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2020-09-30-accounts

Slough Community Transport & Shopmobility Financial Statements For the Year Ended 30 September 2020

Slough Community Transport & Shopmobility Financial Statements For the Year Ended 30 September 2020

Charity registration number: 1096970 Company registration number: 04624397

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Slough Community Transport & Shopmobility Financial Statements For the Year Ended 30 September 2020

CONTENTS

Page
Charity Reference and Administrative Details 3
Chairman’s Report 4
Trustees’ Annual Report 5 – 14
Independent Examiner’s Report 15
Statement of Financial Activities 16
Balance Sheet 17
Notes to the Financial Statements 18 - 30

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Slough Community Transport & Shopmobility Charity Reference and Administrative Details For the Year Ended 30 September 2020

Charity registration number 1096970 Company registration number 04624397 Trustees Mr R Gray (Chairman) Mrs E Cryer (Vice Chairman) Miss M Martinez Monroy (Honorary Treasurer) Mr S Laryea-Goldsmith (stood down 22[nd] February 2020) Mr R Mingard Mrs Jane Riley (stood down 22[nd] February 2020) Mr Colin Pill (stood down on 8[th] February 2021) Chief executive officer George Howard Registered office Upton Hospital Albert Street Slough Berkshire SL1 2BJ Independent Examiner Donald Reid Limited Prince Albert House 20 King Street Maidenhead Berkshire SL6 1DT Bankers National Westminster Bank 118 High Street Slough Berkshire SL1 1JH

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Slough Community Transport & Shopmobility Chairman’s Report For the Year Ended 30 September 2020

The year under review I think can safely be said has been one with two distinct halves. We started in October 2019 with a previous year end surplus of £20K, the Berkshire School contracts were secure until July 2021 and we had on-going Bucks contracts, and although we knew it was imperative to continue to seek additional work particularly with groups, we knew we had sufficient funds together with our reserves to cover any eventuality. As previously, the ageing fleet of buses with the resultant expense of continuous vehicle repairs to ensure road worthiness remained a source of concern. In July 2020 we were grateful to the Rotary Club of Slough for their donation of £6K to purchase a good second hand minibus. SBC funding via the SPACE consortia continues at present but will cease at the end of June 2021. The new streamlined book-keeping had improved efficiency with better credit control.

Routine transport work continued until 23[rd] March 2020 when the Covid-19 pandemic forced the Government to “Lockdown” all activity other than food shops and emergency services, particularly leaving elderly and vulnerable people at risk. Our Management Team were very quick to source and initiate ways in which SCTS could best be utilised in this time of crisis for the benefit of the community of Slough and surrounding area. With the promise of continuing schools contract funding for any Covid-19 work carried out, and safe in the knowledge that we had well trained staff, SCTS was soon involved in pharmacy and shopping deliveries and supporting vulnerable residents. The safety of the staff has always been paramount and every care has been taken to provide PPE and other protection and the Operations Manager has always been available to give additional support when necessary.

SCTS has been enormously grateful to the team of volunteers who have willingly come forward to help and for the grants and donations we have received specifically to fund work during the pandemic - SCVS £500; Garden Centre £500; Shanly Foundation £3,000; Berkshire Community Fund £5,000; Edward Gosling Foundation £6,000; and URC Kingsway £5,052 (see page 22 Income from donations and legacies Financial Statement).

Some children returned to school each day from May half term but with a shorter school day staff were able to dovetail school runs with continuing pharmacy and shopping deliveries and by the middle of July 2020 6,500 deliveries had been carried out. SBC funding for any pandemic work during the month of August continued which compensated for the loss of our usual group day trips. In September all schools returned with Covid restrictions remaining in place and once again pharmacy and shopping trips were managed in tandem.

It has been enormously gratifying to receive many accolades as a result of the work and support given by SCTS during this unprecedented time - the visit of the High Sheriff of Berkshire and the Mayor of Slough, and a letter of appreciation from the Director of Adult Services at SBC (Alan Sinclair). There have also been many letters of appreciation from service users saying how they valued the safe and friendly service.

In the early part of 2021 we were saddened to hear of the death of Colin Pill, one of our members of the Board of Trustees, who had had ongoing serious health problems for some time. He was very well respected as a trustee and we were grateful for his helpful contribution over a number of years. Trying to attract Trustees with the appropriate skills remains a source of concern for the existing members of the Board who have met 7 times in the year, 4 of which have been held on Zoom.

We feel very fortunate that we have not had to furlough any of the staff and the Board of Trustees is enormously grateful for the initiative and dedication shown by the CEO and the support and dedication of all of his team which we believe has helped to showcase the value and safety of the service SCTS offers the community of Slough both during normal times and those in times of crisis.

Ray Gray Chairman of the Board of Directors

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

The Trustees present their report and the audited financial statements of the charity for the year ended September 2020. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014 (as amended by Update Bulletin 1 published on 2 February 2016) .

TRUSTEES OF THE CHARITY

The directors of the charitable company are its trustees for the purposes of charity law. The trustees who have served during the year and since the year end were as follows:

Mr R Gray (Chairman) Mrs E Cryer (Vice Chairman) Miss M Martinez Monroy (Honorary Treasurer) Mr S Laryea-Goldsmith (stood down 22[nd] February 2020) Mr R Mingard Mrs Jane Riley (stood down 22[nd] February 2020) Mr Colin Pill (stood down on 8[th] February 2021)

OBJECTIVES AND ACTIVITIES

The object of the Charity is to provide a Community Transport and ShopMobility service for such of the inhabitants of Slough and its neighbourhood who are in need of such services because of age, sickness or disability (mental or physical), or poverty or because of a lack of availability of adequate and safe public passenger services.

The object of the Charity and its desire to provide a public benefit is specifically met by the following aims:

We have referred to the guidance in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. In particular the trustees consider how planned activities will contribute to the aims and objectives they have set.

PUBLIC BENEFIT STATEMENT

The provision of community transport, shopmobility and essential services for such of the inhabitants of Slough and its neighbourhood who are in need of such services because of age, sickness or disability, or poverty or because of a lack of availability of adequate and safe public passenger services. This is met by the provision of a transport service (passengers or assistance to non passengers) and the short-term loan of wheelchairs and scooters.

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

STRATEGIC REPORT

Achievements and performance

The achievements and performance for Slough Community Transport and ShopMobility can be measured in terms of the activities that are delivered to the community and their social impact.

ACTIVITIES

Dial A Ride/ Out and About

October 2019 – March 2020

March 2020 – September 2020

Contracts with Slough Borough Council

Shopmobility

Shoppers Helper

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

SOCIAL IMPACT – from 1[st] October to 20[th] March 2020

Groups Supported: Total of 1084 people transported through 146 organised trips

Berkshire Blind Society 132 passengers across 12 trips
Slough Disabled Men’s
Group		 190 passengers across 24 trips
Slough MENCAP 528 people with learning disabilities on 48
trips
Outings from local nursing
homes		 234 passengers to various destinations
across 62 trips

Social Services Spot Purchase Arrangements

521 trips to enable Social Services clients to access day care at Priors Day Centre, Burnham Resource Centre, The Phoenix Day Centre and out of Borough specialist placements.

People with disabilities transported to work

356 trips to and from work locations for people with registered disabilities.

SOCIAL IMPACT – from 21[st] March 2020 to 30[th] September – COVID-19 response

----- Start of picture text -----
UN Image
Supermarket Shopping completed and delivered
•
1243 food shops delivered
Prescription Medications delivered
•
4,619 prescriptions delivered
PPE delivered to Nursing homes and carers
•
30 units
Food Parcels delivered
•
24 parcels
Wellbeing calls to check on vulnerable people and maintain contacts
•
321 calls
----- End of picture text -----

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

Employment

The direct services are provided by a team of 24 staff (drivers and passenger assistants) who between them have 144 years of Community Transport experience, specialist training in the management of long term conditions, including epilepsy and drivers who have completed the National Minibus Driver Training Scheme (MIDAS).

Volunteers

Pandemic response volunteers – 14 people

Images: staff Covid-19 support services 2020

RISK MANAGEMENT

The Board has conducted a review of the major risks to which the Charity is exposed, in particular those relating to the on-going operations and finances.

In summary these risks are financial loss and/or loss of reputation caused by negligent or wrongful acts or omissions by persons acting on behalf of SCTS. Appropriate systems or procedures have been established to mitigate the risks which the Charity faces. Significant external risks to funding have led to the development of a strategic plan which will allow for the diversification of funding and activities. Internal control risks are minimised by authorisation procedures for all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, members and visitors. Control procedures are periodically reviewed to ensure that they continue to meet the needs of the Charity. The review of the risk in 2020 involved appropriate provisions to ensure that our staff, passengers, others were safe and significant expenditure was made towards PPE required during the global pandemic. Furthermore, insurances are arranged on an annual basis that provide the following coverage:

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

FINANCIAL REVIEW (INCLUDING RESERVES POLICY)

The Charity’s key financial objective is to ensure financial stability and continued solvency, so that it can deliver its aims and objectives.

The Charity has registered a net surplus of £38,083 for the financial year ended 30[th] September 2020. The Charity will continue providing Covid-19 pandemic support services in the year ending 30[th] September 2021. This means that financial support will be required to keep the current structure and financial allocation has been made to ensure the level of service can be maintained. The trustees worked closely with the management team to monitor income and expenditure to ensure that the charity remained solvent.

Income = £437,432 Expenses = £399,350 Surplus = £38,083

Source of Income Year 2020 Year 2019 Variance
Out and About 40,532 99,895 (59,363)
Shopmobility 1,672 3,104 (1,432)
Shoppers Helper 200 270 (70)
Extended Services 300,088 269,702 30,386
Covid19 Support Services 16,467 - 16,467
Donations received 78,372 44,432 33,940
Investment Income 101 74 27

The overall surplus is mainly to the increase on income from other services and the increase of donations received. The charity was able to secure several contracts with SBC at current market rates that are sustainable for a period of three years. There was a donation from CATSS for a value of £17,000.

Out and About (Dial-a-Ride) income decreased during the year, mainly due to the reduction of funding from the SPACE consortium. Despite the reduction, this activity has continued to provide groups travelling and of passengers travelling using their Personalised budget allowance. The income reflected in the accounts is for the period of 1[st] October to 20[th] March 2020. Dial a Ride services were suspended in response to the world wide Covid-19 pandemic and UK Government instructions for people to stay at home.

ShopMobility income has declined during the year. This service is partly funded by funding from SPACE (£1,672) and the charitable reserves. This service closed in March 2020 in response to the Covid-19 pandemic.

Shoppers Helper carried on as a service (despite the cessation of the SBC Grant in 2016). The impact to the members was a higher charge to support the higher cost to the Charity.

Extended Services – when the Covid-19 global pandemic was announced the Government issued a Public Note of commitment to keep companies going after the pandemic. This means that existing contracts were paid and our staff was paid fully.

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

Expenses Year 2020 Year 2019 Variance
Out and About 39,011 115,284 (76,273)
Shopmobility 7,033 10,906 (3,873)
Shoppers Helper 514 427 87
Extended Services 150,073 246,914 (96,841)
Covid19 Support Services 194,727 - 194,727
Governance 7,992 22,486 (14,494)

The expenses for the year increased as the Charity had unforeseen high value expenditure items, mainly PPE to keep our staff and passengers safe during the global pandemic. Transport was adapted during the pandemic to take Key workers’ children to school.

The main activities are funded by way of restricted and unrestricted funds. If the restricted income received for the year is less than the cost generated by the related activities, then the charity transfers unrestricted funds to cover the excess.

The Out and About (Dial a Ride) service is key for the provision of transport to the local community. This service was funded by the SPACE consortium (£13,929) and the membership fees and fares (£26,603).

The ShopMobility service (£10,906) was partly funded by the Charity from the charitable reserves (£7,802), the members’ fares (£729), donations received from the SPACE consortium (£1,500) and other donations (£1,000).

The Shoppers Helper service was funded by the members’ fees (£200). This service is only available when there is a request from a member and partly subsided by the charity.

Extended Services have generated a surplus that has been utilised for funding other charitable activities and increasing the charities reserves in order to sustain the increase of expenses in the next two years (e.g. Employer NIC, Pensions, others).

Reserves Policy

The Board has maintained its policy that in order to operate efficiently and ensure continuity of ongoing activities of the charitable company that there should be free reserves equivalent to three months’ expenditure.

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

RESERVES POLICY
Total Expenses (based on SOFA yearly expenses) 399,350
Monthly Expenses Estimate (based on SOFA yearly expenses) 33,279
3 months' Expenses (based on SOFA yearly expenses) 99,837
Unrestricted Reserves 265,092
Unrestricted Reserves Freely Available 202,230
Unrestricted Reserves Freely Available (outside the 3 months policy) 102,393

The Unrestricted Reserves at 30[th] September 2020 amounted to £265,092 of which, £202,230 are freely available, which is higher than our three-month expenditure reserve which is approximately £102,393. Any reserves above this 3-month expenditure reserve will be utilised by the Charity to help provide a better service for its beneficiaries. This could include such things as renewing old fleet vehicles, scooters/wheelchairs and accessing new technology. During the year ended 30[th] September 2020 the reserves above the 3-month expenditure were utilised to carry on providing the existing services to all its passengers.

The level of free reserves is reviewed on an ongoing basis.

PLANS FOR FUTURE PERIODS

Our plans for the future are as follows:

The primary aim for 2020/21 is to continue to meet the needs of those members of our community who are unable to get ‘Out and About’ without our assistance.

For the year ending 30[th] September 2021, the trustees will be considering the following factors when evaluating how to provide the existing charitable activities:

Covid-19 Response
Services		 20th March 2020 to
30th September 2020		 1st October 2020 to
30th April 2021
Supermarket Shopping
completed and delivered		 1,243 food shops delivered Ongoing
Prescription Medications
delivered		 4619 prescriptions
delivered		 Ongoing

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

PPE delivered to
Nursing homes and
carers		 30 units N/A
Food Parcels delivered 24 parcels Ongoing
Wellbeing calls to
check on vulnerable
people and maintain
contacts		 321 calls Ongoing
School transport
Key workers children		 Ongoing Ongoing

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

Slough Community Transport & ShopMobility (SCTS) is a charitable company limited by guarantee, incorporated on 23 December 2002 and registered as a Charity on 10 April 2003. The Company was established under a Memorandum of Association which established the objectives and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up members are required to contribute an amount not exceeding £1.

Recruitment and Appointment of Trustees (Directors)

Under the requirements of the Memorandum and Articles of Association the Trustees are elected to serve for a three-year period after which they must be re-elected at the next Annual General Meeting.

The Trustees are supported in their work by the Management Team, which seeks to ensure that the needs of the organisation are appropriately reflected to the Board.

In the event of a particular skill being required by the organisation, which is not available within the existing Board, then individuals are approached to offer themselves for election.

Trustee Induction and Training

Most Trustees are already familiar with the practical work of the Charity by either being a member of it or belonging to an organisation which works quite closely with the Charity.

New Trustees are encouraged to spend time with the Chief Executive to familiarise themselves with the work of the Charity and also to attend Governance training.

The Board meets every 6-8 weeks and receives reports from the Chief Executive regarding progress towards strategic goals, and operational demands. The Finance Committee also meets every 6-8 weeks and receives financial reports from the Finance Officer. The Finance Committee reports, to the Board via the Chief Executive and the Finance Director.

The Board meetings and Finance Committee meetings ensure an involved approach to the decision making process.

Organisational Structure

Slough Community Transport & ShopMobility has a Board of Directors which is comprised of 7 individuals who meet every six to eight weeks and are responsible for strategic direction and also the policies of the Charity. The Chief Executive also attends these meetings but has no voting rights.

A scheme of delegation is in place and the day-to-day responsibility for the provision of services rests with the Chief Executive along with the Co-ordinator and Finance Administrator. The Chief Executive is responsible for ensuring that the Charity delivers the specified services and that key performance indicators are met.

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020

To enable the organisation to undertake the above aims it has established the following structure and staffing:

The volunteer element within the organisation is an essential part of the structure, as they are present at virtually every point in the organisation, from trustees and members of the Board to helping to deliver the frontline services and raise funds for the organisation.

The time donated by volunteers, from very varied backgrounds, is invaluable as it helps the organisation to have good community input into decision making and to quickly identify any changes to services that may be required.

TRUSTEES’ RESPONSIBILITIES

The trustees (who are also directors of Slough Community Transport & Shopmobility for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the

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Slough Community Transport & Shopmobility Trustees Annual Report For the Year Ended 30 September 2020 flnancial statements comply wilh the Companies Act 2006. They are also responsible lor safeguarding Ihe assèls Df the chari'.able company and hence foi laking reasonable steps for the prevontion and detecllon of fraLid and olher irregularities. In $0 18r as the Iruslees 8re 8ware'. Ihere is no relevant audit information of which the charitable company's auditor is unaware,. and the trLJslees have taken all steps Ihal Ihoy ought to have taken lo make themselves aware of any relevant audit information and to establish that Ih,e auditor is aware ol that information. This report has been prepared in accordan"e with the Statement ol Recommended Practice.. AccoLJnling and Reporting by Charities (issued March 20051 and in accordance with the small companies, exemptions as found in ,%eclion 4158 ol the Comp8nies Act 2006. This report was approved by Ihe Tru£lees on g-.1........ and signed on their behalf by.. Mr R Gray Trusleelchairman 141 Page

Slough Community Transport & Shopmobllity Independent Examiner's Report For the Year Ended 30 September 2020 Independent Examiners Roport to the Trusteos of Slough Communlty Transport & Shopmoblllty l ￿￿Ort lo the charity trustees on my examination of the accounts of thé company for the year ended 30 September 2020 which are set out on pages 16 to 30. Responsibillties and basis of report As the charity trust885 of the company land also ils directors for the purposes of company lawl you are resrxjnsible for the preparation of the 8Ctounls in ar£￿rdar￿ with Ihe requirements of the Companies Act 20C6 ('Ihe 2tQ6 Act'i. Having satisfRd myseff that the accounts of the company are rKJI required to be audited Lrnder Part 16 of the 2006 Acl and are eligible for independent examination, I report in respect of my examination of your company's ￿COUnt5 as carried out under section 145 of the Charit￿5 Act 20111'the 2011 Acl'l. In carying OLrt my examination I have followed Ihe Directions given by the Charrty Commtssion under section 14515llb) of the 2011 Act. Independent examlnerfs statemfrnt Since Ihe company's gross income exceeded £250,000 your examiner must be a memter of a body listed in sp.r.1￿n 145 of the 2011 Act I corfim that l am qualrfied to undert8kp the examinAlion berAiJse l 8 member of the Institute of Chartered Accountan15 Of England and Wales, which is one of tho1151ed bodies. I have completad my examination. I confirm that no matters have come lo my atterrtion in connection with the examination giving me caus6 to believ8 that in any material r8spgct'. accounting records were not kgpl in respect of the company as required by section 386 of the 20C6 Act., or the accounts do not accord with those r8cord5,' or the ae¢ounls do not comply with the accounting requirements of section 396 of the 20C6 Act other than any requirement that the accounts give a 'true and fair vkgw. whieh is not a matter considered a5 part of an independent examination., or the accounts have not boon p￿Pared in accordance with the methods and principles ofthe Slalement of Recommended Practice for accounting and Teporting applicable to ch8filies preparing their accounts in accordance with the financial reporting standard applicable in the UK and Republic of Ireland IFRS102) I have no con¢em$ 8nd have come armss no other matters in connect#)n with the examination to which attention should be drawn in this feport in order lo enab18 a proper understanding of the accounts lo bè reached. Signed. Daniel Reid FCA Donald Reid timited Chartered Accountants and Statutory Auditors prin￿ Albert House 20 King Str8ef Maidenhead Berksljire SL6 1DT Date. 21st May 2021 151Page

Slough Community Transport & Shopmobility Statement of Financial Activities For the Year Ended 30 September 2020

Note
Income and endowments from:
Donations and legacies
2
Charitable activities
3
Investments
Other
4
Total incoming resources
Expenditure on:
Charitable activities
5
Governance Costs
6		 2019
Total
Total
£
£
£
£
28,644 49,728 78,372
44,432
327,063 31,896 358,959 371,971
101
- 101 74
- - -
-
2020
Unrestricted funds Restricted funds		 2019
Total
Total
£
£
£
£
28,644 49,728 78,372
44,432
327,063 31,896 358,959 371,971
101
- 101 74
- - -
-
2020
Unrestricted funds Restricted funds		 2019
Total
Total
£
£
£
£
28,644 49,728 78,372
44,432
327,063 31,896 358,959 371,971
101
- 101 74
- - -
-
2020
Unrestricted funds Restricted funds
355,808 81,624 437,432 416,477
309,733 81,624 391,358 373,531
7,992
- 7,992
22,486
Total expenditure 317,725 81,624 399,350 396,017
Net income / (expenditure)
Transfers between funds
19
38,083
- 38,083
20,460
64
(64)
-
-
Net movement in funds 38,147
(64)		 38,083
20,460
Reconciliation of funds:
Total funds brought forward
19
Total funds carried forward
19		 226,945 221 227,166 206,706
265,092 157 265,249 227,166

All income and expenditure derive from continuing activities.

The statement of financial activities includes all gains and losses recognised during the year.

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Slough Community Transport & Shopmobility Balance Sheet For the Year Ended 30 September 2020 2020 2019 Not¥ Fixed assets Tawible assets 63,024 71,874 63,024 71.874 Current assets Stocks Debtors Cash al bank and in hand 14 15 16 211 78.028 155,334 194 77,277 117.164 233.573 194, 635 Creditors.. amounts falling due wilhin one year 17 131.3481 139,3431 Net current assets 202,225 155,292 Total assets less current liabilities 265,249 227.166 Charity Funds Reslricled fU￿S Uweslricled fu￿5 19 19 157 265.092 221 226.945 Total charity funds 19 265,249 227,166 The company's financial slat8ments have been prepared in accordan￿ with the provisions applicable to cornpanies subjeLI to the small company's regime. The Trustees considE.)r that the company is entitled lo exemplion from Lhe requirement to have an audit under the provisions of section 477 of the Companies Act 20061"the Act.) and members have noL required Ihe company to oblain an audit for Ihe year in question In accordance with geclion 476 01 the Act. The Trustees acknowledge Iheir responsibilities for complying with the requirements of the Companies Act 2006 with respect lo accounting records and the preparation of financial statements. The financial statements were approved and aulhorised for issue by the Board on 21 May 2021. Signed on behalf of the board of trustees Signature Ray Gray, Trustee Date,. The noles on p8ges 18 to 30 form part of these financial statements. Company registration number,. 04624397 171 Page

Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

1 Summary of significant accounting policies

(a) General information and basis of preparation

Slough Community Transport & Shopmobility is a limited company registered in England and Wales. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity’s operations and principal activities are the provision of a community transport and Shopmobility services for such of the inhabitants of Slough and its neighbourhood who are in need of such services because of age, sickness or disability, or poverty or because of a lack of availability of adequate and safe public passenger services. This is met by the provision of a transport service and the short-term loan of wheelchairs and scooters.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 (as updated through Update Bulletin 1 published on 2 February 2016), the Companies Act 2006 and UK Generally Accepted Practice as it applies from 1 January 2015.

The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.

The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

(b) Funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

(c) Income recognition

All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

Donated facilities and donated professional services are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

item. Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for such facilities and services. A corresponding amount is recognised in expenditure.

Joint Venture Income from the interest in Thames Valley Operators is recognised as a Donation.

The charity receives government donations (vehicles) in respect of £Nil (2019 - £Nil). Donated vehicles are recognised in income at their fair value when their economic benefit is probable, it can be measured reliably and the charity has control over the item. Fair value is determined on the basis of the value of the gift to the charity. For example, the amount the charity would be willing to pay in the open market for such facilities and services.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Annual Report.

Where practicable, gifts in kind donated for distribution to the beneficiaries of the charity are included in stock and donations in the financial statements upon receipt. If it is impracticable to assess the fair value at receipt or if the costs to undertake such a valuation outweigh any benefits, then the fair value is recognised as a component of donations when it is distributed and an equivalent amount recognised as charitable expenditure.

Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred.

The charity receives government grants (charitable activities) in respect of £Nil (2019 - £Nil). Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.

Investment income is earned through holding assets for investment purposes such as shares and property. It includes dividends, interest and rent. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend and rent income is recognised as the charity’s right to receive payment is established.

(d) Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of a support nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs lined to the strategic management of the charity.

All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis, e.g. floor area, staff time, etc.

The analysis of these costs is included in notes 5, 6, 7 and 8.

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

(e) Tangible fixed assets

Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.

Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows:

Scooters and Wheelchairs: 20% per annum reducing balance Fixtures and Fittings: 15% per annum reducing balance Motor Vehicles: 20% per annum reducing balance Computer Equipment: 25% per annum on a straight-line basis

(f) Investments

Investments in joint ventures are measured at cost less impairment.

(g) Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase. Cost is calculated using the first-in, first-out formula. Provision is made for damaged, obsolete and slow-moving stock where appropriate.

(h) Debtors and creditors receivable / payable within one year

Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure

(i) Impairment

Assets not measured at fair value are reviewed for any indication that the asset may be impaired at each balance sheet date. If such indication exists, the recoverable amount of the asset, or the asset’s cash generating unit, is estimated and compared to the carrying amount. Where the carrying amount exceeds its recoverable amount, an impairment loss is recognised in profit or loss unless the asset is carried at a revalued amount where the impairment loss is a revaluation decrease.

( j) Employee benefits

When employees have rendered service to the charity, short-term employee benefits to which the employees are entitled are recognised at the undiscounted amount expected to be paid in exchange for that service.

The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.

(k) Tax

The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.

(l) Going concern

The financial statements have been prepared on a going concern basis. A significant contract from which the charity derives a large proportion of their income was renewed for further three years in September 2018. It is expected that this contract will be rolled over for one year due to the current global pandemic and the constrains around procurement services.

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

(m) Judgements and key sources of estimation uncertainty

The following judgements (apart from those involving estimates) have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements:

Depreciation – This is an area for judgement and is based on the directors’ assessment of the likely useful economic lives of the asset.

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

2 Income from donations and legacies

Unrestricted Restricted Total 2020 2019
£ £ £ £
Donations - - - 140
Donated Services and Facilities - -
- Parking Space - - - 18,625
- Office facility 8,352 - 8,352 3,600
- Accounts software/services 2,342 - 2,342 144
CATSS 17,000 - 17,000 14,668
Rotary Club - 6,000 6,000 1,000
Staff activities - - - 1,556
Heathrow Community Fund - - - 1,099
Louis Baylis - - - 1,000
Slough Cribbage - - - 600
Tesco Fundraising 500 - 500 2,000
5G Comms 250 250 -
WHSmith 200 - 200 -
Covid-19 Response Funding
- Members Donations - 528 528 -
- SCVS - 500 500 -
- Berskhire Garden Centre - 500 500 -
- Shanly Foundation - 3,000 3,000 -
- Bershire Community Foundation - 5,000 5,000 -
- The Edward Gosling Foundation 6,000 6,000 -
- Kingsways's Over 60s 500 500 -
- St Mary's church 300 300 -
- Charity Aid Foundation 3,000 3,000 -
- National Lottery 9,000 9,000 -
- The Clothworkers Foundation 400 400 -
- SCVS One Slough Community Respons - 15,000 15,000 -
28,644 49,728 78,372 44,432

In the year ended 30 September 2020, the Income from donations and legacies was £78,372 (2019 - £26,564) of which £49,728 (2019 - £3,975) was attributable to Restricted funds and £28,644 (2019 - £22,589) was attributable to Unrestricted funds.

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

3 Income from charitable activities

SPACE consortium
- Dial-a-ride transport
- ShopMobility
- Covid19 Support Services
Extended Services
Out and About Membership and fares
Shopmobility Membership and fares
Shoppers Helper		 Unrestricted Restricted
Total 2020
2019
£
£
£
£
-
13,929
13,929
31,800
-
1,500
1,500
1,375
-
16,467
16,467
300,088
-
300,088
269,702
26,603
-
26,603
68,095
172
-
172
729
-
-
200
-
200
270
327,063
31,896
358,959
371,971

During the year ended 30 September 2020, the Income from charitable activities was £358,959 (2019 - £326,775) of which £31,896 (2019 - £43,901) was attributable to Restricted funds and £327,063 (2019 - £282,874) was attributable to Unrestricted funds.

4 Other income

In the year ended 30 September 2020 the charity disposed of tangible assets. The charity did not receive any income from the disposals made during the year. During the year ended 30 September 2019 the charity did not dispose of tangible assets.

5 Analysis of expenditure on charitable activities

Activity or Programme
Extended Services
Out and About
Shopmobility
Access to Work
Shoppers Helper
Covid19 Services		 Direct
Costs
Support
Costs
Total 2020 Total 2019
Note 7
Note 8
£
£
£
£
134,205
15,868
150,073
246,914
31,432
7,579
39,011
115,284
5,651
1,382
7,033
10,906
-
-
-
-
-
514
514
427
130,180
64,547
194,727
-
301,468
89,890
391,358
373,531

In the year ended 30 September 2020 the Direct Costs were £301,210 (2019 - £305,739) and the Support Costs were £89,889 (2019 - £87,994).

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

6 Governance costs

Staff salaries
Independent examination fee
Other costs		 Direct
Costs
Support
Costs
Total 2020 Total 2019
£
£
£
£
-
3,916
3,916
14,757
1,600
-
1,600
1,580
-
2,476
2,476
6,149
1,600
6,392
7,992
22,486

In the year ended 30 September 2020 the Direct Costs were £1,600 (2019 - £3,010) and the Support Costs were £6,392 (2019 - £21,727). Note: All staff were supporting the Covid-19 response services from the 20[th] March 2020.

Other costs include phone, postage, printing and stationery, depreciation, computer expenses, rent, repairs and maintenance, general insurance and meeting rooms.

7 Allocation of Direct Cost

Activity breakdown of Direct
Cost		 Extended
Services		 Out and
About		 ShopMobility Shoppers Helper Covid19
Services		 Total
2020		 Total
2019
Salaries 88,896 17,779 4,445 - 80,006 191,126 176,149
Travel and subsistence - - - - - - -
Other Staff costs 485 97 24 - 5,535 6,141 2,345
Maintenance of vehicles 13,402 5,947 - - 15,478 34,827 34,165
Fuel cost (including rebate) 11,208 2,242 - - 7,846 21,296 21,218
Vehicles Insurance 8,736 1,747 - - 6,115 16,598 17,206
Other vehicles Cost / Parking 2,632 526 - - 1,842 5,000 19,450
Telephone 1,330 266 66 - 1,197 2,859 5,503
Depreciation 6,302 2,796 576 - 6,532 16,206 17,499
General Insurance - - 540 - - 540 -
Pension 1,317 135 - - - 1,452 1,501
Bad debts written off - - - - - - 2,430
Disposal of Fixed Assets (103) (103) - - (103) (308) -
Other Expenses - Covid19 - - - - 5,731 5,731
134,205 31,432 5,651 - 130,180 301,468 297,466

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

8 Allocation of Support Cost

Activity breakdown of Support
Cost		 Extended
Services		 Out and
About		 ShopMobility Shoppers Helper Covid19
Services		 Total
2020		 Total
2019
Salaries 10,392 5,420 979 376 48,948 66,115 58,013
Travel and subsistence - - - - - - -
Telephone - - - - - - 40
Postage, Printing and Stationery 180 103 17 9 855 1,164 1,524
Depreciation 81 46 8 4 - 139 552
Subscriptions and Memberships 40 23 4 2 192 261 167
Computer Expenses 74 43 7 4 354 482 739
Property Expenses 1,955 1,117 186 93 9,308 12,659 11,002
Repairs and Maintenance - - - - - - 56
General Insurance 251 50 13 - 226 540 -
Bad debts - - - - - - -
Sundry Expenses 480 274 46 23 2,286 3,109 1,609
Legal and Professional Fees 2,362 472 118 - 2,126 5,078 2,178
Bank Charges 53 30 5 3 252 343 185
15,868 7,579 1,382 514 64,547 89,890 76,065

Support costs are allocated on a basis consistent with the use of resources. With the exception of Depreciation, Repairs and Maintenance, General Insurance, Bad Debts, Sundry Expenses and Bank Charges, all costs have been allocated on a Staff Usage / Numbers basis. Depreciation and Repairs are charged on the basis of floor area occupied. General Insurance, Bad Debts, Sundry Expenses and Bank Charges are charged on usage, as expenditure incurred directly in undertaking an activity.

9 Net income / (expenditure) for the year

Net income / (expenditure) is stated after charging / (crediting):

Depreciation of tangible fixed assets
(Gain) / loss on sale of tangible fixed assets
Cost of stock recognised as an expense		 2020
£
16,375
(308)
-
16,067		 2019
£
18,165
-
81
18,246

10 Independent examiners’ remuneration

The independent examiners’ remuneration amounts to an independent examination fee of £1,100 (2019 - £1,580 ).

11 Trustees' and key management personnel remuneration and expenses

The trustees neither received nor waived any remuneration during the year (2019: £Nil).

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

12 Staff costs and employee benefits

The average monthly number of employees and full time equivalent (FTE) during the year was as follows:

Charitable activities
Governance
he total staff costs and employees’ benefits was as
Wages and salaries
Social security
Defined contribution pension costs		 2020
2020
2019
2019
Number
FTE
Number
FTE
24
13
22
12
2
2
3
3		 2020
2020
2019
2019
Number
FTE
Number
FTE
24
13
22
12
2
2
3
3		 2020
2020
2019
2019
Number
FTE
Number
FTE
24
13
22
12
2
2
3
3
26 16
25
15
follows: 2020
£
249,479
11,676
1,452
262,607		 2019
£
237,531
11,389
1,501
250,421

The total staff costs and employees’ benefits was as follows:

There were no redundancy / termination payments (2019 - £Nil).

No employees received total employee benefits (excluding employer pension costs) of more than £60,000.

13 Tangible fixed assets

Cost or valuation
As at 1 October 2019
Prior year restatement
As restated
Additions
Disposals
At 30 Sep 2020
Depreciation
As at 1 October 2019
Prior year restatement
As restated
Charge for the Year
Disposals
At 30 Sep 2020
Net Book Value
At 30 Sep 2020
At 30 Sep 2019		 Freehold,
Land and
Builings
Scooters &
Wheelchairs
Fixtures and
Fittings
Motor
Vehicles
Computer
Equipment
Total
£
£
£
£
£
£
-
17,957
17,757
271,994
28,180
335,888

-
-
-
80,454
-
80,454
17,957
17,757
352,448
28,180
416,342
-
-
-
6,975
241
7,216
-
(8,680)
(15,881)
-
(20,228)
(44,789)
-
9,277
1,876
359,423
8,193
378,769
-
15,081
16,268
205,060
27,605
264,014

-
-
-
80,454
-
-
15,081
16,268
285,514
27,605
-
-
575
223
15,246
330
16,374
-
(8,077)
(14,892)
(1,900)
(20,228)
(45,097)
-
7,579
1,599
298,860
7,707
(28,723)
-
1,698
277
60,563
486
63,024
-
2,876
1,489
66,934
575
71,874

Motor Vehicles were restated in the prior year to correct the brought forward cost of the assets. The cost brought forward increased by £80,454 and depreciation brought forward increased by the same amount. Therefore, this restatement caused no change to the balance sheet and the profit or loss in the prior year.

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

14
Stocks
Shopmobility Sundries (Radar keys, etc)
15
Debtors
Trade debtors
Other Debtors
Social Security and other taxes
Prepayments and accrued income
16
Cash at bank and in hand
Cash and cash equivalents
17
Creditors: amounts falling due within one year
Trade creditors
Other creditors
Accruals and deferred income
18
Deferred income
Movement on Deferred Income
Deferred Income brought forward
Released in the year
Deferred in the year		 2020
£
211
211
2020
£
28,343
7,224
2,518
39.943
78,028
2020
£
155,334
155,334
2020
£
24,026
5,204
2,118
31,348
2020
£
104
(104)
-
-		 2019
£
194
194
2019
£
37,929
6,918
2,239
30,191
77,277
2019
£
117,164
117,164
2019
£
31,499
2,143
5,701
39,343
2019
£
1,375
(1,375)
104
104

Deferred income relates to Membership fees and other income recognised over more than one financial year in accordance with the accounting policy stated.

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

19 Fund reconciliation

Restricted Funds
SPACE - Dial A Ride Transport
SPACE - ShopMobility
SPACE - Pandemic Services
Fixed Assets Fund
Covid19 Pandemic Funding
Total Restricted Funds
Unrestricted Funds
Designated Funds
General unrestricted Funds
Total Unrestricted Funds
Total Funds		 1 October
2019
balance b/fwd
Incoming
Resources
Outgoing
Resources
Transfers
30 September
2020
balance c/fwd
£
£
£
£
£
-
13,929
(13,929)
-
-
-
1,500
(1,500)
-
-
-
16,467
(16,467)
-
221
6,000
(6,000)
(64)
157
-
43,728
(43,728)
-
-
221
81,624
(81,624)
(64)
157
-
-
-
-
-
-
-
-
-
-
226,945
355,808
(317,725)
64
265,092
226,945
355,808
(317,725)
64
265,092
227,166
437,432
(399,350)
-
265,249

SPACE Dial-a-ride transport: Funds of £13,929 were made towards the Dial-a-ride transport project

SPACE Shopmobility: Funds of £1,500 were made towards the Shopmobility project.

SPACE Pandemic Services: Funds of £43,728 were made towards response services during the Covid-19 pandemic.

Fixed Assets Fund: The transfer relates to the release and reallocation to unrestricted funds. During the year the Charity received a donation from the Rotary Club for the purchase of a minibus.

Restricted Funds
SPACE - Dial A Ride Transport
SPACE - Shopmobility
Fixed Assets Fund
Shopmobility Donations
Total Restricted Funds
Unrestricted Funds
Designated Funds		 1 October
2018
balance b/fwd
Incoming
Resources
Outgoing
Resources
Transfers
30 September
2019
balance c/fwd
£
£
£
£
£
-
31,800
(31,800)
-
-
-
1,375
(1,375)
-
-
301
-
-
(80)
221
-
1,000
(1,000)
-
-		 1 October
2018
balance b/fwd
Incoming
Resources
Outgoing
Resources
Transfers
30 September
2019
balance c/fwd
£
£
£
£
£
-
31,800
(31,800)
-
-
-
1,375
(1,375)
-
-
301
-
-
(80)
221
-
1,000
(1,000)
-
-
301
34,175
(34,175)
(80)
221
-
-
-
-
-
-
-
-
-
-
General unrestricted Funds 206,405
382,302		 (361,842)
80
226,945
Total Unrestricted Funds
Total Funds
206,405
382,302
(361,842)
80
226,945
206,706
416,477
(396,017)
-
227,166

28 | P a g e

Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

SPACE Dial-a-ride transport: Funds of £31,800 were made towards the Dial-a-ride transport project

SPACE Shopmobility: Funds of £1,375 were made towards the Shopmobility project.

Fixed Assets Fund: The transfer relates to the release and reallocation to unrestricted funds.

Shopmobility Donations: Funds were received during the year to keep the Shopmobility project open for the year 2019.

20 Analysis of net assets between funds

Tangible Fixed Assets
Current Assets
Current Liabilities
Net assets at 30 September 2020
Tangible Fixed Assets
Current Assets
Current Liabilities
Net assets at 30 September 2019		 Unrestricted
Funds
Restricted
Funds
Total Funds
£
£
£
62,867
157
63,024
233,578
-
233,578
(31,348)
-
(31,348)
265,097
157
265,254
Unrestricted
Funds
Restricted
Funds
Total Funds
£
£
£
71,653
221
71,874
194,635
-
194,635
(39,343)
-
(39,343)
226,945
221
227,166

21 Pensions and other post-retirement benefits

a) Defined contribution pension plans

The Charity operates a defined contribution pension plan for its employees. The amount recognised as an expense in the period was £1,452 (2019 - £1,501).

The defined contribution liability is allocated to unrestricted funds and Charitable Activities.

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Slough Community Transport & Shopmobility Notes to the Financial Statements For the Year Ended 30 September 2020

22 Joint Venture

The charity has an interest in Thames Valley Operators CIC Limited which is a joint venture with Keep Mobile Country Tours Ltd and Swindon Dial A Ride. Thames Valley Operators CIC Limited is a company limited by guarantee and its registered number is 05431185.

The principal activity of this company is developing software for use by charitable and user member-only entities. The dedicated CATSS software provides a logistical system for the transportation of people with mobility restrictions which is used by the founder charities as well as being sold to third parties.

The results of the financial year for Thames Valley Operators CIC Limited are:

Year to
30-Apr-20
£
Turnover 287,762
Resultant operating surplus / (deficit) for
the year 2,197
Reserves as at 30 April 2020 9,843

The company made donations to the three-member organisations of £17,000 each (2019-£14,666), based on the results for the Year.

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