2022-12-31-accounts - Sussex Search And Rescue (Sussar)

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SUSSEX SEARCH AND RESCUE

; ; Registered Charity No 1097190

www.Sussar.org.uk

Trustee Annual Report and Financials = Statements for the Year end 31S December 2022

2022 Statistics

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f sf ‘ 48 Callouts
74 Training exercises
8,850 Total hours donated
nae y 62 Volunteers
f, Includes: 5 Medical 1st Responders
7 Swift Water Technicians
2 Flood First Responders
<i 4 4 incident Vehicles
2 Rescue Boats
3 Search Bikes
f £35k Annual! Expenditure
S £500k Equivalent value provided to Sussex Police and Communit
y y Awards and Accolades
f 20th year in operation
\ Awarded the Queen's Award for Voluntary Service
Se 28 members awarded the Platinum Jubilee medal
y- y Social media supporters:
( 5,550 facebook page likes
XE ae 9055,820Instagram Twitter followersfollowers
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Sussex Search and Rescue is registered as a charity in England and Wales No 1097190. Registered addre C/O Haywards Heath Police station. Bolnore Road. H vards Heath. West Sussex. RH16 4BA

www.Sussar.org.uk

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Reference and Administration details.

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Charity’s principal address:
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C/o Haywards Heath Police Station
Bolnore Road
Haywards Heath
West Sussex
RH16 4BA
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Registered Charity No: 1097190

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Names of the charity trustees who manage the charity
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Mr Daniel Wood Chair Mr Andrew Nixon Secretary Miss Jackie Deacon Treasurer

Structure, Governance and Management

The charity is governed by a constitution, which is adopted by the members. Trustees are elected by members annually at the Annual General meeting held in January.

The charity is managed by the Honorary Officers, namely the Chairman, the Secretary and the Treasurer, together with the support of an elected executive committee.

The charity works in partnership with Sussex Police and all members are police vetted before being accepted as operational within the team, this vetting is renewable every three years.

The charity is also a full member of the wider national network of the Association Lowland Search and Rescue.

Objectives and activities

The primary objectives of Sussex Search and Rescue are:

-To relieve the suffering and distress among persons endangered by accident or natural hazard by the provision of a trained search and rescue unit to assist Sussex Police and other agencies.

Sussex Search and Rescue is registered as a charity in England and Wales No 1097190. Registered address:

C/O Haywards Heath Police station, Bolnore Road, Haywards Heath, West Sussex. RH16 4BA.

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www.Sussar.org.uk

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-To preserve and protect good health by the provision of education and training in outdoor safety and skills with a view to promoting the safe enjoyment of outdoor recreation. -To promote research into the science of search and rescue and to disseminate the useful knowledge gained, for the benefit of the public.

The trustees have continued with their duty having due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.

Operational achievements

2022 was the 20" year of operation serving the Sussex community for Sussex Search and Rescue and we were very proud to also be awarded The Queen’s Award for Voluntary Service. To celebrate we put on a social event inviting past and present members and their families as neither milestone couldn’t have been achieved without their support.

Later in the year 28 of our members were also presented with the Platinum Jubilee medals at one of our regular training areas by our Patron, Chief Constable of Sussex Police, Jo Shiner, and the Sussex Police and Crime commissioner, Katy Bourne.

Total number of call outs reduced back to pre-pandemic levels of 48 in 2022 following a couple of high-level pandemic years. These were primarily in Sussex but also included assists with other neighbouring counties as requested and amounted to over 2,758 hours in searching for vulnerable missing people.

After securing a grant for Sonar equipment in late 2021, a Sonar team was established who spent time building the Sonar capability within the team enabling it to go operational towards the end of the year.

2022 also saw the bike team capability renewed and several new members trained and deployed at call outs.

A new base for our equipment was secured with West Sussex Fire and Rescue services, with the move scheduled in 2023.

As a member of the Association of Lowland Rescue, we annually provide them and to the police, statistics on all incidents attended, these are built up nationally with the intention of improving search planning for future incidents.

In 2022 we continued to be included on the Sussex resilience forum, which held regular meetings throughout the year to best serve the local community.

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Sussex Search and Rescue is registered as a charity in England and Wales No 1097190.
Registered address:
C/O Haywards Heath Police station, Bolnore Road, Haywards Heath, West Sussex. RH16 4BA.
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SUSSEX SEARCH AND RESCUE

: : Registered Charity No 1097190

www.Sussar.org.uk

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Membership

The member volunteers committed to a total of 8,850 hours in 2022 proving their commitment and dedication continues to be the greatest asset of the organisation.

The team finished the year with a membership number of 62 which included

e« 56 operational members e 6 non-operational members e 6 support members

During the year the Inflow included:

e 5new members under training This inflow wasa little lower than we had anticipated so for 2023 we have increased the target inflow for the year to 10.

Training

In 2022 we were able to fully re-instate core training sessions face to face for members, these included search trainings, joint search trainings with the Sussex Search dog team and classroom-based trainings.

Additional training courses included several Boat Helm sessions, in coordination with the Sonar Operator trainings, and Sonar Reviewer trainings, two members trained as Search Planners, two members trained as Bank Search trainers and twelve members as Bank Based Searchers, one Boat Helm attended a MOD4 Flood Boat operator course, all members of the water team were qualified in Oxygen administration, five members attended a TAQA course and twelve members qualified on a Outdoor first aid course.

Financial Review

The charity finished the year in a healthy financial position with £49k of unrestricted reserves which are held in order to fulfil future charitable aims and objectives, build a fund towards future replacement of the vehicles and to be sufficient to cover a minimum of 12 months operational expenditure.

In 2022 we secured one grant of unrestricted funding from the National Lottery of £8.4k.

As 2022 was our 20" year in operation a fundraising campaign entitled 2020 was set up with the aim to raise £20k in our 20" year, this included various PR and social events to raise our

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SUSSEX SEARCH AND RESCUE
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; : Registered Charity No 1097190

www.Sussar.org.uk

profile. The fundraising campaign was a great success raising a total of £22.6k. This included several fundraising events by individual members of the team, Social Media drives, radio interviews and several PR events. This was over and above our usual marshalling events, talks and fundraising activities.

Declaration

The Trustees declare that they have approved the trustees’ report above.

Signed on behalf of the Charities trustees:

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Sussex Search and Rescue is registered as a charity in England and Wales No 1097190. Registered address: C/O Haywards Heath Police station, Bolnore Road, Haywards Heath, West Sussex. RH16 4BA.

Independent examiner’s report to the trustees of Sussex Search and Rescue (Registered number 1097190)

| report to the trustees on my examination of the accounts of Sussex Search and Rescue for the period ended 31 December 2022

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

. C j x ~~ NieMoGr, >) Alison Henton, FCA

18 Lucastes Lane Haywards Heath

West Sussex RH16 1LD

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	2022	2022	2022	2021
	Unrestricted £	Restricted £	Total £	Total £
Receipts
Donations	41,780	:	41,780	52,886
Interest Received	24	:	24	a
VAT Refund	4,500	1,087	5,587	5,974
Asset and investment sales
Sale ofassets Totalreceipts	2,000 830	: 087	2,000 49,59	- —_3856s"
Total Income	48,304	1,087	49,351	$8,863
Payments
Operational equipment	8.478	2,091	10,569	7,493
Vehicle repairs, maintenance and fuel	12,144	:	12,144	11,555
Member training	2,938	:	2,938	4,986
Fundraising equipment& Marketing	1,252	:	1,252	1,497
Insurance	4,405	:	4,405	4,179
Other expenditure	6,622	:	6,622	6,058
	35,839	2,091	37,930	35,766
Asset and investment sales
Purchases ofassets Totalpayments	7,998 43,837	6,459 8,550	14,457 52,387	17,603 53,369
Net of receipts (payments)for the year	4,468	(7,463)	(2,995)	$,494
Reconciliation offunds in the year
Cash funds at previous year end	45,422	10,161	55,583	50,089
Net income (expenditure) for the year	4,468	(7,463)	(2,995)	5,494
Cashfunds at yearend	49,890	2,698	52,588	55,583
Statement of assets and liabilities	as at 31 December 2022
	2022	2022	2022	2021
Cash funds	Unrestricted £	Restricted £	Total £	Total £
Operations account	5,636	:	5,636	9,297
Paypal Account	145	-	145	3
Vehicle replacement account	44.110 49,890	2,698 2,698	46,807 52,588	46,283 55,583
Net assets and liabilities	49,890	2,698	52,588	55,583
Assets retained for the Charity's	Fund to which		Cost 2022	Cost 2021
own use.	Asset Belongs		£	£
Vehicles Computer Equipment Radio Equipment Radio Equipment Medical Equipment SAREquipment	Unrestricted Unrestricted Unrestricted Restricted Unrestricted Unrestricted		56,651 11,267 2,448 25,736 3,643 4,580	$6,651 5,631 2,448 25,736 3,643 4,580
Water Equipment Water Equipment Sonar Equipment Other Equipment	Unrestricted Restricted Restricted Unrestricted	—	5,101 15,391 5,570 1,180 131,568	3,464 15,391 : 878 118,421 =

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Signed on behalf of the trustees by:
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Date:
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Daniel Wood Andrew Nixon : Jackie Deacon
Chairman Secretary Treasurer
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