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← Sussex Search And Rescue (Sussar)

2020-12-31-accounts

Gueny— Trustees’ Annual Report for the period COMA ISsi0 " Period start date Period end date 4 — From To

Section A

Reference and administration details

Charity name

Sussex Search and Rescue

Other names charity is known by

SusSAR (abbreviation of Sussex Search and Rescue)

Registered charity number (if any) | 1097190

Charity's principal address |C/o Haywards Heath Police Station

Bolnore Road

Haywards Heath

Names of the charity trustees who manage the charity

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F Name of person (or body)
if an
SOs
1 [DanielWood [Charman |
2|JackieDeacon [Treasurer ||
3[Andrew Nixon |Seoretay |SC~wSC“‘SNSC™C™C~C~d
2 Gn
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Names of the trustees for the charity, if any, (for example, any custodian trustees) ~~~ Dates acted if not for whole year [Name

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

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Section B Structure, governance and management
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Description of the charity’s trusts

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Type of governing document ane
How the charity is constituted PREOGAUOA OF MEMES |
Trostea.colertion methade Trustees are elected by members annually at the Annual General meeting
held in January
Additional governance issues (Optional information)
You may choose to include The charity works in partnership with Sussex Police.
eet SiSpneaem wiete The charity is managed by the Honorary Officers, namely the Chairman,
the Secretary and the Treasurer, together with the support of an elected
e policies and procedures executive committee.
adopted for the induction and a
training of trustees; The charity is a full member of the wider national network of the
Association Lowland Search and Rescue.
e the charity’s organisational
structure and any wider =—| All members are police vetted before being accepted as operational within
network with which the charity |the team, this vetting is renewable every three years.
works;
e relationship with any related
parties;
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Section C Objectives and activities | -To relieve the suffering and distress among persons endangered by accident or natural hazard by the provision of a trained search and rescue unit to assist Sussex Police and other agencies. Summary of the objects of the -To preserve and protect good health by the provision of education and charity set out in its governing | training in outdoor safety and skills with a view to promoting the safe document enjoyment of outdoor recreation. | -To promote research into the science of search and rescue and to | disseminate the useful knowledge gained, for the benefit of the public.

TAR

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The trustees have continued with their duty having due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. | Despite the Coronavirus pandemic and subsequent lock down during 2020, the team attended 51 search call outs for vulnerable missing people, primarily in Sussex but also including assists with other neighbouring counties as requested. This is an 11% increase on 2019 and amounted to over 2,900 hours in searching for vulnerable missing people. The team continued to be available throughout the pandemic, however this did cause challenges in the management and deployment of the team with regard to the safety of the members, external contacts and the missing persons. The committee developed a continuously evolving pandemic protocol to 3 f th ‘ tiviti ws 2 f Sonal 7 iviti€S | mitigate these risks and ensured appropriate levels of PPE were ungenake” ciliata - available and distributed to all active members. benefit in relation to these oe er gee on thls With the challenges of the pandemic, it was important for the team to = ‘eral . 5 ‘s<a h remain in contact and stay competent to provide the service above, ‘ia ae an t i ee aye much of our training had to go digital and train online. Several core skills ne egard to ine gy es were covered, including: theory of search techniques, navigation, first aid issued by the Charity and water safety Commission on public benefit) | The team also trained in some specialised areas including: e Suicide Prevention Training e Search Planning The Chief constable of Sussex accepted our request to become our Patron and offered her help to develop the Teams capabilities and secure funding for our work. in 2020 we were included on the Sussex resilience forum, which held regular meetings throughout the pandemic to best serve the local community. As a member of the Association of Lowland Rescue we annually provide to them and to the police, statistics on all incidents attended, these are built up nationally with the intention of improving search planning for future incidents.

TAR

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Additional details of objectives and activities (O tional information
The member volunteers committed to a total of 6,347 hours in 2020
proving their commitment and dedication continues to be the greatest
asset of the organisation. |
You may choose to include During 2020, through our presence on the Sussex resilience forum, the
further statements, where team were also called upon to assist with the distribution of PPE
relevant, about: throughout Sussex to care homes and care providers.
- A total of 28 members donated 537 hrs and drove 9,979 miles to deliver
policy on grantmaking; 4,727,315 items of PPE and 550 laptops to local schools.
e policy programme related
investment; It was recognised' that although 2020 was an unprecedented time. the
e contribution made by members continued to go above and beyond with their commitment and
volunteers. | dedication,that this commitmentthe trusteesis notare hugelypossibleappreciativefor our members of thiswithout and recognisedthe
ongoing support of their families.
Section D Achievements and performance
BaD oe attherch. arity Dm u ltiplering 2020 days andin length despite the and we pandemic, also experienced several ofinstances our 51 callof outs same were day
during. the year callSeveralouts.of the search incidents involved working with multi emergency
agencies with positive feedback from paramedics following a casualty
carry out and 13 incidents were out of county assists.
Added to this the team engaged with the local pandemic support
| delivering PPE to care providers and laptops to schools.
Membership
The team finished the year with a membership number of 71 which
included
e 9non-operational members
| e 51 operational members
e 10new members under training
e 1 support member
Maintaining our aim of sustaining a membership of 70 personnel.
| Training
Training during 2020 was a challenge due to the coronavirus pandemic,
however the team manged to spend 1,177 hours training.
The team also trained
e Ten new Search Technicians
e Two Search Planners
Equipment
A new control vehicle was donated to the team, increasing our vehicle
fleet to 3 vehicles.
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Section E

Financial review

Section F

Other optional information

Section G Declaration The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Position (eg Secretary, Chair) Treasuer

TAR 5

Independent examiner’s report to the trustees of Sussex Search and Rescue (registered number 1097190)

| report to the trustees on my examination of the accounts of Sussex Search and Rescue for the period ended 31 December 2020.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Alison Henton, FCA

18 Lucastes Lane Haywards Heath West Sussex RH16 1LD

Date: I Jplewby QV

Bringingthe missing home

Receipts and payments account for the year ended 31 December 2020

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2020 2020 2020 2019
Unrestricted
5		 Restricted
£		 Total
£		 Total
£
Receipts
Donations 26,096 2,700 28,796 34,779
Interest Received 14 = 14 20
VAT Refund 2,655 177 2,831 2,567
Asset and investment sales
Sale of assets
Total receipts		 :
28,764		 :
2,877		 -
31,641		 800
38,167
TotalIncome 28,764 2,877 31,641 38,167
Payments
Operational equipment 7,632 611 8,242 8,718
Vehicle repairs, maintenance and fuel 2,107 1,602 3,709 4,301
Member training 217 - 217 2,463
Fundraising equipment & Marketing 576 - 576 553
Insurance 3,214 = 3,214 3,273
Other expenditure 5,915 : 5,915 4,760
19,661 2,213 21,874 24,067
Asset and investment sales
Purchases of assets 5,782 = 5,782 2,058
Total payments 25,444 2,213 27,656 26,125
Net of receipts (payments) forthe year 3,320 664 3,984 12,042
Reconciliation of funds in the year
Cash funds at previous year end 44,393 1,713 46,105 34,063
Net income (expenditure) for the year 3,320 664 3,984 12,042
Cash funds atyearend 47,713 2,377 50,089 46,105
Statement of assets and liabilities as at 31 December 2020
2020 2020 2020 2019
Cash funds Unrestricted
£		 Restricted
£		 Total
£		 Total
£
- Operations account 3,832 = 3,832 5,812
Paypal Account 13 - 13 63
Vehicle replacement account 43,867 2;377 46,244 40,230
47,713 2,377 50,089 46,105
Net assets and liabilities 47,713 2,377 50,089 46,105
Assets retained for the Charitie's Fund to which Cost 2020 Cost 2019
own use, Asset Belongs £ £
Vehicles
Computer Equipment
Radio Equipment
Radio Equipment
Medical Equipment
SAR Equipment
Water Equipment
Water Equipment
Other Equipment		 Unrestricted
Unrestricted
Unrestricted
Restricted
Unrestricted
Unrestricted
Unrestricted
Restricted
Unrestricted		 56,651
5,172
2,448
25,736
3,643
4,580
6,557
1,680
1,244
107,711		 56,651
4,208
2,448
25,736
1,371
4,580
4,640
1,680
1,244
102,558

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Signed on behalf of the trustees by:
Date:
Feri)aA
Fd
f : ~
Datiel Wood Andrew Nixon ckie Deacon
Chairman Secretary reasurer
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