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← Cambridge Online

2023-03-31-accounts

Registration number: 03619629 Charity number: 1097218

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Trustees’ Report and Unaudited Financial Statements

For The Year Ended 31 March 2023

Mansell & Co Chartered Certified Accountants 5 Ducketts Wharf South Street Bishops’ Stortford Hertfordshire CM23 3AR

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Contents

Page
Reference and Administration Information 1
Trustees’ Annual Report 2-4
Independent Examiners Report 5-6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the Unaudited Financial Statements 9-15

CAMBRIDGE ONLINE

(A Company Limited by Guarantee)

Reference and Administration Information

Trustees

Andrew Baird - Chair Gary Dew Jonathan Horden Karen Hunt Ronald Moore Anne Campbell

Company secretary Rose Charlton-Peel

Chief executive officer Rose Charlton-Peel

Company registration number 03619629

Charity registration number 1097218

Registered office

Hester Adrian Centre Hawthorn Way Cambridge CB4 1AX

Website www.cambridgeonline.org.uk

Bankers

Barclays Bank Plc 9/11 St Andrew’s Street Cambridge CB2 3AA

Independent examiner

Wilton Lyndon Ltd T/A Mansell & Co. Chartered Certified Accountants 5 Ducketts Wharf South Street Bishop’s Stortford Herts CM23 3AR

Page 1

CAMBRIDGE ONLINE

(A Company Limited by Guarantee)

Trustees’ Annual Report for the Year Ended 31 March 2023

The Trustees, who are also directors of the charity for the purposes of the Companies Act, present their annual report together with the financial statements of the charity for the year 1 April 2022 to 31 March 2023. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company’s governing document and the provisions of the Statement of Recommended Practice (SORP), applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) as amended by Update bulletin (effective 1 January 2015).

Since the charitable company qualifies as small under section 383, the strategic report required of medium and large companies under The Companies Act 2006 (Strategic Report and Directors’ Report) Regulations 2013 is not required.

The Trustees, who are also the directors for the purpose of Company Law, and who served during the year were:

Andrew Baird - Chair Gary Dew Jonathan Horden Karen Hunt Ronald Moore Alexander Blandford (resigned 14 November 2022) Paul Frainer (resigned 11 July 2022) Anne Campbell (appointed 1 January 2023)

Structure, governance and management

a. Constitution

The charity is controlled by its governing document, memorandum and articles of association, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

b. Method of appointment or election of Trustees

The Board of Trustees carries out regular reviews to identify any gaps in the knowledge and experience of our Board needs to further Cambridge Online work. Potential new trustees are required to submit an application form, and if taken forward they are then invited to attend a Board meeting, following which they attend an interview, and if both parties are happy and willing to continue, their application is submitted to the next scheduled trustees meeting for confirmation of appointment. Induction involves a tour of the premises, attending meetings with beneficiaries, staff and other key stakeholders. New trustees are provided with access to relevant policy and procedure documents that are appropriate to the role they undertake as trustees.

c. Organisational structure

The charity has a board of trustees who meet quarterly and are responsible for its strategic direction and policy. A chief executive is appointed by the trustees to manage the day-to-day operations of the charity.

d. Risk management

The trustees are conducting their own review of the major risks to which the charity is exposed, and as part of this process, they are implementing a risk management strategy comprising:

Page 2

CAMBRIDGE ONLINE

(A Company Limited by Guarantee)

Trustees’ Annual Report for the Year Ended 31 March 2023

Objectives and Activities

a. Policies and objectives

Cambridge Online is an educational charity working across Cambridgeshire and the East of England helping disadvantaged (including disabled) people use computers and digital devices by providing education, training and advice to individuals and groups. Our aim is to broaden digital awareness and to raise levels of digital inclusion.

b. Public benefit

Cambridge Online will continue to take its responsibilities of ensuring that its charitable activities contribute a great deal to the lives of those within Cambridge and the overall area of benefit. With reference to the Charites Act 2006 all our charitable activities are directed towards having a lifelong impact on the local area and these activities are undertaken to further our charitable purposes for the public benefit. The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and in planning future activities and setting policy for the year.

Achievements and performance

The year ended 31 March 2023 continued the growth in numbers both within the training centre and out in the community with the provision of additional funding to undertake Digital Inclusion Projects for all age groups and social needs.

Throughout the year we continued our model of distributing data and devices to people in need throughout Cambridgeshire. We relied on special grants from Cambridge City Council and South Cambridgeshire District Council which allowed us to distribute new laptops, computer tablets and internet connections to their citizens. We also received donated equipment which we refurbished and distributed throughout Cambridgeshire and Peterborough.

We worked with the NHS and other funders to provide Digital health plans for those with health concerns and to those who are housebound, allowing our clients to have input managing their own health condition. We continue to work in collaboration with other charities and organisations such as CCVS, Women’s Refuge, Homeless Charities, Timebanks and Schools and many more. Our philosophy is that by forging relationships with like-minded groups and working together we can create better awareness and support more people in need within our community.

In June 2022 Cambridge Online had a makeover under the direction of a new Charity Director, Rose CharltonPeel, and newly recruited team members, that resulted in the implementation of improved processes and structure, with the ambition of ensuring the charity is more resilient and to promote steady growth.

Financial review

We were fortunate to receive continuing generous grant support from Cambridge City Council towards our core operating costs and activities with the community. In addition, we received grants from Cambridge City Council and South Cambridgeshire District Council to purchase and distribute digital devices and data to people in need. We also received a grant from the NHS for project-based community support and some donations from other generous funders enabling us to continue the trend of the last few years. We are happy to report that we end this year in a very healthy and stable financial position.

Reserves policy

Cambridge Online recognises that it has a a duty to ensure that sufficient reserves are maintained to cover its commitments. The commitments and reserves are reviewed annually with trustees agreeing an estimate of reserves needed to cover long term sick pay, redundancy, and items not covered by insurance. We ended the year with a surplus of £11,718 on unrestricted reserves.

Page 3

CAMBRIDGE ONLINE

(A Company Limited by Guarantee)

Trustees’ Annual Report for the Year Ended 31 March 2023

Plans for the future

Like many, the way we work has changed dramatically within the last 7 months, but we are still doing what we have always done - helping people improve their digital skills - and many people are finding that being online now is more important than ever. We have worked in different ways and are doing things we never thought we would do. We will continue to re-open more face to face digital skills sessions, and, as always, look for new ways to improve digital inclusion especially for disabled and disadvantaged people.

Statement of Trustees’ responsibilities

The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity’s transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the Board of Trustees on 21 December 2023 and signed on their behalf by:

Anduw Bard

Andrew Baird – Chair

Page 4

CAMBRIDGE ONLINE

(A Company Limited by Guarantee)

Independent Examiner’s Unqualified Report for the Year Ended 31 March 2023

Independent examiner’s report to the trustees of Cambridge Online

I report to the trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of Cambridge Online (‘the charitable company’) for the year ended 31 March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes.

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of charitable company you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the Act and are eligible for independent examination, I report in respect of my examination of the charitable company’s financial statements carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’) and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

An independent examination does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an auditor considers in giving their opinion on the financial statements. The planning and conduct of an audit goes beyond the limited assurance that an independent examination can provide. Consequently I express no opinion as to whether the financial statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the independent examiner’s statement.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

Page 5

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Independent Examiner’s Unqualified Report for the Year Ended 31 March 2023

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Stephen Pinder Stephen Pinder (Dec 21, 2023 15:51 GMT)

Stephen Pinder FCCA MAAT Mansell & Co Chartered Certified Accountants 5 Ducketts Wharf South Street Bishop's Stortford Hertfordshire CM23 3AR

Date: 21 December 2023

Page 6

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Statement of Financial Activities (including Income & Expenditure Account)

for the Year Ended 31 March 2023

Income from:
Donations
Grants
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income / (expenditure)
Transfers between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 31.03.23
31.03.22
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
Notes
£
£
£
£
2
3,098
-
3,098
16,202
3
-
_
77,949
_
77,949
_
70,674
_
3,098
_
77,949
_
81,047
_
86,876
_
4
(3,818)
_
(80,579)
_
(84,397)
_
(86,354)
_
(3,818)
_
(80,579)
_
(84,397)
_
(86,354)
_
(720)
(2,630)
(3,350)
522
8
(3,778)
_
3,778
_
-
_
-
_
(4,498)
1,148
(3,350)
522
16,216
_
5,746
_
21,962
_
21,440
_
11,718
======
6,894
======
18,612
======
21,962
======

The above results were derived from continuing operations.

The charity has no recognised gains or losses for the year other than the results above.

Page 7

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

(Registration Number 03619629) Balance Sheet as at 31 March 2023

2023 2023 2022
Notes £ £ £ £
Current assets
Debtors - -
Cash at bank and in hand 20,421 22,526
_ _
20,421 22,526
Creditors:Amounts falling due within one year 7 (1,809) (564)
_ _
Net current assets 18,612 21,962
_ _
Net assets 18,612 21,962
====== ======
Charity funds 8
Unrestricted funds 11,718 16,216
Restricted funds 6,894 5,746
_ _
Total funds 18,612 21,962
====== ======

For the financial year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006.

Trustees’ responsibilities:

These financial statements have been prepared in accordance with the special provisions relating to charitable companies subject to the small companies regime within Part 15 of the Companies Act 2006.

Approved and authorised by the Board of Trustees on 21 December 2023 and signed on its behalf by:

Andrew Baird – Chair

Page 8

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

1. Accounting policies

Summary of significant accounting policies and key accounting estimates

The principle accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.

Statement of compliance

The charity is a public benefit entity and these financial statements have been prepared in accordance with the Charities SORP (FRS 102) – ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Basis of preparation

The financial statements have been prepared using the historic cost convention except that as disclosed in the accounting policies certain items are shown at fair value.

Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. The following policies are applied to particular categories of income:

Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Office equipment

Expenditure on office equipment is written off in the year in which it is incurred. The trustees are of the opinion that such expenditure has no commercial resale value and that in view of this and the nature of the organisation, such costs should not be capitalised.

Operating leases

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor, are charged against income as incurred.

Tax

The charity is exempt from corporation tax on its charitable activities.

Debtors

Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Page 9

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.

Going concern

The trustees consider that there are no material uncertainties about the charitable company's ability to continue as a going concern.

The trustees do not consider that there are any sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next reporting period.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular purposes within the objectives of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Defined contribution pension obligation

A defined contribution plan is a pension plan under which fixed contributions are paid into a pension fund and the company has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised as employee benefit expense when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

2. Donations

Batterson Chivers Foundation
General Reserves
Others under £1,000		 31.03.23
31.03.22
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
£
£
£
£
-
-
-
2,000
-
-
-
10,000
3,098
-
3,098
4,202
3,098
-
3,098
16,202

Page 10

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

3.
Grants
Cambridge City Council
Digital Inclusion Hub
Digital Inclusion Support
Covid Vaccine Programme
United With Ukraine
Warm Spaces
Capacity Grant
Digital Inclusion
Hotspot Devices
Revenue Grant
Summer Support Grant (Data & Devices)
Good Things Foundation Grant
SCDC – Summer Support Grant
SCDC – Devices
Arbury Road Surgery		 31.03.23
31.03.22
Unrestricted
Restricted
Total
Total
funds
funds
funds
funds
£
£
£
£
-
35,000
35,000
-
5,000
5,000
5,551
5,551
2,000
2,000
-
1,000
1,000
-
-
4,000
4,000
-
-
-
-
5,000
-
-
-
3,600
-
-
-
35,000
-
-
-
10,114
-
2,000
2,000
1,960
-
-
-
15,000
-
2,000
2,000
-
-
21,398
21,398
-
-
77,949
77,949
70,674

4. Total Resources Expended

Salaries (Note 6)
Other costs		 31.03.23
31.03.22
Charitable
Governance
Total
Charitable
Governance
Total
activities
costs
Resources
activities
costs
Resources
£
£
£
£
£
£
66,901
66.901
49,699
-
49,699
16,776
720
17,496
36,091
564
36,655
83,677
720
84,397
85,790
564
86,354

5. Trustees’s remuneration and benefits

There were no Trustees’ remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Trustees’ expenses

There were no Trustees’ expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.

Key management personnel

The charity considers its key management personnel to consist of the Trustees and Chief Executive Officer. Key personnel remuneration consisted of gross pay £37,920 (2022: £34,137) and employer’s pension contribution £1,491 (2022: £2,141).

Page 11

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

6. Staff costs

6. Staff costs
2023
2022
Wages and salaries 65,222
47,533

Social security costs		 -
-

Other pension costs		 1,679
2,166
66,901
49,699
The average monthly number of employees during the year was as follows:

2023
2022
Full-time equivalents 4
3
No employee received emoluments in excess of £60,000.
7.
Creditors
Creditors: amounts falling due within one year
2023
2022
£
£
Due within one year
Taxation and social security 721
-
Other creditors 368
-
Accruals 720
564
1,809
564

Page 12

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

8. Movement in funds

8.
Movement in funds
Net
Transfers
Balance at
movement
between
Balance at
01.04.22
in funds
funds
31.03.23
£
£
£
£
Unrestricted funds
General Reserves 16,216
(720)
(3,778)
11,718
Others under £1,000 -
-
-
-
16,216
(720)
(3,778)
11,718
Restricted funds
Cambridge City Council – Digital inclusion hub -
(447)
447
-
Cambridge City Council – Digital inclusion support -
-
-
-
Cambridge City Council – Covid vaccine programme -
-
-
-
Cambridge City Council – United with Ukraine -
-
-
-
Cambridge City Council – Warm spaces -
(169)
169
-
Cambridge City Council – Capacity grants -
3,167
-
3,167
Good things foundation grant -
1,567
-
1,567
South Cambs District Council – Devices -
2,000
-
2,000
South Cambs District Council – Summer support grant 5,746
(5,586)
-
160
Arburyroad surgery -
(3,162)
3,162
-
5,746
(2,630)
3,778
6,894
Total funds 21,962
(3,350)
-
18,612

Page 13

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

8. Movement in funds – continued

Net movement in funds, included in the above are as follows:

Net movement in funds, included in the above are as follows:
Net
Incoming
Resources
movement
resources
expended
in funds
£

£
£
Unrestricted funds
Cambridge online trading -
(720)
(720)
Others under £1,000 3,098
(3,098)
-
3,098
(3,818)
(720)
Restricted funds
Cambridge City Council – Digital inclusion hub 35,000
(35,447)
(447)
Cambridge City Council – Digital inclusion support 5,000
(5,000)
-
Cambridge City Council – Covid vaccine programme 5,551
(5,551)
-
Cambridge City Council – United with Ukraine 2,000
(2,000)
-
Cambridge City Council – Warm spaces 1,000
(1,169)
(169)
Cambridge City Council – Capacity grants 4,000
(833)
3,167
Good things foundation grant 2,000
(433)
1,567
South Cambs District Council – Devices 2,000
-
2,000
South Cambs District Council – Summer support grant -
(5,586)
(5,586)
Arburyroad surgery 21,398
(24,560)
(3,162)
77,949
(80,579)
(2,630)
Total funds 81,047
(84,397)
(3,350)

Page 14

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

8. Movement in funds – continued

Comparatives for movement in funds

Comparatives for movement in funds
Net
Transfers
Balance at
movement
between
Balance at
01.04.21
in funds
funds
31.03.22
£
£
£
£
Unrestricted funds
Batterson chivers foundation -
-
-
-
General Reserves 7,556
8,660
-
16,216
Others under £1,000 -
-
-
-
7,556
8,660
-
16,216
Restricted funds
Cambridge City Council – Data and devices 13,069
(13,069)
-
-
Cambridge City Council – Digital inclusion -
-
-
-
Cambridge City Council – Hotspot devices -
-
-
-
Cambridge City Council – Summer support grant -
-
-
-
Good things foundation grant -
-
-
-
South Cambs District Council – Summer support grant -
5,746
-
5,746
South Cambs District Council – Winter supportgrant 815
(815)
-
-
13,884
(8,138)
-
5,746
Total funds 21,440
522
-
21,962

Page 15

CAMBRIDGE ONLINE (A Company Limited by Guarantee)

Notes to the Unaudited Financial Statements for the Year Ended 31 March 2023

8. Movement in funds – continued

Comparatives net movement in funds, included in the above are as follows:

Net
Incoming
Resources
movement
resources
expended
in funds
£

£
£
Unrestricted funds
Batterson chivers foundation 2,000
(2,000)
-
General Reserves 10,000
(1,340)
8,660
Others under £1,000 4,202
(4,202)
-
16,202
(7,542)
8,660
Restricted funds
Cambridge City Council – Data and devices 35,000
(48,069)
(13,069)
Cambridge City Council – Digital inclusion 5,000
(5,000)
-
Cambridge City Council – Hotspot devices 3,600
(3,600)
-
Cambridge City Council – Summer support grant 10,114
(10,114)
-
Good things foundation grant 1,960
(1,960)
-
South Cambs District Council – Summer support grant 15,000
(9,254)
5,746
South Cambs District Council – Winter supportgrant -
(815)
(815)
70,674
(78,812)
(8,138)
Total funds 86,876
(86,354)
522

15. Related party transactions

There were no related party transactions for the year ended 31 March 2023.

Page 16

Cambridge Online - Final Accounts 31 March 2023

Final Audit Report

2023-12-21

Created: 2023-12-21 By: Darren White (DARREN@MANSELLANDCO.ORG) Status: Signed Transaction ID: CBJCHBCAABAA8KwfebEXzvilOXQQjZYRfOh6-PWGulZb

"Cambridge Online - Final Accounts 31 March 2023" History

2023-12-21 - 15:44:37 GMT

2023-12-21 - 15:45:49 GMT

2023-12-21 - 15:48:41 GMT

Signature Date: 2023-12-21 - 15:49:32 GMT - Time Source: server

2023-12-21 - 15:49:34 GMT

Agreement completed.

2023-12-21 - 15:51:04 GMT