## **Trustees annual report**
## **1 Membership fees**
Current membership stands at 87, down from pre-Covid number of 120. In 2022, 2 new members joined and income from membership rose compared with 2021. Efforts are ongoing to encourage 15 members to update from old subscription fees to the new rates introduced in 2020, but the impact of these changers will not be seen fully until the end of 2023, and some old style payments may continue despite our best efforts (e.g. members not contactable). Lynne Davies is working on contacting previous members who haven’t renewed their subs to see if they would like to rejoin. She also has some activities planned to recruit more new members in the near future!
## **2 Designated self funded activities.**
There were truly enormous bills to be settled for the Orkney trip and considerable confusion created by the tour company who seemed to forget we had paid deposits ~ hence I had to ask you for a last minute donation, which I was able to refund soon after I had cleared up the confusion.
## **3. Insurance**
Paid annually to the Council for British Archaeology via the British Association for Local History.
To allow Simon Maddison to get on with the Grove House Dig we have funded some new tools for the job. This must be more dangerous than expected, because surprisingly the insurance premium to cover helpers injuries is quite pricey at just under £185. They did confirm that if a shovel was thrown at him by frustrated diggers they would only cover the damage to the archaeology!
## **4 Bank**
Deposit account interest amounts to 73p only, and is not included in the main summary sheet under Account profit and loss. At the year’s end there were £5051 in the general account and £1438 in the deposit account.
## **5**
## **Operating surplus**
Overall we were down by just under £1500, and some of this was mainly due to unexpected costs in the Orkney trip paid out of reserves and an operating surplus.
## **6 Gift Aid**
Booked as a debt last year and estimated at £100: still not paid in 2022 and now £516 and booked as a debt. The claim is still with HMRC, and is still being pursued.
The extra £25 refers to your treasurer forgetting to bank the takings from last December until after New Years Day, making the total £541.
Keith Tayton,
Treasurer
Date April 2023
## **Chepstow Archaeological Society - Charity number 1096541 Accounts for Year ending 31[st] December 2022**
|**Income**|**£**|**2022**||**£**|
|---|---|---|---|---|
|**2021**|||||
|Membership fees**(1)**||840|||
|751*|||||
|Visitors fees||9|||
|0|||||
|Rafe|||61||
|0|||||
|Donations||0||0|
|Gift Aid**(6)**||116|||
|10|||||
|Society talks/Chepstow|Festival||0||
|0 Designated self funded||activities**(2)**|43,951||
||0||||
|Book Sales||0||40|
|||**44,977**|||
|**891**|||||
|**Expenditure**|||||
|Stationery/postage||0||0|
|Website/zoom net||14|90||
|Sundries||49||0|
|Room hire||175||0|
|Speakers||205||444|
|Insurance**(3)**||185||75|
|Society talks/Chepstow|Festival|0|||
|0|||||
|Designated self-funded|activities**(2)**|45,828|||
|250|||||
|Excavation costs|||||
|322|||**(46,456)**||
|(**1,181)**|||||
|**Defcit for the year**|**=**|**(1,479)**|||
|**(£290)**|||||
|**Comprising net:**|||||
|Designated self-funded|activities**(2)**|(1877)|||
|(250)|||||
|Operating surplus**(5)**||398|||
|(40)|||||
|**Balances at 31st December 2022**|||||
||Total Designated Fund|
|General|
|---|---|---|---|
|Fund||Fund|Bank|
|Bank|Debtors Creditors|||
|Opening Reserves 8509 2340 5694||||
|575|(100)|||
|Defcit for year (1479) (1877) 332||||
|(34)
|100|||
|Closing Reserves 7030||463 6026|541|
||0|||
Bold numbers in brackets refer to notes overleaf.
## **1 Membership fees**
- Current membership stands at 87, down from pre-Covid number of 120. In 2022, 2 new members joined and income from membership rose compared with 2021. Efforts are ongoing to encourage 15 members to update from old subscription fees to the new rates introduced in 2020, but the impact of these changers will not be seen fully until the end of 2023, and some old style payments may continue despite our best efforts (e.g. members not contactable). Lynne Davies is working on contacting previous members who haven’t renewed their subs to see if they would like to rejoin. She also has some activities planned to recruit more new members in the near future!
## **2 Designated self funded activities.**
There were truly enormous bills to be settled for the Orkney trip and considerable confusion created by the tour company who seemed to forget we had paid deposits ~ hence I had to ask you for a last minute donation, which I was able to refund soon after I had cleared up the confusion.
## **3. Insurance**
Paid annually to the Council for British Archaeology via the British Association for Local History.
To allow Simon Maddison to get on with the Grove House Dig we have funded some new tools for the job. This must be more dangerous than expected, because surprisingly the insurance premium to cover helpers injuries is quite pricey at just under £185. They did confirm that if a shovel was thrown at him by frustrated diggers they would only cover the damage to the archaeology!
## **4 Bank**
Deposit account interest amounts to 73p only, and is not included in the main summary sheet under Account profit and loss.
At the year’s end there were £5051 in the general account and £1438 in the deposit account.
## **5 Operating surplus**
Overall we were down by just under £1500, and some of this was mainly due to unexpected costs in the Orkney trip paid out of reserves and an operating surplus.
## **6 Gift Aid**
Booked as a debt last year and estimated at £100: still not paid in 2022 and now £516 and booked as a debt. The claim is still with HMRC, and is still being pursued.
The extra £25 refers to your treasurer forgetting to bank the takings from last December until after New Years Day, making the total £541.
Keith Tayton, Treasurer Date April 2023
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