## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||1|Sept.|2021||31|August|2022| |**From**||||**To**|||| ## Section A Reference and administration details **Charity name** City of Cambridge Symphony Orchestra **Other names charity is known by** Prior to name change on 30/04/19: Cambridge String Players **Registered charity number (if any)** 1096457 **Charity's principal address** 62 High Street, Bourn Cambridge, Cambridgeshire **Postcode** CB23 2TR **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Dr David Bartlett|Chairman|since 19 June 2018|By general meetingof charity| ||Mrs Sheila von
Rimscha|Secretary|since 22 May 2012|By general meeting of charity| ||Dr Paul Hammond|Treasurer|since 1 September 2005|By general meetingof charity| ||Dr Alexander Reid||since 10 May2022|By general meetingof charity| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| ||**Name**||**Dates acted if not for whole year**|| ||As above|||| |||||| |||||| March **2012** **TAR** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |none||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |As above||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|

Constitution| |---|---| ||
The charity is an unincorporated association regulated by its constitution,
which was adopted February 2003 and was amended by a special general
meeting of 21 September 2004, and updated for name change at AGM of
12 May2020.| ||
The power of appointment of charity trustees is held: (a) by general
meetings of the charity (acting by election), and (b) by the existing charity
trustees at any time (acting by unanimous resolution of all of the existing
charitytrustees).| ## **Additional governance issues (Optional information)** Relationship with related parties: The City of Cambridge Symphony You **may choose** to include Orchestra operates under the umbrella of the charity. The orchestra has a additional information, where management committee, elected by members of the orchestra. All of the relevant, about: Trustees are members of this management committee. CCSO • policies and procedures Productions Limited is a limited company registered in England and Wales, number 14274580, whose shareholders are some of the Trustees adopted for the induction and of the charity. Its purpose is to organize orchestra concerts for CCSO, training of trustees; with the aim of claiming Orchestra Tax Relief. - the charity’s organisational structure and any wider The major risks faced by the Charity are financial, in particular loss of network with which the charity income due to poor attendance at/cancellation of a concert due to, for works; example, covid-19 or extreme weather. This risk is managed through a - • relationship with any related conservative financial reserves policy. parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 The charity's objects are (1) the advancement of musical education and the promotion of public appreciation and study of music, for example by any of the following means: by holding concerts and lectures about music to which the public shall be admitted whether on payment or otherwise; by providing opportunities for the practice of music by amateur players of **Summary of the objects of the** string instruments; by issuing publications conducive to the advancement **charity set out in its** of musical education; and/or by undertaking and executing any charitable **governing document** trusts established or constituted wholly for promoting the appreciation, study or practice of music: and (2) to promote the art and science of music by assisting young musicians, being persons of moderate or limited means, in such a way as to enable them to become selfsupporting. The Trustees have complied with the requirements of section 17(5) of the Charities Act 2011, in particular they have ‘taken regard’ of the Charity Commission's public benefit guidance ‘when exercising any powers or duties to which the guidance is relevant’. We have reviewed the charity’s constitutional objects to reassure ourselves that they comply with the public benefit requirements: We believe that the advancement of musical education and appreciation is beneficial (“benefit aspect”) to the public at large (“public aspect”) and that our activities do not give rise to more than incidental personal benefits. We further believe that assisting young musicians towards self-support is beneficial, that there is a significant community of young musicians aspiring towards self-support having potential to benefit from our actions, and that the benefits are “incidental’. In pursuing our aims for the public benefit, we act on the belief the charity benefits the public in two ways: **Summary of the main** First, for participants in the orchestra we provide an opportunity to **activities undertaken for the** engage in an enjoyable and educational music making activity, offering **public benefit in relation to** participants an opportunity to develop their technique, practical **these objects (include within** knowledge, and musical repertoire. Not all players in the orchestra are **this section the statutory** members of the charity. The soloists we engage are usually musicians at **declaration that trustees have** the early stages of their careers, so providing them with opportunities to **had regard to the guidance** practice and develop their art. **issued by the Charity Commission on public** Second, for audiences, we present exciting and high-quality **benefit)** performances that we hope are always a pleasurable, stimulating and entertaining cultural experience. Some performances have been organized in partnership with other charities, with a share of the profits being given to that charity, so benefiting the public through the partner charity’s activities. A large fraction of the audience at our concerts are over 60 years of age. We operate an informal dementia-friendly policy at our concerts In addition to the public educational benefits to participants and audiences mentioned above, the Trustees are conscious that access to these activities must be affordable, so concessionary rates are available for membership subscriptions. We offer free membership to the under 18s and those without income, subscriptions are reduced by 50% for those over 18 and in full-time education or documented unemployed. Members with financial difficulties are encouraged to arrange a reduced/waived subscription with the Treasurer. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 Grantmaking: see section D below. The charity has no investments beyond deposit accounts. You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. We would like to thank the volunteers who organize the Friends scheme, who act as stewards and front of house staff at our concerts, and those charity members who give their time to help with the administration and organization of the orchestra, most notably in the areas of music library and finance. We would also like to acknowledge our Friends for their continued loyal support and encouragement. And lastly, two stalwarts of CCSO retired at the end of the season: Julia Frape has lead the orchestra since the Cambridge String Players days, and Anne Norman has served as a Trustee and as Finance Administrator for an equally long period. We owe them a great debt of gratitude, and wish them a long and happy retirement. ## Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance The activities of City of Cambridge Symphony Orchestra (CCSO) during **Summary of the main** the financial year from September 2021 to August 2022 have been as **achievements of the charity** follows: **during the year** (1) In respect of the education & promotion of public appreciation of music object: With the lifting of covid-19 restrictions it was possible to organize a full season of 6 public concerts with 36 rehearsals. CCSO had around 60 playing members, fielded onstage orchestras of up to 80 players, and had the services of a musical director and a leader. Information about CCSO's activities was made public on the internet at www.ccso-online.org.uk and through other social media channels, and publicity was displayed around the city of Cambridge. (2) In respect of its object for the assistance of young musicians: Most of the soloists contracted during the season were young/early career, the exception begin the first concert of the season where the orchestra’s outgoing and incoming leaders performed a double concerto together. The winner of CCSO’s pre-pandemic Young Conductor’s competition directed the opening piece at the May concert. In the light of the cautious reserves policy (see section E below), and for reasons of uncertainty over the rate of recovery of audience numbers following the pandemic and the effect this would have on charity finances, no grants were made. March **2012** **TAR** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** It is our financial risk management policy to hold at all times reserves at least sufficient to cover the long-term financial commitments made at the start of each season (concert hall and rehearsal venue bookings, soloist’s bookings, music director and leader fees, brochure production, publicity and website costs, music library storage, insurance, instrument hire). In the pre-covid 2018-19 reporting period (during which a normal season of 6 concerts was completed) these long-term commitments totaled around £31,000, which should be compared with net assets at time of writing of around £30,000. We expect costs to increase in 2023 and there to be negative impacts on the charity’s income arising from various causes, and so will continue to operate a conservative policy on reserves. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. The main sources of funding are sale of concert tickets (including via our Friends scheme), sale of programmes, and member subscriptions (including the Gift Aid claimed on these). Broadly speaking, concert expenses (including rehearsal costs) exceed concert takings on average, with the deficit being covered by the income from member subscriptions and Gift Aid. - During the early part of the 2022-23 season (i.e. the season subsequent to that covered by this report) measures have been put in place to allow Orchestra Tax Relief to be claimed. This will supplement the income streams referred to above from early-2024 onwards, and should allow CCSO better to weather inflation-related cost increases and tougher audience size conditions. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Dr Paul Simon Hammond **Position (eg Secretary, Chair,** Treasurer **etc)** March **2012** **TAR** 6 Date 10th February 2023 TAR Mareh 2012 ## **Balance Sheet** ## **City of Cambridge Symphony Orchestra As at 31 August 2022** ||**31 Aug 2022**|**31 Aug 2022**|**31 Aug 2021**|**31 Aug 2021**| |---|---|---|---|---| |**Fixed Assets**|£|2,437
|£|1,400
| |**Bank**||||| |CAF Current Account|£|20,412
|£|19,586
| |Community Account|£|10,224
|£|10,193
| |**Total Bank**|**£**|**30,636**
|**£**|**29,779**
| |**Current Assets**||||| |Debtors|£|1,620
||| |Prepayments|£|104
|£|2,432
| |**Total Current Assets**|**£**|**1,724**
|**£**|**2,432**
| |**Total Assets**|**£**|**34,797**|**£**|**33,611**| |**Liabilities**||||| |**Current Liabilities**||||| |Accounts Payable|£|-
|£|-
| |Accruals|£|650
|£|-
| |**Total Current Liabilities**|**£**|**650**
|**£**|**-**
| |**Total Liabilities**|**£**|**650**|**£**|**-**| |**Net Assets**|**£**|**34,147**|**£**|**33,611**| |**Equity Brought Forward**|**£**|**33,111**
|£|32,999
| |Current Year Earnings|£|536
|£|112
| |Ringed fence Young Composers|£|500
|£|500
| |**Total Equity**|**£**|**34,147**|**£**|**33,611**| ## **Profit and Loss City of Cambridge Symphony Orchestra 1 September 2021 to 31 August 2022** |**Income**||**2022**||**2021**| |---|---|---|---|---| |Deposit account interest|£|33
|£|66
| |Friends scheme|£|4,920
||| |Gift Aid|£|871
|£|266
| |Miscellaneous donations|£|90
|£|1,865
| |Rehearsal Fees|£|-
|£|1,534
| |Sponsorship|£|350
|£|-
| |Subscriptions received|£|5,645
|£|-
| |Ticket sales|£|27,291
|£|-
| |**Total Income**|**£**|**39,200**
|**£**|**3,731**
| |**Gross Profit**|**£**|**39,200**
|**£**|**3,731**
| |**Less Operating Expenses**||||| |Bad Debt|£|53
|£|-
| |Bank Fees|£|93
|£|84.00
| |Box office charges|£|1,844
|£|-
| |Charity donation|£|1,128
|£|-
| |Concert venue|£|7,985
|£|-
| |Conductor inc. rehearsals|£|6,651
|£|847.00
| |Conductor travel expenses|£|610
|£|105.00
| |Cost of programmes|£|1,178
|£|-
| |Credit Card Charges|£|33
|£|-
| |Depreciation Expenses|£|139
|£|67.00
| |Extra players|£|980
|£|-
| |Instrument hire|£|987
|£|-
| |Insurance|£|193
|£|132.00
| |IT Software and Consumables|£|343
|£|317.00
| |Leader inc. rehearsals|£|5,488
|£|660.00
| |Leaders Travel|£|650
|£|75.00
| |Miscellaneous expenses|£|770
|£|247.00
| |Music hire|£|4,243
|£|-
| |Music Library Storeage|£|464
|£|446.00
| |Publicity|£|936
|£|-
| |Rehearsal room hire|£|1,975
|£|315.00
| |Soloists|£|1,350
|£|-
| |Soloists travel|£|493
|£|-
| |Subscriptions Paid|£|-
|£|275.00
| |Website Costs|£|79
|£|49.00
| |**Total Operating Expenses**|**£**|**38,664**
|**£**|**3,619**
| |**Net Profit**|**£**|**536**
|**£**|**112**
| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustee membern of City of Camlxidge Symphony Orchestra On ac¢ounts for the year ended 31 August 2022 Charlty no (If any) 1096457 Sat out on pag 14 I r8POrt to the trustees on my examination of the accounts of the above charity {-the Trust") for the year ended Responslbllltles and basls of report As the charity's trustees. you a￿ ￿SponSible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Tnjst's accounts carned out under section 145 of the 2011 Act and in carryin9 Out my examination, I have followed all the apklicable Directions given by the Chanly Commi58ion under section 145{5)Ibl of the Act. Independent examlner's 8tatemont I have corn￿eted my examination. l ¢onfim that no material matter$ have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe thal in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charrties Act., or the accounts did not accord with the accounting re¢ords', or the accounts did not comply wrth the applicable requirements r￿ncerning the fomi and content of accounts sel out in the Charities (Accounls and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an indeperKlent examination. I have no concems and have Come acr088 no other matters in connection with the examination to which attention should te drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: Name: David J Rees Relevant professlonal qualifi¢atlon{s) or body (if any): FCCA Associated of Chartered Certffied Accountants IER Oct 2018 Addres$: Kinnaird Hill Norfolk House, 4 Station Road St Ives PE27 SAF Section B Disclosure Only complete If the exarniner needs lo highlight material matters of concern {se8 CC32, Independent examination of chanty accounts.. directions and guidance for examiners). Glve h•r• brlef detalls of any items that thè oxaminer wl$ho• to disclose. IER Oct 2018 Profit and Loss city of Cambridge Symphony Orchestra 1 September 2021 to 31 August 2022 Incom• Deposit account intef•$t Friend$ schemg Gift ￿"d Miscellaneous donations Rehtsarsal Fèes Sponstsfship Subxripts'ons rvived Tl¢k8t ￿18$ 2022 2021 4,920 871 £ 266 9) £ 1,865 £ 1,534 350 £ 5.645 £ 27.291 £ Tot•1 Incom• 39,21X) £ 3.731 Gro•• Profft 39.2¢X) £ 3.731 Lw Op•rntlw Exp•n Bad Dobt 8ank Fees 8ox Offi￿ charg•S Chanty donab¢)n cOn￿rt venue Conduclor in¢. rnhearso1$ Conductor travel exp•n C05t ol prograrnmeo Cr8df( Card Ch8rge8 D•precIa￿ Ey￿￿9 Extra player8 InstnJm¥nt hire 93 £ 84 1,844 £ 1,128 £ 7,985 £ 6,651 £ 847 CKJ 610 £ 105.0) 1.178 £ 33 £ 139 £ 67 980 £ 987 £ 193 £ 132. 343 É 317.CQ 5,488 £ 8￿.((¥ 650 £ 7S.(KJ 770 £ 247.(LI 4.243 £ 464 £ 446 936 £ 1,975 £ 315. 1,350 £ 493 £ £ 27S. 79 £ 49.CQ In8uTan¢• IT Soimre and Consum•ble8 Leader Inc. ￿h￿r881$ Leaders Travel M13¢811anoous 8xpen895 Music hi Music Library Storeage Publiaty R8hearsal room hir• Soloist8 Sokn'sts trovel Subscnptions PaKb W¢b%te Costs Tolal Opr•llng Exp•n• 38,664 £ 3,619 N•t Profft 536 £ 112 8alance Sheet Clty ol C•mbrldge Symphony Or¢h•8tr• As at 31 August 2022 31 Aug 2022 31 Aug 2021 Flx•d A•••ts 2,437 £ Bank CAF Currfjnt Aco)unl Comrnunity Ao)Junt Totsl B•nk 20.412 £ 10.224 £ 30,636 £ 19.588 10,193 29,779 Curnint A•••ts Debtors Prepaymenl• Totsl Curr•nt A•••ts 104 £ 1.724 £ 2.432 Totsl A•••ts Llablllti•• Curr•nt Llabllltl•• Accounts Pay8bl• Accrual8 Total CurT•nt Ll•bllltl•• 150 £ T￿41 Ll•bllltl•• A•••t• Equlty 8rou9ht Forw•fd Current Year Earnings Ringed fenee Youn9 C¢)mpo8•r8 Total E ul 33.111 £ 32,999 112 I have •xaMIn￿ th• for•golng flnanclal statements for the y•ar endod 31 August 2022 and having made such tests wlth the rnlevant books and records that I consldered approprlate confimi that they aro In •¢¢ordan¢• th•r•wlth Davld Rees FCCA KINNAIRD HILL CHARTEREO CERnFIEDACCOUNTAfrrf8 NORFOLK HOUSE. 4 STATICIY ROAD ST IVES. Q4kl8S FE27 SAF TEL. 01480465581 FAK. OIW 496107