## **Clwb Rygbi Dinbych -Trustees Report 2019-21** 

Due to the disruptions resulting from the coronavirus pandemic this report covers the past two years/seasons. The pandemic affected the activities of the Club both on and off the field. As face to face Executive Committee meetings were impossible due to the lockdown restrictions the Club was fortunate in having a small group of senior officials to run the day to day organization remotely very efficiently for the benefit of the members. Communication to the extended Executive Committee members was provided throughout and a series of Newsletters of activities and developments was circulated to Club Members. The Pandemic had a severe impact on the Club’s usual income from various sources but benefitted from Government Grants and the support provided by the Welsh Rugby Union the Club’s affiliated body. 

On the playing front during the 2019-20 season Clwb Rygbi Dinbych was able to field two senior, a youth and sides in most age groups in the mini/junior sections.  However as a result of the pandemic matches were cancelled in the final two months of that season.  The following season 2020-21 was a complete wash out in terms of playing matches although as restrictions were gradually relaxed training was re-introduced governed by  the advice from the Welsh Rugby Union and the appointment of a Club Co-coordinator. 

The Club continued to improve its facilities with a major development of the training area undertaken with the assistance of its partners – Sports Wales and the Welsh Rugby Union who have provided grant funding for the development. This first phase of the project, i.e the ground development, whilst delayed significantly, has now been successfully completed at a cost of £50k. The next stage of the project to be undertaken in the autumn will be the installation of a new LED floodlighting system on the newly laid training area at a cost in the region of £40k and the Club has been fortunate to obtain grant funding from various sources amounting to £27k with the Club financing the remainder from ring-fenced funds. 

## **Other developments in progress** 

- **a.** Building of a new Gym, currently in the planning stage 

- **b.** Improvement to site entrance with new Gates and walling with part funding provided in memory of a former member. Projected to be completed autumn 2021. 

- **c.** Ground improvements to the first team pitch (levelling and drainage) currently in the planning stage. 

- **d.** The Club is currently taking legal advice to incorporate in line with Welsh Rugby Union recommendations. 

The Club has continued to support the local community as much as possible and during the early stages of the pandemic the clubhouse was used as a local Covid Assessment Centre for National Health Service staff free of charge.  In addition the clubhouse was used by a number of local businesses who were able to deliver training and meetings utilizing the space to be compliant with government legislation.  As pandemic restrictions have gradually been relaxed the clubhouse has again began to be used by other organizations for meetings/events and for health and fitness activities for a number of community groups. 

During the period covered by this report the Club has lost a number of  long serving life  members whose experience will be difficult to replace but we have every confidence that the membership will respond positively to the challenges ahead. 

J.S.Jenkins  - on behalf of the Trustees. 



## **CLWB RYGBI DINBYCH** 

## **REGISTERED CHARITY NO 1096991** 

************** 

## **STATEMENT OF ACCOUNTS** 

**FOR THE YEAR ENDED** 

**31 JANUARY 2021** 

************* 

**HAROLD SMITH PARTNERSHIP Unit 32, Llys Edmund Prys St Asaph Business Park St Asaph Denbighshire** 



## **CLWB RYGBI DINBYCH** 

## **INCOME AND EXPENDITURE ACCOUNTS FOR THE YEAR ENDED 31 JANUARY 2021** 

|**EXPENSES**<br>**Tickets**<br>Purchases<br>**Expenses**<br>Light and Heat<br>Repairs and Maintenance<br>Telephone<br>Water Rates<br>Property Insurance<br>Players and Officials Insurance<br>Printing and Stationery<br>WRU Lottery Member Winnings<br>Ground Repairs and Maintenance<br>Signs<br>Sundry Expenses<br>Gym Equipment<br>Hire of Pitches<br>Physio<br>Coach Hire and Travel Expenses<br>Cup Match Expenses<br>Purchase of Kits/Equipment<br>Accountancy<br>Computer Website<br>Merchandise<br>Laundry<br>Fees<br>Licences<br>First Aid Equipment<br>Trophies<br>PPE<br>Jersey Grant<br>Minis Grant<br>Jersey Tour deposit<br>Annual Dinner deposit<br>Rowland Fund Raising<br>Ties<br>Poppy Appeal<br>Transfer to Lottery<br>AGM Expenses<br>Patio Costs<br>Bigwn<br>Camera Tower Costs<br>Storage Container<br>Training Ground Costs<br>Depreciation: Floodlights<br>Depreciation: Gym Equipment<br>Depreciation: Solar Panels<br>Depreciation: Mobile Lights<br>Opening Stock<br>Excess Income over Expenditure|**2019-20**<br>36,731.00<br>4,062.02<br>2,765.43<br>405.69<br>1,021.92<br>2,516.99<br>1,034.18<br>592.00<br>200.00<br>3,562.73<br>300.00<br>563.14<br>-<br>942.69<br>3,229.50<br>4,135.00 <br>2,276.15<br>1,701.08<br>580.00<br>-<br>600.00<br>504.20<br>100.00<br>334.50<br>352.47<br>200.00<br>-<br>500.00<br>500.00<br>-<br>-<br>-<br>-<br>24.00<br>150.00<br>146.70<br>632.00<br>50.00<br>4000.00<br>1000.00<br>-<br>1,531.00<br>88.00<br>297.00<br>1,120.00<br>500.00<br>15,020.48|<br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br> <br>|**2020-21**<br>46,135.00 <br>2,408.36 <br>1,483.32 <br>517.96 <br>548.23<br>2,552.03<br>385.67 <br>95.92 <br>3,100.00 <br>5,148.52 <br>-<br>120.00<br>358.46 <br>332.78 <br>713.00 <br>105.00 <br>-<br>704.76<br>440.00 <br>690.00<br>-<br>-<br>25.00 <br>337.50 <br>-<br>-<br>416.42 <br>-<br>-<br>1,000.00<br>250.00<br>119.00<br>480.00<br>-<br>100.00<br>-<br>263.86<br>-<br>-<br>-<br>37075.20<br>1,301.00<br>75.00<br>253.00<br>672.00<br>500.00 <br>36,136.09|**INCOME**<br>**Tickets**<br> Sales<br>Subscriptions<br> Gym Subscriptions<br> Sponsorships etc<br> Donations<br> **WRU**<br> Development Grant<br> Core Grant<br> Covid Grants<br>Other<br> Lottery Commission<br> Lottery Winnings<br> Government NDR Grants<br> Cup Match Reimbursement<br>AGM Expenses<br> Gate Receipts<br>Bank Interest<br> Merchandise Sales<br> Solar Panels<br>Bar Rent<br>Gift Aid<br> Book Sales<br>Players Insurance contribution<br>Training Ground Grants<br> Closing Stock|<br> <br> <br>|**2019-20**<br>36,731.00<br>6,090.00<br>3,890.00<br>11,650.00<br>1,000.00<br>11,088.78<br>4,000.00<br>-<br>2,111.20<br>527.80<br>-<br>-<br>1,750.00<br>160.20<br>2,635.00<br>138.43<br>490.00<br>1,144.56<br>10,000.00<br>-<br>47.90<br>315.00<br>-<br>500.00<br>94,269.87|<br> <br> <br>|**2020-21**<br>46,135.00<br>4,700.00<br>2,130.00<br>5,225.00<br>1,530.00<br>6,574.25<br>3,000.00<br>3,677.00<br>900.90<br>427.80<br>3,000.00<br>35,000.00<br>-<br>-<br>193.00<br>102.13<br>-<br>1,107.67<br>7,500.00<br>625.33<br>15.00<br>-<br>22,500.00<br>500.00|
|---|---|---|---|---|---|---|---|---|
||94,269.87|144,843.08|||||144,843.08||





## **CLWB RYGBI DINBYCH** 

## **BALANCE SHEET AS AT 31 JANUARY 2021** 

|**Fixed Assets**<br>Clubhouse as Valued<br>Floodlights at Cost<br>Additions during Year<br>Less Accumulated Depreciation<br>Gym Equipment at Cost<br>Less Accumulated Depreciation<br>Solar Panels at Cost during Year<br>Less Accumulated Depreciation<br>Mobile Lights at cost<br>Less Accumulated Depreciation<br>Debentures - WRU - Repayable 2033<br>**Current Assets**<br>Stock<br>Debtors<br>HSBC Community Account<br>HSBC Money Manager Account<br>HSBC Ticket Account<br>HSBC Gym Account<br>HSBC Debenture Account<br>Cash in Hand<br>**Less Current Liabilities**<br>Creditors<br>**Net Current Assets**<br>**Long Term Loans**<br>Debentures - Repayable 2020<br>**Represented by:**<br>**Capital Account**<br>Capital Brought Forward - 1 February 2020<br>Excess Income over Expenditure|**£**<br>59,261.56<br>-<br>59,261.56<br>51,887.56<br>3,500.00<br>3,077.00<br>5,250.00<br>3,819.00<br>5,600.00<br>1,792.00<br>500.00<br>84.56<br>24,486.87<br>89,856.21<br>35.24<br>15,644.53<br>2,908.14<br>166.07<br>133,681.62<br>2,383.63|**£**<br>500,000.00<br>7,374.00<br>423.00<br>1,431.00<br>3,808.00<br>500.00|
|---|---|---|
|||513,536.00<br>131,297.99|
|||644,833.99<br>3,000.00|
|||641,833.99|
|||605,697.90<br>36,136.09|
|||641,833.99|



We have prepared these accounts from information and explanations provided 

## **HAROLD SMITH PARTNERSHIP** 

Chartered Accountants St Asaph Denbighshire 

25th March 2021 



CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts forthe year
ended
Charlty no
(if any)
oq Lqqi
Set out on pages
I report to the trustees on my examinabon of the accounts of the above
charity {kne Trusf} for the year ended Sl 01 totl
Responsibilities and As the charity trustees of the Trust. you are responsible for the prepar8tion
basls of report of the accounts in accordance Wth the reqLbiremenls of the Charities Act
2011 {Ihe Acf,).
I report in respect of my examination of the Twst's accounls carried out
under seclion 145 ofthe 2011 Act and in carying out my exarnination, I
have followed the applicAble Direclions given by the Charity Commission
under section 14515Xbl of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention lother than that disclosed below ') in wnnection with
the examination which gives me cause to believè that in, any malerial
respect:
accounting records were not kept in aC£Ordan￿ with section 130 of
the Act (
the accounts do not accord with the accourrting records
Independent
examiner's statement
I have no o)ncems and havè CAJme a￿osS no other rnatte￿ in connectlon
th the examinab'on lo which attention should be drawn in orderto enable a
proper understsnding of the ac￿￿nts to be reached.
Please delefe the words in the brackets if they do not apply.
Signed:
Name:
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IER
October 2018