2021-12-31-accounts - Marsden Jazz Festival Limited

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Marsden Jazz Festival Limited

Charity number 1097200

A company limited by guarantee number 04301891

Annual Report and Financial Statements

for the year ended 31 December 2021

Marsden Jazz Festival Limited

Annual Report and Financial Statements for the year ended 31 December 2021

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 11

Prepared by West Yorkshire Community Accountancy Service CIO

Marsden Jazz Festival Limited

Trustees' report for the year ended 31 December 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Richard Whitelaw Chair David Harris Vice chair Louise Halliwell Treasurer Alan Charles Ball John Quail Kathryn Button Alison Stopher Peter Woodman Patricia Brown

Resigned 15 September 2021 Resigned 1 June 2021

Resigned 15 September 2021 Appointed 1 June 2021 Appointed 15 September 2021

Charity number 1097200 Company number 04301891

Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

Mechanics Hall Lloyds Bank plc Peel Street 1 Westgate Marsden Huddersfield Huddersfield HD1 2DH HD7 6BW

Independent examiner

Helen Galvin FCCA

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 10 October 2001. It is governed by a memorandum and articles of association (amended 5 February 2003 and 12 April 2006). The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

Marsden Jazz Festival Limited

Trustees' report (continued) for the year ended 31 December 2021

Objectives and activities

The charity's objects

To promote, maintain, improve and advance the education of the people of Marsden and the Colne valley, in particular but not exclusively by promoting, encouraging and increasing their knowledge and appreciation of music especially jazz and associated forms of music by the presentation of public concerts and educational activities.

The charity's main activities

To organise, promote and conduct the annual Marsden Jazz Festival. This is held mainly over one weekend in mid-October though there are community engagements events such as workshops before the event as well.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission's general guidance on public benefit and to this end have ensured compliance with the objects of the Festival as set out in its Memorandum. These are the furtherance of education in jazz and jazz-related music including making it available free or at a reasonable cost to the people of the Colne Valley and visitors to the area with attention to the involvement of young people.

Achievements and performance

2021 witnessed the return of Marsden Jazz Festival as a live event on a streamlined, simplified model which featured a new free Peel Street headline festival stage in the centre of Marsden (with a capacity of over 1,000), and progressive jazz programming in St Bartholomew's Church, which we chose to restrict to a socially distanced capacity of 300.

Jazz re:freshed's Saturday takeover of the Peel Street Stage was a spectacular success, presenting established and up-and-coming artists including Gary Crosby, the only jazz musician and person of colour ever to have been awarded the Queen's Medal for Music, Camilla George, Roella Oloro, Marcus Joseph and Balimaya, whose 16 musicians merged the rhythms of West Africa with the language of jazz.

Successful fundraising for the event enabled us to take on new freelance capacity in production and event management (William Hurn and Daisy Lee, respectively) bringing new skills to the team, critical to success in the largest outdoor production we have ever attempted.

The festival also featured an immersive audio-visual installation showing a selection of tracks from our "Chronotope: Music in a Different Time and Place" series, recorded on location in the landscape around Marsden in 2020. It had been originally conceived to work as an installation, and filmmaker Alistair Macdonald and located sound artist Jez riley French developed an incredible 45 minutes programme which repeated throughout the festival.

The festival rewarded our ambitions by exceeding all expectations of scale, quality and engagement, and the success of the simplified festival model will significantly alter how we deliver the festival in future.

Core Team

During the year, we commissioned HR consultancy Pennine HR to advise us on the transition to employer status rather than paying regular staff as freelancers. In addition to this work, they also supported us with recruitment of new staff members - a digital marketing assistant (Hannah Burgess) and a finance and admin manager (Andrew Procter) joined us in August.

Marsden Jazz Festival Limited

Trustees' report (continued) for the year ended 31 December 2021

Achievements and performance (continued)

Fundraising

In July, we launched a crowdfunding campaign which was supported by over 200 donors and raised over £13,000. We have continued to work with fundraising consultant Rob Shaw and have enjoyed unprecedented support from Arts Council England, with two National Lottery Project Grants and a Culture Recovery Fund 2 (CRF2) award. CRF2 enabled us to reflate our cash reserves up to 8 weeks of 2019 turnover which was invaluable to building resilience and mitigating risk, and through careful management of funds we delivered an incredible return to live music in October 2021.

Financial review

The net income for the year was £24,702, including net income of £17,916 on unrestricted funds and net income of £6,786 on restricted funds, after transfers.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £28,830.

The charities policy to hold reserves at a level that would facilitate operation for six months in the event of a significant event that required a winding up of the charity, we have calculated this to be £27,930.

Marsden Jazz Festival Limited

Trustees' report (continued) for the year ended 31 December 2021

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees on 18/08/2022

Richard Whitelaw (Trustee)

Marsden Jazz Festival Limited

Independent examiner's report to the trustees of Marsden Jazz Festival Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 December 2021, which are set out on pages 7 to 11.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: …………………………………… Name: Helen Galvin FCCA

01/09/2022

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

Marsden Jazz Festival Limited

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 December 2021

Notes 2021 2020 2021 Unrestricted UnrestrictedRestricted funds funds funds £ £ Income from: Grants (2) 5,000 5,000 172,948 Donations and sponsorship 23,542 4,581 - Box office 10,691 - - Stalls 1,480 - - Merchandise 1,677 17 - Advertising 635 - - Total income 43,025 9,598 172,948 Expenditure on: Production expenses Artistes fees - - 18,072 Commissions - - 1,000 Hire of equipment, PA, lighting - - - Publicity 408 256 9,849 Box office costs - - 164 Hall and marquee hire 3,365 - - Merchandise - - 2,193 Event insurance & licences - 1,307 6,015 Travel and subsistence 5,812 113 1,633 Fundraising costs - - 7,220 Digital production - - 11,906 Recording - - - Event production - - 32,954 Management and administration Salaries (3) 21,278 - 4,508 Rent and room hire 83 969 1,825 Freelance workers 9,149 21,108 35,176 Accounts and Independent exam. - 213 810 Telephone and internet - 215 642 Equipment 341 - - Website - 46 593 Bank charges - 35 719 Software costs - 105 1,577 Organisational development 464 1,550 6,472 Partnership Fees - - 5,600 Other expenses - - 1,443 Total expenditure 40,900 25,917 150,371 Net income / (expenditure) 2,125 (16,319) 22,577 Transfers between funds 15,791 (4,434) (15,791) Net movement in funds 17,916 (20,753) 6,786 Fund balances brought forward 10,914 31,667 602 Fund balances carried forward (4) 28,830 10,914 7,388	2020 Restricted funds 36,000 - - - - - 36,000 4,750 750 775 1,293 - 250 - 48 1,273 3,000 5,518 618 - - 898 19,473 789 221 433 - 46 147 50 - - 40,332 (4,332) 4,434 102 500 602	2021 Total funds £ 177,948 23,542 10,691 1,480 1,677 635 215,973 18,072 1,000 - 10,257 164 3,365 2,193 6,015 7,445 7,220 11,906 - 32,954 25,786 1,908 44,325 810 642 341 593 719 1,577 6,936 5,600 1,443 191,271 24,702 - 24,702 11,516 36,218	2020 Total funds £ 41,000 4,581 - - 17 - 45,598 4,750 750 775 1,549 - 250 - 1,355 1,386 3,000 5,518 618 - - 1,867 40,581 1,002 436 433 46 81 252 1,600 - - 66,249 (20,651) - (20,651) 32,167 11,516

All incoming resources and resources expended derive from continuing activities.

Marsden Jazz Festival Limited

Balance sheet

as at 31 December 2021 2021 Unrestricted £ Current assets Debtors 14,775 Cash at bank and in hand (5) 17,689 Total current assets 32,464 Current liabilities: amounts falling due within one year Creditors and accruals (6) 3,634 Total current liabilities 3,634 Net assets 28,830 Funds Unrestricted funds 28,830 Restricted funds - Total funds 28,830	2021 Restricted £ 3,500 7,566 11,066 3,678 3,678 7,388 - 7,388 7,388	2021 Total £ 18,275 25,255 43,530 7,312 7,312 36,218 28,830 7,388 36,218	2020 Total £ 3,500 11,963 15,463 3,947 3,947 11,516 10,914 602 11,516

For the year ending 31 December 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 18/08/2022

Richard Whitelaw (Trustee)

Marsden Jazz Festival Limited

Notes to the accounts

for the year ended 31 December 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Pensions

The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Marsden Jazz Festival Limited

Notes to the accounts continued

for the year ended 31 December 2021

2 Grants Kirklees Council Arts Council England The Cuckoos Nest One Community Foundation 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions	2021 Unrestricted funds £ 5,000 - - - 5,000	2021 Restricted funds £ - 166,948 3,000 3,000 172,948	2021 Total funds £ 5,000 166,948 3,000 3,000 177,948 2021 £ 25,469 1,989 (1,989) 317 25,786	2020 Total funds £ 5,000 35,000 - 1,000 41,000 2020 £ - - - - -

The average number employees during the year was 1.3, being an average of 0.8 full time equivalent (2020: 0, 0 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f Incoming £ £ Arts Council Fund 1 - 82,697 Arts Council Fund 2 - 35,000 One Community Foundation 102 3,000 PRS Foundation 500 - Cuckoos Nest - 3,000 Culture Recovery Fund - 49,251 602 172,948	Outgoing £ 76,309 35,000 2,102 - 3,000 33,960 150,371	2021 £ 317 232 Transfers £ - - - (500) - (15,291) (15,791)	2020 £ - - Balance c/f £ 6,388 - 1,000 - - - 7,388

Fund name

Arts Council fund 1 Arts Council fund 2

One Community Foundation

PRS Foundation

Cuckoos Nest Culture Recovery Fund

Purpose of restriction

Towards the delivery of the 29th Marsden Jazz Festival in October 2021. Towards rebooting Marsden Jazz Festival: this project combined organisational development with new artistic programming.

Towards rent, utilities, service charge, other overhead costs and hiring public address system.

Grant towards Shirley Tetteh Commission. Transfer relates to moving the funds to unrestricted funds as the commission work is no longer required, this was agreed with the funder.

Towards rent, service charge, other overhead costs and hiring a stage. Towards recovering organisational capacity and planning for 2021 festival. Transfer relates to moving costs to unrestricted as it was given to reflate our cash reserves up to 8 weeks of 2019 turnover.

Marsden Jazz Festival Limited

Notes to the accounts continued

for the year ended 31 December 2021

5 Cash at bank and in hand Cash at bank Cash in hand 6 Creditors and accruals Trade creditors Accruals Deferred income Taxation and social security	2021 £ 25,229 26 25,255 2021 £ 1,950 4,488 - 874 7,312	2020 £ 11,928 35 11,963 2020 £ - 2,947 1,000 - 3,947

7 Related party transactions

Trustee expenses

During the year 1 trustees was paid a total of £113 in respect of travel (previous year: No trustees were paid expenses).

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The key management personnel of the charity include the trustees and Chief Officer. The total benefits received were £29,242 (previous year: £21,670).

No trustee received any remuneration or benefit in this capacity during this or the previous year.