Company reglstratlon number 04637252 (England and Wales) Charity rogistratlon number 1096788 (England and Wales) 3VA ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
3VA LEGALAND ADMINISTRATIVE INFORMATION Trustees MrJ P Morton (Chair) Mr M Hussain Ms L Femandez-Kayne (Appointed 26 June 2025) Secretsry Mr J Wllliams Country of Incorporation United Kingdom (England and Wales) 04637252 Charity registration England and Wales 1096788 Registered office 49 Station Road Polegate East Sussex BN26 6EA Independent examiner Galloways Accounting (Bexhill) Limited 23 St Leonards Road Bexhill on Sea East Sussex TN40 1HH
3VA CONTENTS Page Trustees, report Independent examiner's report ststement of financial activities Balance sheet Notes to the financial statements 9-25
3VA TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their annual r8POrt and financial statements for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies set oui in note 1 to the financial staternenls and comply with the charity's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Charitie5 SORP "Pecounling and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102}" Objectives and actlvitles The charitablè company is a Council for Voluntary Service (CVS) with its main objects being: a. to promote any charitable purposes for the benefit of the Community, primarily but not 8xclusively, in the local government districls of Eastbourne, Lewes and Wealden and its neighbourhood (hereinafter called 'lhe area of benefit") and to enable the delivery of serwices across East Sussex, in particular the advancement of education, the protection of health and the relief of poverty, dist$$ and sickness., b. to promote and organise ttpoperation in the achievement of the above purposes and lo that end to bring together in council representatives of the voluntary organisations and ststutory authorities within the area of benefft. 3VA became CommunityActlon Last September, at Celebrating Communities 2024 in Uckfield, we asked the 200 member5 who attended what they thought of a proposed change of name to 'CommunityAction'. The response was overwhelmingly positive, so at the Annual General Meeting in December 2024 the proposal was brought lo a vote which was carried unanimously. Our email addresses have changed- but the old 3VA addresses will divert to new ones for a while- and the website address is now The new name, logo and colours are exciting and properly reflect the huge amount of activity. energy and commitment that our members bring to their local communities. ision, Mission, Strategic Objectives Better outcomes in society are achieved when local residents and communities are engaged in the design and delivery of community services. We know that services are more successful when they are designed and informed by those who use them. When this doesn't happen or when communities are not listened to it can resul in discrimination based on social Class, ethnicity, age, gender, disability, sexuality, or faith. Having shared goals beeen local public bodies, voluntary, community and social enterprise (VCSE) organisations and communilies Ihemselves ensures that the principles of co-design, Cowproduclion and community ownership can be embedded and implemented lo achieve a fairer society. We believe that the local VCSE is the key to tackling inequality and driving social change. We 819) believe our work in providing opportunities for all communit18S to have a greater voice is also crucial. Community Action Vision Vibrant, active, inclusive ¢ommunilies that enable and support positive change in East Sussex Communlty Action Mlsslon To empower and enable diverse communities in East Sussex, supporting ¢ommunity groups and communities of interest and id8nlity, VCSES, charities, and volunteers in growing strong and dynamic neighbourhoods. To advocate for a thriving voluntary and community SeOr with local government, statutory authoritie5 and the private s8Ctor
3VA TRUSTEES, REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Communlty Actlon Strateglc Objectlves Enable all voluntary community organisations to thrive Enabl& sustainable growth and developmenl in the voluntary and comrnunity sector Continue as the trusted and informed community voice for East Sussex Becorne a sustainable, resilient organisation driven by our values Understand and promote the impacts of Climate Change on our communities We refreshed our vision, mission, and strategic objectives in 2023 but the changing political and statutory contexts means that we need to review them, with OUT members, to give us greater focus ov8r the next 3 years. This work will commence in January 2028 Public benefit The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. Delivery of our strategic objectives in 2024125 We have continued to work closely with colleagues, partners and stakeholders across East Sussex, including ACEVO Amped.nl Eastbourne Borough Council Alliance for Dignified Food Support East Sussex County Council The Friends of the Ecosystem Restoration Movement (UK) Food Malters Lewes District Council NCVO Ouse Valley CARES Public Health England Sussex Nature Recovery UNA Climate and Oceans Wealden District Council Feeding Britain Good Food East Sussex NAVCA NHS Sussex OVESCO Sussex Community Foundation Sussex Poli¢e and Crime Commissioner VCSE Alliance Wealden Volunteering Local Infrastructure Quality Accreditation. In January 2025 following the development and submission of a significant portfolio of evidence, we were awarded the National Association of Voluntary and Community Actions (NAVCAI Local Infrastructure Quality Accreditation {LIQA). The LIQA is important because it means that colleagues and partners can trust the work the Community Action delivers. When it comes to local infrastruclure, trust is vital. Not only the trust that small community groups place in their local support organisalion, but the trust that local authorities, health systems and funders place in infrastructure bodies to deliver, convene and lead. LIQA helps to cement that twst it's a way of showing that Community Action meets the standards Ihat matter, not just for funders, but forthe people and communities we work with. LIQA is much more than a tick-box exercise. It's an independently peer-assessed accreditalion that helped us to reflect on our work, build internal confidence, and identify areas to develop. 11 covers everything from govemance and leadership to partnerships, equity, and community impact. It celebrates the impact we're already making. Over 20 NAVCA members now hold LIQA. Commissioners and national partners are beginning to recognise its value too, as a trusted quality mark. In a time where infrastructure is being asked to do more with less, LIQA gives Community Action a practical, meaningful way to show our value and keep improving what we do.
3VA TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Volunteerlng During the year, 3VA supported volunleering through continuing the work started by the 'Developing and Nurturing Volunteering, fund from East Sussex County Council, working with the team al ESCC and Tribe to maintain the volunteering digital plattorm hosting 'Celebraling Communities 2024, and 'Community Marketplace 2024, where over 200 colleagues celebrated the achievements of voluntary and community organisations from Easlbourne, Lewes and Wealden delivering quarterly Community NeOrk Meetings, online training and extensive one-to-one support in the community continuing to provide information, advice and guidance to groups, many ofwhom faced specific and pressing issues around poverty, exclusion and the continuing Cost of Living Crisis. Some sought support to undertake general policy updates and to review their financial sustainability. Project delivery Community Action ha5 continued to work successfully on these projects: Beachy Head Ambassadors East Sussex General Infraslructure Services Homes for Ukraine Making it Happen Wealden Food Partnership 2024- 2025 in numbers Delivered 1,200 hours support to 283 community groups 150,229 people's lives positively impacted through supporting community groups 101 groups attended Gommunity Network meetings 173 hours supporting Ukrainian Hubs, helping 1,059 people 297 news alerts with 1,417 articles 24,498 visitors to www.3va,or 24,240 Facebook page users 5 news alerts every week Beachy Head Ambassadors 21 volunteers giving over 644 hours of support 343 visitor surveys completed Engaged with 2,312 visitors Hosted Sunset Yoga, London Philharmonic Orchestra Wealden Food Partnership Delivered 16 Household Support Fund grants supporting 2,900 people 25 Buyers and 40 Suppliers in Ihe network 36 community gardens and growing projects 50 fami members 9 Farmers Markets Performance Financial Review 3VA has ended the yearwith a balan on the general reserve of £224.726 and the designated funds were £96,908. Restricted funds represent financing for specffic projects which represent a significant amount of 3VA's activities during the year and account for income of £495,436 out ofa total of£744,137. Reserves Community Action continues to be dependent upon the financial support of its funders to deliver outcomes and benefits in the community. Reserves are managed to ensure that resources will be available when needed. Rlsk Management Trustees continue to review the Risk Register with the advice and support of the Chief Executive.
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3VA INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF 3VA I report to the trustees on my examination of the financial statements of 3VA (the charity) for the year ended 31 March 2025. Responsibilities and basis of report As the trustees of the charity (and also its directors for the purposes of company law), you are responsible for the preparation of the financial statements in accordance with the requirements of the Cornpanies Act 2006. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of Ihe Companies Acl 2006 and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under section 145151(bl of the Charities Act 2011. Independent examinerfs statement Since the charity's gross income exceeded £250,000, the independent examiner must be a member of a body listed in section 145 of Ihe Charities Act 2011. 1 confirm that l am qualified to undertake the examination because l am a member of the Institute of Chartered Accountants in England and Wales, which is one of the li51ed bodies. I have completed my examination. I confirm that no matters hav8 come to my attention in connection with the examination giving me caus8 to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 386 of the Companies Act 2006. the financial statements do nol accord with those records,. or the financial statements do nol comply with the ac¢ounling requirements of se10n 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is ntA a matter considered as part of an independent examination; or the financial statements have nol been prepared in accordan with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding oflhe financial slalements to be reached. Peter Watters FCA BFP Galloways Accounting (Bexhill) Limited 23 St Leonards Road Bexhill on Sea East Sussex TN40 1HH Date=
3VA STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITUREACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Currentfinancial year Unrestricted Unrestricted funds funds general designated 2025 2025 Restricted funds Total Total 2025 2025 2024 Notes Income and endowments from: Charitable activities Investments Other income 227,970 4.700 16.031 495,436 723,406 4,700 16,031 645,171 3,818 7,002 Totsl income 248,701 495,436 744,137 655.991 Expenditure on: Charttsble activities other expenditure 306,225 6.622 450,808 757,033 6,622 785.786 3,733 12 Total expenditure 312,847 450,808 763,655 789,519 Net incomel(expenditure) (64,146) 44,628 (19,518) 1133,528) Transfers between funds 86,559 (6,332) (80,227) Net movement In funds 22,413 (6,332) (35,599) (19,518) (133.528) Reconclliatlon of funds: Fund balanS al 1 April 2024 202,313 103.240 239,308 544,861 678,389 Fund balances at 31 March 2025 224.726 96,908 203,709 525,343 544,861 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.
3VA STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Prior financial year Unrestricted Unrestricted funds funds general designated 2024 2024 Restricted funds Total 2024 2024 Notes Income and endowments from: Charitable activities Investments Other income 202,620 3,818 7,002 442,551 645.171 3,818 7,002 Total Income 213,440 442,551 655,991 Expendlture on: Charitable activities Other expenditure 270,408 3,733 515,378 785,786 3,733 12 Total expenditure 274,141 515,378 789,519 Nèt income (60.701) (72,82n (133,528) Transfers between funds 125,872 5,153 (131 ,025) Net movement in funds 65,171 5,153 (203,852) (133,528) Roconciliation of funds: Fund balances at 1 April 2023 137,142 98,087 443,160 678,389 Fund balances at 31 March 2024 202,313 103,240 239,308 544,861
3VA 8AIANCE SHEEr AS AT31 MARCH 2021 14 &374 7.017 Cuff•nt aM•ts 15 3.1 281.744 ST1.443 (42.9)1) IW0781 540>7 531J16 517 18 18.573) s441 Unresirlctad fvrwjs. w•ral Lknrestrfjd8d Iwth. deslgnalod 224.726 103240 544A61 The cx*ftpany Is entilled to the exemptEon fr¢m lh• requlrem8nl XItsd In seckn 4n ol ts C••8PA 2(#)6. for the year ended 31 March -. MrJ P mCrftr (ctr)
3VA NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accountlng policies Charity information 3VA is a private company limited by guarantee incorporated in England and Wales. The registered office is 49 Station Road, Polegate, East Sussex, BN26 6EA 1.1 Basis of preparatlon The financial statements have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021" The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Ststent of cash flows. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set oul below. 1.2 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable fulure. Thus the trustees continue to adopt the going concem basis of a¢¢ounting in preparing the financial slalemenls. 1.3 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of th8ir charitable objectives. Designated funds comprise funds which have been set aside at the discretion of the tTUStees for specific purposes. The purposes and uses of the designated funds are set out in the notes lo the financial statements. Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the reslricted funds are set out in tha notes to the financial statements. Endowment funds are subjed to specific conditions by donors that the Capital must be maintained by the ¢harity. 1A Income Income is recognised when the charity is legally entitled to it afler any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised or7 reIPt. Other donations are recognised once the charity has been notified of the donation, unless performan conditions require deferral of the amount. Income tax recoverable in relation to donations reiVed under GiftAid or deeds of covenant is recognised at the tim8 of the donation.
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (Continued) Legacies are recognised on receipt or othernvise if the charity has been notified of an impending dstribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the ilem is probable and that economic benefit can be measured reliabty. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised. On receipt, donated professional serViS and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain serViS of facilities of equivalent economic benefit on the open market.. a corresponding amount is then recognised in expenditure in the period of reipt. Grants are included in the Statement of Financial Activities on a receivable basis. The balan of the income re(%tved for specrfic putposes but not expended during the period is shown in the relevant fund5 on the balance sheet. Imiere income is received in advance of meeting any performance-related conditions there is deferred income until the performance-related conditions are met. here entitlement occurs before income is reived, the income is accrued. Other income such as rental income, management setvices and training fees are included in the accounts on an 8rualS basis. 3VA is not registered for VAT. 1.5 Expenditure Expendrture is recognised On there is a legal or constructive obligation to transfer economic benefft to a third paty, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by aclivty. The costs of each activity are made up of the lolal of dIrt costs and shared costs, including support costs involved in undertaking each activity. Direct ¢osts attributable to a single activity are allocated directly to that aclivity. Shared costs which contribLrte to more than one adivity and support costs which are not attributable to a single activity are apportioned beeen those adivities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible flxed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Computers 4 years Straight line The gain or loss arising on the disposal of an asset is delemined as the difference between the sale proed$ and the rryIng value of the asset, and is recognised in the statement of financial activities. 1.7 Impairment of fixed assets At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks. other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 10-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (Continued) 1.9 Financial instruments The charity has elecled to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charitys balance sheet when the charity becomes party to the contractual provisions of the instrumènt. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the re¢x)gnised amounts and there is an intention to settle on a net basis or lo realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initialty measured at transaction price induding transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitLrtes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rale of interest. Financial assets classified as receivable within one year a not amortised. Basic financial liabilities Basic financial liabilities, including creditors and bank loan5 are initially recognised at transaction price unless the arrangement constitutes a financing transaction, Whe Ihe debl instrument is measured al Ihe present value of the future payments discounted al a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subseqLrently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-¢urrent liabilities. Trade creditors are recognised initially at transaction pri and subsequently measured at amortised cost using the effective interest method. Derecognltlon of financial liabilities Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or cancelled. 1.qo Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably commttted to temiinate the employment of an employee or to provide temiination benefits. 1.11 Retirement benefits Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. The cost of providing benefits under defined benefft plans is determined separately for each plan using the projected unit credit method, and is based on actuarial advi. The change in the net defined benefft liabilty arising from employee servio during the year is recognised as an employee cost. The cost of plan introductions, beneffl changes, settlements and curtailments are recognised as incurred. 11
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 Accounting pollcles (Continued The net interest element is determined by multiplying the net defined benefit liability by the disUnt rate, taking into account any changes in the net defined benefit liability during the period as a result of contribution and benefit payments. The nel interest is recognised in incomel(expenditure) for the year. Remeasurement changes comprise actuarial gains and losses, the effect ofthe asset lling and the retum on the net defined benefit liability excluding amounts induded in net interest. These are recognised immediately in other recognised gain5 and losses in the period in which they occur and are not reclassified to incomel (expenditure) in subsequent periods. The net defined benefit pension asset or liability in the balance sheet comprises the total for each plan of the present value of the defined benefil obligation (using a discount rate based on high quality corporate bonds), less the fair value of plan assels oul of which the obligations are to be settled directly. Fair vakne is based on market price information, and in the case of quoted securities is the published bid price. The value of a net pension benefit asset is limited to the amount that may be recovered either through reduced contributions or agreed refunds from the scheme. Critical accounting estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are Considered lo be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are re¢ognised in Ihe period in which the estimate is revised where the revision affe¢ls only that period, or in the period of Ihe revision and future periods where the revision affects bolh current and fLrture periods. Income from Charitsble activities Total 2025 Total 2024 Performance related grants 723,406 645,171 Analysls by fund Unrestricted funds - general Restricted funds 227,970 495,436 202,620 442,551 723,41 645,171 12-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Income from charitsble activltles Icontlnued) Perforniance related grants anatysis Totsl 2025 Total 2024 East Sussex County Council Eastbourne Borough Council Lewes District Council Wealden District Council Sussex Community Development Association Big Local Trust Other 485,777 16,500 29,000 75,500 80,120 454,234 16,500 29.000 18,500 77,754 15,739 33.444 36,509 723,406 645,171 Income from investments Unrestrlcted Unrestricted funds funds 2025 2024 Interest receivable 4,700 3,818 Other income Unrestricted Unrestricted funds funds 2025 2024 Other income 16.031 7,002 13-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Expenditure on charltable actlvltles Total 2025 Totsl 2024 Direct Costs Staff costs Depreciation and impairment Management fee Rent, utilities, repairs and renewals Printing, postage and stationery Legal, professional and consultancy fees Telephone Marketing. promotion and events Computer costs Travel and subsistence Training Insurance Subscriptions Oth8r charitable expendilure 456,426 3,643 36,131 4,712 3,105 11,395 11,242 7,559 11,897 10,061 1,806 5,984 6.903 16,613 502,574 4,323 16,570 5,168 4,170 6.218 12,577 7.263 11.367 14,164 666 4.701 10,381 13.603 587,477 613,745 Grant funding of activities (see note n 136,009 140.730 Share of support and governance costs Isee note 8) Governance 33,547 31,311 757,033 785,786 Analysis by fund Unrestricted funds - general Restricted funds 306,225 450.808 270,408 515,378 757,033 785,786 Grants payable Total 2025 Total 2024 Grants to institutions- Made from Devonshire West Big Local funds Made from East Sussex County Council Made from Lewes District Council Other 26,283 22,097 3,000 89,350 97,750 7,756 30,503 136,009 140,730 14-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Support costs allocated to activities 2025 2024 Governan costs 33,547 31.311 33,547 31,311 2025 2024 Governance costs comprlse: Audivlndependent exarniner fees Legal and professional Travelling expenses Community AGM expenses Bank charges 3,300 27,514 8.140 17,824 120 4,673 554 2,280 453 33,547 31.311 Net movement in funds 2025 2024 The net movement in funds is stated after chargingl(crediting)'. Fees payable for the independent examination of the charity's financial statements Depreciation of owned tangible fixed assets 3,300 3,643 8,140 4,323 10 Trustees None of the trustees (or any persons connected with them) reiVed any remuneration or benefits from the charity during the year. 1 (2024- 2) trustee was reimbursed for meeting expenses lotalling £43 (2024- £81) 11 Employees The average monthly number of employees during the yearwas: 2025 Number 2024 Number Employees (full and part time) 13 17 15
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 11 Employees (Continued) Employment costs 2025 2024 Wages and salaries Social security costs Other pension costs 404,631 32,858 18,937 449,922 32,032 20,620 456,426 502,574 There were no employees whose annual remuneration was more than £60,000. Remuneration of key management personnel The remunefalion of key management personnel was as follows.. 2025 2024 Aggregate compensation 154,978 164,428 12 Other expenditure Unrestrictsd Unregtricted funds funds 2025 2024 Remeasurements- impacl of ¢hange in assumptions Financing costs Remeasuremènts - amendments lo the contribution schedule 42 66 6,514 3,528 205 6,622 3,733 13 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitsble purposes. 16-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 14 Tangible fixed assats Computers Cost At 1 April 2024 17,227 At 31 March 2025 17,227 Depreciation and impalrment At 1 April 2024 Depreciation charged in the year 10.210 At 31 March 2025 13,853 Carrying amount At 31 March 2025 3,374 At 31 March 2024 7,017 15 Debtors 2025 2024 Amounts falling due within ono year: Trade debtors Other debtors Prepayments and accrued income 2,998 200 261,327 417 3,198 261,744 16 cdItOrs. amounts falling due within ono year 2025 2024 Notes Other taxation and social security Deferred income Trade creditors Other creditors Accruals 9,110 14,000 16,491 11,512 191,340 8,033 28,401 8,790 17 3,300 42,901 248,076 17 Deferred income 2025 2024 Arising from Current liabilities 14,000 191,340 Deferred income is included in the financial statements as follows: 17-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 17 Doferred Income (Continued) 2025 2024 Defetred income is included within.. Current liabilities 14,000 191,340 Movements in the year.. Deferred income at 1 April 2024 Released from previous periods Resources deferred in the year 191,340 1163.340) (14,0001 115,792 (115,792) 191,340 Deferred income al 31 March 2025 14,000 191,340 Deferred income related to grants received ahead of the projects they a funding. 18 Retirement benefit schemes 2025 2024 Deflned contribution schemes Charge to profit or loss in r8spect of defined contribution schemes 18,937 20,620 The charity operates a defined contribLrtion pension scheme for all qualifying employees. The assets of the scheme are held separately from thos8 of the charity in an independently administered fund. 18-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 18 Retirement benefit schemes (Continued) Deflned benefit schemes SCHEME: TPT Retirement Solutions - The Growth Plan The company participates in the scheme, a multiThemployer scheme which provides benefits to some 521 non- associated participating employers. The scheme is a defined benefit scheme the UK. It is not possible for the ¢ompany to obtain sufficienl information to enable it to account for the scheme as a defined benefit scheme. Therefore it accounts for Ihe scheme as a defined contribution scheme. The scheme is subject to the funding legislation outlined in the Pensions Act 2004 which came into force on 30 December 2005. This, together with documents issued by the Pensions Regulator and Technical Actuarial Standards issued by the Financial Reporting Council, set out the framework for funding defined benefft occupational pension schemes in the UK. The scheme is classified as a 'last-man standing arrangement.. Therefore the company is potentially liable for other participating employers, obligations if those employers are unable lo meel their share of the scheme deficit following withdrawal from the scheme. Participating employers are legally required to meet their share of the scheme deficit on an annuity purchase basis on withdrawal from the scheme. A full athiarial valuation for the scheme was carried out at 30 September 2023. This valuation showed assets of £514.9m, liabilities of £531.Om and a deficit of £16.1 m. To eliminate this funding shorttall, the Trustee has asked the participating employers to pay additional contributions to the scheme a5 follows: Deflclt Contributions From 1 April 2025 to 31 January 2028: £2,100,000 per annum ( payable monthly) Unless a cOn$s1On has been agreed with the Trustee the term to 31 March 2028 applies. Note that the scheme's previous valuation was carried out with an effective date of 30 September 2020. This valuation showed assets of £800.3m, liabilities of £831.9m and a deficil of £31.6m. To eliminate this funding shortfall, the Trustee asked the participating employers to pay additional contributions to the scheme as follows: Deficlt contributions From 1 April 2022 to 31 January 2025.. £3.312,000 per annum (payable morlthly) The rewvery plan contributions are allocated to each participating employer in line with their estimated share of the Series 1 and Series 2 scheme liabilities. Where the scheme is in deficil and where the company has agreed lo a deficit funding arrangement the company recognises a liability for this obligation. The amount recognised is the net present value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value E calculated using the discount rale detailed in these disclosures. The unwinding of the discount rate is recogni5ed as a finance cost. Key assumptions 2025 2024 Discount rate 4.84 5.31 19-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 18 Retlrement benofit schemes (Continued) The discount rates shown above are the equivalent single discount rales which, when used to disCot the fLrture recovery plan ¢onlribuliDns due, would give the same results as using a full AA corporate bond yield curve to discount the same recovery plan contributions. Amounts r8cognised in the profit and loss account Costs/(incomeJ.' 2025 2024 Net interest on defined benefit liabilityl(asset) 66 205 Amounts recognis8d in other comprehansiv8 income Costs/(incom8J.' 2025 2024 Actuarial changes related to obligations 6,556 The amounts included in the balance sheet arising from the charity's obligations in respe¢t of defined benefit plans are as follows: 2025 2024 Liabilitiesl(assetsl'. Present value of defined benefit obligations 6,573 2.503 Deficit in scheme 6,573 2,503 2025 Movements in the present valug of defined benefit obligations Liabilities at 1 April 2024 Deficit contributions paid Actuarial gains and losse5 Interest cost 2,503 (2,552) 6,556 66 At 31 March 2025 6,573 2025 The defined bon8fit obligations arise from plans funded as ft)Ilows." Wholly unfunded obligations Wholly or partly funded obligations (6,573) 6,573 -20-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 19 Restrlcted funds The restricted funds of the charity compris8 the unexpended balances of donation5 and grants held on twst subject to specific conditions by donors as to how they may be used. At 1 Aprll 2024 Incoming Resources resources expended Transfers At 31 March 202S Wealden Food Partnership Homes for Ukraine - East Sussex County Council Community Grants Homes for Ukraine - Lewes District Council Ukrainian Relief Fund Homes for Ukraine costs Violence and Exploitation Volunteering Beachy Head Ambassadors EBC- Community Grants Household Support Fund 5 Household Support Fund 6 LDC- Community Grants Lewes DC Cost of Living Making11 Happen Celebrating Communities 2024 Wealden Community Grants Wealden Cost of Living 27,126 50,380 (58,432) 19,074 109,473 (97,750) (11,723) 7.757 14.394 12,079 68,479 (7,757) (77,857) (198) (16,156} (65,061> 104,500 41.037 11,881 52.323 64,875 129,936 16,500 15,000 30,000 29,000 (16.500) (15,000) (17,266> 12,734 (29,000) 53 14,699) 1.142 <18,500) (1,0001 (531 (75,4211 (15,642) 80,120 14,500 18,500 7,000 (4,2151 1,785 239.308 495,436 (450,808) (80.227) 203,709 21
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 19 Restricted funds (Continued Previous year: At 1 April 2023 Incomlng resources Resources expended Transfers At 31 March 2024 Devonshire Wesl Big Local Department of Health Chances 4 Change Coast to Capilal CCG - Outcome 3.2 Speak Up Lewes Dementia East Sussex Fire & Rescue Nelwork Development East Sussex Better Together Wealden Food Partnership Making It Happen Covid-19 Food Partnerships- Eastboume Food Partnerships- Wealden Safer Streets Sussex L8arning Nelwork Food Partnership- Household Support Homes for Ukraine - East Sussex County Council Community Grants Homes for Ukraine- Lewes District Council Homes for Ukraine costs Violeno and Exploitation Volunteering REN Small Grant Scheme 4 Violence Reduction Partnership LDC Community Granls EBC Community Grants WDC Community Grants (Xher restricted grants . 11.857 2,337 8,888 1,502 10.932 35 260 220 18,6 657 26,000 15,739 (27,396} (200) 12,337) 18,888) 11,502) (10,9321 (35) (260) 1220) (18,066) {65n (26,000) 1,846 (26,199} (46.624) 46.623 (296) 77,754 (79,600) 26,199 46,624 23,672 13,221 (56,390) 27,126 26 (26) 5.734 {5,734) 118,473 (9,000) 109,473 18,757 86,110 (123) 34.827 (11,000) (149,348) (29,970) (38,348) (2,250) (40,000) (8,050) (29,000) (16,5001 (18,5001 7,757 14,394 12,079 68,479 103,383 44,204 72,000 2,250 40,000 10,000 29,000 16,500 18,500 125,751) (2,032) (1 ,950) 1.811 (1,811) 443,160 442,551 (515,378) (131,025) 239,308 -22-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 19 Restricted funds (Continued Devonshire West Big Local.. a ten year, Local Trust funded community led project aimed at improving the Devonshire West area of Eastbourne. The community asked 3VA to act as the Locally Trusted Organisation (the accountable body) for the project. Department of Health.. the Health and Wellbeing visits project was officialty launched in September 2014, prior to then visits were being undertaken as part of the pilot project with East Sussex Fire & Rescue Services IESFRS). Chances 4 Change: this Big Lottery funded Public Health led project aims to improve the health of identified groups within Easlboume by supporting the development of community health champions and inrtiatives. Coast to Capital: provides support to the voluntary and community sector in the Lewes District to ac(xss the Building Better Opportunities funding programme. which consists of the European Social Fund matched by the Big Lottery Fund. CCG - Outcome 3.2.. the funding develops mechanisms and processes that establish an on-going dialogue between local communities. the voluntary and community 5ectoi. and health service commissioners and decision makers. Speak Up.. is the Representation Forum for the Voluntary and Community Sector in East Sussex. Lewes Dementia= support for the setting up and development of Dementia Action Groups in the area Vered by Lewes District Council. East Sussex Fire & Rescue: this funding is for the Community Volunteers Scheme for the Fire and Rescue Service. In March 2016 3VAs management of this project came to an end and the project is now managed directly by East Sussex Fire & Rescue. Nelwork Development: community representstion is supported through events. training, development and other East Community NeOrk Activities. East Sussex Better Together.. engagement and work looking at the strengths and assets of local communities. The County Wide Food Partnership, funded by Public Health is a developing partnership where collaboration beeen community, public and private sector look at tsckling issues around food in the county. Making it Happen funded and administered through SCDA and is about dis¢overing, celebrating and building on the positive things in local neighbourhoods. Currently focusing on areas in Shinewater, Hampden Park East and Willingdon Trees. Covid-19. funded by East Sussex County Council in response to the Coronavirus pandemic outbreak. The Eastbournè Food Partnership, fvnded by Public Health is a developing partnership where collaboration between the community. public and private sector look at tsckling issues around food in the town. The Wealden Food Partnership, funded by Public Health. a developing partnership where collaboration between community. public and private sector look at tackling issues around food in the district. Safer Streets collaboration belween the cx)mmunity. public and private sector looking at tsckling safety issues in Eastboume. Sussex Leaming Networks funding to provide computer equipment. mental health support for parents and art leaming packs for children and families affected by lock down. NHS Volunteering and NHS Leadership funded through NHS partnership for reporting into volunteering across the districts. Spaces to Connect funding from Co-op Foundation to continue working alongside Friends of Shinewater Park and local community leaders in the area. Food Partnership Household Support Fund was for 3VA to give out grants to organisations so as to &Jdress food poverty and insecurity. Home for Ukraine funding are grants provided to help Ukrainians settle in the UK during the war in their home untry. -23-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 19 Restrlctsd funds (Continued) 20 Unrestricted funds - designated These are unrestricted funds which are material to the Charity's activities. At 1 April 2024 Transfers At 31 March 2025 Legacy reserve Redundancy reserve 80,915 22,325 80,915 15,993 (6,3321 103,240 (6,332) 96,908 Previous year: At l April 2023 Transfers At 31 March 2024 Legacy reserve Redundancy reserve 80,915 17,172 80,915 22,325 5,153 98,087 5,153 103,240 The legacy and redundancy reserve funds are money set aside to cover Core expenditure in the event of Core funding from statutory funders being withdrawn. Such funds would provide the means lo support the wk of the organisation whilst alternative funding was obtained. The amount required for this reseNe is assessed each year. 21 Unrestricted funds The unreslricted funds oflhe charity ¢omprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designaled funds which have been set aside out of unrestricted funds by the trustees for specific purposes. At 1 April 2024 Incoming resources Resource5 expended Transfers Gains and At 31 March losses 2025 General funds 202,313 248,701 (312.847) 86,559 224,726 202,313 248,701 (312,847) 86,559 224,726 -24-
3VA NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 21 Unrestrlcted funds (Continued) Prevlous year: At 1 April 2023 Incoming Resourcos resources expended Transfers Gains and At 31 March losses 2024 General funds 137,142 213,440 (274,141) 125,872 202,313 137,142 213,440 (274.141) 125.872 202.313 22 Analysis of net assets between funds Unrestricted Unrestricted funds funds general designated 2025 2025 Restricted funds Total 2025 2025 At 31 Mah 2025: Tangible assets Current assetsloiabilities) Provisions and pensions 3,374 227,925 {6,573) 3,374 528,542 (6,573) 96,908 203,709 224,726 96,908 203,709 525,343 Unrestricted Unrestrictsd funds funds genoral deslgnatsd 2024 2024 Restricted fund8 Total 2024 2024 At 31 March 2024: Tangible assets Current asselsl(liabilities) Provisions and pensions 7,017 197,799 (2,5031 7,017 540.347 (2.503) 103,240 239,308 202,313 103,240 239,308 544,861 23 Related party transactions There were no disclosable related paty transactions during the year (2024 - none). -25-