2020-12-31-accounts - Marsden Jazz Festival Limited

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Marsden Jazz Festival Limited

Charity number 1097200

A company limited by guarantee number 04301891

Annual Report and Financial Statements for the year ended 31 December 2020

Marsden Jazz Festival Limited

Annual Report and Financial Statements for the year ended 31 December 2020

Contents	Page
Trustees' report	2 to 5
Examiner's report	6
Statement of financial activities	7
Balance sheet	8
Notes to the accounts	9 to 11

Prepared by West Yorkshire Community Accounting Service

Marsden Jazz Festival Limited

Trustees' report for the year ended 31 December 2020

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Richard Whitelaw Chair David Harris Vice chair Louise Halliwell Treasurer Alan Charles Ball John Quail Resigned 15 July 2020 Kathryn Button Alison Stopher Peter Woodman Appointed 1 June 2021 Charity number 1097200 Registered in England and Wales Company number 04301891 Registered in England and Wales

Registered and principal address Bankers Mechanics Hall Lloyds Bank plc Peel Street 1 Westgate Marsden Huddersfield Huddersfield HD1 2DH HD7 6BW

Independent examiner

Helen Galvin FCCA West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 10 October 2001. It is governed by a memorandum and articles of association (amended 12 April 2006). The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

Marsden Jazz Festival Limited

Trustees' report (continued) for the year ended 31 December 2020

Objectives and activities

The charity's objects

To promote, maintain, improve and advance the education of the people of Marsden and the Colne valley, in particular but not exclusively by promoting, encouraging and increasing their knowledge and appreciation of music especially jazz and associated forms of music by the presentation of public concerts and educational activities.

The charity's main activities

To organise, promote and conduct the annual Marsden Jazz Festival. This is held mainly over one weekend in mid-October though there are community engagements events such as workshops before the event as well.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission's general guidance on public benefit and to this end have ensured compliance with the objects of the Festival as set out in its Memorandum. These are the furtherance of education in jazz and jazz-related music including making it available free or at a reasonable cost to the people of the Colne Valley and visitors to the area with attention to the involvement of young people.

Achievements and performance

Our work in 2020 was a necessary departure from our live October festival which has a sustained reputation for varied, diverse and inclusive programming loved by Marsden residents and hard-core music fans alike. Though we had to close our doors to live audiences temporarily, we continued to create opportunities to engage with new music unique to this period of time, drawing on the hidden and visible landscape of Marsden, specially curated for digital audiences.

Chronotope: Music in a Different Time & Place

We created a brand-new digital project called "Chronotope: Music in a Different Time & Place", a series of five sets of films totalling two and a half hours of digital content which we shared with audiences across our website and social media. The project brought artists to the wild moorland landscape and recorded their live performances in HD video & sound. Artists included Keeley Forsyth & Matthew Bourne, Tess Hirst & Daniel Casimir and Ruby Wood & The Naked Eye.

The Chronotope films have reached over 22,000 people, with over 40 hours of video being watched by audiences. On YouTube our films have been watched over 7,700 times. In our October 2021 festival, we will feature the films recorded during the Chronotope project in an immersive audio-visual exhibition in partnership with PA Tremblay and the University of Huddersfield with 360 ambisonic sound and specially edited versions of the performances, so that we create a high-quality live audience experience for our digital content.

Podcast

Our brand new podcast complements our artistic work and the artists, creators and facilitators from the project feature in the episodes, discussing the work, their expertise, and the wider music industry. The podcast will continue for the foreseeable future, and guests will include artists (well-known and emerging), as well as industry experts, and other creative practitioners to continue to push the boundaries of our understanding of jazz and music, and to inspire others to do the same.

Future Planning

ACE funding enabled us to retain our artistic director and marketing manager (on reduced hours) to think strategically about the future of the festival about how we can increase our resilience going forward, and how we can transition to a festival that puts digital experiences on an equal footing with live music. We worked with award-winning fundraising consultant Rob Shaw who helped us navigate the changing funding landscape, and, during this period, we were successful in three applications submitted, funding an activity in 2021.

Marsden Jazz Festival Limited

Trustees' report (continued) for the year ended 31 December 2020

Financial review

The net expenditure for the year was £20,651, including net expenditure of £20,573 on unrestricted funds and net income of £102 on restricted funds after transfers.

The trustees of the Marsden Jazz Festival continue to monitor its ongoing financial position and are currently working with secured project funding and planned use of its reserves to ensure the continuation of its activity. As noted in last years accounts, of the total unrestricted funds, £15,920 was allocated to expenditure commitments under the 2019 Arts Council England National Lottery Project Grant to cover activity up to 30 April 2020.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Reserves policy

The charity's free reserves at the year end were £10,914.

The charity is working towards holding reserves at a level that would facilitate operation for six months in the event of a significant event that required a winding up of the company.

Marsden Jazz Festival Limited

Trustees' report (continued) for the year ended 31 December 2020

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees:

Signed: Richard Whitelaw (Trustee)

Name: Richard Whitelaw

Date: 22/09/2021

Marsden Jazz Festival Limited

Independent examiner's report to the trustees of Marsden Jazz Festival Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 December 2020, which are set out on pages 7 to 11.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Helen Galvin Name: Helen Galvin

Relevant professional qualification or body: FCCA

Date: 22/09/2021

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

Marsden Jazz Festival Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 December 2020

Notes 2020 2019 Unrestricted Unrestricted funds funds Income £ £ Grants (2) 5,000 55,499 Donations and sponsorship 4,581 24,083 Box office - 19,549 Venues - 7,865 Stalls - 2,320 Merchandise 17 575 Advertising - 1,340 Services provided - 1,186 Fundraising - 49 Total income 9,598 112,466 Expenditure Production expenses Artistes fees - 25,888 Commissions - - Licences - 2,408 Hire of equipment, PA, lighting - 8,809 Publicity 256 9,289 Box office costs - 333 Hall and marquee hire - 4,115 Merchandise - 428 Event insurance 1,307 1,557 Travel and subsistence 113 4,054 Donations - 775 First aid cover - 530 Special events - 2,010 Fundraising costs - 72 Volunteer costs - 416 Digital production - - Recording - - Management and administration Rent and room hire 969 2,090 Utilities - 43 Freelance workers 21,108 51,484 Accounts and Independent exam. 213 810 Stationery and office supplies - 535 Telephone and internet 215 318 Equipment - 646 Website 46 763 Bank charges 35 513 Software costs 105 252 Organisational development 1,550 1,194 Total expenditure 25,917 119,332 Net expenditure (16,319) (6,866) Transfers between funds (4,434) (5,459) Net movement in funds (20,753) (12,325) Fund balances brought forward 31,667 43,992 Fund balances carried forward (3) 10,914 31,667	2020 Restricted funds £ 36,000 - - - - - - - - 36,000 4,750 750 - 775 1,293 - 250 - 48 1,273 - - - 3,000 - 5,518 618 898 - 19,473 789 - 221 433 - 46 147 50 40,332 (4,332) 4,434 102 500 602	2019 Restricted funds £ 23,372 - - - - - - - - 23,372 - 6,476 - 2,000 4,323 - - - - 157 - - 2,472 - - - - - - 11,999 - 64 - 8 2,860 - - 2,906 33,265 (9,893) 5,459 (4,434) 4,934 500	2020 Total funds £ 41,000 4,581 - - - 17 - - - 45,598 4,750 750 - 775 1,549 - 250 - 1,355 1,386 - - - 3,000 - 5,518 618 1,867 - 40,581 1,002 - 436 433 46 81 252 1,600 66,249 (20,651) - (20,651) 32,167 11,516	2019 Total funds £ 78,871 24,083 19,549 7,865 2,320 575 1,340 1,186 49 135,838 25,888 6,476 2,408 10,809 13,612 333 4,115 428 1,557 4,211 775 530 4,482 72 416 - - 2,090 43 63,483 810 599 318 654 3,623 513 252 4,100 152,597 (16,759) - (16,759) 48,926 32,167

Marsden Jazz Festival Limited

Balance sheet

as at 31 December 2020 2020 Unrestricted £ Current assets Debtors and prepayments (4) - Cash at bank and in hand (5) 13,861 Total current assets 13,861 Current liabilities: amounts falling due within one year Accruals (6) 2,947 Deferred income (6) - Total current liabilities 2,947 Net assets 10,914 Funds Unrestricted funds 10,914 Restricted funds - Total funds 10,914	2020 Restricted £ 3,500 (1,898) 1,602 - 1,000 1,000 602 - 602 602	2020 Total £ 3,500 11,963 15,463 2,947 1,000 3,947 11,516 10,914 602 11,516	2019 Total £ 31,397 3,438 34,835 2,668 - 2,668 32,167 31,667 500 32,167

For the year ending 31 December 2020 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on

Date: 22/09/2021

Signed: Richard Whitelaw (Trustee)

Name: Richard Whitelaw

Marsden Jazz Festival Limited

Notes to the accounts

for the year ended 31 December 2020

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

Marsden Jazz Festival Limited

Notes to the accounts continued

for the year ended 31 December 2020

2 Grants Kirklees Council Arts Council Emergency Response Fund The Cuckoos Nest Lloyds Bank Foundation One Community Foundation PRS Foundation 3 Restricted funds Balance b/f £ Arts Council fund - One Community Foundation - PRS Foundation 500 500	2020 Unrestricted funds £ 5,000 - - - - - 5,000 Incoming £ 35,000 1,000 - 36,000	2020 Restricted funds £ - 35,000 - - 1,000 - 36,000 Outgoing £ 39,434 898 - 40,332	2020 Total funds £ 5,000 35,000 - - 1,000 - 41,000 Transfers £ 4,434 - - 4,434	2019 Total funds £ 5,000 64,999 2,000 500 900 5,472 78,871 Balance c/f £ - 102 500 602

Fund name Purpose of restriction

	Arts Council	To retain key staff, produce artistic activity throughout the year and to	To retain key staff, produce artistic activity throughout the year and to
	One Community Foundation	Towards office rent from Judith and Neil Charlesworth Fund. think strategically about the future of the festival. The transfer relates to moving extra expenses incurred during the year to unrestricted funds.
	PRS Foundation	Grant towards Shirley Tetteh Commission.
4	Debtors and prepayments Debtors Prepayments		2020 2019 £ £ 3,500 30,090 - 1,307 3,500 31,397
5	Cash at bank and in hand		2020 2019
	Cash at bank		£ £ 11,928 3,404
	Cash in hand		35 34
			11,963 3,438
6	Accruals and deferred income		2020 2019
	Accruals		£ £ 2,947 2,668
	Deferred income		1,000 -
			3,947 2,668

Marsden Jazz Festival Limited

Notes to the accounts continued

for the year ended 31 December 2020

7 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Remuneration and benefits received by key management personnel

The key management personnel of the charity comprise the trustees and Artistic director. The total benefits of the key management personnel were £21,670 (previous year: £30,491).

No trustee received any remuneration or benefit in this capacity during this or the previous year.