SUTTON CUM LOUND VILLAGE HALL
ANNUAL REPORT MAY 2025
Registered Charity number 1096925
Address
38 Town Street
Sutton cum Lound Retford DN22 8PT
Governance Team Members
| Lynne Tweed | Chair | |
|---|---|---|
| Kathryn Seddons | Secretary | |
| Brian Seddons | Treasurer Bookings |
|
| Louise Ashmore | ||
| Nicky Sorsby | Social Media Secretary Food Van Bookings |
|
| Tomas Tortensson | ||
| Paula Graham | AGM | |
| Paola Bortolozzo | AGM |
Sutton cum Lound Village Hall is a charity run for the benefit of the residents of Sutton cum Lound.
It is governed by a constitution and run by a team of between 7 and 11 residents. All the team resigned at the AGM but were immediately re-elected along with Paula and Paola. This gave us a base to run the hall but left us with little room to continue with as many Team sponsored events as we would have liked. We continue to look for more volunteers who are prepared to offer their time and efforts to further the aims of the Charity.
All adult residents of the village are eligible to serve with the team and are formally elected at the Annual General Meeting. The officers are also elected at this point.
Why and what we do
The object of the charity is to make sure that the Village Hall continues to be an asset to improve the life and wellbeing for the residents of Sutton-cum- Lound and its neighbourhood. The Hall can be used for meetings, lectures and classes and other forms of recreation and leisure time occupation.
During normal times, the Hall certainly is used every week and on many days during the week. Activities range from holding weekly or monthly meetings to special events organised by individuals or by the Village Hall Team.
Summary of main achievements this year – Chair’s report
The Village Hall has continued to host events which have enhanced the lives of those living in our community.
The monthly Quiz night continued throughout the year and we say thank you to the different Quizmasters who gave us varied questions, all of them interesting and some were harder than others! They definitely kept us on our toes.
Our meal preparations have certainly been eased on many occasions this year. Time and Plaice have brought their fish and chip van to the Hall most months this year, with Wallace and Dough bringing their mobile pizza oven to offer a variety of Friday night meals. The Hall has opened its doors, along with the bar, to offer the chance of meeting others from the community and an extremely convivial evening.
In June, the Hall became the place to be, to join in the National Celebrations of the 80[th] Anniversary of D-Day. The Parish Council brought together representatives of many village groups to create a memorable day culminating in a wonderful concert.
The Craft Fayre in November once again gave us a chance for early gift buying and the stall holders were impressed by the venue and the organisation. Thank you, Nicky.
The children missed out on a Halloween event but the Team delegated the organisation of a Children’s Christmas Party to some micro volunteers and a good time was had by all. The good news is that more children’s events are on the way.
The Team decided that a celebration of Burn’s Night was due for a return to the Hall after an absence of several years. A highly successful evening ensued. There were pipers, haggis, tartan, whisky and entertainment in abundance. The caterer and singer have already been booked for 2026!
The Hall continued to host a significant number of groups meeting on a regular basis but a few spaces have become available for new and aspiring community ventures. The Post Office continues to provide a service to the village, however towards the end of the financial year dropped to one session a week in preparation for a fully mobile service.
The Committee continued to maintain the high standard of the hall facilities.
We had a problem with damp in the kitchen and servery areas which, when investigated, turned out to involve a redundant chimney void which had become blocked. This was successfully cleared and the plaster removed to let the bricks dry out. This could take up to a year!
The flat roof over the kitchen and servery was also renewed. To end the year we had wonderful news from the FCC Communities Foundation. They have awarded us a grant of £89,000 to renovate and add to our outside play park. We hope the new equipment will extend the age range of the users.
We are always looking for new members to join the Team but recognise that busy schedules get in the way. Micro volunteering is a relatively new concept but gives people the chance to help the Hall in a more flexible manner. Help on an ad hoc basis has meant that village children have had parties and the ivy has been kept at bay in the grounds. Thank you to all those micro volunteers.
The Hall continues to be a popular venue for individuals to host their own event ranging from Vow Renewal Ceremonies to small family get-togethers.
The Committee would like to extend their thanks to all users of the hall and will continue to offer a variety of activities and events to enhance the lives of all those living in Sutton cum Lound.
Finance
We remain in a strong financial position despite the challenges of ever-increasing running costs and the pressure on household finances that inevitably force people to consider how they spend any disposable income that they may have.
That being said, our income from the use of the hall still covers the outlay required to maintain and improve its facilities.
Most of our income (over 25%) still comes from our 10 regular user groups which now includes the new Boot Camp on Thursday evenings.
The hall was used for 40 private hires over the year, of which 19 were from within the village with the other 21 from outside the village. 8 of these hires also had a private bar which provides a further boost to our income.
The Committee ran a total of 36 bars throughout the year made up of a variety of village hall fundraisers, the monthly quiz nights and Meet The Neighbours lunches, and this remains an important element to our fundraising efforts although the purchase of stock is a further expense we have to cover.
There were 13 Committee organised events in the year as outlined by the Chair and we have tried to cater for a wide range of tastes based largely on our survey results from 2021.
Grant funding was received from Nottinghamshire County Council’s Local Community Fund (LCF) for a number of safety improvements in the hall most notably the new CCTV system and extra emergency lighting in the toilets. Further funding was available from Bassetlaw District Council to enable us to set up the new Meet The Neighbours drop-in event, and another modest grant from the LCF has been used for our utility bills.
Whilst there is still uncertainty around the rising cost of living it is prudent for us to consider our future financial position and with this in mind we took the view that an increase in the private hire charge was necessary especially for non-residents.
No changes were made to our Financial Reserves Policy which remains at £4,500.00.
Accounts for the year Opening Balance (as at 1 Apr 2024)
TSB Running £280.16 TSB Deposit £20,000.00 Cash £1,354.18 TOTAL £21,634.34
Income Grant Funding £3,138.00 Other Income £23,781.95 £26,919.95
Expenses Maintenance & Repairs £5,522.42 Running Costs £20,227.07 £25,749.49
Closing Balance (as at 31 Mar 2025)
TSB Running £1,922.14 TSB Deposit £20,011.61 Cash £871.05 TOTAL £22,804.80
Net increase of £1,170.46
Principal source of funds
● Fundraising events organised by the Village Hall Team
● Hire costs from users
- Proceeds from sales at the bar
How expenditure has supported the key objectives
- Maintenance and improvements to the building and
surrounding area
Other optional information
Thanks to all those volunteers who give up their time to make sure the Hall is available to all. It is expected that they will be treated with respect at all times.
Charity Name No (if any) SUTTON CUM LOUND VILLAGE HALL 1096925 Receipts and payments accounts CC16a Period start date Period end date For the period To from 1/4/2024 31/03/2025
Section A Receipts and payments
| Unrestricted funds |
Unrestricted funds |
Restricted funds | Restricted funds | Endowment funds |
Endowment funds |
Endowment | Total funds | Total funds | Last year | Last year | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||||||||||
| A1 Receipts | ||||||||||||||||||
| BANK INTEREST | 260 | 260 | 260 | - | - | - | - | - | 260 | 260 | 222 | 222 | 222 | |||||
| GRANTS | 0 | 0 | 0 | 2,390 | 2,390 | - | - | - | 2,390 | 2,390 | 610 | 610 | 610 | |||||
| OTHER INCOME | 15,119 | 15,119 | 15,119 | 600 | 600 | - | - | - | 15,719 | 15,719 | 11,461 | 11,461 | 11,461 | |||||
| AD HOC LETTINGS | 3,515 | 3,515 | 3,515 | - | - | - | - | - | 3,515 | 3,515 | 2,600 | 2,600 | 2,600 | |||||
| REGULAR LETTINGS | 8,482 | 8,482 | 8,482 | - | - | - | - | - | 8,482 | 8,482 | 6,522 | 6,522 | 6,522 | |||||
| Sub total(Gross income for AR) | 27,376 | 27,376 | 27,376 | 2,990 | 2,990 | - | - | - | 30,366 | 30,366 | 21,415 | 21,415 | 21,415 |
Sub total (Gross income for AR) 27,376
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - == (—— Total receipts 27,376 2,990 - 30,366 21,415 LS [
A3 Payments
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BANK FEES/CHARGES 118 - - 118 57
PROFESSIONAL FEES/SUBSCRIPTIONS 1,877 - - 1,877 2,247
REFURBISHMENTS 2,393 - 2,393 -
INSURANCE/LICENSES 1,808 - - 1,808 1,832
RENT 2,903 - - 2,903 2,903
UTILITIES 10,036 - - 10,036 3,541
CLEANING & REPAIRS 10,559 - - 10,559 5,160
OTHER RUNNING COSTS 8,582 - - 8,582 6,315
PROJECTS - - - - -
Sub total 38,277 - - 38,277 22,055
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A4 Asset and investment purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 38,277 - - 38,277 22,055
Net of receipts/(payments) - 10,901 2,990 - - 7,911 - 640
A5 Transfers between funds - - - - -
A6 Cash funds last year end 20,492 1,672 - 22,164 22,804
Cash funds this year end 9,591 4,662 - 14,253 22,164
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Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
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Unrestricted Restricted funds Endowment
Details funds funds
to nearest £ to nearest £ to nearest £
TSB REGULAR ACCOUNT 1,209 - -
TSB DEPOSIT ACCOUNT 6,636 4,662 -
CASH IN HAND 1,746 - -
Total cash funds 9,591 4,662 -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted funds Endowment
funds funds
Details to nearest £ to nearest £ to nearest £
- - -
Fund to which asset Current value
Details belongs Cost (optional) (optional)
- -
Fund to which asset Current value
Details belongs Cost (optional) (optional)
Tables & Chairs General - 2,500
Electrical Equipment General - 5,000
Fixture & Fittings General - 1,500
Fund to which Amount due When due (optional)
Details liability relates (optional)
-
Signature Print Name Date of approval
B Seddons Brian Seddons 18/06/2025
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AUDIT CERTIFICATE INDEPENDENT AUDITOR'S REPORT TO THE COMMITTEE OF SUTTON CUM LOUND VILLAGE HALL Opinion I have audited the financial statements of Sutton Cum IA)und Village Hall (the "Village Hall ) for the year ended 31" March 2025, which comprise the Statement of Financial Activities (or Income and Expenditur¢ Account). In my opinion, the financial statements: Give a true and fair view of the state of the Village Hall's affairs as at 31. March 2025 and of its incoming resources and application of resources, including its income and expenditure, for the year then ended 31" DeCeMr 2024. Matters on Which l am Required to Report by Exception I have nothing to report in respect of the following matters: Adequate accounting records have not been kept. The financial statements are not in agreement with the accounting records and returns. Certain disclosures of trustees, remuneration specified by law are not made" or I have not received all the infonnation and explanations we require for our audit. Use of our Report This report is made solely to the Village Hall's Committee. The audit work has been undertaken so that it might state to the Village Hall's Committee those matters we are required to state to them in an auditor's report. To the fullest extent pennitted by law, I do not accept or assume responsibility to anyone other than the Village Hall and the Villabie Hall's Committee as a body, for our audit work. for this repx)rt. or foi the opinions I have fonned. Signe Auditor's Name: lan Warton-woods CPFA Msc Date: 18106125