**VOLUNTARY ACTION EPPING FOREST (A Company Limited by Guarantee)** Charity Number: 1097376 Company Number: 4689779 **TRUSTEES'REPORT AND EXAMINED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** **VOLUNTARY ACTION EPPING FOREST** ## **CONTENTS** ||**Page**| |---|---| |Legal and Administrative Information|**1**| |Repor of the Trustees|**2-7**| |Report of the Independent Examiner|**8**| |Statement of Financial Activities|**9**| |Balance Sheet|**10**| |Statement of Cash Flows|**11**| |Notes forming part of the financial statements|**12 -19**| |Structure, Governance and Management|**20 - 22**| **VOLUNTARY ACTION EPPING FOREST** ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **CHARITY NAME** Voluntary Action Epping Forest Also known as VAEF **CHARITY REGISTERED** 1097376 **COMPANY REGISTERED** 4689779 **REGISTERED OFFICE** Community360 Winsley's House High Street Colchester C01 1UG **TRUSTEES** Gill Mann Gerry Smith, Vice Chair Elizabeth Went Jane Adair Myrna Gilbert, Chair Sally Crone Olivia Maxfield-Coote Margaret Emmens Anne Haigh William Ripley, appointed 15 April 2020 Susannah Pitura, appointed 29 April 2020 Lara Wing, Treasurer, appointed 17 Nov 2020 **COMPANY SECRETARY** Jacqueline Foile **CHIEF OFFICER** Jacqueline Foile **INDEPENDENT EXAMINERS** Community360, Winsley's House High Street Colchester C01 1UG **BANKERS** CAF Bank Limited 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Page 1 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **TRUSTEES' REPORT** ## **Report of the Trustees** ## **A year that showed just how resourceful we can be** VAEF is proud of the way it rose to the many new challenges presented by Covid 19 whilst still managing to provide its normal service. We had to be innovative in how we maintained these services, but with the support of technology and high amounts of goodwill from staff and volunteers, we were able to do so whilst working within strict Covid guidelines. We fully embraced the new way of working using video communication to carry out our meetings, maintaining contact with staff and clients, and continuing our fundraising activities. During this time our team of volunteers successfully made hundreds of doorstep visits in our drive to maintain vital personal contact with vunerable groups in our society. We will use the valuable experience and excellent feedback we gained during this challenging period to develop new and innovative projects tailored to the changing needs of our community. ## **Resources** As of 31 March 2021, there was a total of 21 members of staff working for VAEF, 7 of whom were employed to support the core work of the CVS and VC. There were 7 full time staff. The number of full time equivalents is 13. ## **Our main activities in 2020-2021** During a diffucult period we managed to deliver our normal services including the following Volunteer Centres in Epping Forest and Harlow where volunteers can be matched with opportunities. - ([1] ) Ace Activities - practical projects that develop life skills for those with learning disabilities - ([2] ) Ain't No Mountain High Enough -music making opportunities for young adults with learning disabilities. - ([3] ) Benefit Advice - providing much needed assistance in completing applications for benefits such as Attendance Allowance, Carer's Allowance and Personal Independence Payments. - (4) Community Clubs - a source of support and friendship for the elderly through the provision of activities, trips and outings. - (5) Community Handyman - a trustworhy, dependable and police -checked service to complete odd jobs around the house. - (6) Handyman service for Epping Forest Council tenants aged over 60, or those with a - ([7] ) Digital Support - practical help for seniors and those living with disabilities in making making the most of their computers, tablets and smart phones .. - (8) Gardening - gardeners and volunteers help to maintain the gardens of elderly and vunerable Epping Forest District Council tenants. Page 2 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **TRUSTEES'REPORT** Details of how these services helped some of the most vulnerable groups in our community can be found in our Annual Report for 2020-2021 available on our website www.vaef.org.uk. Here we showcase our achievements, proudly present our key statistics, share our client feedback and detail how we see these vital services developing in the future. ## **How we responded to the challenges of 2020-2021** ## **Service delivery** Some VAEF services had to be temporarily suspended due to government restrictions to prevent the spread of the Covid 19 virus. Others operated in a different way, particularly untilizing online communication methods such as Zoon and Microsoft Teams. - We recruited 70 new volunteers and referred 120 volunteers to support local organisations. • We secured funding for vital Covid Community Hub tasks including nearly 17,000 shopping and food parcel deliveries and the collection of over 2,500 prescriptions for vulnerable shielding residents. - We secured additional funding to work with a local business, Ongar Dairy, to provide food - and household essential boxes to those residents struggling financially due to the pandemic. - We provided 2,073 hours of volunteer support at two local vaccine sites in Buckhurst Hill - and Epping. - Digital support was offered to over a hundred residents in the completion of the Digital - Census. - VAEF ended its lease on the Woodside, Thornwood office and remote working was - successfully introduced. VAEF is now more flexible and better able to respond to the new challenges that constantly present themselves. - Time Banking and the SMART Homes Digital Buddies service closed. Page 3 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **TRUSTEES' REPORT** ## **Information and Support for the community** In order to keep in regular touch we sent weekly information bulletins to our contacts and membership groups, publicising funding opportunities and advice available. Posts were added to social media channels promoting VAEF, local services and other useful information. The VAEF website w .vaef.org.uk provided details of support available and topical information. Our services were also advertised on the West Essex Frontline referral system. We provided network events and training sessions facilitated via Zoom. ## **Partnerships** As well as the activities we are directly involved in, as mentioned above, we participated in a number of Epping Forest partnerships including Community Safety, Health and Wellbeing, Health Inequalities, Age Well, Be Well Work Well and Stay Well. VAEF also met regularly via Zoom with local authority partners and other CVS's in West Essex to liaise regarding the West Essex Community Hub response. ## **WECAN** We hold Board positions on the West Essex Community Action Network (WECAN), a company limited by guarantee comprising of the three voluntary sector infrastructure organisations covering West Essex: CVS Uttlesford; Rainbow Services (Harlow) and Voluntary Action Epping Forest. The aim of WECAN is to build stronger links and opportunities between the voluntary and community sector, commissioners, statutory partners and business for the benefit of the community in West Essex. WECAN staff continued to deliver the WECARE project and as such the United In-Kind coaches covering West Essex assisted with the Community Covid response. ## **Volunteers** The charity is very grateful for the unstinting efforts of its volunteers who engaged in service provision especially during the worst periods of the Covid Pandemic. It is estimated that 13,525 volunteer hours (6,677 in 19-20) were provided during the year. If this is valued at accepted rates for the work, the volunteer effort amounts to £126,523 (£69,275 for 19-20) Page 4 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **TRUSTEES' REPORT** ## **Financial Review** ## **Financial Position** The spread of the Covid 19 pandemic and the introduction of regulations to combat it had a major impact on the running of our normal activities. It also gave rise to a variety of new and urgent needs within our community and resulted in an upsurge in calls on our practical expertise and support resources. In the year under review we received income of £568,890 which is £85,781 higher than the previous year due primarily to the government Covid grants. Spending in the year was £498,852, an increase of £6,670 from the previous year, which consisted of a high level of Covid support work within the community offset by a reduction in our usual activities due to the restrictions in place. This positive financial result was primarily due to Covid restrictions forcing us to adopt a stop start approach to many of our programmes with the reduced level of spending offset against the arising need of Covid work and support in the community during lockdown. This resulted in a year end surplus of £70,038 (c.f. last year's loss of £9,073). Adopting a prudent approach, the surplus has been allocated to resuming and stepping up our normal programme of activities and preparing for the likely upsurge in demand for our services over the winter period. It has also been allocated to cover a potential shortfall in new grants and donations in a post pandemic world and also the possibility of an economic downturn. Whilst grants have been secured for all of our direct services for 2021-22 and at present are sufficient to see out the year, the mid to long term prospects are difficult to determine particularly given the economic uncertainty the country faces. ## **WECAN** The partnership with CVS Uttlesford and Rainbow services (Harlow) via WECAN (West Essex Community Action Network) completed its second year of trading delivering the United In Kind service for Essex County Coucil. The end of the year saw the company successful in bidding for two other projects and a third year of United in Kind is set to grow significantly in 21-22. Page 5 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **TRUSTEES' REPORT** ## **Reserves Policy** VAEF's Reserves Policy, which is reviewed annually by the Trustees, describes how the Reserve and Unrestricted Designated funds are to be used. Addendums to the policy are produced annually to state the level of reserves and their designation. The objectives for the Reserve funds are to: 1. Protect the continuity of the work of VAEF, in spite of uncertain future funding streams. 2. Ensure that the obligations of VAEF towards its staff may be fully met in any event. 3. Provide resource for the continuation or start-up of activities to meet need in advance of receipt of income. 4. Secure funds for the replacement of assets. The unrestricted Designated funds will be available for spending on purposes other than those identified for the Reserve fund. • To meet the purposes for the funds, as described above, the fund is designated to four oots. • Redundancy Fund - to provide for the payment of all statutory redundancy payments due to staff in the event of closure of VAEF - Operating Contingency Fund - to provide the resource for full operation of the core VAEF - activities for six months • Facilities Reserve Fund - to be used for several reasons, including start-up of new work, prior to receipt of funding and IT contingencies. • Unrestricted Designated Fund - this represents the excess unrestricted funds after the budget allocation and the allocation to the three funds above. As at 31 March 2021, the reserves and unrestricted designated fund were £139,468 (£130,334 at 31 March 2020) which are sufficient to meet the purposes of the reserves funds outlined above. ## **Principal Funding** The charity is principally funded by local government and national grants. See note 5 on page 14 for the breakdown. Page 6 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **TRUSTEES' REPORT** ## **Our Plans for the Future** We will be expanding our activities and widening our reach during 2021-2022 - We will participate fully in the Covid Community Hub to support the needs of residents in - the district. - Community Club weekly activity sessions will be held regularly providing much-needed - social interaction for the elderly in our community. - VAEF will have a physical presence in the new Epping Forest District Council Community - Hub in Epping providing more opportunity to meet and interayt with our various residents. - A new Mental Health Discharge service will commence and be delivered by WECAN, - VAEF and West Essex CVS's. - VAEF will lead on a West Essex Supported Mental Health Volunteering project - Micro volunteering opportunities will be facilitated by our Epping Forest and Harlow - Volunteer Centres. - Digital project opportunities will be investigated with a view to further delivery in this area. - ASDAN (Award Scheme Development and Accreditation Network) accredited training will - be available for clients of Ace Activities - Development of an Inside Shed project working with West Essex Mind in suicide - orevention. - VAEF will facilitate work on a District wide Action Plan for Befriending services - ------------------------------------------------------------------------------------------------------------------- In preparing this report, the Trustees have taken advantage of the small companies exemptions provided by section 415A of the Companies Act 2006. This report was approved by the Members on 2021 and signed on their behalf Dr **Myrna** Gilbert Chair Page 7 of 22 VOLUNTARY ACTION EPPING FOREST INDEPENDENT EXAMINER'S REPORT I ro￿1 on tre ofvfknlwy th E￿*¥j Ftywt *)r erthd 31 Marth 2021 kh set on pages kn to ￿ty. Trust•tss ￿nSiderth•t ￿ a￿lIt 18 n(1 rewknl knthiB ￿r {uTrJor I￿)n 144 (2> ofthe It h my Io.. - Examlne the aix4unt8 (under g•dh)n 145 of the 2011 Pd>.' commiss•J￿& (under 8eLth)n 145(SMbl of tr* 2011 PAI.. • I￿lU￿￿• of ￿ Lmuwal tt•m• or dtsthsur•8 kn the •C￿unts, Ind imklng •xplanatK)n8 from you a8 tfUStW5 concemlno arry such matt•rn. Th& prc¢edurn• undertaken do nol ￿￿1• the evhJenc• t1￿1 Ix roqthd kn an •wJlt con￿que￿I￿ l ¢Jo not an audlt Wnb)i on lh• 91￿ ty the (i) rwlr•m•nt• lor. . wjunts •r• pf•pared whlth agfeo v*lth tho •crounllng rKryd• #nd compty thlth tho accounung r•qutrfjff•nts of IM lo￿ kt; or 12 SI￿ Ru<*¥ MIP on brt*Nct. Wn8SoY$ Hou*¥ Hlgh Street. Colché8lef. Efy8ex 241h D8C8mb8r 2021 P4•8d22 **VOLUNTARY ACTION EPPING FOREST** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021** |**Notes**
**Income from:**
Donations
4
Charitable activities
5
Other trading activities
Sa
Investment income
6
**Total income**
**Expenditure on:**
Charitable activities
7
**Total expenditure**
**Net income/(expenditure)**
**Transfers between funds**
13/14/15
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forard
at 31 March 2020
Total funds carried forard
13/14/15
at 31 March 2021|**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
11,364
7,416
173,896
366,984
9,092
269
398
194,621
374,798
200,320
298,532
200,320
298,532
(5,699)
76,266
34,784
(34,784)
29,085
41,482
181,307
202,725
**210,393**
**244,207**||**Total**
**Total**
**2021**
**2020**
**£**
**£**
18,780
15,644
540,880
450,959
9,092
14,341
667
2,165
569,419
483,109
498,852
492,182
498,852
492,182
70,567
(9,073)
70,567
(9,073)
384,032
393,106
**454,600**
**384,032**| |---|---|---|---| ||||| ||||| ||||| ||||| ||||| **The notes on pages 12 to 19 form part of these financial statements** Page 9 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **BALANCE SHEET AS AT 31 MARCH 2021** |**AS**|**AT 31 MARCH 2**|**021**||| |---|---|---|---|---| |||**Notes**|**Total**|**Total**| ||||**2021**|**2020**| ||||£|**£**| |**Fixed assets:**||9||| |Tangible assets|_Total fixed assets_||50,838
50,838|52,746
52,746| |**Current assets:**||10||| |Debtors|||33,987|7,725| |Cash at bank and in hand|||477,483|417,662| ||_Total current assets_||511,470|425,387| |**Liabilities:**||11||| |Creditors: amounts falling due within one year|_Total liabilities_||107,708
107,708|94,101
94,101| |**Net current assets or liabilities**|||403,762|331,287| |**Total net assets or liabilities**|||**454,600**|384,033| |**The funds of the charity**||||| |Unrestricted funds||13|210,393|181,307| |Restricted income funds||14|244,207|202,725| ||||**454,600**|384,032| The trustees are satisfied that the charity is entitled to exemption from the provisions of the Companies Act 2006 (the act) relating to the audit of the financial statements for the year by virtue of section 477, and that no member or members have requested an audit pursuant to section 476 of the Act. The trustees acknowledge their responsibilities for: - 1) ensuring that the charity keeps adequate accounting records which comply with section 386 of the Act, and - 2) preparing financial statements which give a true and fair view of the state of affairs of the charity as at the end of the financial year and of its profit or loss for the financial year in accordance with the requirements of section 393 of the Act, and which otherwise comply with the requirements of the Act relating to financial statements, so far as applicable to the charity. These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006. These financial statements were approved by the Trustees on 2021 and are signed on their behalf by: **----- Start of picture text -----**
Myrna Gilbert - Chair Lara Wing - Treasurer
**----- End of picture text -----**
Page 10 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2021** |**Notes**
**Cash flows from operating activities**
**_Net cash provided by (used in)_**
**_operating actvities_**
a
**Cash flows from investing activities**
Interest
6
Purchase of property, plant and
equipment
9
**_Net cash provided by (used in)_**
**_investing activities_**
**_Change in cash and cash_**
**_equivalents in reporing perod_**
**Cash and cash equivalent at the**
**beginning of the reporing period**
b
**_Cash and cash equivalent at the_**
**_end of the reporing period_**|**Unrestricted**
**funds**
**£**
21,887
269
269
22,156
182,439
204,595|**Restricted**
**funds**
**£**
45,516
398
(8,250)
(7,851)
37,664
235,223
272,888|**Totl**
**2021**
**£**
67,403
667
(8,250)
(7,583)
59,820
417,662
477,482||**Total**
**2020**
**£**
47,985| |---|---|---|---|---|---| ||||||2,165
(19,261)| ||||||(17,096)| ||||||30,889
386,774| ||||||417,663| ## **(a) RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES** |**Notes**
**_Net income(expenditure) for the_**
**_reporing period (as per SOFA)_**
**Adjustments for non-cash items:**
Depreciation charges
7, 8
Loss/(profit) on disposal of fixed assets
7, 8
(increase)/decrease in debtors
10
lncrease/(decrease) in creditors
11
**_Net cash provided by (used in)_**
**_operting actvities_**|**Unrestricted**
**funds**
**£**
28,817
1,554
122
(10,692)
2,086
21,887|**Restricted**
**funds**
**£**
41,083
9,895
(1,413)
(15,570)
11,521
45,516|**Total**
**Total**
**2021**
**2020**
**£**
**£**
69,900
(11,239)
11,449
10,971
(1,291)
1,080
(26,262)
15,367
13,607
31,806
67,403
47,985| |---|---|---|---| |**b) ANALYSIS OF CASH AND CASH EQUIVALENTS**|||| |**Notes**
Cash in hand
Notice deposits (less than 3 months)
**Total cash and cash equivalent**|**Unrestricted**
**funds**
**£**
182,296
182,296|**Restricted**
**funds**
**£**
295,187
295,187|**Total**
**Total**
**2021**
**2020**
**£**
£
477,483
417,662
477,483
417,662| Page 11 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1 Accounting policies** ## **1.1 Basis of preparation** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement on Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Advantage has been taken of paragraph 3 3(3) of schedule 4 of the Companies Act 2006 to allow the format of the financial statements to be adapted to reflect the special nature of this company's operation. ## **1.2 Accounting convention** The financial statements are prepared on a going concern basis, under the historical cost convention. The charity is considered to be a going concern based upon its reserves and the commitment of major funders for the coming year. ## **1.3 Incoming resources** Income from donations and grants, including capital grants, is included in incoming resources when these are receivable, except as follows: When donors specify the donations and grants given to the charity must be used in future accounting periods, the income is deferred until those periods. When donors specify the donations and grants, including capital grants, are for particular restricted purposes, this income is included in the incoming resources of restricted funds when receivable. Interest is included when received by the charity and apportioned between restricted and unrestricted funds according to the level of funds held at the point the interest is paid. ## **1.4 Resources expended and recognition of liabilities.** Liabilities are recognised on the accruals basis in accordance with normal accounting principles. Certain expenditure is directly attributable to specific activities and has been included in those cost categories. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of percentage of budget allocation, or time spent by staff on those activities. ## _**Charitable activities**_ Charitable activities include all expenditure directly related to the objects of the charity including support costs ( of which governance costs are a part) attributable to that expenditure. As per the guidance in SORP (FRS102), governance costs, representing expenditure incurred in the management of the charity's assets, organisational administration and compliance with charitable and statutory requirements, are included in support costs. Page 12 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1 Accounting policies (continued)** ## **1.5 Tangible fixed assets and depreciation** Individual fixed assets costing £100 or more are capitalised at cost. Provision is made for depreciation on tangible assets at rates calculated to write off the cost or valuation, less estimated residual value, of each assets over its expected useful life as follows: Fixtures, fittings and office equipment Motor vehicles 20% Reducing balance 20% Reducing balance (10% charged in the first year) until the netbook value is less than £20 at which point the residual value is treated as depreciation. ## **1.6 Fund accounting** Funds held by the charity are either: Unrestricted general funds These are funds which can be used in accordance with the charitable objects at the discretion of the Trustees. Designated funds These are funds set aside by the Trustees out of unrestricted general funds for specific future purposes or projects. Restricted funds These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. There are no endowment funds. ## **1.7 Taxation** As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the company and is, therefore, included in the relevant costs in the Statement Of Financial Activities. ## **1.8 Operating leases** Rentals in respect of operating leases, where substantially all the benefits and risks of ownership remain with the lessor, are charged to the Statement Of Financial Activities as incurred. ## **2 Legal status of the charity** The charity is a company limited by guarantee and has no share capital. The liability of each member in the event of winding-up is limited to £1. ## **3 Winding up or dissolution of the charity** If upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented shall be transferred to some other charitable body have similar objects to the charity. Page 13 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** |**4**
**5**
**5a**
**6**|**Unrestricted**
**Restricted**
**Total**
**Total**
**funds**
**funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
**Donations Income**
Donations
10,597
7,333
17,930
15,406
Gift Aid
768
83
850
238
_Ttal donations income_
11,364
7,416
18,780
15,644
While not included as income, the charity benefited from 13525 hours of volunteered hours which, if valued at accepted
rates for the type of work, was worth £126,523.
**Charitable Activities Income**
From Grants
Big Lottery Fund
17,000
69,260
86,260
32,294
Cooperative Community Fund
2,442
Department of Digital Culture Media & Sport
22,752
Epping Forest College
2,625
2,625
3,500
Epping Forest District Council
59,107
99,333
158,440
115,120
Essex Community Foundation (ECF)
10,000
238
10,238
ECF - AJW Charitable Fund
1,000
ECF - Brooks Family Fund
815
Essex County Council
65,749
16,768
82,517
64,010
Good Things Foundation
3,257
3,257
Grange Farm Trust
250
8,500
8,750
7,795
Harlow District Council
3,700
3,700
3,700
High Sheriff Award
2,000
2,000
NAVCA
3,000
3,000
NHS West Essex
2,000
2,000
NHS West Essex CCG
5,000
5,000
Jack Petchey Foundation
750
750
1,500
Joseph and Lilian Sully Foundation
27,750
27,750
41,583
Loughton Town Council
1,000
1,000
500
National Foundation for Youth Music
29,787
29,787
29,973
National Garden Scheme
3,000
3,000
Police Property Act
2,286
2,286
Tesco Bags of Help
2,000
The Henry Smith Charity
21,600
21,600
21,150
_Total Grant income_
162,106
291,854
453,960
350,135
From other sources
Activities Income
403
67,780
68,183
82,554
Miscellaneous
11,004
7,115
18,118
8,555
Transport Income
235
235
8,571
Training Income
640
Membership and affiliation fees
384
384
504
_Total income fom other source_
11,790
75,130
86,920
100,824
_Total charitable activities income_
**173,896**
**366,984**
**540,880**
450,959
**Other Trading Activities Income**
Fund-raising
3,422
Office rental
625
625
3,819
WECAN management fees
8,467
8,467
7,100
**9,092**
**9,092**
**14,341**
**Investment income**
Interest received
269
398
667
2,165| |---|---| Page 14 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **7 Expenditure on Charitable Activities** |**Costs directly allocated to activities**
Wages/salaries and pensions
Staff expenses
Mobile Phone
Transport Costs
Volunteer expenses
Vehicle costs & fuel
Materials
Activities
Bought-in services
**Suppor Costs**
Advertising & Promotion
Bank Charges
Computer Costs
Profesional Fees and Consultancy
Insurance
Printing, Postage and Stationery
Rent
Telephone
Training Costs
Subscriptions
Sundry Expense
**Support Cost - Governance**
Independent examination
Trustees Expenses
(Proftt)/Loss on Disposal of Fixed Assets
AGM expenses
Depreciation
**Total charitable activities spend**|||||**Restricted**|**Restricted**|||||**Un restrictec**||**Total**
**2021**
**£**
385,131
5,207
951
717
15,636
1,591
51,694
420
461,347
~~--~~
390
69
1,623
5,897
1,707
417
5,713
1,034
942
699
8,007
26,497
~~--~~
850
(1,291)
11,449
11,008|**Total**
**2021**
**£**
385,131
5,207
951
717
15,636
1,591
51,694
420
461,347
~~--~~
390
69
1,623
5,897
1,707
417
5,713
1,034
942
699
8,007
26,497
~~--~~
850
(1,291)
11,449
11,008||**Total**
**2020**
£
387,091
5,230
908
662
2,159
21,253
2,551
24,082
593| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Ace**
**Activities**
£
80,138
1,659
114
-
465
-
-
14,782
-|**Benefits**
**Advice**
£
16,184
250
167
-
-
-
-
-
-|**Communit**
**yClubs**
£
63,144
417
181
-
-
3,614
-
3,773
-|**Digital**
**Support**
£
273
428
-
-
-
-
-
82
-|**Gardening**
£
33,407
414
114
-
-
4,479
545
200
-
39,159
-
9
100
400
282
17
739
148
-
-
47
1,741
106
-
(1,413)
-
1,340
33
**40,932**|**Handyman**
£
28,332
107
120
-
-
2,606
337
-
-|**Home**
**Safety**
£
4,445
69
-
-
-
1,609
709
-
-|**Time-**
**Banking**
£
-
-
-
-
-
-
-
-
-
-|**vc**
**Harlow**
£
9,665
80
132
-
-
-
-
19
-|**VEF**
149,541
1,783
124
-
253
3,329
-
32,839
420|||||| |||97,157|16,600|71,128|783||31,502|6,832||9,897|188,288||||~~-~~
-|444,529
~~--~~
1,508
65
2,145
2,142
1,779
1,765
17,232
1,317
2,481
621
3,699
34,753
--
850
1,080
10,971| |||390
9
229
544
340
197
739
148
498
-
934|-
9
88
194
105
73
739
148
-
-
47|-
9
35
3,441
356
1
739
148
-
72
220|-
-
245
12
-
30
-
-
-
-
108||-
9
6
262
168
-
739
148
-
-
60
1,392|-
9
6
184
64
3
739
148
-
-
-
1,152|-
-
-
-
-
-
-
-
-
-
-|-
9
307
150
71
-
524
-
-
30
25|-
9
607
709
319
96
754
148
444
597
6,566|||||| |||4,028|1,403|5,021|395||||~~-~~|1,116|10,249|||||| |||106
-
-
-
668|106
-
-
-
-|106
-
-
-
5,162|-
-
-
-
22||106
-
-
-
2,157|106
-
-
-
466|-
-
-
-
-|106
-
-
-
79|106
-
122
-
1,554|||||| |||774|106|5,269|22||2,264|572|~~-~~|186|1,782|||||12,901
**492,182**| ||||||||**35,157**|||||||||| |||**101,960**|**18,109**|**81,418**|**1,200**|||**8,556**|~~-~~|**11,198**|**200,320**||**498,852**|||| Page 15 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **8 Staff costs and emoluments** |||| |---|---|---| |**Staff costs and emoluments**
The average number of employees (full and part time) paid monthly
during the period was
**Total**
**2021**
21
Of these 21 staf, 5 were employed full time. The full time equivalent number of staf was 13
The aggregate staf costs for the period were:
Wages and salaries
Pensions
Social security costs
No employee earned more than £60,000 per annum.
Total remuneration paid to key management personnel (senior managers)
£
352,213
10,277
22,641
**385,131**
**81,063**
The remuneration of key management personnel is decided upon and authorised by the trustees.||**Total**
**2020**
21
£
354,984
10,332
21,776| |||**387,091**| |||**66,860**| None of the Trustees (or any person connected with them) were paid or reimbursed for expenses during the year. ## **9 Tangible fixed assets** |**9**
**Tangible fixed assets**
**Cost**
As at 31 March 2020
Additions
Disposals
**As at 31 March 2021**
**Depreciation**
As at 31 March 2020
Charge for the year
On additions (10% of cost)
On items with NBV less than £20 (whole amount written off)
On disposals (previous depreciation)
**As at 31 March 2021**
**Net book value**
**As at 31 March 2021**
As at 31 March 2020
**10Debtors**
Other debtors
Prepayments
Accrued income|**Fixtures,**
**fittings &**
**office equip**
**£**
32,755
3,692
(3,671)
**32,775**
25,857
1,341
369
70
(3,549)
**24,087**
**8,688**
6,898|**Motor**
**vehicles**
**Total**
**£**
**£**
86,259
119,014
6,948
10,640
(4,140)
(7,811)
**89,067**
**121,842**
40,411
66,268
8,974
10,315
695
1,064
70
(3,163)
(6,712)
**46,917**
**71,004**
**42,150**
**50,838**
45,848
52,746
**Total**
**Total**
**2021**
**2020**
£
£
19,092
4,522
1,275
2,908
13,620
295
**33,987**
**7,725**| |---|---|---| Page 16 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED31MARCH2021** ## **11 Creditors: amounts falling due within one year** |**11 Creditors: amounts falling du**
Other creditors and accruals
Deferred income
Taxes and social security
**12 Lease commitments**
Expiring under one year
**13 Unrestricted funds**
Unrestricted funds|**e within one year**
**Total**
**2021**
**£**
16,673
83,945
7,090
**107,708**
**Total**
**2021**
**£**
**Balance at**
**Incoming**
**Outgoing**
**31 March**
**Transfer**
**2020**
**resources**
**resources**
**£**
**£**
**£**
**£**
181,307
194,621
(200,320)
34,784
**1811307**
**1941621**
**{2001320)**
**34z84**|**Total**
**2020**
**£**
10,640
76,488
6,972
**94,101**
**Total**
**2020**
**£**
**Balance at**
**31 March**
**2021**
**£**
**210,393**
**2101393**| |---|---|---| ## **14 Restricted funds** The income funds of the charity include restricted funds comprising the following unexpended balances of donations, grants and other income raised and held on trust, and utilised for specific purposes within the project. |**Balance at**
**Incoming**
**Outgoing**
**31 March**
**2020**
**resources**
**resources**
**£**
**£**
**£**
Ace Activities
47,914
134,092
(101,960)
Benefits Advice
2,212
25,413
(18,109)
Community Clubs(prev Befriending;
72,084
89,852
(81,418)
Digital Support
**4,341**
**3,264**
(1,200)
Gardening
37,415
51,483
(40,932)
Handyman
**22,348**
51,220
(35,157)
Home Safety
6,602
6,497
(8,556)
Timebanking
4,751
VC Harlow
5,057
12,978
(11,198)
**202z25**
**374z98**
**{298!532)**|**Transfers**
**£**
(6,929)
(2,680)
(8,020)
(4,550)
(4,668)
(2,090)
(4,751)
(1,096)
**{34z84)**|**Balance at**
**31 March**
**2021**
**£**
73,116
6,836
72,498
6,406
**43,416**
33,741
**2,453**
0
5,740| |---|---|---| |||**2441207**| The transfers from restricted funds to unrestricted are for project management fees (line management, HR, finance and admin), IT support, keysafes and use of VAEF minibus. Page 17 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **15 Comparative Statement of Financial Activities for year ended 31 March 2020** |**Notes**
**Unrestricted**
**funds**
**£**
**Income from:**
Donations
3,005
Charitable Activities
113,057
Other Trading Activities
12,059
Investment income
938
**Total income**
129,059
**Expenditure on:**
Charitable activities
168,449
**Total expenditure**
168,449
**Net income/(expenditure)**
(39,390)
**Transfer between funds**
36,272
**Net movement in funds**
(3,118)
**Reconciliation of funds:**
Total funds brought forward
184,425
at 31 March 2019
Total funds carried forard
**181,307**
at 31 March 2020|**Restricted**
**Total**
**funds**
**2020**
**£**
**£**
12,639
15,644
337,902
450,959
2,282
14,341
1,227
2,165
354,050
483,109
323,734
492,182
323,734
492,182
30,317
(9,073)
(36,272)
(5,955)
(9,073)
208,680
393,106
**202,725**
**384,032**| |---|---| This note shows the Statement of Financial Activities as it was for the previous year for comparitive reasons as a requirement of the new SORP 2019. Page 18 of 22 **VOLUNTARY ACTION EPPING FOREST** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **16 Restricted Funds** The restricted funds the charity operated during the year were: A multi-activity project providing a range of opportunities for people with Learning Disabilities. Ace Activities A multi-activity project providing a range of opportunities for people with Learning Disabilities. Benefits Advice Providing benefit advice to housebound residents in Epping Forest. Community Clubs Providing support and friendship to older people living on their (previously known as own or in isolation Befriending) Digital Support Helping seniors and those living with a disability with their (previously known as Digital computers, tablets and smartphones. In particular, this year, Learners) completion of online census forms. Gardening Providing gardeners and volunteers to maintain, free of charge, the gardens of people who cannot do so themselves, Handyman A Handyman service to Epping Forest Council Tenants who are over 60 or disabled. Home Safety also Reducing the number of falls by older people in their homes known as Community and providing security advice and fitting of door chains and Handyman smoke detectors in addition to providing a handyman service. VC Harlow Providing organisations with volunteers in Harlow Page 19 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** Voluntary Action Epping Forest is an independent charity known as a Council for Voluntary services or CVS affiliated to the National Association of Voluntary and Community Action (NAVCA) We assist not for profit organisations in Epping Forest by providing advice, information, development support services and volunteers. Our core work is aimed at helping local charities and community groups achieve their full potential. Services offered by VAEF help to improve people's quality of life, health, and wellbeing. ## **Objectives and Activities** The principal objects of the Charity, as set out in the Memorandum of Association, are: a) To promote any charitable purposes for the benefit of the community in the local government district of Epping Forest and its neigbourhood and, in particular, the advancement of education, the protection of health and the repler of property, distress and sicness : and b) To promote and organise cooperation in the achievement of the above purposes and to that end to bring together in council representatives of the voluntary organizations and statutory authorities within the local government district of Epping Forest and its neigbourhood. ## **Mission** Our mission is to promote, support and develop an effective, sustainable, and visible voluntary and community sector , including the direct delivery of services in Epping Forest. Our vision is for a fair, vibrant, .and open society that encourages and is supported by voluntary and community action. ## **Main objectives in our District** a) Infrastructure support - providing advice, information and development support to voluntary and community organisations b) Volunteering support - supporting and promoting volunteering c) Community support - working in collaboration with others to identify and meet unmet needs. Page 20 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Constitution** The charity is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 7 March 2003. It is constituted under a Memorandum of Association dated 7 March 2003 and is a registered charity number 1097376 The charitable activity of the unincorporated registered charity, Epping Forest Council for Voluntary Service (Charity number 1038750) was transferred on 1 July 2003, on a going concern basis. ## **Method of appointment or election of Trustees** The management of VAEF is the responsibility of the Trustees who are elected and co opted under the terms of the Articles of Association. As set out in the Articles of Association, one third of the members of the Board of Trustees shall be subject to retirement by rotation or, if their number is not divisible by three, the number nearest to one third shall retire from office. If the charity, at a meeting, at which a Trustee retires at rotation, does not fill the vacancy, the retiring Trustee shall, if willing to act, be deemed to have been re-appointed, unless at the meeting it is resolved not to fill the vacancy, or, unless a resolution on the re-appointment of the Trustee is put to the meeting and lost. ## **Policies adopted for the induction and training of Trustees** New Trustees are provided with copies of the Charity's previous year's Annual Report and Accounts. There is an oral induction dealing with the philosophy, history and objectives of the charity and a meeting with the staff. They are also offered training courses on the responsibilities of Trustess and given a comprehensive induction pack. ## **Organisational structure and decision making** The Charity is organised as a company limited by guarantee. VAEF is governed by its members (voluntary and community groups operating within the Epping Forest district area) through an elected Board of Trustees. The Board currently consists of 12 voting members and 1 non-voting representative of Epping Forest District Council and meets six times a year. Page 21 of 22 ## **VOLUNTARY ACTION EPPING FOREST** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Board is responsible for the overall management of the organisation, for determining strategic direction and ensuring that the Chief Officer and the management team implement policy. There are sub-committees to look at issues relating to personnel and policy, governance and finance. The Chief Officer is appointed by the Trustees to manage the day-to-day operations of VAEF. ## **Risk Management** The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations. Gneral Date Protection Regulations amd finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to these risks ## **Annual review** We review our aims, objectives and services each year, looking at what we have achieved and the outcomes of our work. We look at success of each project and assess its benefits. This process helps us to ensure our aims, objectices and projects remain focused on our stated puposes. ## **Our commitment to equal access for all** VAEF is committed to promoting policies of equal opportunity in all areas of its work and with all those who come into contact with VAEF and its employees and volunteers, including recruitment, employment training, promotion and service provision. VAEF aims to ensure that there will be no discrimination on the grounds of race, colour, nationality, ethnicity, sex, marital status, caring responsibility, sexual orientation, age, physical/sensory/mental disability or mental health, political belief or religion, union membership, class, HIV positive, employment status, or unrelated conviction. The responsibility for following these policies lies with all employees, and volunteers at VAEF, under the guidance of the Chief Officer. Trustess are also subject to this policy. VAEF expects its members, potential members and registered organisations to comply with this policy in their work witth VAEF and its volunteers. Page 22 of 22