gardens of eldety aThJ vulnerable Epping Forest District Council tenants . Men'$ Shed- Providing aeliw"t*s for men to prevent lonelines$ and isok7bon . Supported Volunteering- As$6ling people with mental health needs in Wesl Essex into volunteering and paid employment {Ihis seNce was unf¢ylurbatety ek>sed in winlei 2022 due to lack of funding) . Volunteer Centre Epping Forest and Vdunteer Centre Harltraf- Matching volunteers with hxal voluntary and communty groups Details of how these services helped some of the most vulnerable groups in our communrty can be found in our Annual Report for 2022-2023 available on our website wvM.vaef.org.uk. Here we shtswcase our achievements. proudty present our key Statistics. share our dienl fee(Iback and detail how we see these vitsl servtts developing in the future. Page4 frt 19 VOLUNTARY ACTION EPPING FOREST TRUSTEES. REPORT continued Community Slatlstics for 2022-2023 Residents were supported in various ways as folky•ts." . 240 members of the public registered lo use the Vclunteer Centre . 572 Ace Activty sessions . 1116 volunteer hours at Ace Actmlies . 368 people recaved gurdance infomiatKJn from the 8eneffts GUMIa￿e project 111 cour￿11 tenants received 521 gardening visrts . 360 Handyman referrals were receNed and c(Mnpleled . 65- 75 Community Clubs, cl'enls attending dubs . 87 persons I households S￿￿￿￿ted. via 123 ontroff task inteNention refenals. as Cow'd ￿gaCY support . 316 one-to-one dwJital Supp(￿ interventh)ns provided to 142 clients . Approximatety 80 Ukrainian persons supported through'Get Togetherf peer support sessions . 145 Iow4ncome I￿111e5 I househokls financially via Winter Warmth energy Scheme . 120 asylum seekers supported. via cbthing Ichikjren's present donalions and running of fwnity trips I activities . 148 organised communty ath.vity se5sN)ns161 Ukrainian Get Togethers. 47 Men's Shed sessions and 40 Wami Places dropin sess#)ns) VAEF haj a physical presence in the Epping Forest District Council Partnership Hub and Epping Forest Citriens 8ureau Hub in Waltham Abbey. Infornia￿On and Support for the Cofflmunlty In order to keep in regular con￿. we seTrJ weekty Informats.￿ bulkts.ns lo our contacts and membership groups, publishing funding opportunities and ao*Ke availab￿. Posts were added to socral media channels promoting VAEF. thal serv￿eS and other usefvl infomation. The VAEF website svww.vaef.org.uk piovides details of support available and t0p￿al infoTmab"on. Our serviee$ were also advertised on the Wesl Essex Frontline referral System. We provjde network events and training sessions facilrtated via Z￿m. Partnershlps We conlinL*d to be involved wth a number of EppiThJ Forest partnerships ir￿￿ing Communty Safety, Health and Wellbeing, Hearth Inequalities, Healthy Behawours and Socio Economic. VAEF also meets regularly with Epping Forest Dislricl Council. Hertfordshire and West Essex Inlegraled Care Board, Essex County Council and other Essex C￿n￿l fty Voluntary Services. Strong partnerships were develLyd with St. PAarfs Church Loughton to delr¥er Hub Serrf￿s and the Epping Forest Fo(MJ Bank. Pa9e5of 19 VOLUNTARY ACTION EPPING FOREST TRUSTEES, REPORT conts'nued Together for Essex IT4E) VAEF I￿ned Together for Essex. which 15 a special purkw veh￿Ie set up as a TrTrprofil di8tributN company limited by guarantee with the majorty of Council for Voluntary Services in E55ex to focus on the delivery of Voluntary and Community Sector inftaslructure in Essex County. West Essgx Communty ktion N•lwork (WECAN) WECAN is a limited not for profit company awned equalty with Rainbow Services in Hartow and Uttleslord Community Action Nefvth {UCAN). The aim of WECAN is lo build stronger links ar*d opportunities between the voluntary and ccmmunty sector. commissK)rws, stslulory partners and businesses for the benefit ofthe communty in West Essex. WECAN staff conts.nue lo deliver a number of services aeross Wesl Essex. details of wh￿h ean be found on the WECAN website wwM.weslessexcan.org. VAEF take lead on a number of WECAN services, including Be￿avement Support, Mental Health Hospital Discharge and Sui¢*Je Prevention. VAEF Volunte•rs The charity is very grateful for the unst1￿"ng efforts of its volunieers whj engaged in service provtsion, many of whom came fO￿ard during the pandemic period. VAEF are now back to prfr pandem levels of volunteer support and il is eslim*ed that 6764 volunteer hour5 were provided during year. Valuing this at the National LNing Wage of £10.42 per hour. this amounts to £70,481. This is of course a guesslimate as vdunteers vary sNJnrf￿nuy in Iheir skills. experien￿ and what they offer. In particular, though. it was great to see many of (￿r Voluntary ActK)ner y￿UnteerS supporting the District Warm an¢J soc￿1 Hubs, along wrth pxkiThJ parceLs aThY undertakThJ delNery Journeys for the Epping Forest Foodbank. Financial Posilion In the year under review we generated income of £572,￿3 whKh was Signif￿anIty lower than the previous year's income of £700.S84. Expenditure of £628,111 was in line wth the previous year with the result that we recorded a nel expenditure for Ihe year of £55.208 as opposed to a nel income in the previous yeaf of £68,499. Our funds as al 31 March 2023 fell £523. 099 to £467,891. Cash remained positive at £516.655 at the year*nd down frtyn £622.029 al the prevws year*nd. Overall, this is a disappointing ouleome and reflects the many challenges aff￿ling our sector in a post pandemic worfd. cost of Imng crisis and a chaI￿n91n9 economic environment. The consequence is that a number of our smaller speak a¢tiwt*s are urKler pressure fr¢)m a shortfall in fundiThJ and unfortunately. some risk closure in the near future. We recognise that it is likely that there will be further shortfalls in our income stream. which wi require increased fcKus on our expenditures in an enwrcfflmenl where there will be greater demand for our services, the ts)st of which will have to be met from our availab￿ fuThJ$. Rgsorv¢s Pollcy VAEF'S Reserves Pdicy, which is rewewed annually by the Trustees. describes the Reserve and Unreslricled Designated fvnds are lo be used. Addendums lo the poly are prodLKed annualty lo stale the level ol reserves and their des￿nation. The use of the Reserye fund and unreStr￿ted DesNJnated fund wll be conlrolled solety at th8 dis¢reb'on of the Tiuslees. Pa9e 6 of 19 VOLUNTARY ACTION EPPING FOREST TRUSTEES. REPORT continued The L*Jjecti4es for the Reserrfe fund are to: Protect the continuity of work ofVAEF. in sprte of uncertain future fundw streams. Ensure that the obl￿ati(￿S of VAEF t(yAards its staff may be fully met in any event. Provide resource for the continuatim or start-up of acbvitEs to meet need in advan￿ of recepl of income. Secufe funds for the replacwnent of assets. The unreslricled designated funds will be available for spending on purposes other than tho identified the Reserve fund. To meet the purposes for the fvnds. as described above, the fund is designated into f¢)ur pcrts Redundancy Fund- to promde for the payment of al $tatuW redundancy payment$ due to staff in the event of closure of VAEF. 2. Operating Contingency Fund- to provKle the res￿l¢e for full operati(￿ ofthe tsjre VAEF aclivits'es up lo six months. 3. FacililEs Reserve Fund- to be used for several purposes. incI￿lIng start-up of n84V W(¥k. prior to receipt of funding and IT contingencw. 4. Unrestficled Desynated Fund- this represents the excess unrestrthj funds after the budget allocation and the allo￿tIon to the Ihfee funds atove. As at 31 March 2023, the reserves and unrestricted designated fuTrJ were £108.3771£167.917 at 31 Ma￿h 20221 whrch sre suffrienl lo meet the purpose5 of the reserves funds outlined above. Principal Funding The charity is principalty funded by thal govemment and national grnnts. Our Plans for the Future We will remain Ilexible. adaptab￿ and c(￿Mrtted lo meet tr*e needs of our kKal comrnunib'es in 202312024. We will.. . Deltver VAEF services that address local and k*)k for new opportunrties to reach a wider audience . Offer gutdance, irfftxmat￿n aThJ practical asststsnce to tsikj the cap• of local vc4unlary and ommunity groups . Provide ASOAN Accredited courses to ajults with learning ithsabdit . Continue to recruit new VAEF volunteers and deveknp skius and eXpe￿Se of our existing volunteers, including the Vdunlary Actiorws . Prowde support to mKJrants and refi￿e￿ reshjing al two hotel eStab1￿hrne￿ts in the District. . Forward plan, and prepare how to best support vulnerable, low"ncome hwsehokls. in relaticm to the anticipated winter fuel and cost of living crisis Pa9e 7 of 19 VOLUNTARY ACTION EPPING FOREST TRUSTEES. REPORT continued . Continue to promote VAEF services and be ac¢essibk to residents in the Epping Forest District Council Partnership Hub . Deveky the Beneffits Guid¥Ke and Infrymal*Jn Foodbank service. . Strengthen the WECAN partnership and look for furt￿ serwces to delNer across the Wesl Essex locality . Look forjoinl opportunities to deliver the Toptlw for Essex partnersh In preparing this report, the Trustees have taken advantap of the small companies exemptions provided by seCt￿n 415A of the Companies Act 2006. This report was approv&J by the members o and sbjned on thw"r beha Gerry Smith Chair Pa9e8of 19 VOLUNTARY ACTION EPPING FOREST INDEPENDENT EXAMINER'S REPORT I report on the accounts ofvoluntsry Action Epping Forest for the year ended 31 March 2023 %thi¢h are set out on pages ten lo nineteen. R•$pe¢tiv* rnsponsibilities of trustees and examiner The chari￿s TTustee5 are responsible for the preparats.on of the accourrts. The Chanvs Trustees ¢onwder that an audit 1$ not required for this year (under section 144121 of the Charilies Act 2011 (The Act) and Ihal an K￿ePendent exanMn*ion 1$ needed. It is my responsibilty lo= - Examine the accounts (under section 145 of the 2011 Ac*l.' - To folbwthe procedures laid do*n in the General Directions given by the Charity Commissioners (under section 145(5}Ibl of the 2011 Act).. and - To stste vthethei particular matters have come to my attents"on. Bas15 of Indep•ndenl examln•rfs Stal¢fflenl My examinatitin wa$ carried out in accordsnce ￿ the General Directions given by the Charty CommissK)ners. An examination indudes a review of the a¢counb"ng re￿rdS kept by the Charity and a comparison of the accounts presented with those records. It also Includes Consideratsons of any unusual rtems or disckisures in the accounts, and seeking explanations from you as trustees conceming any such matters. The ￿dureS undertaken do not provide all the evidence that wt)uK1 be required in an audit and consequenuy I do not express an audit opinion on the view gven by the accounts. Independent examlnerfs statement In the course of my examination. no matter has to my attentw)n.' {1> %thi¢h gives reagonable cause to bel*ve that m any material respect the requirements for" propef accounting records are kept {in accordance section 386 of the 2006 Act." and accounts are prepared %thi¢h agree vAlh the a¢￿Unting records and comply the accounting requirerr*nts of the 2006 ACL or (2) to knthich. in my opinion, attentson should be drawn in order to enable a proper understan*Jing ol the acctyjnts lo be ￿aChed. David Courtier FkiAAT AATQB ft¥ behalf of. Community360 Winslels House HvJh Street. Co , Essex Oate.. 18th December 2023 Page 9 of 19 VOLUNTARY ACTION EPPING FOREST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 Totsl 2022 fvnds lund8 2023 Incorne from: Donations CharIta￿e adivrfie$ Other trading aciNrfies 1rw•St￿￿nt incThne 13.589 399,IY20 11.401 3.028 13.977 )2.127 51.767 5,032 7,930 667,787 24.761 106 103.107 Totsl inc(vne 145,865 427.1)38 572, 7CQ,584 Exp•nditure on: charrtab￿ adivities 198.822 429.289 628.111 P)32.085 Totsl expendiiure 198.822 429.289 628.111 632,085 Nèt incomellexpenditurel {52,95n 12.251) {55.208} 68.499 Tr•nsfern between funds 13114115 {44.760) N•t mo¥efflen¢ in funds 18.197) {47.011) {55.208} 68,499 R•eonclllat5on of fvnds: Total funds brought fO￿ard at 31 March 2022 211.117 311.982 523,CP39 454.6LKJ Total ftjnds carrRd forward at 31 Marth 2Q3 1>14115 202,920 264.971 467.891 523.099 The notes on page¥ 13 to 19 form part of th￿e financlal stal•ment* Page 10of19 VOLUNTARY ACTION EPPING FOREST BALANCE SHEET AS AT 31 MARCH 2023 Totsl 2023 Totsl 2022 Fixed assets: Tangible assets 35.183 35,183 42.172 42,172 TL*al ffxedassets Cu￿Ont assets: Debtors Cash at bank *KI in h*vJ 10 14,355 516.655 531,010 11,701 622,029 633.730 Liabilitie8.' Creditors". ¥moLMts f8lliTh3 due wthin one svr 98.31Y2 98.3￿2 152,803 152.803 Met curront ass•ts or liabTlltlas 432,708 480,927 Totsl n•t or li¥bilitig 467,891 523, Th• fvnds ofthtt ¢hority Unrostrided funds Re51ricted funds 13 14 2￿.920 264.971 211.117 311,982 467.891 The trustees are satisfied that the charity is enthled to exemptx)n from the pro￿$￿)r￿ ofthe Compan￿5 Acl 2(K6 (the act) relating to the audrt ofthe finan¢ial statements for ihe year by virtLP of 5eth.on 477, and that rv) rT￿ter Or m8mb•rs have requested an audit PWSU￿1 to 476 olthe Acl. The trustees a¢kno4￿￿￿9e theif r&SF#￿&￿"h"eS kn." 1} en¥uring that the charity keeps adequa¢e acwiniry records*thth CL*npPy¥Ath Sect￿ 386 Oft￿ Act. aThJ 21 preparirwj financkil st8ternents vthich gi¥e a true and fair of the state of affairs of the charity as at the end of Ihe finanaal year and of rts net incwne WexpeTrdrtu￿ lor the finar￿1 >ear In aC0)rdan￿ with the requirements of 5eeiion 393 ofthe Aci. and whth otherwsÈ tsJYWy ￿1th tr* rtyuirements ofthe Aca relatM)g to finanoal staternentS. 30 far as aF?I￿￿ to Ihe thaiity. ThÈse ffinarKial Staterw￿S have teen wepared in ￿)rda￿L*￿th the SFeual prviig￿s for sm*1 c¢mpanies L￿der Part 15 01 the ComparMÈs Ad 20J6. Th￿¥ ffinancial statemenls were 4Jwoved Trustees and are s¢gned on their hhaif by.. Sally Crone- Chair Pa9e 11 of19 VOLUNTARY ACTION EPPING FOREST STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2023 Totsl 2023 Totsl 2022 fvThd* Cash flows operating actlvStles N•t cash providedby (u$edinJ opernting aclw¥ilies 8.478 1CQ.322 108.800 146.170 Cash flows from in￿ting actlthl•s Interest Purthase of propty. plant aThJ equipment N•t cash pmvid•dby (usodlnj Inv•sdng •cllvltl•s 3.028 5,032 106 1.606 1,730 2,729 3,426 11,624 Chang• In Cash and cash {7.781) <97.5931 {105.374} 144,546 Cash and eagh equival•nts atth• beginning of the reporting period Cash and cash equivalents at the end of the rwtingpefiod 263.799 358.230 622,029 477.483 2￿.018 2eiJ.637 516,655 622,029 la) RECONCILIATION OF NET INCOMEIIEXPENDtTUREI TO NET CASH FLOW FROM OPERATING ACTIVITIES Total 2023 Total 2022 funds N•t incom&(expendityre) for the r•portin9 pwiod (as perSOFA) Adjustments for non4ash items: DeFffeciation charges LO$￿{pro￿t) on dwosal offixed assets (increaseydecwse in debtOTS Incre8selldecYeasel in ¢rethors N¢¢ ¢•sh pn)vid•d by (US￿ In) opèrntlng aellvitv•s (10.201) {￿.039) {60,240) 68.393 1.473 7,122 8.595 10,327 69 22,286 45,095 10 (2.3421 2.592 13121 57,053 (2.6541 154,5011 8.478 {1￿,322} {108,81XII 146,170 bl ANALYSIS OF CASH AND CASH EQUJVALENTS Tot41 2023 Totsl 2022 Cash in hand Notice deposits Ikss ttwi 3 ￿￿rrthS1 Totsl cash and cash equiyalents .018 2￿.637 516,655 622,029 2￿.018 1,637 516,655 622.029 PwJe12of 19 VOLUNTARY ACTION EPPING FOREST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 1 A¢co￿￿n9 polldes 1.1 Basls of preparat•on The fin￿Cial stsiements have been prepwed in wrth A¢cxNntiThJ aThJ ReFryting by Charrte8.' Statement on Rec4Jmmended Pra¢kn ¥plu￿e to Chari1￿ PTeparirrfJ ih&"r acc¢yJnts in accordan￿ with the Financi81 RekwMing StaThdard aprAi¢*4e in fv UK a￿1 Reput￿1¢ of Irelwd (FRS 1021 leffeL*"ve 1 j￿u¥ry 20191- Ichafilies SORP IFRS 1W211, the Financial ReFMYtwvJ Stsr*Yard ap￿e in the im and Republic ol Ireland {FRS 1021 and the Comp￿leS Ad 2W. Advantage has been taken of paragraph 3 3131 of sthedule 4 of the Compan*s Act 2(￿ to alkw ihe format of the finanual $tat•nents to ￿ adapted to refitci Ihe speaal rwturt of t￿"5 cixnpatys oF4ratK)n. 1.2 *£counrfng conventian The finanryal ststements affj prepaTed L>)ncwn ba$s, uThJer the historical ¢))St ￿￿VenIN￿. The tharity 13 considered lo be a gc#ThJ c(rfw based w its reseNes aThJ the corn￿￿￿nt of map)r fvndars fc*the coming year. 1.3 In¢omln9 resources I￿)rne from donations arvj syants. inrAKding ¢wal 9rants. 1$ irthled in iicomty resources whw these arè receNable. except as follows." When donors speofy the don*k)ns aThJ grnnts gNen tL) th• dwity rrwst btr u$8d in lufvre a¢¢(￿ntI7g peri￿15, the incorre 1$ d&lerred urtrtil those peTKtyJs. When don￿ speafy ihe ¢JJnab¢ms arnj grarts. InC￿ThJ capital grants. are for paiticAlar restncted puws, this ￿)come is i￿￿Jded in tht ￿tI)mINj restyJrets of restricted ftmds whèn rec•Nab￿. Interest is induded when recevRd by ihe dwTty and beiween reslrictgj ar*J unrestri¢aed fvnds accordiThJ to the level offvnds held at the I￿1 Ihe interest is pahj. 1.4 R•sOur￿$ •xp•nd8d and r•co9nition of liabiliti•& Llat¥lrt￿S are rec£snLsed on the x(¥uals bags in accudarKe wilh ntymal arLJ)unting prinThp￿. Certain expenditure is directty atth'tyjiable to speafic aCaiwt￿ aTrJ has been indL*J&J in those c05t categories. Certain other cosls, whth are attritrAJtat4e lo m￿8 than 01￿ aclNty. are appr￿￿ned acft)ss cost categories on the bag$ of Fer¢entsge of bL*t alw11￿. crf spent by slaff on those a¢tM"t*$. Charitable adiwtie$ indude all èxpenditure th"recUy rewed to the Lws of the rtwrty Ind￿Jing supp￿1 o)sts {ofwFwth govemance costs a￿ a partl attribthNe ¢0 that expeTrthiure. As per the gUIda￿e in SORP {FRS1021. o)sts. representry exFenditure I￿￿jr￿d in the management of the charitys ass¢ts. rxganisatw)nal administration complortt with charitable and ststlrtory requir•m•nts. are irtYLKled in supptyl costs. P•3e 13cI19 VOLUNTARY ACTION EPPING FOREST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 l Accounting Olcles (continued} 1.5 Tanglble fixed ass•ts and dopr•¢latltyi Indmdua fixed assets costin9 £1CO Orrn￿ We witalised at C051 Provi$ion is rnade for deweoatsm on assets at rat•s to wYrt• off cost LY valuation, less eslim*d re5*Ju4 value, ofeath assets its eycted usefvl life as fdlryh3'. Fixlurns, fittings aThJ Offi￿ equyrnent Motor vehKks 20% balarKe 20% R•durArg Ikqlan When assets are acqimred depreaatson i8 at ts rate of IO% in the f¥st year. 1.6 Fund accounl•ng Fund$ l*la by the ¢hanty are either. Unrestrtded general funds Tr￿se are funds can ba us•d in accordance vAlh the tharitab rtI￿ts at the dis￿(￿1￿ ofthe Trustees. Restrided funds These are thatcan cffily be for particular [￿rirted P￿￿oSe$ thin tt* obj.ets ofthe charity Re5tn¢*'Gw arise when specified by t d¢)nor or￿n fvJThJs a￿ rais•d for particuLar restn.cted purposes. There ao no ernlowmert fuThJs. 1.7 Taxation As a rg9iStwsd ¢haiity. the coM￿Y is exempt frtyn i1￿*m• *)d CW¥trJn t&¥ to thtr extent thal its in¢>)me and gains are applKable to charitat4e tMty. Value Added Tax is not recoverable by the c4Jmwy and Is. Ihw*fty•. induded in the rdthfant costs ￿ the Stst¢ment Of F•jan￿1 Aclivities. 1.8 Op•ratlng l•as R8nlals in respeci of operatirvJ leases, wh￿e substantialty am the t￿fft$ arKI risks of cwn8rshp remain with the lessor. are charged lo the Statement Of Financial ActMtEs as ircurred. 2 L•gal status of the Charity ThB dwrrty 1$ a ¢onpany limited by guarwrtee arKI has sh*• cathl. The liablity of eath memt*r in tt event ofwndIrrf￿ is limited to £1. 3 Winthng up or di￿OIU11On olth* charity 11 upon winding up or th&solution of the chty there rernwn any assets, after the salislaction of al debts and liabilrties, the assets represented SW be transfeffed lo ¢)Iher tharitat4e b)ty hawng similar obJ'eL15 to Ihe charity. 14of19 VOLUNTARY ACTION EPPING FOREST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Totsl 2022 funds 2023 4 Donatlons In¢tyn• Donatsons Gift Ajd 13.589 13,977 13.589 13,977 7.930 r*Jt I￿￿jed as irKom. ts tharity ber*fled frorn 6764 olvohjnleered how5 *thKh. rf ¥ahMd al ac£epled rates forthe type of wjrk. ws £70.481 Total 2023 Tolal 2022 funds 5 Charitabl• Activities Incom• From Grants Grants Totsl Grant in¢m 93,661 93.661 316.586 316.5e6 410.247 410.247 577,874 577,874 Ath"VIt￿ 11￿C￿e Miscellaneous Tranwrt Income Membership and affiliatiC￿ fee5 Total Income from other source 72.788 73,153 13,747 87,850 17,057 4,694 312 89.913 9,081 91,880 Total ¢han"taN¢ a¢thwb"es irwme 103.107 399.020 502.127 667.787 Sa .Olher Tr•din9 Activiti￿ In¢(xne Fund-raising Offio rental Man•3ement fee$ 4,272 1CKI 2.793 21.862 24.761 40.246 7.129 11.401 47.375 51,767 Unr•strithd . Total 2022 2023 6 Investment Incom• Interest received P4e 15 of 19 VOLUNTARY ACTION EPPING FOREST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 7 Exp•nditurè on Charitable Activltles Total Total 2022 Casts dlrectly all¢x•ted to a¢tlvliSes Wageslsakries and pensMs Staff expenses Mobile Phone Transport Costs Volunteer expenses veh￿19 costs & fud Materials Activities Bought-in ser￿5 180.892 2,955 1.456 315 13 2,051 338.470 10.214 519.362 13,169 466,027 14,552 1.362 937 1.042 16.344 1.173 1.029 14,293 1.173 41,109 1.694 31.950 5.022 65.248 190,128 408,912 599.1)40 586.359 Support Costs Adverbsing & Promol*)n Bank Charges Computer Costs Professional Fees and Consuhancy Insurance Printing, Postage and Ststv)nery Rent Telephone Training Costs Recruitment Sub$criptions Sundry Expense 1.052 97 4.406 2.833 952 105 1.074 135 6,659 3.417 1.579 3.007 134 10.945 2.253 583 627 1.860 1,397 6,130 1.910 720 1221 764 1.461 1,461 750 2,S58 702 19.452 750 1,952 501 600 201 12.499 34,451 Support Costs- Govemance Independent examinalK)n Trustees expenses {ProfrtyLoss on Disposal of F￿1 Assets Depreciatv)n 756 850 174 850 174 69 10,327 11,275 1,473 1.741 7.122 7,878 8,595 9.619 Totsl charltable actlvities spend 198.822 429.289 628.111 632,085 Page 16of 19 VOLUNTARY ACTION EPPING FOREST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 8 Stsff ¢osts and ￿nolum￿￿ Total 2022 X123 The average Thjmter {fvl and pwl tiff￿) p*J rTr duriThJ the peThJd was 25 25 The 49r￿ale $taff ¢osts tr th• parth vAre". Wages and salaiies Pensions sC￿la1 se¢urity costs 476.941 12,138 30,283 519,362 424,480 12,184 29.363 466.027 No employEe earned rrve thon £￿.(￿ w a)Nm. 77.271 73,310 None ofthe Trustees I￿ any pe[SC￿ (l￿nected wth them) were paK4 or reimtNJrsed for expenses during the y. 9 Tangible fixed assets Fixtureg, fittings & offie¢ ¢quip Total •hl¢l•s As at 31 M¥ch 2022 Additiorb5 As at 31 h1arch 2023 89,C*7 122,726 35.265 89,067 124.332 D•preci•tion As at 31 Marth 2U22 Charge for the y On addition5110% of cost) A8 at 31 PAwr¢h 2023 25.207 55,347 6.744 80.554 8,434 161 27.058 62.091 89,149 Not book value As at 31 Il•rch 2023 8,207 26,976 35,183 AS at 31 Marth 2￿ 8.452 42,172 10 D•btor¥ Totsl 2023 Total 2022 Other debt Prepayments Accrued In￿Me 4.489 8,366 1.5CQ 14.355 10,643 1,058 11.701 Page 17 of 19 VOLUNTARY ACTION EPPING FOREST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 11 Croditor5: amounts falling du• within ono year Total 2023 Total 2022 Olher creditors and ac¢fuals Deferred income Taxes and Social secufrty 78,939 9.963 9,400 98,302 54,438 82.717 15,648 152.803 12 Lease commllmonts Total 2023 Totsl 2022 Expiring under one year 13 Un￿trICt￿ fwKIs B•lan¢• at 31 March 2022 8alan¢e at 31 March 2023 Incixni Outgoing Transfers UnreslrKted funds 211,117 145,865 1198,822) 44.760 202,920 211 117 202 920 14 Restrictsd fund$ The income furmts of the tharity include restncted funds conyising the foll¢Ming unexpended balances of donations. grants and other incon* raised and held on trust. and ukn"li5ed for 5pecfft purposes wthin the project. 8alanc• at 31 Ma￿h 2022 Balanco at 31 March 2023 In¢thniwJ Oulgolng Trnnsfo Ace Athvities Befriending Benefits Advice Heatth & Wellbeing Gardening Handyman Home Safety Oddjobman l)ther VC Harfow 87.9 76,805 108,431 24.655 53,529 40,314 37.899 (109,509) (99,1681 (19,9241 (46.1101 (46.9921 (37,284} 12.5551 (10,667} 11,930) 4,546 14,221) 14,221) {2,088) 1,235 123,453} {1.406) 52,737 88.940 21.630 11,965 27,512 27,090 18.829 38.411 30,696 2,088 13.951 13.272 16.395 6,762 64.561 14.082 {10.1841 (41.8921 (18.2261 11.764 12.488 10,845 311982 The transfers from ￿$tricted fvnds lo unrestn'cled are for project marw3ement fees (line management. HR. finance and admin). IT supwt, keysafes an*J use of VAEF Minit￿$. Page 180119 VOLUNTARY ACTION EPPING FOREST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 15 C