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2021-03-31-accounts

Charity Registration No. 1096814

THE GAMBIA HORSE AND DONKEY TRUST ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

THE GAMBIA HORSE AND DONKEY TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Heather Armstrong (Chair)
Andrea Miles
Garth Armstrong
Judith Parkes
Max Murray
David Marsden
Charity number 1096814
Principal address Brewery Arms Cottage
Stane Street
Ockley
RH5 5TH
Independent examiner Darren Harding ACA FCCA DChA
Richard Place Dobson Services Limited
1-7 Station Road
Crawley
West Sussex
RH10 1HT

THE GAMBIA HORSE AND DONKEY TRUST

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5 - 6
Balance sheet 7
Notes to the financial statements 8 - 15

THE GAMBIA HORSE AND DONKEY TRUST

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their annual report and financial statements for the year ended 31 March 2021.

The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Objectives and activities

The objects of the charity are as follows:

1, to promote and provide education in The Gambia in the care, welfare and management of horses and donkeys and the treatment of sick animals.

2, to relieve suffering of horses and donkeys and other animals in need of care and attention and to provide treatment facilities for sick and injured animals.

3 , To promote humane behaviour towards animals by providing appropriate care, protection, treatment and security for animals which are in need of care and attention by reason of sickness, maltreatment, poor circumstances or ill usage and to educate the public in matters pertaining to animal welfare in general and the prevention of cruelty and suffering among animals.

The charity strives to reduce rural poverty by increasing the productivity of working horses and donkeys through welfare and management education. It also provides veterinary resources and education and explores ways of improving the nutrition and the design of carts and harness cost effectively.

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

We are pleased to report that although it has been a very different year for us and for others, we have survived the storm remarkably well under the circumstances.

The Trustees have managed to keep in touch remotely on important issues affecting the charity.

The pandemic has taught us the value of making full use of social media for fundraising and marketing and our profile has been raised considerably both globally and in UK. We were very concerned about funding initially as we had to forgo many of our regular fundraising activities, but our supporters were exceptionally generous and this has been reflected in our accounts.

Our veterinary nurse volunteer, Emily Elgar has been very proactive. She chose not to evacuate but to remain with the animals at the onset of the pandemic. The Gambia also closed its borders for many months, so we were unable to take volunteers. We initially had to stop doing mobile clinics and furloughed many of the staff on full pay, working with a skeleton staff for some weeks. When it appeared that Covid was not nearly as serious in The Gambia as it was in UK, work resumed a normal but due to Covid rules elsewhere and Gambia wisely keeping its borders closed, we were still unable to attract volunteer vets, however the UK veterinary profession were very helpful and gave us advice where necessary via Zoom or Skype.

Our work to raise awareness of animal welfare seems to be paying off and our work load has increased dramatically. Two other small charities that worked mainly with cats and dogs were unable to continue working during the pandemic so we received a great many calls for animals other than equids. In addition as expatriates left the country, many very irresponsibly left their cats and dogs so we are presently caring for a large number of dogs and cats. The Wildlife Department has also sought our help with treatments so we have treated a number of different species of Monkeys, a turtle, birds and hyenas.

Richard Place Dobson page 1

THE GAMBIA HORSE AND DONKEY TRUST

TRUSTEES' REPORT (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

Our aging fleet of vehicles are coming to the end of their lives and our maintenance bills are far too large. We are presently looking for replacements, but other than buying new, there seem to be very few roadworthy second hand vehicles for sale in Gambia at present, so we may have to import some from Europe.

Our staff numbers are increasing to keep up with the work load, and in keeping with the times we are organising online

training for them.

This last year has been very difficult for all concerned, but we are generally pleased with our progress despite all the challenges thrown at us as a result of the pandemic.

Financial review

During the year the charity had net incoming resources of £26,441 (2020 - net outgoing resources of £39,588) as shown on the statement of financial activities on page 5 of the accounts.

Reserves Policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to approximately one years expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.

The trustees regularly consider and review the risks they are faced with and endeavour to put systems into place to mitigate those risks. A formal risk management policy is in the process of being drawn up to support these regular reviews.

The trustees meet on an ad-hoc basis throughout the year, as and when required.

Trustees have given consideration to the Charities SORP ('Statement of Recommended Practice') Committee's advice in its publication 'Implications of COVID-19 Control Measures and Charity Financial Reporting' and to the risks arising as a result of the coronavirus pandemic. The Charity is actively monitoring and managing the situation as it develops. We have adapted our operations and consider that the Charity has adequate reserves and committed future grants from supportive and solvent funders.

Structure, governance and management

Governing document

The charity is controlled by its governing document, a deed of trust (executed on 23 November 2002) and constitutes an unincorporated charity.

The trustees who served during the year and up to the date of signature of the financial statements were: Heather Armstrong (Chair)

Andrea Miles Garth Armstrong Judith Parkes Max Murray David Marsden

Recruitment and appointment of new trustees

It is a minimum requirement for any potential new trustee to provide a copy of their CV for inspection by the current serving trustees. This information will then be carefully reviewed by the trustees before a final decision is taken to appoint the new trustee.

Many thanks are due to the volunteers who have provided a great service to the charity in the year, both here in the UK and also in The Gambia. We are very grateful for this essential support, and realise the significant role they have in helping the charity reach its objectives.

Richard Place Dobson page 2

THE GAMBIA HORSE AND DONKEY TRUST

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

The trustees' r eport was approved by the Board of Trustees. .............................. Trustee Dated: ......................... 13/12/2021

Richard Place Dobson

page 3

THE GAMBIA HORSE AND DONKEY TRUST

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF THE GAMBIA HORSE AND DONKEY TRUST

I report to the trustees on my examination of the financial statements of The Gambia Horse and Donkey Trust (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Darren Harding ACA FCCA DChA

Richard Place Dobson Services Limited 1-7 Station Road Crawley West Sussex RH10 1HT

20/12/2021 Dated: .........................

Richard Place Dobson

page 4

THE GAMBIA HORSE AND DONKEY TRUST

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2021

Current financial year
Unrestricted Unrestricted
Restricted
funds
funds
funds
general
d esignated
2021
2021
2021
Notes
£
£
£
Income and endowments from:
Donations, Grants and legacies
3
238,982
-
-
Other income
4
1,580
-
-
Total income
240,562
-
-
Expenditure on:
Raising funds
5
11,801
-
-
Animal Welfare
6
197,201
5,119
-
Total resources expended
209,002
5,119
-
Net incoming/(outgoing) resources
31,560
(5,119)
-
Fund balances at 1 April 2020
158,634
340,597
3,200
Fund balances at 31 March 2021
190,194
335,478
3,200
Total
2021
£
238,982
1,580
240,562
11,801
202,320
214,121
26,441
502,431
528,872
Total
2020
£
173,230
-
173,230
4,548
208,270
212,818
(39,588)
542,019
502,431

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Richard Place Dobson

page 5

THE GAMBIA HORSE AND DONKEY TRUST

STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2021

Prior financial year
Unrestricted Unrestricted
Restricted
funds
funds
funds
general
d esignated
2020
2020
2020
Notes
£
£
£
Income and endowments from:
Donations, Grants and legacies
3
168,230
-
5,000
Total income
168,230
-
5,000
Expenditure on:
Raising funds
5
4,548
-
-
Animal Welfare
6
203,151
5,119
-
Total resources expended
207,699
5,119
-
Net incoming/(outgoing) resources before
transfers
(39,469)
(5,119)
5,000
Gross transfers between funds
1,800
-
(1,800)
Net incoming/(outgoing) resources
(37,669)
(5,119)
3,200
Fund balances at 1 April 2019
196,303
345,716
-
Fund balances at 31 March 2020
158,634
340,597
3,200
Total
2020
£
173,230
173,230
4,548
208,270
212,818
(39,588)
-
(39,588)
542,019
502,431

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

Richard Place Dobson

page 6

THE GAMBIA HORSE AND DONKEY TRUST

BALANCE SHEET

AS AT 31 MARCH 2021

2021 2020
Notes £ £ £ £
Fixed assets
Tangible assets 10 243,036 261,290
Current assets
Debtors 11 - - 3,021
Cash at bank and in hand 291,161 240,767
291,161 243,788
Creditors: amounts falling due within one
year 12 (5,325) (2,647)
Net current assets 285,836 241,141
Total assets less current liabilities 528,872 502,431
Income funds
Restricted funds 13 3,200 3,200
Unrestricted funds - designated 14 335,478 340,597
Unrestricted funds - general 190,194 158,634
528,872 502,431
The financial statements were approved by the Trustees on ......................... The financial statements were approved by the Trustees on .........................
13/12/2021
Trustee

Richard Place Dobson

page 7

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Charity information

The registered office is Brewery Arms Cottage, Stane Street, Ockley, RH5 5TH.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.

1.3 Charitable funds

Unrestricted funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.

Designated funds are unrestricted funds set aside at the discretion of the trustees to be used for a specific purpose. The designated fund for fixed assets is part of the unrestricted funds that represents fixed assets used in the day to day operation of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

1.4 Income

Activities for generating funds includes raffle ticket, card sales and ticket sales from the Trusts' Anniversary Ball, all are recognised in the Statement of Financial Activities in the year in which it is receivable.

Donations, grants and similar incoming resources are included in the year in which they are receivable, which is when the charity becomes entitled to the resource.

Richard Place Dobson page 8

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

Legacy gifts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate is communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measured with a degree of reasonable accuracy and the title to the asset has been transferred to the charity.

Gifts in Kind

The charity received a number of donated goods from other organisations, however these are all items which are technically out of date (but still safe to use) so do not have a commercial value and therefore have not been valued in the financial statements.

Other incoming resources includes sponsorship, and is included in the Statement of Financial Activities in the year to which it relates.

1.5 Expenditure

All expenditure is included on an accruals basis and is recognised when a legal or constructive obligation arises.

Cost of raising funds includes advertising expenditure and costs relating to the raffle and card sales.

Charitable activities

Costs of charitable activities are incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to the one charitable activity that has been identified.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold property 2% Straight line Fixtures, fittings & equipment Straight line over 4 years Motor vehicles Straight line over 4 years

Cash at bank and cash in hand includes cash and short term liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.8 Financial instruments

The trust only has financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments comprise bank loans which are subsequently measured at the carrying value plus accrued interest less repayments.

Basic financial assets

Other debtors are recognised at the settlement amount due.

Basic financial liabilities

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any discounts due.

Richard Place Dobson page 9

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

1.9 Employee benefits

The costs of short-term employee benefits are recognised as a liability and an expense.

The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received.

1.10 Taxation

As a charity, the Trust is not subject to corporation tax or any other taxes on income or gains arising from its charitable objectives.

2 Critical accounting estimates and judgements

The preparation of the financial statements requires management to make judgements, estimates and assumptions that affect the amounts reported for assets and liabilities as at the balance sheet date and the amounts reported for revenues and expenses during the year. However, the nature of estimation means that actual outcomes could differ from those estimates.

The main judgements and accounting estimates included in the accounts are:

3 Donations, Grants and legacies

Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
general
2021
2020
2020
£
£
£
Donations and gifts
163,825
130,900
-
Legacies receivable
-
36,724
-
Grant and sponsorship income
75,157
606
5,000
238,982
168,230
5,000
Total
2020
£
130,900
36,724
5,606
173,230

4 Other income

Unrestricted Total
funds
general
2021 2020
£ £
Other income 1,580 -

Richard Place Dobson page 10

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

5 Raising funds

Unrestricted Unrestricted
funds funds
general general
2021 2020
£ £
Costs of generating donations and legacies
Staff costs 11,801 4,548
11,801 4,548
Animal Welfare
Unrestricted Unrestricted
funds funds
2021 2020
£ £
Depreciation and impairment 11,369 13,119
Insurance - 326
Shipping to Gambia 3,866 1,558
Gambian expenses 155,804 151,098
Travelling 7,506 4,100
Animal food 1,455 745
Veterinary expenses in Gambia 3,794 3,818
Volunteer costs 1,985 15,723
185,779 190,487
Share of support costs (see note 7) 14,741 15,953
Share of governance costs (see note 7) 1,800 1,830
202,320 208,270
Analysis by fund
Unrestricted funds - general 197,201 203,151
Unrestricted funds - designated 5,119 5,119
202,320 208,270

6 Animal Welfare

Richard Place Dobson page 11

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

7 Support costs

Support costs Governance
costs
£
£
Depreciation
6,885
-
Advertising
925
-
Accountancy and
bookkeeping
1,300
-
Bank charges
-
-
Postage, printing and
stationery
5,095
-
Sundries
20
-
Function costs
300
-
Subscriptions
216
-
Independent Examiners
fees
-
1,800
14,741
1,800
Analysed between
Charitable activities
14,741
1,800
2021Support costs
Governance
costs
£
£
£
6,885
6,819
-
925
820
-
1,300
1,200
-
-
22
-
5,095
3,816
-
20
282
-
300
2,778
-
216
216
-
1,800
-
1,830
16,541
15,953
1,830
16,541
15,953
1,830
2020
£
6,819
820
1,200
22
3,816
282
2,778
216
1,830
17,783
17,783

8 Trustees

None of the trustees (or any persons connected with them) received any remuneration during the year, but Heather Armstrong was reimbursed a total of £2,829 expenses in relation to the Gambian expedition (2020: £6,094) and Garth Armstrong was reimbursed a total of £2,500 expenses (2020: £1,491).

9 Employees

The average monthly number of employees during the year was:

2021 2020
Number Number
2 1
Employment costs 2021 2020
£ £
Wages and salaries 11,801 4,548

There were no employees whose annual remuneration was more than £60,000.

Richard Place Dobson page 12

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

10
Tangible fixed assets
Cost
At 1 April 2020
At 31 March 2021
Depreciation and impairment
At 1 April 2020
Depreciation charged in the year
At 31 March 2021
Carrying amount
At 31 March 2021
At 31 March 2020
11
Debtors
Amounts falling due within one year:
Other debtors
12
Creditors: amounts falling due within one year
Trade creditors
Accruals and deferred income
Freehold
property
Fixtures, fittings
& equipment
Motor vehicles
£
£
£
255,954
33,110
52,025
255,954
33,110
52,025
15,357
24,916
39,526
5,119
6,885
6,250
20,476
31,801
45,776
235,478
1,309
6,249
240,597
8,194
12,499
2021
£
-
2021
£
3,412
1,913
5,325
Total
£
341,089
341,089
79,799
18,254
98,053
243,036
261,290
2020
£
3,021
2020
£
788
1,859
2,647

Richard Place Dobson page 13

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

13 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in
funds
Balance at Incoming Transfers Balance at
Incoming
Balance at
1 April 2019 resources 1 April 2020
resources
31 March 2021
£ £ £ £
£
£
Vets with Horsepower - 5,000 (1,800) 3,200
-
3,200
- 5,000 (1,800) 3,200
-
3,200

The Vets with Horsepower fund is to be used to purchase new equipment. This was capitalised during the financial year, a transfer has been put through to reflect this.

14 Unrestricted funds - designated

These are unrestricted funds which are material to the charity's activities made up as follows:

Balance at
1 April 2019
Resources
expended
£
£
Property Fund
245,716
(5,119)
Chimp Rehabilitation Fund
100,000
-
345,716
(5,119)
Transfers
Balance at
1 April 2020
Resources
expended
Balance at
31 March 2021
£
£
£
£
-
240,597
(5,119)
235,478
-
100,000
-
100,000
-
340,597
(5,119)
335,478
Transfers
Balance at
1 April 2020
Resources
expended
Balance at
31 March 2021
£
£
£
£
-
240,597
(5,119)
235,478
-
100,000
-
100,000
-
340,597
(5,119)
335,478
335,478

The Property fund represents funds necessarily set aside for the Charity's occupation of land and buildings.

The Chimp Rehabilitation fund represents funds received due to the closure of the Chimp Rehabilitation Trust. Some of the funds received have been used for charity expenditure in The Gambia. The rest has been left as a designated fund to help support the Chip Rehabilitation Trusts should they need it.

Richard Place Dobson page 14

THE GAMBIA HORSE AND DONKEY TRUST

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

15 Analysis of net assets between funds

Unrestricted
funds
Designated
funds
Restricted
funds
2021
2021
2021
£
£
£
Fund balances at 31 March 2021 are represented by:
Tangible assets
7,558
235,478
-
Current assets/(liabilities)
182,636
100,000
3,200
190,194
335,478
3,200
Unrestricted
funds
Designated
funds
Restricted
funds
2020
2020
2020
£
£
£
Fund balances at 31 March 2020 are represented by:
Tangible assets
20,693
240,597
-
Current assets/(liabilities)
137,941
100,000
3,200
158,634
340,597
3,200
Total
2021
£
243,036
285,836
528,872
Total
2020
£
261,290
241,141
502,431

16 COVID-19

In March 2020 COVID 19 was designated as a global pandemic and following Government guidance the Charity has suspended activities involving face to face meetings and visits, where appropriate safeguards cannot be put in place to protect those they are visiting.

17 Events after the reporting date

At the date of approval of the accounts it has not been possible to quantify or ascertain with any certainty the financial impact of COVID-19. No adjustments have been made to any figures in the accounts as a result of the pandemic.

18 Related party transactions

There were no disclosable related party transactions during the year (2020 - none) .

Richard Place Dobson page 15