2020-12-31-accounts - Sunningdale Park Romania Appeal

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Report & Accounts for the year ended: 31 DECEMBER 2020

SUNNINGDALE PARK ROMANIA APPEAL

SECTION A: REFERENCE AND ADMINISTRATION DETAILS

TRUSTEES: Director Director Director Treasurer Appointed :

Mr. Brian Whalley Mr. Paul Grant Mr. Aidan Grant Mrs. Leslie Grant

BANKERS: Santander UK plc, Bridle Road, Bootle, Merseyside GIR 0AA

CHARITY REGISTRATION NUMBER: CHARITY ADDRESS:

1096969

FINANCIAL CONTACT NAME AND ADDRESS:

77 Alresford Road, Winchester, Hampshire SO23 0LA

Hon. Treasurer, Mrs. Leslie Grant, Chobham House West, Windsor Road, Chobham, Surrey GU24 8NA

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SECTION B: STRUCTURE, GOVERNANCE AND MANAGEMENT

Type of governing document

The charity’s governing document is a trust deed as based on the Charity Commission’s model document (GD2).

How the charity is constituted

The charity is a charitable trust established under its rules.

Trustee selection methods

The trustees are appointed in accordance with the trust deed.

Policies and Procedures adopted

The charity is managed by the trustees (‘Charity Trustees’). As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Risk and internal control

The trustees have identified the major risks to which they believe the charity is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

a) Reduced income from fund raising. This charity is wholly dependent on the generosity of a relatively small number of individual donors. One donor family continues to contribute a disproportionately large percentage of total income, including a commitment to maintain this level of donations until 2025. If this source of income were to cease to be available, the charity’s ability to make regular donations at current levels would be severely impaired. The pool of donors is quite small, and the charity does not actively seek new donors nor is there an opportunity to run fund-raising events. Trustees are mindful of their reliance on a loyal group of supporters who give either regularly or periodically. No plans are in place at present to seek new sources of income.
b) Loss of trustees and volunteers . The charity is totally reliant upon volunteers to run and administer the activities of the group. If there was a significant reduction in the number of available volunteers, there would be a consequent contraction of the charitable activities.
c) Medical contacts in Romania . The trustees are dependent upon one Romanian retired medical practitioner who is relied upon to update and advise the trustees on the particular requirements of those Thalassaemia who patients currently supported by the appeal including changes in their medical condition.

SECTION C: OBJECTIVES

The objectives of the charity are to:

1) relieve the poverty and sickness of persons in Romania; in particular, but not exclusively, by: a) the provision of (or the assistance of the provision of) medicines, medical equipment and medical care; and
b) providing financial assistance to the families of such persons.

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2) Assist in the provision of education and training in the field of medicine to those engaged in relieving poverty or sickness in Romania.
3) Promote, or assist in the promotion of, any other activity in Romania which is charitable under English law through the provision of donations, financial grants, equipment and other supplies.

SECTION D: ACHIEVEMENTS AND PERFORMANCE

From the trustees:

SPRA’s income benefited from several large donations from one private individual during the year 2020. These funds were applied for the benefit of a particular recipient, whose health had suffered seriously as a result of the shortage of essential treatment for thalassemia. Unusually for a thalassaemia patient, this young man had made a number of attempts to become selfsufficient through employment. He had been successful for a while in this regard. Initially this was in the corporate sector and subsequently he set up his own psychotherapy business. The funds which were applied to this individual have since enabled him to develop a successful business (involving rental of new premises) though his income was later to suffer from the economic effects of Covid 19. It is very rare indeed for thalassaemia patients to obtain paid work due in particular to the need to take time off regularly for blood transfusions and other treatment. Trustees believe that enabling someone to become financially self-reliant is to be encouraged, where practical, especially as it then allows the appeal to direct its support to other deserving cases. There has been no reduction on general funds following these donations and the donor in question has kindly allowed all gift aid accruing from these donations to be applied to general funds for the purpose of assisting the welfare of other thalassaemia patients.

The current healthy state of our finances meant that the trustees were able in November to take on two new thalassaemia patients who would receive regular financial support for an initial period of 2 years commencing December 2020. Our principal contact in Romania, advised by colleagues at the haematology centre in Bucuresti, was responsible for identifying two individuals whose personal circumstances and family situation would make them suitable recipients of our financial support. Since then, trustees have been in regular contact with the new recipients, both of whom are able to write in English.

During 2020, one of trustees made a generous donation which was applied to the setting up of a “matching service” for blood donations. This is referred to later in this document as the Politransfusion Project . Regular recipients of transfusions of donated blood require more than just the correct blood group. Ideally, they need a match with the exact blood-type sub-group in order to maximise the health benefits resulting from regular transfusions. At present there is no such system in place in Romania and SPRA has agreed with our principal contact to fund the establishment of a trial scheme whereby individual donors will be matched with particular thalassaemia patients (with the full agreement of the donor). This would mean that donated blood bags would be identified as being for use by a named thalassaemia patient. A trial is currently planned for this process in the Brasov district, mainly because the staff there have shown a great deal of enthusiasm for this new project. As at December 2020 we were awaiting further news, and trustees remain positive about the likely beneficial outcome of this new investment.

Some thalassaemia patients and their parents live a considerable distance from the haematology centre in Bucuresti and have to make regular journeys with their offspring, using a

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mix of taxis, local buses and trains. This can be quite time consuming and can add to the disruption to normal life caused by having to travel regularly to the capital. In one case, trustees offered during 2020 to fund driving lessons for the mother of a 17-year old thalassaemia patient, with a view also to providing the funds for a car should she be successful in passing her test. The trustee in question has made a commitment to a further donation to cover the cost of a car (which would be in the region of €5,000). Taking into account gift aid, the purchase of a car is not expected to make any demands on general funds. If this goes ahead, trustees believe that the use of a car would make a significant change to the lives of both mother and daughter. The woman concerned already cares for her own mother who is suffering from early onset dementia as well as looking after her daughter’s special needs. Trustees visited this family at home in April 2018 and are confident that this will be a worthwhile investment assuming that she is successful in passing her test. Driving lessons have been delayed due to Covid 19 and severe winter weather.

SPRA continued to support a number of long-standing thalassaemia patients throughout 2020, by means of regular financial support on a bi-monthly basis. All of these payments are routinely acknowledged by recipients either through email or WhatsApp. There are no plans at present to take on additional thalassaemia patients.

The main concern for trustees is the impact on patients of the Covid 19 pandemic which is causing delays to treatment and shortages of essential drugs to aid the “chelation” process i.e. the removal of iron deposits from the body’s main organs. Patients were also, we understand, required to pay for additional treatments and medical tests during 2020 and we have recently increased financial allocations to allow for this. To date, none have yet been offered a Covid vaccination.

Trustees were once again grateful to a small cadre of very generous donors who enabled the charity not only to continue its planned donations during 2020 but also to plan for ongoing financial support for thalassaemia patients for the next 2 years, and beyond.

SECTION E: FINANCIAL REVIEW

The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year.

Investment Policy

The Trustees regularly monitor the levels of bank balances and the interest rates received to ensure the charity obtains maximum value and income from its banking arrangements. All funds are held in cash using only mainstream banks or building societies.

Reserves Policy

As of 31 December, the charity had a general reserve of £19,017.24. The charity’s policy on reserves is to hold sufficient funds to enable it to:

Meet unexpected medical costs eg dental or liver treatment; and
Cope with a possible risk of shortfall in our fund raising activities;
Continue to support families for a minimum twelve-month period in the absence of any further income

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SEQTION F. DECLARATION ve rewt was aFproved ty the trustees on V March 2021 and sKJned on their behall by Na e: Mr. Bnan Sunningd8le Park RcffjaTha Appe81 SORP 2ryJg. CC1) Pa9e 5

SUNNINGDALE PARK ROMANIA APPEAL Receipts & Payments Account Summary for the year onded: 31 December 2020 This Year Previous Year Total reeepls lor the year {see p&3e S) Total payments for the year (see page 61 Net receipts IpayTnentsl for the year Cash. bank and simiL4r fvnds brought forward Cash, bank and 8imiL8r funds Carr fomard 37.655 85 32.6C6.15 5.049.70 13.967.54 19.017.24 18.662.53 22 718.29 4.055.76 18,023 30 13 967.54 The alw account and accompanying slalement ol assets and 1rats1rtS were opprpved by the Trustees on March 2021 and signed on their behalf by". Name." Mrs. Leslie A Grant Office.. TreaSur SUNNINGDhLE PARK ROMANIAAPPEAL SunnirrfJdale Park Rornania pea1 SORP 2LhJ9. CC15b P486

SUNNINGDALE PARK ROMANIA APPEAL

Receipts for the year ended: 31 December 2020

Notes DONATIONS From Individuals (Gift-Aid) 1 From Individuals and corporations (non Gift-Aid) 2 3 FUND RAISING Fund raising from all sources INTEREST Bank Interest (gross) OTHER INCOME Income tax recovered on donations (Gift Aid) 4 TOTAL RECEIPTS FOR THE YEAR	This Year £ 30,986.13 1,968.88 32,955.01 0.00 18.34 4,682.50 37,655.85	Previous Year £ 12,280.00 3,790.00
		16,070.00 0.00 30.03 2,562.50 18,662.53

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SUNNINGDALE PARK ROMANIA APPEAL

Payments for the year ending: 31 December 2020

Notes DONATIONS / GRANTS MADE To Families To Doctors / medical organizations 5 Travel grants to Romanians FUND RAISING EXPENSES ADMINISTRATION EXPENSES Transfer Fees (Western Union) Travel Expenses (to/from Romania) Management & Administration TOTAL PAYMENTS FOR THE YEAR	This Year £ 28,817.61 3,638.02 0.00 32,455.63 0.00 0.00 95.52 0.00 55.00 150.52 32,606.15	Previous Year £ 22,517.90 0.00 0.00
		22,517.90 0.00
		0.00 200.39 0.00 0.00
		200.39 22,718.29

The charity employs no staff, and all of its costs are direct costs.

The accompanying notes form an integral part of this statement of financial activities.

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SUNNINGDALE PARK ROMANIA APPEAL

Statement of Assets & Liabilities at: 31 December 2020

MONETARY ASSETS Cash, bank and similar funds Bank Current account Bank Community Instant Reserve Account Cash in Hand OTHER MONETARY ASSETS Tax Claim for Year Ending:____ Debt Due to Charity LIABILTIES Accounts not yet paid Expenses incurred not yet invoiced Other	This Year £ 13,976.87 5,040.37 0.00 19,017.24 0.00 0.00 0.00 0.00 0.00	Previous Year £ 8,945.51 5,022.03 0.00
		13,967.54 0.00 0.00 0.00 0.00 0.00

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SUNNINGDALE PARK ROMANIA APPEAL Notes to the Accounts

1) Gift-aided donations this year (£30,986.13) were considerably higher than last year.(£12,280) for two main reasons: a) one of the Appeal’s supporters made £4,106.13 in additional donations and b) another supporter made £14,000 in additional donations. These donations are exceptional and are not expected to continue in future years.

2) Donations from individuals (non-gift-aided) and corporations (non-gift aided) were as follows:

	This Year	Last Year
From individuals (non-gift aided):
Various	£100.00	£0.00

FromCorporations:
PublicAccountabilityTraining	£1,868.88	£3,790.00

Public Accountability Training Limited has advised Trustees that this year’s donation was exceptional and donations in future years are not assured.

3) Statement of Funds

Designated Funds Razvan Manole Total Designated Funds General Fund Total Funds	Balance at 1 January 2020 £0.00 £0.00 £13,967.54 £13,967.54	Income £17,417.62 £17,417.62 £19,723.46 £37,655.85	Expenditure (£17,417.62) (£17,417.62) (£14,673.76) (£32,606.15)	Transfers £0.00 £0.00 £0.00 £0.00	Balance at 31 December 2020 £0.00
					£0.00 £19,017.24
					£19,017.24

4) Income tax recovered on donations (Gift Aid): Gift Aid recovered is higher this year because one donor made a large donation last year (April 2019). The financial accounts are recorded on a calendar year basis (January through December 2020) whereas the gift aid is claimed on an “April to April” basis. This year’s gift-aid claim of £4,682.50 represents the claim made for donations made between 6 April 2019 and 5 April 2020.
5) A donation of £3,656.15 (€4,000) was made to the Politransfusion Project to help Romanian volunteers launch a blood donation awareness campaign in Romania. The Trustees have advised the recipients that donations in future years are not assured.

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Independent Examiner’s Report to the trustees of SUNNINGDALE PARK ROMANIA APPEAL

We report on the accounts of the Charity for the year ended 31 December 2020, which are set out in the document above.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is our responsibility to:

examine the accounts under section 145 of the 2011 Act;
to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
to state whether particular matters have come to my attention.

Basis of independent examiner’s report

Our examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with our examination, no matter has come to our attention:

(1) which gives us reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act

have not been met; or

(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

…………………………..

AZETS

3-4 Eastwood Court Broadwater Road Romsey SO51 8JJ

Date: 30 June 2021