Company giStratIon number.. 04448963 Charity registration number: 1096926 YORK WHEELS LIMITED TRUSTEES. REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
York Wheels Limited Contents Page Reference and Administrative Details Trustees, Report Independent Examiner's Report ststement of Financial Activities (including Income and Expenditure Account) Comparative Statement of Financial Activities (including Income and Expenditure Account) Statement of Financial Position Statement of Cash Flows Notes to the Statement of Cash Flows Notes to the Financial Statements 10-14 The following pages do not form part of the statutory accounts= Detailed Statement of Financial Activities (including Income and Expenditure Account) 15-16
York Wheels Limited Reference and Administrative Details For The Year Ended 31 March 2025 Trustees Mr David Rhodes - Chair (appointed 24/0712024) Mr Ian Bainbridge - Treasurer (resigned 1910612024} Mr Robert Atkinson - Treasurer (appointed 1910612024) Mr Richard Carberry Ms Katheryn Farthing (appointed 2410712024} (resigned 19104/2025) Mr Steve Mortimer (resigned 0110712025) Mr Nigel Rhodes (resigned 1910812025) Mr Tony Thornpson (appointed 2311012024} Mrs Sophie Kelly (resigned 1910612024) Mr David Turpin (resigned 1910812025) Company Secretary Mrs Janet Turpin staff Representative Mrs Tracey Flannery - York Wheels Customer Representative Mr Sean Lavery City of York Council Appointee Cllr Sophie Kelly resigned June 2024 City of York Council Appointee Cllr Dr John Moroney - November 2024 Charity Number 1096926 Company Number 04448963 Registered Office The Foyer York Hospital York Y031 8HE Independent Examiner Zillah Hopps FMAAT White Rose Accounting FMAAT Cobdale Cottage Cobdale Lane Warter York Y042 IXD Page I
York Wheels Limited Company No. 04448963 Trustees. Report For The Year Ended 31 March 2025 The trustees present their report and the financial statements for the year ended 31 March 2025. Objectives and Activities Aims and Objectives Aim Our aim is to provide door to door transport for the elderly and people with disabilitylmobility problems within the greater York area who are unable to utilise public transport facilities. Our aim is to be cost effective and reliable. and to provide good customer care that gives the customer the flexibility to travel at a fair price. Objective York Wheels Limited is a registered Charity and was set up in 1988 (as York Whee15. not then incorporated) to provide transport services for the benefit of the community. The service is aimed at people who are disabled and have mobility problems or who are elderly or cannot use other public modes of transport. All customers must be York Residents to be able to use the charity (Charity No 1096926). Significant Activities York Wheels Limited runs a volunteer car driver scheme offering a door to door service, where customers can book a car in advance as no same day bookings are undertaken. The charge made covers the out of pocket expenses of the volunteers nd also includes a small booking fee donation (£1.20 per journey incl VAT where applicable). Fares are run in line with HMRC guidelines. York Wheels operate a cashless service. A customer survey took place in March 2025- out of the survey 73 were returned, approxitnately 220/0. The survey showed overall York Wheels were running a good service for the customers, but still some customers were not aware we were a Charity VAT was de-registered in September 2024- this was due to the Dial & Ride part of the Charity being terminated. All volunteer drivers. new contracts have been implemented. During the period, York Wheels undertook the following journeys: Completed 7.756 Cancelled 1.198 Refused 78 Total 9,032 l.car standard {VCS) 2.C3r standard multi pick up over {10 miles) 3.car long run {over 10 miles) Total 447 8.206 24 1.222 473 9.508 80 Three new computers have been installed in the office as the current ones would not SUPPOrt the upgrade to Windows 11. In October 2024 York Wheels attended an event at the Milner Hotel which was hosting the York Mix Event and were awarded a Bronze Medal for the best organisation for giving back or supporting others. It is planned to attend the 2025 event later this year. Fundraising The Christmas Raffle from the office made £455. The Sage year end shows £3107.02 income from drivers. The donation of £2.5k, which was ring-fenced from Pavers is still on hold waiting for sufficient funds to implement the purchase of the WAV (Wheelchair Accessible Vehicle): a Business Case for this was approved by the Board in January 2025 and fundraising is ongoing for this. A Book stall held at York Hospital in March made £160. Further book stalls have been booked. A fundraising event at St Crux in York made £1,000 in August 2024. Public Benefit The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission's guidance on public benefit. Page 2
York Wheels Limited Trustees. Report (continued) For The Year Ended 31 March 2025 York Wheels Limited - Going Fonvard We are always seeking to recruit new drivers for York Wheels and Trustees on the Board Financial Review Reserves Policy The purpose of this policy is to ensure that the charity can meet its payroll commitments, enabling it to continue to function if grants, and other major payments, are delayed for whatever reason. The reserves should also be available to meet any unusual and unpredicted costs. We hold sufficient funds to cover redundancy and outstanding wages ofor five month (three if no notice given and two which would be owed) for three members of staff. In July 2024 reserves of £30.000 were moved from an instant access saving5 account into a higher interest savings account which allows access within 32 days. structure. Governance and Management Governing Document York Wheels is known as York Wheels Limited and throughout this document will be referred to as York Wheels Limited. York Wheels Limited is managed by a Board made up of representative from City of York Council, staff, volunteers and customers. All are Trustees of the Charity, apart from the staff representatives (paid staff are unable to vote). As at April 2024 the Manager was responsible for 2 part time administrative assistants in the York Wheels. office plus 18 volunteer drivers for York Wheels. The Manager 15 line managed by the Chair and reports to the Board at monthly meetings In January 2025 the Board agreed to change the previously held monthly meetings to bi-monthly. Small Company Rules This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006. The trustees, report was approved by the board of trustees and signed on its behalf by- Mr David Rhodes Trustee Date Page 3
York Wheels Limited Independent Examiner's Report to the Trustees of York Wheels Limited For The Year Ended 31 March 2025 report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and Basis of Report As the charity trustees of the Cornpany land also its director5 for the purposes of company lawl, you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ["the 2006 Act"). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respert of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 {'the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent Examiner's Statement have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: l. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act. or 2. the accounts do not accord with those records. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view. which is not a matter considered as part of an independent examination,. or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Zillah Hopps FMAAT 26th August 2025 Cobdale Cottage Cobdale Lane Warter York Y042 IXD Page 4
York Wheels Limited Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 March 2025 2025 2024 Unrestrirted Restricted funds funds Total funds Total funds Notes INCOME AND ENDOWMENTS FROM: Donations and legacies Charitable activities= 30,923 30,923 109,689 Dial and Ride transport services other trading activities Investments other 56,974 1.868 852 56,974 1,868 852 78,021 544 457 5,055 46 46 90,663 90,663 193,766 EXPENDThURE ON: Raising funds Charitable activities- (88.032) (88,032) (219.796) Dial and Ride transport services (141.001) (88,0321 {88,032) {360,797) NET INCOME/{EXPENDITURE) 2.631 2,631 (167,031) NET MOVEMENT IN FUNDS 2,631 2,631 (167,031) RECONCILIATION OF FUNDS: Total funds brought forward 55,544 2,500 58,044 225,075 TOTAL FUNDS CARRIED FORWARD 17 58,175 2,500 60,675 58,044 The notes on pages 9 to 14 fomi part of these financial statements. Page 5
York Wheels Limited Comparative Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 March 2025 2024 Unrestricted Restricted funds funds Total funds Notes INCOME AND ENDOWMENTS FROM: Donations and legacies Charitable activities: Dial and Ride transport services Other trading activities Investments 109,689 109,689 78,021 544 78,021 544 457 457 Other 5,055 5,055 193,766 193,766 EXPENDITURE ON: Raising funds Charitable activities: Dial and Ride transport services (219,796) (219,796) (141,001) (141,001) (360,797) (360,797) NET EXPENDITURE (167,031) (167,031) NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: (167.031) (167.031) Tot31 funds brought forward 222,575 2,500 225,075 TOTAL FUNDS CARRIED FORWARD 17 55,544 2,500 58,044 The notes on pages 9 to 14 form part of these financial statements. Page 6
York Wheels Limited Statement of Financial Position As At 31 March 2025 2025 2024 Unrestrirted Restricted funds funds Total funds Total funds Notes FIXED ASSETS Tangible Assets 14 108 108 4,350 108 108 4.350 CURRENT ASSETS Debtors Cash at bank and in hand 15 11,821 48,375 11,821 50,875 14,742 42,662 2,500 60,196 2,500 62,696 57,404 Creditors: Amounts Falling Due Within One Year 16 (2, 129} (2, 129) (3,710) NET CURRENT ASSETS (LIABILITIES) 58,067 2.500 60,567 53,694 TOTAL ASSETS LESS CURRENT LIABILITIES 58.175 2,500 60,675 58.044 NET ASSETS 58,175 2,500 60,675 58,044 FUNDS OF THE CHARITY Restricted Funds 2,500 58,175 2,500 55,544 Unrestritted Funds TOTAL FUNDS 17 60,675 58,044 For the year ending 31 March 2025 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companie5. The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. On behalf of the board 2hvil fftoleJ Mr David Rhodes Trustee Date The notes on pages g to 14 form part of these financial statements. Page 7
York Wheels Limited Statement of Cash Flows For The Year Ended 31 March 2025 2025 2024 Notes Cash flows from operating activities Net cash (used inllgenerated from operations Interest paid Balance adjustment due to software migration (3,539) 6.633 {57) 20.212 Net cash (used in)Igenerated from operating activities (3,539) 26,788 Cash flows from investing activities Proceeds from disposal of tangible assets Interest received 10,900 852 457 Net cash generated from investing activities 11,752 457 Increase in cash and cash equivalent5 Cash and cash equivalents at beginning of year 8,213 42,662 27,245 15,417 Cash and cash equivalents at end of year 50,875 42.662 Page 8
York Wheels Limited Notes to the Statement of Cash Flows For The Year Ended 31 March 2025 Reconciliation of income/(expenditure) to cash (used in)/generated from operations 2025 2024 Net income/{expenditurel Adjustments for." Interest expense Interest income 2,631 (167,031) 57 1852) 738 (457) 1,918 142,209 Depreciation of tangible assets (Profit)/loss on disposal of tangible assets Movements in working capital.. Decrease in trade and other debtors (7.396) 2,921 (1,581) 35,211 (5,274) Decrease in trade and other creditors Net cash (used inllgenerated from operations (3,539) 6,633 2. Cash and cash equivalents Cash and cash equivalents. as stated in the Statement of Cash Flows. relates to the ft)Ilowing item5 in the Balance Sheet.. 2025 2024 Cash at bank and in hand 50,875 42,662 Analysis of changes in net funds As at l April Cash flows 2024 Asat31 March 2025 Cash at bank and in hand 42.662 8,213 50.875 Page 9
York Wheels Limited Notes to the Financial Statements For The Year Ended 31 March 2025 l. General Information York Wheels Limited is a company limited by guarantee. incorporated in England & Wales. registered number 04448963 and registered charity number 1096926. The registered office is The Foyer, York Hospital, York, Y031 8HE. 2. Accounting Policies 2.1. Basis of Preparation of Financial Statements The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102} (effective I January 2019)" Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006. The charitable company is a Public Benefit Entity as defined by FRS 102. 2.2. Fund Accounting Unrestritted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Designated funds comprise unrestricted funds that have been set aside by the trustees for a specific purpose. Restricted funds are to be used for specific purposes as laid down by the donor. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 2.3. Incoming Resources All incoming resources, including gifts in kind. are recognised gross when they are capable of measurement with reasonable accuracy and when receivable in accordance with any funding agreement. 2.4. Donated Goods and Services These are only included in incoming resources (with an equivalent amount in resources expended) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received. 2.5. Resources Expended Resources expended are included in the Statement of Financial Activities on an accruals basis. 2.6. Tangible Fixed Assets and Depreciation Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases: Motor Vehicles Fixtures & Fittings Computer Equipment 25% reducing balance 25% reducing balance 33% straight line 2.7. Cash and Cash Equivalents Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition an(J are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts. Income from Donations and Legacies 2025 2024 Unrestricted Unrestricted funds funds Donations and gifts Gift aid 3,005 1,209 26,709 1,459 1.433 106,797 Grants 30,923 109,689 Page 10
York Wheels Limited Notes to the Financial Statements (continued) For The Year Ended 31 March 2025 4. Income from Other Trading Activities 2025 2024 Unrestricted Unrestricted funds funds Fundraising events 1,868 544 5. Investment Income 2025 2024 Unrestrirted Unrestricted funds funds Bank interest receivable 852 457 6. Other Income 2025 2024 Unrestricted Unrestricted funds funds Miscellaneous income 46 5,055 7. Government Grants Government grants recognised in the accounts were as follows: 2025 2024 York Council Dial & Ride grdnt York Council Wheels grant 81,474 25,323 26,133 26,133 106,797 Net Income/(Expenditure) The net incomel(expenditure) is stated after charging/{crediting): 2025 2024 Bad debts 1,882 1,918 142,209 Depreciation of tangible fixed assets - owned Gain/Loss on disposal of tangible fixed assets 738 17,396} Page 11
York Wheels Limited Notes to the Financial Statements (continued) For The Year Ended 31 March 2025 9. Analysis of Expenditure 2025 Artivities undertaken directly Support costs (see note 10) Total Raising funds 35,404 52,628 88,032 2024 Artivities undertaken directly Support costs (see note 10) Total Raising funds Dial and Ride transport services 219,796 219.796 141,001 141,001 141,001 219,796 360,797 10. Support Costs 2025 Raising funds Employee costs General administration 48,972 10,314 {6,658) Depreciation 52,628 2024 Raising funds Employee cost5 General administration 66,171 9,441 144,127 57 Depreciation Interest payable 219,796 11. Independent Examiner's Remuneration 2025 2024 Independent examination of the financial statements 660 500 Page 12
York Wheels Limited Notes to the Financial Statements (continued) For The Year Ended 31 March 2025 12. Staff Costs staff costs were as follows.. 2025 2024 Wages and salaries Social security costs Other pension costs 45,591 111,469 1.718 1,639 806 46,397 114,826 No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000. 13. Average Number of Employees Average number of employees during the year was= 3 {2024'. 6) 14. Tangible Assets Motor Vehicles Fixtures & Fittings Computer Equipment Total Cost As at l April 2024 Disposals 22.670 (22,670) 2,198 3,614 28,482 (22,670) As at 31 March 2025 2.198 3,614 5,812 Depreciation As at l April 2024 Provided during the period Disposals 19,166 2,055 36 2,911 702 24,132 738 (19,166) (19,166) As at 31 March 2025 2,091 3,613 5,704 Net Book Value As at 31 March 2025 107 108 As at l April 2024 3.504 143 703 4,350 15. Debtors 2025 2024 Due within one year Trade debtors 6,807 5.014 8,492 6,250 Prepayments and accrued income 11.821 14,742 16. Creditors: Amounts Falling Due Within One Year 2025 2024 Trade creditors 1.329 1.789 1,346 575 VAT Accruals 800 2.129 3,710 Page 13
York Wheels Limited Notes to the Financial Statements (continued) For The Year Ended 31 March 2025 17. Movement in Funds As at l April 2024 Asat31 Expenditure March 2025 Income Unrestricted funds General.. General unrestricted fund Restricted funds 55.544 90.663 (88,0321 58.175 Pavers 2.500 2.500 Total funds 58.044 90,663 (88,032) 60,675 As at l April 2023 Asat31 Expenditure March 2024 Income Unrestricted funds General.. General unrestricted fund Restricted funds 222.575 193,766 {360,797) 55,544 Pavers 2,500 2,500 Total funds 225.075 193.766 1360,7971 58.044 18. Transactions with Trustees During the year the expenses reimbursed to the trustees or paid directly to third partie5 were as follows= 2025 2024 19. Related Party Disclosures 20. Company limited by guarantee The company is limited by guarantee and has no share capital. Every member of the company undertakes to contribute to the assets of the company. in the event of a winding up, such an amount as may be required not exceeding £1. Page 14
York Wheels Limited Detailed Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 March 2025 2025 2024 Total funds Total funds INCOME AND ENDOWMENTS FROM: Donations and legacies Donations and gifts Gift aid 3,005 1,209 576 1,459 1,433 Grants Government Grants 26,133 106,797 30,923 109,689 Charitsble Activities: Dial and Ride transport services Drivers, services 49,754 7,220 50,999 27,022 Dial & Ride 56,974 78,021 Other trading activities Fundraising events 1,868 544 1,868 544 Investments Bank interest receivable 852 457 852 457 Other Miscellaneous income 46 5.055 46 5.055 90,663 193,766 EXPENDITURE ON: Raising funds Purchases {582} (34,682} {140} (45,591} Volunteer drivers, costs Other direct costs Wages and salaries Employers Nl Employers pensions - defined contributions scheme Recruitment costs 161.318) (1,255) (1.138) (ioo) (2.360) (390) (4,236) (1,140) {30) (119) (210) 1,636 (1,159) (500) {13) .CONTINUED {806} Health and safety costs Vehicle running costs Computer software costs Insurance 12,5751 (29> (4,385) 11,1191 (22) (641 {660) {3871 (1,620) {6601 { 164) Postage stationery Advertising and marketing costs PR expenses Telecommunications and data costs Independent examiner's fees Accountancy fees Page 15
York Wheels Limited Detailed Statement of Financial Activities (including Income and Expenditure Account) (continued) For The Year Ended 31 March 2025 Legal fees Subscriptions Payroll fees Bank charges Credit card charges Bad debts written off Sundry expenses Depreciation of motor vehicles Depreciation of fixtures and fittings Depreciation of computer equipment Loss on disposal of tangible fixed assets Credit card charges {35) (120) (189) (104) (678) (1,882) (272) (1,168) {48) (702) (142,209) {57) {155} {207} (83} {739> (20) (36} {702} 7,396 (88,032} (219.796) Charitsble Activities: Dial and Ride transport services Volunteer drivers, costs 137,969) (50,151) (463) (501) (5,920) (8,678) (10,500) (25,799) {32) (988) D&R Wages and salaries D&R Employers NI D&R Employers pensions - defined contribution schemes D&R Vehicle fuel costs D&R Vehicle insurance costs D&R Vehicle garaging costs D&R Vehicle repair costs other D&R vehicle costs Other direct costs (141,001) (88,032} (360.797) NET INCOME/(EXPENDThURE) 2,631 { 167,0311 Page 16