Report of the Trustees of Clwb Rygbi Dinbych for the year ended 31 January 2024
A. OBJECTIVES
Clwb Rygbi Dinbych (CRD) is an amateur community club affiliated to the Welsh Rugby Union. Its Object is the promotion of community participation in healthy recreation, in particular by the provision of facilities for the playing of rugby union football for the benefit of the people of Denbigh and the surrounding area. CRD operates a Trading arm which is a separate entity and prepares its own financial statements and supports the Charity.
B. GOVERNING DOCUMENT
The Club is controlled by its governing document i.e. its Constitution and Byelaws
C. ORGANISATIONAL STRUCTURE
The overarching committee in CRD is the Executive Committee which comprises of no more than 20 members. Its main functions are to ensure the safety of its members and visitors and also to be the group responsible for the strategic planning within the Club.
In addition to the Executive Committee, there are a series of Sub-Committees who are the operational groups within the Club e.g. Sponsorship, Grounds, Mini Juniors, Social, Clubhouse. Three of the Sub Committees are Chaired by female members We also have a number of project groups which address a specific task or requirement on a one off or temporary basis e.g. review of policies, the One Club concept. Reports on their work during the period are detailed below.
D. MEMBERSHIP
The Club has a total Membership of 407 and is open to anyone who is interested in furthering its purposes regardless of gender, age, disability, sexual orientation, religion or other beliefs. Cost of Membership is low compared to similar organisations taking the Socio Economic factor of the area of operation into account. Concessions are also available for some groups.
Number of Members
Senior Players - 49 Non playing members - 124 Youth - 22 Mini/Juniors - 104 Teeny taggers – 24 Life - 70 Honorary Life - 5 Honorary Solicitor - 1 Honorary Vice Presidents - 2 Vice Presidents -6
E. FACILITIES
The Club has two full sized match day pitches, a medium sized training pitch and also a small training area. We also have our own fitness gym (please see below) and an extensive car park with sufficient space for 100 cars. The Club house comprises one large room and bar, a dining room, a meeting room, a kitchen, separate toilets for ladies, gents and disabled individuals, four large changing rooms and showers, a physiotherapist’s room, a referees room and two storage areas. The Clubhouse is used for Club functions and events and also by the local community, local Sports Clubs, and businesses for parties, functions, courses, AGM’s and training days. The playing fields play hosts to regular schools festivals and tournaments, including those organised by the URDD and also to Summer Holiday Rugby camps. The Club owns all the above facilities.
F. PLAYING
CRD has the following teams:
1[st] XV - National League Division 2 North 2nd XV - National League Division 3 North
Youth Team – North Wales Youth League – East
Minis and Juniors – year team groups from Under 7s to Under 16s
G. VOLUNTEERS
CRD has over 120 volunteers who undertake a range of tasks which include supporting our on field activities, administration and also social events. These roles include being a member of committees (Executive, Sub – Committees), Project Groups, coaches, team managers, player registrars, first aiders, referees, fixture secretaries, press correspondents, match day officials, safeguarding officer, social media manager, membership secretary, Club Operations Manager, International Tickets organiser, Grants Officer.
H. EMPLOYEES
CRD has no direct Employees but utilises Sub Contract labour for certain work such as Bar Staff and Grounds person.
I. DEVELOPMENTS DURING THE PERIOD
The past twelve months has been a busy year for the Club with a number of developments:
1. Facilities
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a. The fitness gym has been completed and is now fully functional. The gym has a disability access. The building work was contracted out, whilst an ex player was responsible for monitoring the project. There has been an increase in the number of players who now make use of the facility.
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b. The re-laid training pitch – there have been problems with the grass growth on the pitch. Much of this was caused by inclement weather for growth. It is hoped that this situation will be rectified in readiness for the 2024 -25 season.
c.
2. Membership
Our overall number of members has increased to over 400. A new initiative was introduced for the 2023 -24 season i.e. the concept of a season ticket for home matches. Twenty were purchased; it has been agreed to continue with the season ticket idea for 2024-25.
3. CRD as ‘One Club’
The purpose of this project was to make the Club more integrated and inclusive; this applies both within the Club and the wider community.
- a. An integral part of this project has been fulfilling our mantra of being at ’The Heart of the Community’ . During this latest period the Club has increased the number of events in the local community in which we have been represented; these include the Denbigh Show, the Denbigh Carnival, Flint and Denbigh Show, the Beer Festival, Bonfire Night Fireworks Display. We also support local charities and made a series of donations to local causes.
An extensive quarterly Newsletter is produced and is distributed electronically to all our members and sponsors. Hard copies are also available for those without IT facilities.
We are also keen to welcome more people to our Club. To date, we have developed the concept of a ‘crèche’ and use of a soft play area on match days; this attracts a number of children and parents or guardians. Functions have been organised for particular groups of people; this year we invited our sponsors, and also organised a function for all our volunteers. In addition, we held a Welsh learners event at the Club on a match day.
The Club extends a warm welcome to numerous organisations who make extensive use of the Club e.g Brownies,Tractor Club, Young Farmers the Urdd; in addition , local businesses hold courses/training days at the Club.
b. Links between the Senior Section and the Mini Junior Sections . A
- number of initiatives have been introduced to encourage a closer working relationship between the various sections. These include representatives of the Executive Committee attending the Mini Junior meetings; including all sections in the Club’s Annual Awards day; coaches from the Senior Section working with the teams from the Mini and Junior Section.
c. Communication
Documents have been produced which will ensure greater clarity of processes e.g. locking up the Club house after a function; postponing a match due to inclement weather. Policies have been updated and accepted by the Executive Committee.
4. Work groups
A major development over the past year has been the establishment of weekly volunteer work groups. The individuals involved have been involved in tasks such as painting various sections of the Clubhouse and surrounding area, general cleaning of the patios and forecourts, collating the Club’s historical documents.
J. FUTURE PLANS
The main items noted in our development plan are:
1. The levelling of our 1[st] XV pitch
2. The upgrading of our floodlights in order to utilise LED lights and thus make them more environmentally friendly
3. The upgrading of our toilet facilities
4. Utilising various strategies in order to improve the match day experience for all involved – players, coaches, match officials, supporters, employees, officers of the day.
5. To explore avenues for funding to make our Club financially sustainable at the same time embracing our Environmental responsibilities to reduce our Carbon Footprint.
6. To further develop the ‘One Club’ concept.
Jeff Jenkins
On behalf of the Trustees
21[st] October 2024
CLWB RYGBI DINBYCH
REGISTERED CHARITY NO 1096991
STATEMENT OF ACCOUNTS
FOR THE YEAR ENDED
31 JANUARY 2024
HAROLD SMITH PARTNERSHIP Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire
CLWB RYGBI DINBYCH
INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2024
| EXPENSES | 2022-23 | 2023-24 | INCOME | 2022-23 | 2023-24 |
|---|---|---|---|---|---|
| Tickets | Tickets | ||||
| Purchases | 28,806.50 | 26,189.32 | Sales | 28,806.50 | 26,189.32 |
| Expenses | Subscriptions | 7,222.21 | 7,181.23 | ||
| Light and Heat | 5,177.81 | 9,020.05 | Gym Subscriptions | 2,550.00 | 2,150.00 |
| Repairs and Maintenance | 4,549.95 | 7,788.12 | Sponsorships etc | 14,488.00 | 8,873.96 |
| Telephone | 296.03 | 317.43 | Kit Sponsorship | - | 3,750.00 |
| Water Rates | 1,173.41 | 1,554.35 | Sponsorship Prior Year Adj | - | (5,093.19) |
| New Entrance Boards | - | 628.80 | Donations | 400.00 | 710.59 |
| Property Insurance | 2,718.21 | 5,304.74 | |||
| Players and Officials Insurance | 479.17 | 609.64 | WRU | ||
| Printing and Stationery | 481.00 | 919.54 | Development Grant | 16,553.51 | 17,493.91 |
| Ground Repairs and Maintenance | 9,975.34 | 6,776.41 | Travel | 1,569.10 | 1,065.00 |
| Mobile light repairs | 522.00 | - | Lottery Closure | 970.20 | - |
| Coaching/Fitness/Course Fees | - | 265.00 | Pitch Hire | 150.00 | - |
| Physio | 2,699.09 | 3,399.80 | Storage | 1,000.00 | |
| Coach Hire and Travel Expenses | 3,655.00 | 4,492.00 | |||
| Purchase of Kits/Equipment | 408.92 | 4,724.92 | |||
| Accountancy | 504.00 | 628.00 | Book Sales | - | 40.00 |
| Trophies | 332.51 | 417.29 | |||
| Laundry | 466.55 | 741.10 | Club Lottery Closure | 789.22 | - |
| Fees | 25.00 | 25.00 | |||
| Licences | 339.00 | 339.00 | Minis Hub Officer | 1,000.00 | 1,000.00 |
| First Aid Equipment | 451.25 | 1,087.89 | |||
| Hub Officer | 4,000.00 | 3,000.00 | Gate Receipts | 1,582.14 | 3,720.43 |
| Sundry Expenses | 743.39 | 786.34 | |||
| Memorial Stone | - | 600.00 | Bank Interest | 128.53 | 1,427.27 |
| Work Day Expenses | 299.29 | - | |||
| Bank Charges | 150.50 | 134.25 | Solar Panels | 1,423.74 | 1,235.39 |
| Play Area | - | 210.00 | |||
| Grounds - Field Development | 3,047.40 | - | Bar Rent | 17,000.00 | 17,500.00 |
| Club House Gates | 7,200.00 | - | Urdd Parking | 5,000.00 | - |
| Flood Repairs | - | 16,318.00 | |||
| Hoarding | - | 630.00 | Insurance Settlement | - | 18,559.49 |
| Raffle | - | 340.95 | |||
| Depreciation: Floodlights | 2,319.00 | 1,971.00 | |||
| Depreciation: Gym Equipment | 54.00 | 46.00 | |||
| Depreciation: Solar Panels | 161.00 | 137.00 | |||
| Depreciation: Mobile Lights | 485.00 | 413.00 | |||
| Depreciation: Mower | 1,530.00 | 1,300.00 | |||
| Depreciation: New Gym | - | 4,894.21 | |||
| Opening Stock | 500.00 | 500.00 | Closing Stock | 500.00 | 500.00 |
| Excess Income over Expenditure | 17,582.83 | 476.15 | |||
| 101,133.15 | 106,644.35 | 101,133.15 | 106,644.35 |
CLWB RYGBI DINBYCH
BALANCE SHEET AS AT 31 JANUARY 2024
| Fixed Assets Clubhouse as Valued New Gym at cost Additions during year Less Accumulated Depreciation Floodlights at Cost Less Accumulated Depreciation Gym Equipment at Cost Less Accumulated Depreciation Solar Panels at Cost during Year Less Accumulated Depreciation Mobile Lights at cost Less Accumulated Depreciation Mower at cost Less Accumulated Depreciation Debentures - WRU - Repayable 2033 Current Assets Stock Debtors HSBC Charitable Account HSBC Money Manager Account HSBC Ticket Account HSBC Gym Account Cash in Hand Less Current Liabilities Creditors Net Current Assets Represented by: Capital Account Capital Brought Forward - 1 February 2023 Excess Income over Expenditure |
£ 9,084.66 23,543.55 32,628.21 4,894.21 70,073.08 58,905.08 3,500.00 3,240.00 5,250.00 4,475.00 5,600.00 3,261.00 10,200.00 2,830.00 500.00 241.00 8,479.96 110,584.14 20,742.79 6,273.81 461.25 147,282.95 22,779.00 |
£ 500,000.00 27,734.00 11,168.00 260.00 775.00 2,339.00 7,370.00 500.00 |
|---|---|---|
| 550,146.00 124,503.95 |
||
| 674,649.95 | ||
| 674,173.80 476.15 |
||
| 674,649.95 |
We have prepared these accounts from information and explanations provided
HAROLD SMITH PARTNERSHIP
Chartered Accountants St Asaph Denbighshire
15th July 2024
CHARITY COMMISSION FOR ENGLANO AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees On accounts for the year ended Charity no (if any) D1 Lqqi Set out on pages r fiyk I report to the trustees on my examination of the accounts of the above charty ('Ihe Trusf) for the year ended Sl oi tb*. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). Responslbilities and basls of report I report in respect of my examlnation of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Comrn ission under section 145(5)(b) of the Act. Independent axaminer's statement I have completed my examination. I conf irm that no material matters have come to my attention in connection with the examination (other than that disclosed bel¢YN ') which gives me cause to believe that in, any material respect". the accountlng records were not kept In accordance wrlh sectlon 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, viaw which is not a matter considerod as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: Re18vant professional qualification(s) or body (If any): IER Oct 2018
Address.. Section B Disclosure Only complete if the examiner needs to highlight material matters of conGern (see CC32, Independent examination of charity accounts: directions and guidance for exarn iners). Glve here brief details of any items that the examlner wishes to dlsclose. IER Oct 2018