## **Trustees Annual Report**
## **for the period 5 September 2022 to 4 September 2023**
**Charity name:** Bessemer Grange Primary School PTFA
**Other names charity is known by:** Friends at Bessemer; F@B
**Registered charity number:** 1096913
**Charity's principal address:** Bessemer Grange Primary School, Dylways, London, SE5 8HP
## **List of Charity Trustees who manage the Charity:**
|**Trustee Name**|**Role**|**Date acted if not for**
**whole year**|**Status at**
**04 September 2023**|
|---|---|---|---|
|Mark Wharton|Treasurer||Actve|
|Beatriz Santana-
Suarez|Secretary|Untl 1stSept 2023|-|
|Lucy Alder|Trustee|Untl 1stSept 2023|-|
|Alan Foster|Chairperson|From 1stSept 2023|Actve|
|Emily Montenero|Secretary|From 1st Oct 2023|Actve|
## **Structure, Governance and Management**
## **Description of the Charity’s Trusts**
**Type of governing document:** Constitution adopted on 5 February 2003
**How the charity is constituted:** Unincorporated association
**How Trustees are appointed:** Trustees are appointed or re-appointed at the annual general meeting
## **Objectives and Activities**
## **Summary of the objects of the charity set out in its governing document:**
To advance the education of the pupils in the school in particular by
1. Developing effective relationships between staff, parents and others associated with the school;
2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **Activities in Year ending 4 September 2023**
This has been a successful year, the first without any Covid restrictions, and we have been able to deliver a program of events similar to those that proved so successful pre-pandemic. There were some wonderful events to bring the community together, which have resulted in excellent fundraising results and our being able to support the school with meaningful contributions.
The committee continues to focus on three main goals:
- continuing to build a strong Bessemer community,
- providing enriching experiences for children and families,
- fundraising.
We have been seeking to increase the number of people involved with F@B and increase the diversity of people over the past few years, and while the calls for volunteers for the likes of the Spring and Summer fairs have been reasonably effective, this remains something that is key to the on-going success of F@B.
## **Communications** :
We have maintained the communication channels and network that have been successful over the past few years. Led by Nicola Cadbury we have been pushing out regular comms across several platforms:
1. The weekly school newsletter has a F@B segment.
2. The Whatsapp groups continue to be managed via a central “Whatsapp Warrior” team who push “messages from F@B” – this is an efficient way of reaching a proportion of the school community.
3. Whole school email sent by the school office on behalf of F@B
4. Classlist – this has not been a success and will no longer be used for F@B comms
## **FUNDRAISING**
As last year, and unlike previous years, we were not given any specific fundraising targets by the school at the start of the year, but have instead reacted to requests throughout the year. Having specific targets is not only useful to track fundraising through the year, but also to promote F@B’s objectives and encourage donations. In the spring, a conversation with the school highlighted the budget constraints that they are under, and a request was made that F@B should focus for the coming years on paying for the music provision at a cost of £24,000 per annum, which the school can no longer afford to pay out of their own funds.
F@B is Gift Aid registered, which enables us to make an additional 25% on eligible donations. We have a People’s Fundraising page that people can use to make one-off or regular donations to F@B. This has been very well used this year. We had some regular donations on this page raising an important amount and we have set up donation pages for specific events and ah-hoc fundraising.
**Nature Garden:** Thank you to Clare Hewitt for managing the chicken team and all the volunteers helping to maintain the nature garden. We have used the funds that we were awarded from Southwark council’s Cleaner, Greener, Safer grant to buy some new log benches for the Nature Garden and make repairs to the chicken coop along with a new shed for chicken food and equipment.
Parties in the nature garden have been extremely popular, particularly in the summer term. Donations are often in excess of the recommended £30.
**The football cage** – Vlad Stankovic, Dean McCarthy and David Cahill continued to provide regular football coaching to groups of children, with all donations being returned to school via F@B. The school have also begun renting the football cage to groups not associated with the school. This is managed through the school’s Business Manager and has raised additional funds.
**Winter Raffle** – A successful raffle, with nearly 3,000 tickets sold, and a large range of prizes donated by parents, local shops and businesses.
**Christmas trees** – once again F@B partnered with Dulwich Pot and Plant Garden Centre, with every tree purchased using the F@B code eligible for a donation to F@B. A great way of raising money for the school and supporting a local business at the same time.
**Winter Fair** – Our first fair since Covid restrictions to be held in the regular location of the hall and surrounding playgrounds, and the return of Santa to the school due to another event on the same day, the location proved to be very popular with parents and children. A great community event and fundraiser.
**Bessemer Fun Run** – returning this year, this was a very successful event with children, teachers and parents running either 1km, 3km or 5km. The children were really happy with the medals that they all received. We were very grateful to JAGS for generously allowing the free use of their playing field to make this event a memorable one.
**Eid** – it was wonderful to be able to celebrate Eid as a school this year – many thanks to Amie Barrow-Dean and everyone else who cooked delicious food or otherwise volunteered.
**Summer Fair and Raffle** – A very well attended fair Summer fair held in the regular location of the hall and surrounding playgrounds. to be a popular event and good fundraiser.
**Summer Raffle** – Our most successful raffle ever, with over 4,000 tickets sold.
**Playstreets and Ice Cream Fridays** – these have once again proved to be very successful both as community events and a source of fundraising. There is still opportunity to encourage more volunteers to be able to run these events on a more regular basis.
**2[nd] Hand Clothes** – many thanks to Harriet for managing the 2[nd] hand clothes stalls throughout the year, with uniform available to parents for free or for a small donation.
**Easy Fundraising** – An easy way to raise funds for F@B – this has potential to raise greater amounts and needs to be promoted to ensure more parents are registered.
**Donations from Urban Village** - We are incredibly grateful to Urban Village for their continued support of the school. They have supported the Winter and Summer fairs, and donated raffle prizes.
## **OTHER EVENTS**
**Year 6 Disco** - An end of year event to celebrate Year 6 finishing their time at Bessemer. F@B provided refreshments.
## **FINANCIAL REVIEW FOR 4 SEPTEMBER 2023**
## **Summary of accounts 2022/2023**
The total income from the year’s events and grants was £48,783.
The total spend was £29,518 including donations to the school of £22,737. Funds carried over on 5 September 2022 = £50,704
Funds carried forward at 4 September 2023 = £69,969
The donations to the school were for the following resources / activities:
- £3,000 for new books
- £3,000 for playground equipment
- £2,100 towards Forest School sessions
- £1,600 for Science week events
- £3,000 for school trips
- £420 for Year 6 disco
- £600 for chickens and nature garden
- £9,000 from a restricted donation
There were also £660 in admin costs
A summary of the financial results of the main events is below:
|**Event**|**Income (£)**|**Expenditure /**
**Costs (£)**|**Surplus / Defcit (£)**|
|---|---|---|---|
|Winter Fair|4,910|1,772|3,139|
|Winter Rafe|1,401|79|1,322|
|Christmas trees (donatons from
Dulwich Pot and Plant Garden
Centre)|430|-|430|
|Summer Fair|4,371|1,241|3,130|
|Summer Rafe|2,148|63|2,085|
|Bessemer Fun Run|998|122|876|
|EID|363|51|311|
|Playstreets & Ice Cream Fridays|1,723|434|1,289|
|Football donatons|3,330|13|3,317|
|Nature Garden Partes|920|-|920|
|Easy Fundraising / Amazon Smile|592|-|592|
|Second-hand Uniform sales|383|-|383|
|Donatons from Urban Village
(Boards for Fairs)|1,875|-|1,875|
|General donatons, incl Matched
Giving|25,095|374|25,313|
|Donatons to School and other costs|-|24,729|-24,729|
|**Total**|**£48,783**|**£29,518**|**£19,265**|
**----- Start of picture text -----**
Charity Name No (if any)
Bessemer Grange Primary School PTFA 1096913
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 5/9/2022 4/9/2023
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 25,687 - - 25,687 13,022
Fundraising Events 22,023 - - 22,023 15,527
Nature Garden hire 920 - - 920 -
Bank Interest 156 - - 156 -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 48,786 28,549
AR) [ 48,786 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 48,786 - - 48,786 28,549
A3 Payments
Donations Paid 13,122 9,000 - 22,122 21,500
Cost of donations 376 - - 376 -
Cost of Fundraising Events 3,775 - - 3,775 1,885
Cost of Nature Garden 2,588 - - 2,588 1,449
General Overhead 660 - - 660 -
Bank Charges - - - - 162
Yr1 Playground - - - - 2,000
- - - - -
- - - - -
Sub total 20,521 9,000 - 29,521 26,996
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 20,521 9,000 - 29,521 26,996
Net of receipts/(payments) 28,265 - 9,000 - 19,265 1,553
A5 Transfers between funds - - -
A6 Cash funds last year end 41,704 9,000 - 50,704 49,151
Cash funds this year end 69,969 - - 69,969 50,704
**----- End of picture text -----**
CCXX R1 accounts (SS)
17/06/2024
1
|**Section B Statement of assets and liabilities at**
|**Section B Statement of assets and liabilities at**
|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
Bank account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Petty cash
**Details**
**Details**
Signature|**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**65,258**
**4,711**
**-**
**-**
**-**
**69,969**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
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**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
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Print Name
Mark Wharton
Emily Montenero|**Endowment**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
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**Current value**
**(optional)**
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**When due**
**(optional)**
Date of
approval
17/06/24
26/06/24|
CCXX R2 accounts (SS)
17/06/2024
2
## **Independent Examiners Report to the**
## **Trustees of Bessemer Grange Primary School PTFA (F@B)**
## **Year-end 4 September 2023**
I report to the trustees on my examination of the accounts of the Bessemer Grange Primary School PTFA (‘the Trust’) for the year ended 4 September 2023.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that, in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alice French
AAT student member
86 Casino Avenue, London, SE24 9PL
16 June 2024