SOUTH HYLTON COMMUNITY PROJECT TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2022
SOUTH HYLTON COMMUNITY PROJECT
CONTENTS
PAGE
| TRUSTEES’ REPORT | 1 to 5. |
|---|---|
| INDEPENDENT EXAMINERS REPORT | 6 |
| STATEMENT OF FINANCIAL ACTIVITIES | 7. |
| BALANCE SHEET | 8. |
| NOTES TO THE ACCOUNTS | 9 to 11. |
Page 1.
SOUTH HYLTON COMMUNITY PROJECT
TRUSTEES’ REPORT FOR THE YEAR ENDED 31ST MARCH 2021
The Trustees are pleased to present their report together with the financial statements of the Charity for the year ending 31st March 2022.
Reference and administration details below form part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice “Accounting and Reporting by Charities (Revised 2000)”.
Reference and administrative details:
| Charity Name: | South Hylton Community Project |
|---|---|
| Working Name: | The South Hylton Tansy Centre |
| Website: | www.thetansycentre.org.uk |
| Charity Number | 1097068 |
| Registered Office | The South Hylton Tansy Centre |
| Church Street | |
| South Hylton | |
| Sunderland | |
| SR4 0QD | |
| Correspondence address | C/o The Chair |
| 3 Alma Street | |
| South Hylton | |
| Sunderland | |
| SR4 0QG | |
| Independent Examiners | Reah & McBride |
| Suite 2B | |
| North Sands Business Centre | |
| Liberty Way | |
| Sunderland | |
| SR6 0QA | |
| Bankers | Barclays Bank plc |
| 53 Fawcett Street | |
| Sunderland | |
| SR1 1RS | |
| 1. Trustees | |
| Chair | Bill Leach (Advisory Role) - Resigned 25thOctober 2022 |
| Secretary | Lesley Etherington - Resigned 30thOctober 2022) |
| Treasurer | Claire Burgess (Brownies) |
| Marie Bamborough | |
| Susan Lawson | |
| Jodie Robinson (Posh Club) | |
| Nicola Todd | |
| Sharon Mills | |
| Adam Foster (Karate) | |
| Anthony Dowd (Karate) |
Page 2.
TRUSTEES’ REPORT (Continued)
2. Structure, Governance and Management
Governing Document
South Hylton Community Building Project is a Registered Charity governed by its Constitution dated November 2002.
Anyone over the age of 18 can become a full member.
Appointment of Trustees
As set out in the Constitution, the Chair of the Trustees is appointed at the AGM. Trustees on the Management Committee are drawn from any member of the Centre;
Nominees
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7 members (elected)
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3 officers
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3 Co Optees
Individuals
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Co Optees (up to 3 seats)
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Officers (3 seats)
There are a total of 15 seats on the Management Committee and the potential to co-opt an additional three members for their specific skills and expertise.
The Trustees retire on an annual basis. If a vacancy is not contested, the retiring Trustee can, if willing and if such action conforms to the relevant clauses in the Constitution, be deemed to have been reappointed. New Trustees are appointed in line with the relevant section of Clause 7 of the Constitution. Trustees may appoint Trustees to either fill a vacancy, or as an additional Trustee, provided that appointment does not cause the number of Trustees to exceed the number fixed in the Constitution (18) and that such appointments are in line with the relevant sections of the Constitution.
Trustee Induction and Training
New Trustees are provided with a comprehensive induction pack which provides information on their legal obligations under charity and company law, the content of the Constitution, key guidance documents from the Charity Commission website (including guidance in relation to Child Protection and public service delivery by Charities) and the latest governance-related documents available from organisations such as ACEVO. Existing Trustees are regularly updated on any relevant charity law changes affecting their roles.
Organisation
The management committee administers the charity, meeting at least once a month, where all financial and development issues are discussed.
Related Parties
The organisation has a good relationship with other local groups, that provide members of the Management Committee. These are Rainbows, Brownies. Karate, and other User Groups.
Page 3.
TRUSTEES’ REPORT (Continued)
3. Objectives of the Charity
The charity was set up in November 2002 with the following objectives;
a) To promote the advancement of education, social welfare, recreation and leisure time occupation for all residents of South Hylton village and the wider community with the aim of improving the conditions of life for the said inhabitants.
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b) By collaborative efforts with other voluntary and statutory groups and organisations seek the provision and development of a community facility for the use of the people of South Hylton village and the wider community.
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c) To ensure that usage of any community facility provided by efforts of the Project shall be open to all inhabitants of the area of benefit, regardless of ability and without distinction of sex, sexual orientation, race, or of political, religious or other opinions.
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d) To promote such other charitable purposes as may from time to time be determined.
The actions of the charity through the year ensured that we achieved all of those objectives and secured appropriate public benefit.
The main focus for the year has been ongoing fundraising efforts to provide the finance needed to run the Centre.
We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.
4. Management and Governance
The Governance arrangements were established to allow a balanced representation on the management committee. However, as these groups have dissolved over the years it was agreed at the AGM in November 2019 to alter the constitution to allow the committee to be made up from any members who wish to join. Work is in progress on this change.
Any new trustees will receive an induction pack about the charity, our strategic plans and a copy of information leaflets from the Charity Commission. The charity has a risk management policy and this covers several areas including financial risk, child protection issues and trustee liability.
The intention is that the policy will be reviewed within twelve months.
5. Current activities and priorities
The core customers of the Tansy Centre are the Rainbows, Brownies, Karate, Dance Classes, Posh Club (Pensioners of South Hylton) Shared Ambitions, Little Movers, and an IT Drop In, which is held on alternate Tuesday Morning’s, Tansy Tots, and Children’s Activity Sessions which are held during school holidays.
6. Achievements and performances
During the last year the charity has continued to market the building for a wide range of uses
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Regular bookings from commercial and public sector organisations using the hall and the conference room.
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The Hall has been popular for private parties, consultations, use as the local polling station, holding our holiday clubs, toddler groups, and coffee mornings (Where we welcomed two Ukrainian ladies to our neighbourhood)
Page 4.
TRUSTEES’ REPORT (Continued)
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The poppy appeal and Armistice Day parade will once again be hosted at the centre this year, made possible with the help of local volunteers and councillors.
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Our loyal Centre Volunteers, who are also Board members have organised children’s activity clubs throughout the holidays which were very successful and oversubscribed.
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Another Board member has set up a new group, and secured funding from the council to run it, the groups looks at older vulnerable residents who were potentially isolated due to the pandemic, the aim is to give them the confidence to meet others in the community again, and attend events in the wider community, this group has proved very popular and has over 20 regular attendees.
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We are currently working on our garden to make it more accessible and inviting to general residents who may not use the centre, but would enjoy sitting in the garden, dog walkers, walkers, and passing cyclists.
7. Investment Policy
The trustees have the power to invest any funds not immediately required for the objectives, to obtain maximum profitability.
8. Financial review
The net outgoings less income for the charity after expenses of £22162 was £(3888) and this represents the net movement for the year on unrestricted funds. At the end of the financial year the free assets of the charity were £87183 and the total funds carried forward were £378365
9. Reserves Policy
The impact of Covid pandemic has impacted on the Trustees reaching a position where we have one year’s revenue spend in reserve. They anticipate that this target will be in the region of £25000.
10. Future plans
We continue to hold a peppercorn lease for the former Sea Scouts building at Claxheugh Riverside and this has been used to store equipment, but agreement by the management committees has been reached to end our lease on this building as soon as possible which is currently being used by a section, i.e., Deptford Boatmen and this will be addressed when the management meets again after Covid restrictions are removed
11. Acknowledgments
The work of the volunteers at the Tansy Centre has been, as always commendable throughout the past year. We could not run the centre without them. Their support and continued loyalty has enabled the centre to stay open and keep going in such troubled times. (Thank you: Marie Bamborough, Shirley Smith, Claire Burgess, Lesley Etherington, and Jodie Robinson) Many of the people who fought for and established and ran the centre prior, have sadly passed away, but have left their legacy for us to carry on. (Maureen Moore, and Colin and Edna Rochester] After 20 years of volunteering Shirley Smith has stepped down, but is always returning to help out at events. Her colleague and fellow long term volunteer Marie Bamborough, continues to support many groups in the centre, as well as being a board member, for which we are very thankful.
Bill Leach our acting chairperson has provided advice and guidance, will also be stepping down in the not too distant future, Bill again has provided us with years of much needed support and guidance, for which we are eternally grateful.
Thus the beginning of a new era for the centre, new board members are needed to take the centre forward, to come back from Covid and strive again.
Page 5.
TRUSTEES’ REPORT (Continued)
Our aim and focus in the next year will be to grow our board, members and footfall in the centre, and provide what our community are asking for, while adhering to the Centres value and objectives.
Trustees Responsibilities
The trustees have a duty to prepare an Annual Report and Financial Statements that give an accurate picture of the Charity and true and fair view of the Charity’s financial position, respectively.
The Annual Report should include an explanation of objects of the Charity and the policies, and any changes to the policies that are in place to further the Charity’s objects. The organisational structure should be explained.
A review of the development, activities and achievements as required, highlighting progress made any significant events which took place during the year. Where possible statistical analysis of beneficiaries should be included.
A review of the transactions and the financial position should put the accounts into an accurate perspective in order that they (the accounts) can be readily understood and demonstrate how the Charity aims to achieve its objectives.
In preparing the financial statements the trustees must adopt appropriate accounting policies, stating what they are and that they comply with the Charities Act 1993, Regulations contained therein and the Charity Commissioners’ Statement of Recommended Practice. The SORP requires relevant accounting standards to be used in the preparation of financial statements.
Any departures disclosed in the financial statements should be adequately explained.
The trustees are responsible for maintaining proper accounting records which reflect the financial position of the Charity and enable it to fulfil the duties and responsibilities outlined above.
In order to safeguard the assets of the Charity the trustees should implement any reasonable measures and take appropriate action to protect those assets from misappropriation or loss.
By Order of the Trustees
Sharon Mills Chair
Date:
Page 6.
SOUTH HYLTON COMMUNITY PROJECT
INDEPENDENT EXAMINER’S REPORT
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF SOUTH HYLTON COMMUNITY PROJECT
I report to the trustees on my examination of the accounts of the South Hylton Community Project for the year ended 31[st] March 2022.
This report is made solely to the Trust’s Trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Trust’s Trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other that the Trust and the Trustees as a body, for my work or for this report.
RESPONSIBILITIES AND BASIS OF REPORT
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011(‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a fair and ‘true view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Derek Reah
REAH & McBRIDE, Certified Accountants
Suite 2B North Sands Business Centre Liberty Way Sunderland SR6 0QA
Page 7.
SOUTH HYLTON COMMUNITY PROJECT
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022
| INCOMING RESOURCES Incoming resources from generated funds: Voluntary income: Donation and grants Activities for generating funds: Investment Income TOTAL INCOMING RESOURCES RESOURCES EXPENDED Cost of generating funds Charitable activities Fundraising costs Governance costs TOTAL RESOURCES EXPENDED NET INCOMING/(OUTGOING) RESOURCES Gross transfers between funds NET MOVEMENT OF FUNDS Total funds bought forward Total funds carried forward |
Note 2. 3. |
Building Restricted Unrestricted Total Total Project Funds Funds 2022 2021 -Capital - - 1700 1700 250 - 13264 15970 29234 42330 - - 4 4 17 ---------- ---------- ---------- ---------- ---------- - 13264 17674 30938 42597 ====== ====== ====== ====== ====== 25784 13934 21298 61016 78167 - - - - 200 - - 864 864 846 ---------- ---------- ---------- ---------- ---------- 25784 13934 22162 61880 79213 ====== ====== ====== ====== ====== (25784) (670) (4488) (30942) (36616) - (600) 600 - - ---------- ---------- ---------- ---------- ---------- (25784) (1270) (3888) (30942) (36616) 310486 7750 91071 409307 445923 ---------- ---------- ---------- ---------- --------- 284702 6480 87183 378365 409307 ====== ====== ====== ====== ====== |
|---|---|---|
Page 8.
SOUTH HYLTON COMMUNITY PROJECT
BALANCE SHEET AS AT 31ST MARCH 2022
| Note | 2022 | 2021 | |||
|---|---|---|---|---|---|
| FIXED ASSETS | |||||
| Tangible assets | 6. | 291647 | 320767 | ||
| CURRENT ASSETS | |||||
| Bank balances | 88444 | 108448 | |||
| ---------- | ---------- | ||||
| CREDITORS: AMOUNTS FALLING DUE | |||||
| WITHIN ONE YEAR | 7. | 1726 | 19908 | ||
| ---------- | ---------- | ||||
| NET CURRENT ASSETS | 86718 | 88540 | |||
| ---------- | ---------- | ||||
| 378365 | 409307 | ||||
| ====== | ====== | ||||
| Total funds | 378365 | 409307 | |||
| ====== | ====== | ||||
| As trustees we hereby approved these accounts | |||||
| ……………………………………………………….. | |||||
| Chairperson | |||||
| ………………………………………………………. | |||||
| Secretary | |||||
| ………………………………………………………. | |||||
| Date | |||||
| CHARITY NO: 1097068 |
Page 9.
SOUTH HYLTON COMMUNITY PROJECT
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022
1. ACCOUNTING POLICIES
a) Preparation of Accounts
The financial statements are prepared under the historical cost convention and in accordance with relevant accounting standards. Also the Charity Commissioners for England and Wales Statement of Recommended Practice has been followed in the preparation of the financial statements.
(b) Fund accounting
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Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
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Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.
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Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
(c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Donations and Voluntary Income
These items are accounted for gross when received.
Grants Receivable
Grants for immediate expenditure are accounted for when they become receivable. Grants received for designated funds are treated as restricted funds and, if restricted to a future accounting periods, are deferred and recognised in those future periods.
(d) Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates:
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Costs of generated funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the cafe.
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Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
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Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.
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All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. floor areas, per capita or estimated usage as set out in Note 4.
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e) Realised and Unrealised Gains and Losses
All realised gains and losses are reflected in the financial statements.
Page 10.
SOUTH HYLTON COMMUNITY PROJECT
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022 (Continued)
1. ACCOUNTING POLICIES (Continued)
f) Fixed Assets
Fixed assets for use by the charity are capitalised at cost on acquisition or market value, estimated by the trustees, where those assets are donated. Assets are stated in the accounts at cost or original value less depreciation.
Depreciation is calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives using the following bases:
Building 4% on cost Equipment 25% on cost
g) Operating Leases
Rentals applicable to operating leases where all of the benefits and risks of ownership remain substantially with the lesser are charged to the income and expenditure account as incurred.
2. DONATIONS AND GRANTS
| DONATIONS AND GRANTS | ||
|---|---|---|
| 2022 | 2021 | |
| City of Sunderland | 750 | - |
| Local community and other donations | 28484 | 43330 |
| Donation | 1700 | 250 |
| ---------- | ---------- | |
| 30934 | 43580 | |
| ====== | ====== |
3. TOTAL RESOURCES EXPENDED
| Basis of Unrestricted Restricted Allocation Funds Funds Activity costs Direct 435 12078 Travel Direct - - Depreciation Usage 3053 1856 Mini bus proceeds repaid Direct - - Donations Direct 350 - Management and administration Direct 17460 - Professional fees Direct 864 - ---------- ---------- 22162 13934 ====== ====== |
Building Total Total Project 2022 2021 -Capital - 12513 4500 - - 1390 25784 30693 30536 - 19044 - 350 30 - 17460 22667 - 864 846 ---------- ---------- ----------- 25784 61880 79013 ====== ====== ====== |
|---|---|
Page 11.
SOUTH HYLTON COMMUNITY PROJECT
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022 (Continued)
4. TRANSFER BETWEEN FUNDS
The transfer represents funds transferred as relating to unrestricted activities.
5. TANGIBLE FIXED ASSETS
| COST/VALUATION At 1st April 2021 Additions At 31st March 2022 DEPRECIATION At 1st April 2021 Charge for the year At 31st March 2022 NET BOOK VALUE At 31st March 2022 At 31st March 2021 |
Building 653187 - ---------- 653187 ====== 337663 27347 ---------- 365010 ====== 288177 ====== 315524 ====== |
Equipment Total 51114 704301 1573 1573 ---------- ---------- 52687 705874 ====== ====== 45871 383534 3346 30693 ---------- ---------- 49217 414227 ====== ====== 3470 291647 ====== ====== 5243 320767 ====== ====== |
|---|---|---|
All fixed assets are used solely in pursuance of the charity’s objectives.
6. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Creditors | - | 19044 | |||
| Accruals | 1726 | 864 | |||
| ---------- | ---------- | ||||
| 1726 | 19908 | ||||
| ====== | ====== | ||||
| ANALYSIS OF NET ASSETS BETWEEN FUNDS | |||||
| Unrestricted | Restricted | Building | Total | Total | |
| Funds | Funds | Project | 2022 | 2021 | |
| Capital | |||||
| Tangible fixed assets | 6404 |
1504 | 283739 | 291647 | 320767 |
| Creditors | (1726) | - | - | (1726) | (19908) |
| Bank | 82505 | 4976 | 963 | 88444 | 108448 |
| ---------- | ---------- | ---------- | ---------- | ---------- | |
| 87183 | 6480 | 284702 | 378365 | 409307 | |
| ====== | ====== | ====== | ====== | ====== |