SOUTH HYLTON COMMUNITY PROJECT TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025
SOUTH HYLTON COMMUNITY PROJECT CONTENTS PAGE TRUSTEES. REPORT 1 to6. INDEPENDENT EXAMINERS REPORT STATEMENT OF FINANCIAL ACTIVITIES BALANCE SHEET NOTES TO THE ACCOUNTS 10t0 12.
SOUTH HYLTON COMMUNITY PROJECT Page 1. TRUSTEES, REPORT FOR THE YEAR ENDED 31ST MARCH 2025 The Trustees are pleased to present their report together with the financial statements of the Charity for the year ending 31st March 2025. Reference and administration details below form part of this report. The financial statements comply with current statutory requirements. the Memorandum and Articles of Association and the Statement of Recommended Practice "Accounting and Reporting by Charities (Revised 2000)" Reference and administrative details: Charity Name: South Hylton Community Project Working Name: The South Hylton Tansy Centre Website: www.thetansycentre.org.uk Charity Number 1097068 Registered Office The South Hylton Tansy Centre Church Street South Hylton Sunderland SR4 OQD Correspondence address Clo The Treasurer 24 Primrose Street South Hylton Sunderland SR4 OPH Independent Examiners Reah & McBride Suite 2B North Sands Business Centre Liberty Way Sunderland SR6 OQA Bankers Barclays Bank plc 53 Fawcett Street Sunderland SR1 1RS
TRUSTEES, REPORT Page 2. Continued 1. Trustees Chair Joyce Walton Secretary Laura Ward Treasurer Claire Burgess (Brownies) Trustees Marie Bamborough Kate Carr Pauline Bell Sharon Mills Sue Greenwell 2. Structure, Governance and Management Governin Document South Hylton Community Building Project is a Registered Charity govemed by its Constitution dated November 2002. Anyone over the age of 18 can become a full member. ointment of Trustees As set out in the Constitution, the Chair of the Trustees is appointed at the AGM. Trustees on the Management Committee are drawn from any member of the Centre; Nominees 7 members (elected) 3 officers 3 Co Optees Individuals Co Optees (up to 3 seats) Officers (3 seats) There are a total of 15 seats on the Management Committee and the potential to co-opt an additional three members for their specific skills and expertise. The Trustees retire on an annual basis. If a vacancy is not contested, the retiring Trustee can, if willing and if such action conforms to the relevant clauses in the Constitution, be deemed to have been reappointed. New Trustees are appointed in line with the relevant section of Clause 7 of the Constitution. Trustees may appoint Trustees to either fill a vacancy, or as an additional Trustee. provided that appointment does not cause the number of Trustees to exceed the number fixed in the Constitution (18) and that such appointments are in line with the relevant sections of the Constitution.
TRUSTEES, REPORT Continued Page 3. Introduction l am looking fOard to this year's Chair report being presented at the AGM, held on 19th November 2024 at South Hylton Tansy Centre. From the year 2023 to 2024 has it been a transformational period. thanks to contributions received by grant funding and support of partnership work with other local organisations, in addition to the ongoing help of volunteers. The Tansy Centre with 45 recorded members has again demonstrated the Importan of having a central hub for the benefit of the South Hylton Community and the wider Sunderland area working towards achieving the objectives set out in the Constitution. The Tansy Centre was instrumental as a Poling Station site used for the General Elections this year. The Sunderland Council lease we had with the Boathouse ended in October 2024, the Sunderland Rowing Club now has a direct lease agreement themselves with the Local Authority. We have a new website created with assistance from Media Savvy and design input was given by a local volunteer- Sam. A new mobile phone number and new BT contract is helping us improve our connection with the community of Sunderland. On behalf of the Tansy Centre I want to begin with noting the achievements with how proud the Tansy Centre members are to be a part of the South Hylton community spirit. This year we are taking over from th the Royal British Legion to continue the Remembrance Sunday Parade. On 10 November 2024 it will be the 100th year anniversary of the Village parade which begins and ends at the Tansy Centre. A few months ago, on 17 August 2024 the Tansy centre hosted the celebration marking the 100th year anniversary of the unveiling cenotaph World War service personnel memorial. Trustee Induction and Trainin New Trustees are provided with a comprehensive induction pack which provides information on their legal obligations under charity and company law, the content of the Constitution, key guidance documents from the Charity Commission website (including guidance in relation to Child Protection and public service delivery by Charities) and the latest governance-related documents available from organisations such as ACEVO. Existing Trustees are regularly updated on any relevant charity law changes affecting their roles. anisation The management committee administers the charity, meeting at least once a month. where all financial and development issues are discussed. Related Parties The organisation has a good relationship with other local groups. that provide members of the Management Committee. These are Rainbows, Brownies. Karate, and other User Groups. 3. Objectives of the Charity The charity was set up in November 2002 with the following objectives. a) To promote the advancement of education, social welfare, recreation and leisure time occupation of all residents of South Hylton village and the wider community with the aim of improving the conditions of life for the said inhabitants. b) By collaborative efforts with other voluntary and ststutory groups and organisations seek the provision and development of a community facility for the use of the people of South Hylton village and the wider community. c) To ensure that usage of any community facility provided by efforts of the Project shall be open to all inhabitants of the area of benefit, regardless of ability and without distinction of sex, sexual orientation, race, or of political, religious or other opinions. d) To promote such other charitable purposes as may from time to time be determined.
TRUSTEES, REPORT Continued Page 4. The actions of the charity through the year ensured that we achieved all of those objectives and secured appropriate public benefit. The main focus for the year has been ongoing fundraising efforts to provide the finance needed to run the Centre. We have referred to the guidance contained in the Charity Commission's general guidan on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. Welcome Welcome to this year's Chair Report. We are pleased to share updates on the improvements at the Tansy Centre and our vision for the future. This year, we experienced a significant change as our Centre Coordinator Karen Parkinson, resigned in October. We wish Karen well in her new role and thank her for her service. This transition has given our Board of Twsteed an opportunity to reflect and review the Centre's direction. Management Committee We welcomed new trustees to our Board, bringing diverse skills and experience. We are still seeking additional members to strengthen our team. The hard work of our volunteers is greatly valued. and we thank them for their ongoing commitment. Our new Community Development and Facilities Manager will soon implement a strategic plan, working closely with community groups to guide our seNices. New Activities and Community Engagement Several new activities have started this year, enriching our existing groups and services. These have been made possible through the dedication of our volunteers and generous support from grants and funders. Achievements this year The centre has undergone essential upgrades: Installation of a new fire alarm system Replacement of toilet taps Protective wood panels for hall walls New ceiling tiles and lighting in the hall and cupboards Successful remodelling of the garden area Thanks to Sunderland City Council Community Chest. we launched a well-attended indoor green bowling club. Gentoo Aspire funded a new Tuesday evening bingo, a walking group. and a Christmas pantomime scheduled for December 2025. sandwich sessions on Thursdays. Mary Nicol continues to volunteer running a sewing club and soup and The Tuesday Toddler Group and POSH Club (Pensioners of South Hylton) remain popular, and Youth Almighty provides youth activities every Saturday evening.
TRUSTEES, REPORT Continued Page 5. Investment Policy The trustees have the power to invest any funds not immediately required for the objectives. to obtain maximum profitability. Financial review The net outgoings less income for the charity after expenses of £81701 was £(617) and this represents the net movement for the year on unrestricted funds. At the end of the financial year the free assets of the charity were £81136 and the total funds carried forward were £293971. Reserves Policy The impact of Covid pandemic has impacted on the Trustees reaching a position where we have one year's revenue spend in reserve. They anticipate that this target will be in the region of £25000. 10. Community Partnerships and Events Our Centre hosts a variety of groups, including RainbowlBrownies, Jittabugs, Roz Dance. Together for Children (special education needs), Northeast Cheerleaders, Polio Group, Washington MIND, and ABL Health (smoking cessation). New hires includes Skills in Care and we hosted a local archaeological dig presentation. minibus use. Several volunteers completed Midas minibus training, allowing us to register for community Our caretaker Dave, has been invaluable, especially in sourcing quotes for an energy-efficient boiler system. This year, the Tansy Centre will take over as lead organiser for the Remembrance Sunday Parade, assuming responsibility for event planning and management. 11. Fundraising We are grateful to all funders, volunteers, and Trustees for their dedication. Their support enabled us to host seasonal craft fairs, a teddy bears picnic, summer tea and the Puffin Billy Christmas train. Special thanks to Sunderland Voluntary Sector Alliance and Voluntary Community Action Sunderland for helping the Centre grow. 12 Benefit to the Community The Tansy Centre remains the only not-for-profit hub in South Hylton, advocating for local people. We are a central space for residents and welcome participation from the wider Sunderland Area. Our services aim to prevent social isolation, provide information, advice. and guidance, and signpost to other agencies. Through partnerships and networking, we will continue to develop and improve our services for the benefit of our community in 2025126. Thank you Joyce Walton Trustees Responsibilities The trustees have a duty to prepare an Annual Report and Financial Statements that give an accurate picture of the Charity and true and fair view of the Charity's financial position, respectively. The Annual Report should include an explanation of objects of the Charity and the policies, and any changes to the policies that are in place to further the Charity's objects. The organisational structure should be explained.
Page 6. TRUSTEES, REPORT Continued A review of the development, activities and achievements as required, highlighting progress made any significant events which took place during the year. Where possible statistical analysis of beneficiaries should be included. A review of the transactions and the financial position should put the accounts into an accurate perspective in order that they (the accounts) can be readily understood and demonstrate how the Charity aims to achieve its objectives. In preparing the financial statements the trustees must adopt appropriate accounting policies, stating what they are and that they comply with the Charities Act 1993, Regulations contained therein and the Charity Commissioners, Statement of Recommended Practice. The SORP requires relevant accounting standards to be used in the preparation of financial statements. Any departures disclosed in the financial statements should be adequately explained. The trustees are responsible for maintaining proper accounting records which reflect the financial position of the Charity and enable it to fulfil the duties and responsibilities outlined above. In order to safeguard the assets of the Charity the trustees should implement any reasonable measures and take appropriate action to protect those assets from misappropriation or loss. By Order of the Trustees Joyce Walton Chair Date..
SOUTH HYLTON COMMUNITY PROJECT Page 7. INDEPENDENT EXAMINER'S REPORT INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SOUTH HYLTON COMMUNITY PROJECT I report to the trustees on my examination of the accounts of the South Hylton Community Project for the year ended 31 sl March 2025. This report is made solely to the Trust's Trustees, as a body, in accordan with part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Trust's Trustees those matters l am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other that the Trust and the Trustees as a body, for my work or for this report. RESPONSIBILITIES AND BASIS OF REPORT As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. INDEPENDENT EXAMINER'S STATEMENT I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a fair and 'true view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Derek Reah REAH & MCBRIDE, Certified Accountants Suite 2B North Sands Business Centre Liberty Way Sunderland SR6 OQA Date..
SOUTH HYLTON COMMUNITY PROJECT Page 8. STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2025 Note Building Restricted Unrestricted Total Total Project Funds Funds 2025 2024 INCOMING RESOURCES Incoming resources from generated funds.. Voluntary income: Donation and grants 92 92 Activities for generating funds.. Investment Income 5971 80439 553 86410 37599 553 443 TOTAL INCOMING RESOURCES 5971 81084 87055 38042 RESOURCES EXPENDED Cost of generating funds Charitable activities 25784 2255 80807 108846 57911 Governance costs 894 894 876 TOTAL RESOURCES EXPENDED 25784 2255 81701 109740 58787 NET INCOMINGI{OUTGOING) RESOURCES (25784) 3716 {617) (22685) {20745) Gross transfers between funds NET MOVEMENT OF FUNDS (25784) 3716 (617) (22685) (20745) Total funds bought forward 233134 1769 81753 316656 337401 Total funds carried forward 207350 5485 81136 293971 316656
SOUTH HYLTON COMMUNITY PROJECT Page 9. BALANCE SHEET AS AT 31ST MARCH 2025 Note 2025 2024 FIXED ASSETS Tangible assets 209957 237411 CURRENT ASSETS Debtors Bank balances 243 84665 80121 84908 80121 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR (894) (876) NET CURRENT ASSETS 84014 79245 293971 316656 Total funds 293971 316656 As trustees we hereby approved these accounts Chairperson Secretary Date CHARITY NO: 1097068
Page 10. SOUTH HYLTON COMMUNITY PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 ACCOUNTING POLICIES aration of Accounts The financial statements are prepared under the historical cost convention and in accordance with relevant accounting standards. Also the Charity Commissioners for England and Wales Statement of Recommended Practice has been followed in the preparation of the financial statements. (b) Fund accountin Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes. Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. (c) Incomin resources All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: Donations and Volunta Income These items are accounted for gross when received. Grants Receivable Grants for immediate expenditure are accounted for when they become receivable. Grants received for designated funds are treated as restricted funds and, if restricted to a future accounting periods, are deferred and recognised in those future periods. (d) Resources ex ended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates: Costs of generated funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the cafe. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity. All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resour. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. floor areas, per capita or estimated usage as set out in Note e) Realised and Unrealised Gains and Losses All realised gains and losses are reflected in the financial statements.
Page 11. SOUTH HYLTON COMMUNITY PROJECT NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 Continued ACCOUNTING POLICIES Continued Fixed Assets Fixed assets for use by the charity are capitalised at cost on acquisition or market value, estimated by the trustees, where those assets are donated. Assets are stated in the accounts at cost or original value less depreciation. Depreciation is calculated to write off the cost or valuation of fixed assets. less their estimated residual value, over their expected useful lives using the following bases.. Building Equipment 4% on cost eratin Leases Rentals applicable to operating leases where all of the benefits and risks of ownership remain substantially with the lesser are charged to the income and expenditure account as incurred. DONATIONS AND GRANTS 2025 2024 City of Sunderland 440 6099 Local community and other donations 86062 31500 86502 37599 TOTAL RESOURCES EXPENDED Basis of Allocation Unrestricted Restricted Funds Funds Building Project Total 2025 Total 2024 Activity costs Direct 22371 1767 24138 12753 Depreciation Usage 2621 488 25784 28893 28961 Donations Direct 50 50 70 Management and administration Direct 55765 55765 14757 Professional fees Direct 894 894 2246 81701 2255 25784 109740 58787
SOUTH HYLTON COMMUNITY PROJECT Page 12. NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025 Continued TRANSFER BETWEEN FUNDS The transfer represents funds transferred as relating to unrestricted activities. TANGIBLE FIXED ASSETS Buildin ui COSTtVALUATION At 1 st April 2024 Additions Total 653187 56001 1439 709188 1439 At 31st March 2025 653187 57440 710627 DEPRECIATION At 1 st April 2024 Charge for the year 419526 27274 52251 1619 471777 28893 At 31st March 2025 446800 53870 500670 NET BOOK VALUE At 31st March 2025 206387 3570 209957 At 31st March 2024 233661 3750 237411 All fixed assets are used solely in pursuance of the charity's objectives. CREDITORS.. AMOUNTS FALLING DUE WITHIN ONE YEAR 2025 2024 Accruals 894 876 ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Funds Restricted Funds Building Project Total 2025 Total 2024 Tangible fixed assets 2219 Creditors (894) Bank 79568 Debtors 243 1351 206387 209957 (894) 84665 243 237411 (876) 80121 4134 963 81136 5485 207350 293971 316656