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2022-03-31-accounts

hvoss HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

hvoss What We Do... hvoss assisted =350 local organisations during the year with funding advice, governance. promotion, volunteer matching. networking, information and support. 262 volunteers registered with the volunteer bureau between 1 April 2021 31 March 2022 In September 2021, alongside Healthwatch Herefordshire. hvoss formed Herefordshire Community Partnership IHCPI with the aim to create a vibrant forum for the public, health and care services, and voluntary and community sector organisations to work in partnership to ensure that services are delivered in the best way possible. Project Work Young Adult Carers 12 Durin£the last 12 months 52 52 YACS have accessed one or more forffls of support Step In2 Programme Since July 2019 the programme has worked with 44 young people, with 14 progressing into education 44 11 No Wrong Door No Wrong Door were awarded 2nd place in the National Crimebeat Awards 2nd Talk Community Co-ordinated volunteer support for last minute pop-up booster clinics over Christmas and New Year. Volunteer rotas co-ordinated throughout for local vaccination clinics Building Better Opportunities IBBO) By the end of March 2022 hvoss signed up 256 people, supporting 146 into volunteering 256 146 7,916 trips in total Community Wheels Including 177 trips for custofflers requiring a wheelchair accessible vehicle

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE CONTENTS

Page
Trustees' report 1 - 15
Statement of Trustees' responsibilities 16
Independent auditor's report 17 - 19
Statement of financial activities 20 - 21
Balance sheet 22
Statement of cash flows 23
Notes to the financial statements 24 - 42

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE LEGAL AND ADMINISTRATIVE INFORMATION

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||| |---|---| |Trustees|Mrs L P Wilcox| |Mr R S Kelly| |Mrs A C Robinson| |Mrs M E Campbell| |Mrs J Faux| |Mrs S Penny| |Mr R P Matthews| |Company Secretary and|Mr W D Lindesay| |Chief Executive| |Charity number|1096451| |Company number|04625595| |Registered office|52 Broad Street| |Hereford| |HR4 9AB| |Auditors|Kendall Wadley LLP| |Granta Lodge| |71 Graham Road| |Malvern| |Worcestershire| |WR14 2JS| |Bankers|CAF Bank| |25 Kings Hill| |West Malling| |Kent| |ME19 4JQ| |Contact|Telephone: 01432-343932| |Email: info@hvoss.org.uk| |Website: hvoss.org.uk|

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HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)

FOR THE YEAR ENDED 31 MARCH 2022

The Trustees of hvoss who are also directors for the purposes of the Companies Act, have pleasure in presenting the Annual Report and Financial Statements for the charity for the year ended 31 March 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 of the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Our Objectives and activities

hvoss (Herefordshire Voluntary Organisations Support Service) is the leading infrastructure organisation supporting the Voluntary, Charity and Enterprise sector in Herefordshire. We were established in 2012 following the merger of three local support organisations. We provide a wide range of services which realise the hvoss vision of:

“a vibrant and effective Voluntary Sector in Herefordshire"

In the last year we continued to play an integral role in the Herefordshire Covid-19 response, working closely with Herefordshire Council and the Talk Community programme to facilitate and develop voluntary and community activities.

The trustees are pleased that the leadership shown by the charity continues to be recognised during these times of considerable change and uncertainty for our community, and wish to acknowledge and publicly thank every single person and organisation who played such a vital part in the hvoss contribution to the overall community Covid-19 response, including over 300 volunteers who assisted with the Covid-19 vaccination programme and other emergency responses across the county.

Thank you, Screwfix Foundation, for our lovely new automatic front door! From hvoss trustees and staff, our harts and all our visitors.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Strategic Plan 2017 - 2022

In the final year of the current strategic plan, we are pleased to report significant progress towards two key strategy and business objectives set for the period 2017 – 22:

  1. To build the capacity of third sector organisations and provide them with the necessary support, information, and services to enable them to pursue any charitable purpose.

  2. To promote, organise and facilitate co-operation and partnership working between third sector, statutory and other relevant bodies in achieving the above objective.

A primary aim of our charity remains to support hvoss members and other local organisations that are delivering local charitable activities for public benefit.

Priorities areas on which we focused during the year were:

Our key principles and values are at the heart of everything we do

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Key strategic engagement and development for the community

Local support & development

hvoss worked with around 350 local charitable groups and organisations during the year. Our primary aims are to assist these not-for-profit organisations to achieve what they wish to do. Support ranged from start-up assistance in setting up and running new organisations, constitutional advice, fundraising, community development, briefings, information sharing, governance, networking events, partnership meetings, volunteer training recruitment, brokerage, and marketing.

Talk Community Project Overview

We are working in partnership and developing Talk Community with Herefordshire Council. This approach seeks “to make wellbeing inevitable within Herefordshire by putting physical and mental health at the heart of everything we do.” (Herefordshire Council, 2020). Staff and management supported emerging Talk Community Hubs across the county, the Talk Community directory, and Primary Care Networks (PCN).

Policy and influence

The hvoss team represented local community sector views, influencing statutory bodies, and contributing to policy developments in adults and children’s services, safeguarding, volunteering infrastructure, commissioning, and health and social care. Key strategic activity included:-

4. UK Community Renewal Fund (CRF) As part of the UK government’s Levelling Up agenda, hvoss’ proposal to reach people furthest from employment and skills and support them into training and work, or volunteering, was successful. We are working in partnership with Vennture on this key development. Our approach has been to recruit people with invaluable lived experience who understand the obstacles to people’s aspiration, and we will show that with funding located in the community for the community and a truly person-centred approach, people achieve amazing outcomes. The UK CRF project will inform future national developments to improve opportunities for people and regeneration for communities across the country.

Events and networking

Online ‘Meet the Funder’ presentations with key funders and grant-making organisations has had high attendance of county organisations throughout the year. Funding application workshops will be launched in the summer 2022 to provide more detailed advice and guidance on finding funders and bid-writing with specialists in the field and our skilled team.

hvoss assisted the High Sheriff of Herefordshire to organise a successful charity and business networking event to develop links and support between charity leaders and business community leaders.

Capacity building and training

During the year hvoss delivered training sessions in Safeguarding, Data Protection and Equality and Diversity to volunteers. Other training is being developed to support community groups and our own harts, hvoss’ new dynamic team of people who give their time voluntarily.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Covid-19 Emergency Response

Working closely with Taurus Healthcare and PCN leads, hvoss co-ordinated the volunteer marshall teams for local vaccination sites and pop-up clinics around Herefordshire, including during late night shopping up to Christmas Eve. 234 amazing volunteers registered, each playing vital roles in marshalling, patient registration, information sharing and support, which they consistently provided to everyone who arrived at the clinics.

Social Media communications

hvoss has a high profile on social media activity following investment in this key form of communication and information sharing. Our Instagram page now has 164 followers. Facebook posts received 769 likes and reached over 7,500 people. Twitter has 674 followers and had over 2,000 visits. The website remains a useful tool for other groups to promote news, events, and training, especially volunteer led groups with limited capacity to undertake such activities and we have plans to develop it further to make it more useful. A YouTube channel was introduced this year.

hvoice

Eleven hvoice community newsletter were circulated in the last twelve months. hvoice reaches 1360 contacts and regularly achieves an ‘open rate’ of 40%, well above average for digital publications. Our newsletter has evolved over the year and hvoss, community groups and organisations highlight their work and share training opportunities. In response to feedback, one important new feature is a funding section detailing both local and national grant opportunities.

Weekly No Wrong Door (NWD) updates, featuring information regarding children and young people, were circulated to 250 practitioners and youth organisations.

Volunteer Now (volunteering newsletter)

Volunteer News became Volunteer Now, a monthly publication to promote volunteering opportunities. It has become an invaluable showcase for organisations and a source of information for prospective volunteers.

Membership

Membership of hvoss is free and open to all individual or community organisation which meet eligibility criteria relating to our vision and values. We aim to achieve 200 members by April 2023, to ensure that community groups have a strong voice that is heard in the county. We will expand benefits on offer including discounted or free services from our partners.

Fundraising and funding network activities

Sustainability and fundraising for charitable causes remained a key need and support area amongst local community groups. As well as providing fundraising advice, hvoss continued to work in partnership with Herefordshire Community Foundation and Herefordshire Council to ensure a range of local and national funding opportunities are promoted to local organisations. We have been part of activity in grant making programmes delivered by Herefordshire Council and with Herefordshire Community Foundation to promote effective grant making and philanthropy.

Jobs and Recruitment

The hvoss job pages again proved to be a popular resource during the year, with 19 organisations advertising their job vacancies free of charge.

Community events

We promoted more than 200 local community events and activities across Herefordshire via the hvoss website and our social media. We publicise activities and community events on their behalf through news events.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Start-up and development support

hvoss provided start-up and development support to organisations and local groups, including:

"It's taken a while but we're finally official as a CIO - and we have two new trustees too. I doubt we would have made it without you, so again thanks very much for your help."

Volunteering services (Volunteer Bureau)

Development of volunteering, including retention of people recruited through the pandemic, and re-engagement of people who gave their time so freely before Covid-19, has been a key focus as hvoss has returned to being public-facing and activities have reappeared across the county. The Volunteer Bureau team promotes opportunities and functions for people who want to volunteer and the organisations who need them.

Volunteering helps individuals to develop skills, confidence, a sense of purpose, and experience of work in a supportive environment. Our new Volunteering Strategy for Herefordshire will be launched in the summer and focusses on key strands of re-engagement of previous volunteers and attracting older people who have invaluable skills and life experience to share, corporate volunteering and partnership with business, the engagement of younger people, and celebrating the value of volunteering to the community and the people living there including through different language and messaging that recognises their significant contribution.

52 Broad Street Offices

Our thanks to Mr Mark Tucker, our landlord, for his generosity in again supporting hvoss through our occupation of our fantastic office at 52 Broad Street. This high-profile location is accessible and includes The Base, which offers a city centre meeting room and conference/training that is available to our members, charities, and community groups.

Veterans support centre - 15 West Street, Hereford

The trustees were pleased to continue support for veterans and their families in the county by holding the lease for the Veterans Support Centre in West Street, Hereford. The lease runs until May 2022 with future service provision being explored with Herefordshire Council and Herefordshire Veterans Support Centre, the recently established independent charity responsible for operating the centre.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Key project activity

Young Carers and Young Adult Carers

Herefordshire Young Carers Club (YCC) and Herefordshire Young Adult Carers (YAC) support any child or young person between 8 and 25 who has a caring responsibility for a family member who may have long-term illness or disability, including poor mental health or issues arising from substance misuse. Young carers’ responsibilities have an impact on their engagement with education and social activity with their peers and they tell us that they feel isolated, unsupported, and hidden from society.

The young people tell us how they want groups to run or what they want from their one-to-one support. We encourage and empower young people to design and lead activities which builds confidence and peer support, positive relationships, building confidence and self-esteem.

Young Adult Carers often support younger carers, using their own experience to help them navigate transitional and challenging periods in their lives. Our experienced project team support each young carer according to their needs in an entirely personal centred way, including with issues that may be extremely challenging including domestic abuse, housing and benefits, adoption, Child Protection and Safeguarding as well as encouraging them to continue to engage with education and consider their options for the future. This year several young carers have been supported with applications to university.

‘Going to YAC sessions is great for meeting new friends that are also in a caring role, who can understand how I feel’

‘Thanks for the chat … just what I needed, I feel I can’t always talk to my mum as I don’t want her to worry as she’s really ill’

‘I was so anxious and nervous at the new social worker visiting, thank you very much for coming and supporting me. It made such a difference and you explained things in a way I could understand’

‘I can’t thank you enough for finding us a house to rent. Throughout my journey as a young carer and young adult carer, you have always been so supportive and believed in me. Thanks for being amazing and being you’

Thanks so much for giving me the opportunity to attend a pottery session. I found it so therapeutic, I forgot about everything for the afternoon’

BBC News attended a younger carers club and asked the young people to talk about how their caring responsibilities impact on their lives and how important it is that they have respite and appropriate targeted support. One young adult carer gave an interview on Radio 5 Live and shared what her life at home studying for university while caring for her mum and brother, who has autism, is like.

Our sincere thanks to Alison and Daniel at Dunfield House, who shared their lovely venue where the younger

carers’ groups have spent a weekend and Christmas.

In the coming year we will be raising awareness of younger carers and the support we offer with social prescribers working out of GP surgeries and the wider community.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

StepIN2 Programme

Step IN2 is funded through the Landau-led IN2 Partnership. The programme is for young people 15-24 who are not in education, training, or employment, with the aim of promoting economic and social inclusion through sustainable integration of young people into the labour market. IN2 offers a person-centred approach for participants to gain control of their lives and overcome their barriers to follow the most effective pathway into education, training, or employment.

Step IN2 started in July 2019 and was due to end July 2021 but has a two-year extension so will run through to 2023. The team supports young people who have a range of neuro-diverse conditions including specific learning difficulties (such as dyslexia or dyspraxia), ADHD, autism, or poor mental health.

Ongoing mentoring and opportunities support young people to develop interests, gain skills, experience work placements and progress into education, apprenticeships, traineeships, or employment.

Since July 2019, the programme has worked with 44 young people, with 14 progressing into education, (from L2 Maths and English to degree courses). 7 have gained employment locally and a further 7 have developed their employment skills in a range of work placements. During the pandemic, the programme moved online to ensure continuity of support and engagement.

Eight participants have been able to claim the welfare benefits they are entitled to including PIP, Universal Credit, and Parents’ Carers Allowance. One participant has successfully moved into supported accommodation. Three have obtained a diagnosis of autism to support their learning needs, and 3 are awaiting a diagnostic assessment. Support has contributed to the securing of Educational Health Care Plans for 4 participants.

Young people have reduced their isolation and built confidence through community action projects supported through I Will social action funding. The group were able to help with the provision of food through the winter homeless shelter and participated and promoted Purple Tuesday. They have raised funds through hosting a Macmillan coffee morning and collecting for the Food Bank and Women’s Aid Refuge. They catered for, hosted, set up and cleared away the opening of the new hvoss Broad Street offices and hosted a networking lunch for the organisations based at Fred Bulmer Centre.

Due to the numbers of young people, their families and professionals interested in our support, we have set up a wider group with different funding streams for more young people who have similar needs. All Sorts – Minds of all Kinds – includes In2.

In2 now sits within All Sorts – ‘Minds of all Kinds’. All Sorts developed to meet the unmet needs identified by young people on IN2, their families and professionals and offers support to young people who do not fulfil the funding criteria for In2 because they are in college, school, or in part/full time employment.

We were delighted that All Sorts has been funded during the year by Herefordshire Council Covid-19 Recovery Fund, Herefordshire Clinical Commissioning Group and Hereford Youth City Council.

“I have never had friends before”

“I love being able to cook for my mum sometimes”

“I never thought I’d go to university let alone move out of home, I’m loving it, I have joined a range of clubs from rock climbing to canoeing and on target to complete my first year with a 2:1”

“It’s great to come off benefits, I love working and so far in all my Open university assessments I have got over 80%. Big change from just playing computer games for over a year. Thanks”

“I have always felt stupid, with no skills. I now know I am good at a range of things”

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

No Wrong Door (NWD)

No Wrong Door offers a safe place for young people to talk to professionals in a range of partner organisations, access positive activities and to make a positive difference to themselves and others. We have a creative approach exploring how best to provide support to young people, complementing partners’ provision, and offer a flexible response that builds trusted relationships and supports them to regain hope, confidence, and motivation.

We were thrilled that NWD was nominated by Jo Hilditch DL and High Sheriff of Herefordshire for the National High Sheriffs’ Crime Beat Award. A group of young people attended the awards ceremony in London and were tremendously proud to be awarded 2nd prize.

Over the past year we set up a new space for young people working in collaboration with St Nicholas Church, based at the Church House. We have increased the number of organisations in the NWD Partnership and chaired regular Partnership meetings and have collaborated with 7 high schools across the county in supporting young people through pastoral care sessions in school and during and after-school activities and groups.

No Wrong Door Voice of the Child Project

NWD was commissioned to survey and capture the “Voice of the Child” to inform strategy and policy for the Herefordshire Community Safeguarding Board (HSCP). We also designed a Tool Kit for youth participation for practitioners, managers and strategic leads that will be presented at a Practitioner Forum in June. The impact of this important work was seen in both the immediate responses to hearing the voices of children and young people, and the recognition of the value of what they said in fostering a culture-shift through championing a listen/act approach and producing resources to enable practitioners and managers to develop a more participative approach to service design and delivery. At a strategic level, new sub-groups and reporting have been established to hold the commitment to children and young people being a stakeholder at all levels of planning and decision making.

“There has been a notable increased feeling of safety within local communities and schools with the visual presence of NWD. This initiative has proved so successful,”

“If I hadn’t walked through No Wrong Door doors, I would never have imagined I would have felt so confident and now have a full-time job

‘Since I have been coming to No Wrong Door, I have had some good days and bad days, but I feel good now. I am no longer bullied, I have had my story published, I am studying full time and just moved into my own home.

‘Playing with older kids helped build my confidence’

‘I would like to express our gratitude for the work that NWD has completed here at XXX this term on Monday afternoons. The sessions have been very well received.’

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Talk Community

We have developed and facilitate a number of community support initiatives including: -

“I'm available to volunteer at booster clinics. Mainly evening and weekends but anything I can do to help. Thanks”

“As a result of your newsletter I am now regularly driving a minibus for The Cartshed. I have met some great people and often stay on for the day to spend time with them in the woods. I am very well supported by the staff and really look forward to my weekly drive around the Herefordshire countryside”

Building Better Opportunities (BBO)

The BBO project at hvoss, works collaboratively as a partnership, with people across Herefordshire who are unemployed and over 19, to support them into volunteering, training, and employment. We offer support with confidence building, life skills and employability support, as well as creative group work, which this year has included writing and publishing a book and making a film, offering valuable opportunities to improve skills and develop contacts and work skills. By the end of March 2022 hvoss signed up 256 people, with 146 moving into volunteering. When needed, the team offer assisted travel and shadow shifts, working with people to ensure placements are suitable and sustainable, building confidence and independence. Placements over the last year have been organised with over 20 different charities and voluntary organisations. 30 people in total have moved into paid work, 18 into training and 26 into job searching. BBO@ hvoss works mostly with vulnerable people and those who are the furthest from the job market, with 61% having a disability or health condition. The project is jointly funded by The National Lottery Community Fund and The European Social fund. Self-referrals are received from hvoss, as well as from the Job Centres, The Shaw Trust, Healthy lifestyles, IPS, Allsorts, Aspire Living, Community Psychiatric Nurses, Occupational Therapists, Probation, The Royal National College for the Blind and Reed, with whom we work collaboratively.

This has been a year of two halves, the first half working remotely over Zoom, with many workshops including employability, social activities, and cooking groups, promoting inclusion and accessibility, addressing isolation and mental health issues exacerbated by lock down. The biggest achievement this year has been working as a team with a dedicated group on the project to write, publish and promote a book called ‘Baking a difference,’ a celebration of all the group have overcome, a historical record of a working and baking together over lockdown, with moving personal stories and recipes. A book launch was held in September at hvoss, as the office began to open again.

Fewer referrals were made during this first half, due to so many organisations and services shutting down and operating at a reduced level. The project therefore focused on supporting existing participants through this time. The second half of the year has seen an increase in referrals as everyone starts to work face to face again. The team are now focusing on the last year of this project and what next for participants.

An exciting new development has been the writing of a report, by the visually impaired participants on the project, to make Hereford a city of excellence in regard to accessibility, working in conjunction with RNC, NMITE, The Old Market and Hereford Community Foundation, who are funding the making of a film to use to attract funding to implement infrastructure changes and raise awareness of the issues faced by the VI community. The group star in the film and are working in conjunction with a local film maker. This community development project is a wonderful opportunity for the group to learn new skills and have the chance to ultimately make a big difference to the whole community; to promote the voluntary sector and inclusion, tackle inequality and discrimination.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

“Lockdown life has been incredibly different, not to mention overwhelming. There have been times of isolation, loneliness, and general changes in our way of life that have been extremely challenging. However, I think my biggest personal challenge was dipping my toe back in the water of a more normal existence once the worst of the lockdown was behind us.

During lockdown, we had the idea of producing the “Baking A Difference” book, which although produced in our own homes in those long weeks of lockdown, now serves as a heart-warming reminder of the enormous sense of community that the BBO project gave us through those dark times. This has continued even now, coming out of the other side of the pandemic. As restrictions eased and life made a tentative step in the direction of 'normal,’ BBO began to encourage the project participants to meet them in the community again, rather than just over zoom. However, there was never any pressure to do this, and we were all to go at our own paces.

Because of this, I participated in a talk at the Royal National College for the Blind, feeling a huge sense of achievement that I could stand in front of that many people and speak, something I hadn’t done at that point for over 12 months. We also volunteered at the Knife angel event with the help and guidance of the BBO, which enabled us to spend time in the community, doing something positive and meeting some of the other participants with whom we had only talked on zoom throughout the course of the lockdowns. And then there was the Christmas event at the Bishops Palace, thanking us for volunteering, which was the most overwhelming event of the year, and yet one of the most enjoyable.

Thanks to the BBO, I am fully able to integrate and participate in life again. I also now have a voluntary position at the local citizens advice bureau which I thoroughly enjoy, due to the hard work of those behind the virtual volunteer fair that was broadcast over YouTube to try and encourage people like me back into volunteering on this side of the pandemic. I am in a much more positive place now than I was 12 months ago, and I could not have achieved this without the assistance of such an amazing project. Their support through lockdowns, not to mention their hard work keeping the community together was amazing but the most wonderful thing for me has been guiding us out of isolation and back into society again. Thank you BBO@hvoss”

Community Wheels

Community Wheels is a well-established community transport service providing users of all ages and needs with door-to-door travel. It operates from Corn Square in Leominster and covers north Herefordshire, Leominster, central Herefordshire, Hereford City, and surrounding parishes. To be eligible passengers must live within the catchment area and be without access to a car or be unable to use public transport due to mobility or other issues.

The year has been a challenge, in providing a service in a safe way and the team followedCovid-19 risk assessments and safety practises whilst working in the office. There were separate Covid-19 risk assessments and safety practises in place for the volunteers and vehicles which are reviewed on a regular basis. There was a steady increase with trips up until November, then as restrictions were eased, Community Wheels and its customers felt the impact as Covid-19 cases rose and trip numbers decreased significantly, due to short notice cancellations from venues, such as GP surgeries, hospitals and day centres following Covid outbreaks. In the last three months of the year, volunteer drivers were testing positive themselves for the first time since the start of the pandemic. This required significant co-ordination resource to ensure people could travel.

11 new volunteer drivers have been recruited, who joined Community Wheels and helped to ensure that our customers were not socially isolated. We have supported people to attend medical appointments and vaccination clinics, go to day services, attend therapies, go shopping and to the hairdressers or get to work or volunteering.

The contribution of the volunteers to the service is invaluable, and between them they have provided 7,916 trips, including 177 trips for customers requiring a wheelchair accessible vehicle, covering a total of 99,110 miles. Community Wheels have provided 440 trips for customers to receive their covid vaccinations.

This year 94% of our customers have been over 65, 8% have a learning disability and 28% have a physical disability.

Community Wheels were approached to be part a film by Talk Community with one of volunteers driving the minibus and giving an interview. The day went extremely well, and the driver Joe Helme was brilliant. The film went live in May 2022 an is on the Herefordshire Council Talk Community website https://www.talkcommunity.org/

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

On Saturday 25[th] September, Community Wheels were invited to the Mayor Making Ceremony at the Priory Church, in Leominster. Leominster Town Council presented Community Wheels with a “Declaration of Appreciation” Award in recognition of the contribution that Community Wheels made in supporting Leominster Town Council and the people of Leominster throughout the pandemic. The whole team was overwhelmed to receive this award.

Community Transport Forum (CTF)

As a member of the CTF hvoss continues to support the invaluable work of independent community transport providers across Herefordshire. The seven independent schemes work together and collaborate on community transport service provision across the county, which remain critical to thousands of passengers who otherwise would be isolated. The Forum meets quarterly and had the first face to face meeting since the start of the pandemic in July 2021.

Our sincere thanks go to our funders Herefordshire Council, Leominster Town Council and Eveson Charitable Trust

“The service is truly wonderful, and I could not have survived without your help, long may you continue.”

“I would like to thank you, with dealing with my enquiry and registration, and details of four appointments booked, no more anxiety of how I will get there, I will sleep well”

“A big thank you to you all, for all that you do in getting us to the right places at the right time”

“Thank you for taking care of me, the support provided for me by you is invaluable”

“I have very much appreciated the efforts you have made in the past few months to get me to medical treatment on time”

hvoss Annual General Meeting (AGM)

The 2021 AGM, attended by 60 people took place at The Kindle Centre on October 2021. Once again this was a celebration of the many achievements during the last year, including showcase on Community Wheels presented by one of their fantastic volunteers and No Wrong Door including a film made by the young people themselves. We were delighted to be joined by special guests including Paul Walker, the Chief Executive of Herefordshire Council, large numbers of our member organisations and groups, and several key stakeholders.

hvoss' plans for the future

Our infrastructure role – define, articulate, and communicate what hvoss offers to community groups and organisations across the county, including to our members

Membership – Further develop our offer to local organisations and community groups

Capacity building and training - Workshops, events, and training (including offer for hvoss members) in areas of good governance, capacity-building, social media and communications and fundraising

Youth Hub Feasibility Study – Undertake in-depth research and consultation activity into the needs and wishes of young people and their communities and work in partnership to inform the development of future provision for younger people across the county, including the role of No Wrong Door and other hvoss-led activity

52 Broad Street – Further develop 52 Broad Street as ‘The Base’ for training, meeting rooms and resources for the local community sector.

Information and communications – Regular updates to members and other VCS representatives on local, regional, and national developments in the sector. Raise profile and presence through hvoice e-bulletins, website latest news items and social media using platforms that are responsive to existing and new users of our services.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Volunteer Bureau – Consult on and launch Volunteering Strategy for Herefordshire that builds on the responsive approach taken throughout the pandemic, including promoting the value of skills- and life experience-sharing through time given voluntarily, corporate volunteering and involving younger people. Roll out systems to improve recording and reporting across hvoss.

Funding and sustainability – evaluating opportunities for additional or alternative sources of funding for activities to grants and charitable donations, for example commissioned services.

Confidence framework – Roll out approaches developed this year to assure community organisations and groups and their stakeholders, including users and funders, of the value of their role and services to the community and confidence in their quality and robustness

State of Sector Survey 2022 – Action planning in response to the outcomes of the survey and focus groups,

including capacity building

Strategic Plan 2022 2027 - A new strategy and business plan will be implemented in 2022. The new plan will guide the future activities of the charity, setting out key objectives, performance measures and resources needed for success

Herefordshire Community Partnership - Work collaboratively to ensure all sectors work effectively in equal partnership together for the benefit of the wider community, including championing the needs of the VCSE and the value of our sector

... and for individual projects....

Building Better Opportunities Herefordshire (BBO) – Review partnership arrangements with funders and partners, to inform future programmes of support for supporting volunteering and employability support, and potential next steps for our participants

Community Wheels – Continue to develop local access to services for people who need them including ongoing volunteer driver recruitment, developing funding opportunities (with existing and potential trusts), and collaborating with all local community transport schemes to ensure the needs of a growing client base can be met in the context of increased cost of living pressures.

Carers developments - Formalise our plans for Younger Carers, including the potential for commissioning

arrangements for this invaluable support

Community Renewal Fund – Consider ‘what next’ to capture and utilise the learning for the short UK Community Renewal Fund project, inform the government’s Levelling Up agenda plans and ways of working effectively in partnership with our community sector colleagues, including Vennture.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Financial review

The results for the year are set out in the financial statements commencing on page 20. The financial statements show net outgoing resources of £418 (2021 net incoming resources of £10,737).

Total reserves at the end of the financial year amounted to £349,578 (2021 £349,996).

hvoss has reserves which are accounted for under three headings: restricted, designated, and unrestricted (free). Restricted reserves of £159,076 (2021 £166,073) consist of funds ring-fenced to finance particular projects and cannot be used for any other purpose.

Designated funds are those unrestricted funds that trustees have agreed to set aside for specific purposes, and include an amount to cover wind-up costs. In accordance with good practice guidance this includes three months’ central running costs, statutory redundancy for all staff who qualify under current legislation, and all other outstanding commitments of the charity. This currently equates to £99,801 (2021 £92,803) in total.

Unrestricted funds of £90,701 (2021 £91,120) represent the balance of the total reserves and can be used at the discretion of the trustees. After making allowances for tangible fixed assets the free reserves of the charity amount to £79,715 (2021 £88,751).

The level of free reserves has remained within the policy set throughout the year and trustees consider the results for the year and the financial position at the balance sheet date to be satisfactory.

At this level trustees believe they would be able to continue current activities in the short term should a significant drop in funding occur. In those circumstances consideration would be given as to how the funding could be replaced, the activity changed, or whether further rationalisation of services provision would be necessary.

Reserves policy

The trustees believe that maintaining appropriate reserves, combined with an annual review of the controls over key financial systems will provide sufficient resources in the event of adverse conditions. hvoss uses a full cost recovery methodology to ensure that the costs of providing central services (governance, strategic management, finance and administration, accommodation) are fairly allocated over all activities.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES' REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2022

Structure and Governance

The trustees are responsible for controlling the work, management and administration of the charity on behalf of its beneficiaries. The charity is a company limited by guarantee not having a share capital. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1. The company was incorporated on 30 December 2002 – Number 4625595. The company is a registered charity - number 1096451.

Administrative information is shown at the front of the financial statements. Members adopted new Articles of Association to comply with the Charities Act 2011 and Companies Act 2006 in April 2012. Changes to charitable objects, trustees’ benefits and dissolution clauses were made as part of a merger to establish hvoss as a leading support service provider within the local voluntary and community sector.

hvoss is an independent charity established in 2012 following the merger of three local support organisations. Herefordshire is a sparsely populated rural county. The Voluntary and Community Sector in Herefordshire (VCS) consists of around 1100 local organisations and 50,000 volunteers, all making a significant contribution to improved quality of life and the needs of local people and communities.

The charity is a Council for Voluntary Service providing information, advice and support to the voluntary and community sector across Herefordshire. hvoss offers specialist support in the areas of children and young people, health and social care, volunteering and community development. The organisation is a member of National Association for Voluntary and Community Action. During the year the charity operated a Volunteer Bureau.

The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mrs L P Wilcox Mr R S Kelly Mrs A C Robinson Mrs M E Campbell Mrs J Faux Mrs S Penny Mr R P Matthews

Trustees are appointed by members at the Annual General Meeting following a nomination and election process.

The charity has an induction process to support newly appointed trustees. This includes a one-to-one meeting with the Chief Executive and an opportunity to meet staff, volunteers and trustees. Regular information is provided about events, training and other opportunities. Meetings of the Board have included presentations about key internal and external developments, including service area and project updates.

The Chief Executive is responsible to the Board for day-to-day management within the strategic direction set by the Board. He is also responsible for ensuring Board members receive the financial and management information necessary to carry out their responsibilities as trustees. A management team consisting of the Chief Executive, Head of Finance and Operations and Head of Projects and Development met regularly during the year to support planning and implementation.

Risk Management

During the year, the Board has regularly assessed, reviewed, and mitigated against key organisational risks. The Management Team and trustees regularly review the Risk Register receive regular updates on progress.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE TRUSTEES. REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2022 Managèm•nt reporting All projeds provided reptsrts on a regular basis to Iruslees. Thè board of trustees met six times during the y8ar. Day lo day responsibilities a￿ delegated to the Chief Executiva who wtsrks wth the Heads of Finance and Operations and Projects and Devekjpment to ensu￿ compliance with all legislatlvè 8nd regulatory requirements. The need for funding important projects and activities is a key locus and plans are regulady assessed and reviewed in order to addres5 funding challenges, including potential for alternatives to gr8nt5. A key component of central funding is th8 nèw support services contract awarded to the charity by Hèrefordshire Council through Talk Cornmunity. This funding contribut65 towards volunteering and development support functions outlined in this report and builds on the community leadership work the charity undertook during the floods and Covid-19 response. The current contract runs until the summèr of 2022 and will be reviewed. This new arrangement with the council is welcomed by the charity 85 11 r8cognises thè value ol the contributs'on of our inlrastruclure role and will enable hvoss to add￿$S several key objectives identified in the strategic plan and new community needs which have been identified in the last year. Looking to luture resilience and exploration of new opportunities, a new Head of Projects and Development post has proved successful in increasing rnanagemenl, development, and leadership capacity within the charity- Human rnsoure•s The Human Resources Group mel ￿￿Ce during the year to consider staffing and personnel matters. Disclosum of Inforn)atlon to auditor Each of the Trustee5 ha5 confirmed that ther8 is no information of which they ale aware which is r81evant to the udit, but of which the auditor is unaware. They have further conlimed that they have taken appropriate steps lo idÈntify such relevant information and to establish that Ihe auditor are aware of SLtch inforrnation. This report has beén prepared havlng taken advantage of the sm811 companiès exemplion contained within the Cornpanies Act 2006. Thè Trustees, report was approved by thg Board of Trustees. Mrs L P Wllcox Trustee Dated= 29 JLtrly 2022 Please contact us for morè inlomiation or with comments and questions reg8rding the Trustees, Annual Report and Financial Ststement 2021- 2022. 15-

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2022

The Trustees, who are also the directors of Herefordshire Voluntary Organisations Support Service for the purpose of company law, are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these accounts, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

INDEPENDENT AUDITOR'S REPORT

TO THE TRUSTEES OF HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

Opinion

We have audited the financial statements of Herefordshire Voluntary Organisations Support Service (the ‘charity’) for the year ended 31 March 2022 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

Responsibilities of Trustees

As explained more fully in the statement of Trustees' responsibilities, the Trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Extent to which the audit was considered capable of detecting irregularities including fraud

Audit response to risks identified

It should be noted that Auditing standards limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the Trustees and other management and the inspection of regulatory and legal correspondence, if any.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Sarah Morley ACA (Senior Statutory Auditor) for and on behalf of Kendall Wadley LLP 29 July 2022

Chartered Accountants Statutory Auditor

Granta Lodge 71 Graham Road Malvern Worcestershire WR14 2JS

Kendall Wadley LLP is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2022

Current financial year Current financial year Current financial year Current financial year
Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
designated
2022
2022
2022
Notes
£
£
£		 Total Total
funds
funds		 funds
general
designated
2022 2022 2022 2022 2021
£ £ £ £ £
Income and endowments from:
Donations and legacies
3		 861 - 4,014 4,875 8,056
Charitable activities
4		 8,168 - 559,645 567,813 457,074
Investments
5		 134 - - 134 33
Other income
6		 - - 17,810 17,810 11,908
Total income 9,163 - 581,469 590,632 477,071
Expenditure on:
Raising funds
7		 7,021 - 4,693 11,714 13,554
Charitable activities
8		 80,675 - 498,661 579,336 452,780
Total resources expended
Net (outgoing)/incoming resources
before transfers
87,696 - 503,354 591,050 466,334
78,115
(78,533) - (418) 10,737
6,998
6,998
Gross transfers between funds
11		 78,114 (85,112) - -
Net (expenditure)/income for the year/
Net movement in funds
Fund balances at 1 April 2021
Fund balances at 31 March 2022
(419) (6,997) (418) 10,737
91,120 92,803 166,073 349,996 339,259
90,701 99,801 159,076 349,578 349,996

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2022

Prior financial year

Prior financial year Prior financial year Prior financial year Prior financial year
Unrestricted
Unrestricted
Restricted
funds
funds
funds
general
designated
2021
2021
2021
Notes
£
£
£		 Total
funds
funds		 funds
general
designated
2021 2021 2021 2021
£ £ £ £
Income and endowments from:
Donations and legacies
3		 5,697 - 2,359 8,056
Charitable activities
4		 75,624 - 381,450 457,074
Investments
5		 33 - - 33
Other income
6		 2,070 - 9,838 11,908
Total income 83,424 - 393,647 477,071
Expenditure on:
Raising funds
7		 7,893 - 5,661 13,554
Charitable activities
8		 66,681 - 386,099 452,780
Total resources expended
Net (outgoing)/incoming resources before
transfers
74,574 - 391,760 466,334
8,850 - 1,887 10,737
54,148
62,998
Gross transfers between funds
11		 (26,815) (27,333) -
Net (expenditure)/income for the year/
Net movement in funds (26,815) (25,446) 10,737
Fund balances at 1 April 2020
Fund balances at 31 March 2021
28,122 119,618 191,519 339,259
91,120 92,803 166,073 349,996

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE BALANCE SHEET ASAT31 MARCH 2022 2022 2021 Notes Flxed ass•ts Tangible assets Current assets Debtors Cash al bank and in hand 13 14.744 8,457 14 90,437 277,143 57,699 326,595 367,580 384.294 Crèditors.. amounts falling due wSthln one year 15 132,7461 142,7551 Net ¢urrenl a55els 334,834 341,539 Total as$èts 1958 current Ilabilltles 349,578 349,996 Income funds Restricted funds Unrestrided funds Designated funds General unrestricted funds 16 159,076 166,073 17 99,801 90,701 92,803 91,120 190,502 183,923 349,578 349,996 The company is Èntitled to the exemption from the audil requirement contained in section 477 of the Companies A¢1 2006, for the year ended 31 March 2022, although an aLJdit has been carried out under section 144 of the Charities Act 2011. No member ol the Company has deposited a notice. pursuant to section 476, requiring an audit ol these financial statements under the reqvirements of the Companies Act 2006. The directors acknowlèdge their ￿spOnsIbl11t1es for wmptying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not rèquired the company lo obtain an audit of its finanaal statements under the requiremènts of the Companiès Art 2006, for the year in question in accordance with section 476. These financial statements have been pr8par8d in aecordance with the provisions applicable to companies subject lo the small companies r8gimè. The financial siatements were approved by the Trustees on 29 July 2022 Mrs L P Wilcox Trustee Company ReglstratSon No. 04625595 -22-

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE STATEMENT OF CASH FLOWS

FOR THE YEAR ENDED 31 MARCH 2022

Notes
Cash flows from operating activities
Cash absorbed by operations
21
Investing activities
Purchase of tangible fixed assets		 2022 2021 £
£ £ £
(11,939)
134		 (37,647)
(11,805)
-
(49,452)
326,595
277,143		 (1,772)
33
(33,258)
Interest received
Net cash used in investing activities
Net cash used in financing activities
Net decrease in cash and cash equivalents
Cash and cash equivalents at beginning of year
Cash and cash equivalents at end of year
(1,739)
-
(34,997)
361,592
326,595

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

Company information

Herefordshire Voluntary Organisations Support Service is a private company limited by guarantee incorporated in England and Wales. The registered office is 52 Broad Street, Hereford, HR4 9AB.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Restricted funds are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when the funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

1.4 Incoming resources

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Debtors represent amounts owed to the charity for the provision of goods or services or amounts the charity has paid in advance for goods and services it will receive.

Income from charitable and commercial trading activities are included in incoming resources in the period earned.

1.5 Resources expended

Liabilities are recognised for the amounts that the charity anticipates it will have to pay to settle a debt or the amount that it has received in advance as payment for services it has to provide.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

Expenditure on charitable activities includes the costs associated with the activities undertaken to further the purposes of the charity and their associated support costs.

Other expenditure represents those items not falling into any other heading.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the programmes and activities undertaken. The support costs are treated as core running costs of the charity.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

IT Equipment 4 years on a straight line basis
Leasehold improvements 4 years on a straight line basis
Office Equipment 4 years on a straight line basis
Fixtures & fittings 5 years on a straight line basis
Motor vehicles 4-5 years on a straight line basis

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible and intangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Recoverable amount is the higher of fair value less costs to sell and value in use.

If the recoverable amount of an asset is estimated to be less than its carrying amount, the carrying amount of the asset is reduced to its recoverable amount. An impairment loss is recognised immediately in income/ (expenditure) for the year.

Recognised impairment losses are reversed if, and only if, the reasons for the impairment loss have ceased to apply. Where an impairment loss subsequently reverses, the carrying amount of the asset is increased to the revised estimate of its recoverable amount, but so that the increased carrying amount does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior years. A reversal of an impairment loss is recognised immediately.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand and deposits held at call with banks.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

1 Accounting policies

(Continued)

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors are initially recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.12 Transfers between funds

When a project ends, any deficit arising which cannot be reclaimed from the funder is recovered from the unrestricted funds. Where surpluses arise on completed projects, funders are contacted and asked if they want the surplus repaid. If the funder requests repayment the surplus is refunded. Otherwise the funds are used for specific projects as agreed with the funder, or, where there are no restrictions placed on the surplus funds, transferred to unrestricted funds.

Management costs incurred in administering the funds are treated as transfers between funds.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted
Restricted
funds
funds
general
2022
2022
£
£		 Unrestricted
Restricted
funds
funds
general
2022
2022
£
£		 Unrestricted
Restricted
funds
funds
general
2022
2022
£
£		 Unrestricted
Restricted
funds
funds
general
2022
2022
£
£		 Unrestricted
Restricted
funds
funds
general
2022
2022
£
£		 Total
Unrestricted
Restricted		 Total
Unrestricted
Restricted		 Total
Unrestricted
Restricted		 Total
Unrestricted
Restricted		 Total
funds funds funds funds
general general
2022 2022 2022 2021 2021 2021
£ £ £ £ £ £
Donations and gifts 861 4,014 4,875 5,697 2,359 8,056
Charitable activities
Community & Youth
Development
Transport
£
£
Volunteer
services		 Premises Total Total
2021
£ £ £ £ £ £
Community Wheels fares - 58,300 - - 58,300 19,436
Grants and other project
income
334,851 57,701 96,077 8,372 497,001 437,638
Other income 12,512 - - - 12,512 -
347,363 116,001 96,077 8,372 567,813 457,074
Analysis by fund
Unrestricted funds -
general		 8,168
559,645
567,813
- - 8,168 -
Restricted funds 347,363 116,001 87,909 8,372
347,363 116,001 96,077 8,372
For the year ended 31 March 2021
Unrestricted funds -
general		 -
-
-
5,815 - 69,809 75,624
Restricted funds 167,536 77,073 136,841 381,450
173,351 77,073 206,650 457,074

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

4
Charitable activities		 (Continued) (Continued)
Grants and other project income
West Mercia Police &
Crime Commissioner
BBC Children in Need
Herefordshire Council
Herefordshire
Community Foundation
Herefordshire Carers
Support
Landau
Eveson Charitable Trust
BSOG
YSS Diversionary Activity
Fund
Herefordshire &
Worcestershire CCG
The Childrens Society
Hereford City Council
ICS Community
Partnership
High Sherif's Association
National Crimebeat
Award
Dinedor Outdoor Centre
Screwfix
Inchrye Trust
Heineken
The Mumford Memorial
Trust
Masonic Charitable
Foundation
Leominster Town Council
NAVCA
Covid-19 Job Retention
Scheme
992 - - - 992 22,274
14,270 - - - 14,270 16,218
183,225 31,780 6,668 - 221,673 185,733
15,151 - - - 15,151 16,000
19,087 - - - 19,087 18,379
24,092 - 87,908 - 112,000 88,470
31,000 21,000 1 - 52,001 30,000
- 467 - - 467 467
- - - - - 4,000
27,000 27,000
8,284 - - - 8,284 -
2,000 - - - 2,000 -
5,000
750
1,000
8,372
-
-
5,000 - - -
750 - - -
1,000 - - -
- - - 8,372
- - - - (6,500)
- - - - (400)
- - - - - 10,000
- - - - - 15,170
3,000 1,535 - - 4,535 775
- - 1,500 - 1,500 3,000
2,919
- 2,919 - -
334,851 57,701 96,077 8,372 497,001 437,638
5
Investments
Unrestricted Unrestricted
funds funds
general general
2022 2021
£ £
Interest receivable 134 33

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

6 Other income

Unrestricted
Restricted
funds
funds
general
£
£		 Unrestricted
Restricted
funds
funds
general
£
£		 Unrestricted
Restricted
funds
funds
general
£
£		 Total Total
funds 2022 2021
£ £ £ £
Membership - 3,573 3,573 6,424
Course fees - - - 220
Miscellaneous - 14,237 14,237 5,264
- 17,810 17,810 11,908
9,838
For the year ended 31 March 2021 2,070 11,908

7 Raising funds

Unrestricted
Restricted
funds
funds
general
2022
2022
£
£
Fundraising and publicity		 Unrestricted
Restricted
funds
funds
general
2022
2022
£
£
Fundraising and publicity		 Unrestricted
Restricted
funds
funds
general
2022
2022
£
£
Fundraising and publicity		 Total
Unrestricted
Restricted
Unrestricted		 Total
Unrestricted
Restricted
Unrestricted		 Total
Unrestricted
Restricted
Unrestricted		 Total
Unrestricted
Restricted
Unrestricted
funds funds
general		 funds funds
2022 2022 2022 2021 2021 2021
£ £ £ £ £ £
Staff costs 7,021 4,693 11,714 7,893 5,661 13,554
7,021 4,693 11,714 7,893 5,661 13,554

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

8 Charitable activities

Community
& youth
Transport
Volunteer
services
Health &
social care
Core
services
£
£
£
£
£		 Community
& youth
Transport
Volunteer
services
Health &
social care
Core
services
£
£
£
£
£		 Community
& youth
Transport
Volunteer
services
Health &
social care
Core
services
£
£
£
£
£		 Community
& youth
Transport
Volunteer
services
Health &
social care
Core
services
£
£
£
£
£		 Community
& youth
Transport
Volunteer
services
Health &
social care
Core
services
£
£
£
£
£		 Community
& youth
Transport
Volunteer
services
Health &
social care
Core
services
£
£
£
£
£		 Total Total
2021
£
296,388
13,986
108,972
419,346
27,825
5,609
452,780
£ £ £ £ £ £
Staff costs 97,798 47,271 145,824 5,201 34,000 330,094
Depreciation and impairment - 347 1,421 - 3,883 5,651
Project costs 128,783 16,089 52,044 - - 196,916
226,581 63,707 199,289 5,201 37,883 532,661
Share of support overheads (excl. staff costs) (see note 10) - - - - 40,071 40,071
Share of governance costs (see note 10) - - - - 6,604 6,604
Analysis by fund
226,581 63,707 199,289 5,201 84,558 579,336
80,675
498,661
579,336
Unrestricted funds - general - - - - 80,675
Restricted funds 226,581 63,707 199,289 5,201 3,883
226,581 63,707 199,289 5,201 84,558
For the year ended 31 March 2021
Unrestricted funds - general - - - - 66,681
2,342
69,023		 66,681
386,099
452,780
Restricted funds 184,030 88,796 103,729 7,202
184,030 88,796 103,729 7,202

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

9 Trustees

None of the Trustees (or any persons connected with them) received any remuneration during the year. None of the trustees incurred expenses on the charity's behalf (2021- nil).

10 Support costs

Support costs Support costs Support costs
Support
costs
Governance
costs
£
£		 2022 2021
Basis of allocation
£
£ £ £
Staff costs 25,705 - 25,705 20,954
Activity basis
Office expenses -
governance		 2,489
- 3,484 3,484
Premises costs 20,328 - 20,328 13,881
Activity basis
Office expenses 19,742 - 19,742 13,943
Activity basis
3,120
Governance
54,387
54,388
Audit fees - 3,120 3,120
65,775 6,604 72,379
Analysed between
Charitable activities 65,775 6,604 72,379

General office expenses are apportioned 15% to governance costs and 85% to charitable activities expenditure, based on estimated usage by staff of office facilities for each activity.

11 Transfers

The transfers from unrestricted funds to restricted funds are necessary to alleviate the excess of restricted expenditure over income. The transfers to designated funds are to adjust for the reduced overheads and the reduced level of reserves required in the event of winding up.

The transfers from restricted funds to unrestricted funds have been made for permitted management fees.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

12 Employees

Number of employees

The average monthly number of employees during the year was:

The average monthly number of employees during the year was:
2022 2021
Number Number
Management 3 1
Administrative - 1
Voluntary Sector Support 11 8
Youth Projects 5 6
19 16
Employment costs 2022 2021
£ £
Wages and salaries 317,164 286,057
Social security costs 15,202 15,578
Other pension costs - defined contribution schemes 9,442 8,307
341,808 309,942

Included within wages and salaries are redundancy costs amounting to £nil (2021 £20,045).

The employee numbers above include part time and full time staff, as a result the full time equivalent employees are 13 (2021: 11)

There were no employees whose annual remuneration was £60,000 or more.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

13 Tangible fixed assets

Tangible fixed assets Tangible fixed assets Tangible fixed assets Tangible fixed assets Tangible fixed assets Tangible fixed assets
IT Equipment
Office
Equipment
Fixtures &
fittings
Motor vehicles
Leasehold
improvements
£
£
£
£
£		 Total
£
£ £ £ £ £
Cost
At 1 April 2021 17,154 2,050 672 50,349 7,542 77,767
11,939
89,706
69,310
5,652
74,962
Additions 6,630 - 5,309 - -
At 31 March 2022 23,784 2,050 5,981 50,349 7,542
Depreciation and impairment
At 1 April 2021 13,278 2,050 490 50,349 3,143
Depreciation charged in the year 2,730 - 1,036 - 1,886
At 31 March 2022 16,008 2,050 1,526 50,349 5,029
Carrying amount
At 31 March 2022 7,776 - 4,455 - 2,513 14,744
8,457
At 31 March 2021 3,876 - 182 - 4,399

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

14
Debtors
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income
15
Creditors: amounts falling due within one year
2022 2021
£ £
55,467 1,703
23,933 44,566
11,037 11,430
90,437 57,699
Deferred income
Trade creditors
Accruals and deferred income		 2022 2021
£ £
1,522 19,637
11,739 7,208
19,485 15,910
32,746 42,755

Deferred income represents monies received in advance which is released over the life of the projects.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

16 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in funds Movement in funds Movement in funds Movement in funds
Balance at Incoming Resources Transfers Balance at Incoming Resources Transfers Balance at
1 April 2020 resources expended 1 April 2021 resources expended 31 March 2022
£ £ £ £ £ £ £ £ £
Community Wheels 4,863 82,927 (78,573) (9,217) - 120,718 (103,903) (16,815) -
427 Club - - - - - 2,240 - (2,240) -
Talent Match 47,578 2,586 (35,930) (14,234) - - - - -
No Wrong Door 3,704 93,250 (63,198) (6,659) 27,097 98,336 (79,983) (4,140) 41,310
Family Drug Support 9,892 - - (90) 9,802 - - (1,011) 8,791
Capital 28,177 - (13,987) - 14,190 - (5,651) - 8,539
Social Prescribing 17,327 - (7,202) - 10,125 - (5,202) - 4,923
Miscellaneous Projects 74,814 12,500 (8,329) (34,130) 44,855 11,949 (10,402) (2,701) 43,701
BBO - 72,078 (64,249) (7,829) - 87,909 (78,080) (9,829) -
Young Carers 5,164 17,318 (14,117) (1,858) 6,507 16,980 (17,481) (3,249) 2,757
Young Adult Carers - 31,424 (15,114) (2,100) 14,210 16,972 (28,374) (2,808) -
In2 - 18,897 (22,108) 8,911 5,700 24,097 (23,698) (5,373) 726
What Doing - - (8,836) 8,836 - - - - -
Project ABC - - (22,059) 36,537 14,478 160 (8,885) (5,753) -
Talk Community - 62,667 (38,058) (5,500) 19,109 94,000 (80,270) (8,406) 24,433
UK CRF - - - - - 16,926 (16,926) - -
ICS Community Partnership - - - - - 5,000 - - 5,000
Vaccination clinic - - - - - 22,661 (9,274) (13,387) -

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

16
Restricted funds		 (Continued) (Continued)
Allsorts
Voice of the Child
Premises funding
Feasibility Study		 13,149
(597)
32,000
(16,256)
8,372
(8,372)
10,000
(10,000)
581,469
(503,354)
- - - - - (597) - 12,552
- - - - - (16,256) (9,400) 6,344
- - - - - (8,372) - -
- - - - - (10,000) - -
393,647
(391,760)
191,519 (27,333) 166,073 (85,112) 159,076

Community Wheels and 427 club- volunteer drivers providing transport across North Herefordshire and Hereford for those who cannot access independent/public transport,

Talent Match - supports local young people aged 18-24 who have been unemployed or out of education for at least 12 months to move into employment. The programme is funded by the Bog Lottery Fund as part of a national 5 year programme, project reference 10072500.

No Wrong Door - Piloting a collaboration of professional youth service agencies offering expert advice to young people. Opened early March 20216 and initially funded by the West Mercia Police and Crime Commissioner, the project is now supported by various organisations.

Family Drug Support provides information, advice and education regarding drug use and related matters.

Capital - Represents monies received for specific capital purchases.

Social Prescribing - A 12 month project to develop patient signposting and referral services across Herefordshire, and to support patients to access non-medical sources of information and support. The project is part of the General Practice Resilience Programme (GPRP) and was commissioned locally by the NHS Herefordshire Clinical Commissioning Group.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

(Continued)

Miscellaneous Restricted Funds - Consist of smaller grants received for individual projects and/or specific activities together with other restricted funds transferred from the Alliance and HCVYS as a result of the merger of these organisations with this charity in 2013.

BBO - The Building Better Opportunities project brings together funding from the National Lottery Community Fund and the European Social Fund to help tackle poverty and social exclusion faced by the most disadvantaged people in England.

Young Carers and Young Adult Carers - the charity worked in partnership with Herefordshire Carers Support (HCS) to ensure that services for young carers continue in Herefordshire beyond the planned winding up of Herefordshire Carers Support by April 2020. This service was transferred to HVOSS in Autumn 2019 and is funded until 2022.

In2 is the hvoss part of the Landau led IN2 Partnership. The programme is focused on 15-24-year-old young people not in education, training or employment. The overall aim of the programme is to promote economic and social inclusion which seeks to achieve the sustainable integration of young people into the labour market.

What Doing was an outreach programme that worked with individuals aged 16+ in North Herefordshire that focused on engaging and upskilling individuals so that they may gain employment.

Project ABC works to assist and support young people (18-25) to access training and employment opportunities.

Talk Community is a partnership with Herefordshire Council to directly deliver a range of activities to support the voluntary and community sector and improve county wellbeing and resilience.

UK Community Renewal Fund is a UK Government programme for 2021/22. This aims to support people and communities most in need across the UK to pilot programmes and new approaches to prepare for the UK Shared Prosperity Fund. It invests in skills, community and place, local business, and supporting people into employment. For more information, visit https://www.gov.uk/government/publications/uk-community-renewal-fund-prospectus

ICS Community Partnership - Development of VCSE engagement in the new health and social care mechanisms.

Vaccination Clinic - Co-ordination of the volunteer support programme around the county to support the Covid-19 vaccination roll out.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

16 Restricted funds (Continued)

Allsorts (Minds of All Kinds) supports young people aged 16-25 who have experienced challenges arising from neurodiversity and poor mental health conditions, including eating disorders.

Voice of the Child engaging young people to ensure that their voices and opinions are heard by key statutory services and decision makers.

Youth Hub Feasibility Study is the development of proposals to ensure the provision of children’s and young people’s support services across the county can be sustained in the future and meet their needs.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

17 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at
1 April 2020
£
Winding up reserves
109,317		 Balance at
1 April 2020
£
Winding up reserves
109,317		 Transfers
Balance at
1 April 2021		 Transfers
Balance at
1 April 2021		 Transfers
Balance at
31 March 2022		 Transfers
Balance at
31 March 2022
£ £ £ £ £
109,317
Winding up reserves (26,815) 82,502 16,998 99,500
Core Activity Support 10,000 - 10,000 (10,000) -
HAT brochure 301 - 301 - 301
119,618
(26,815) 92,803 6,998 99,801

It is the policy of the charity to maintain sufficient unrestricted reserves, which are free reserves of the charity, to close down the organisation. In accordance with Charity Commission Guidelines these represent three months' running costs of the charity. These reserves are transferred from unrestricted reserves to designated reserves.

Community Wheels Vehicles represents funds designated to replace the minibus / wheelchair-accessible transport.

Core Activity Support - funds set aside to sustain core activities.

HAT brochure - funds designated to produce the HAT brochure.

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022

18
Analysis of net assets between funds		 18
Analysis of net assets between funds		 18
Analysis of net assets between funds		 18
Analysis of net assets between funds
Unrestricted
funds
Designated
funds
Restricted
funds
2022
2022
2022
£
£
£
Fund balances at 31 March 2022 are represented
by:
Tangible assets
10,986
-
3,758
Current assets/(liabilities)
79,715
99,801
155,318
90,701
99,801
159,076		 Total
Unrestricted
funds
Designated
funds
Restricted
funds		 Total
2022 2022 2022 2022 2021 2021 2021 2021
£ £ £ £ £ £ £ £
10,986 - 3,758 14,744 2,369 - 6,088 8,457
79,715 99,801 155,318 334,834 88,751 92,803 159,985 341,539
90,701 99,801 159,076 349,578 91,120 92,803 166,073 349,996

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

19 Related party transactions

Remuneration of key management personnel
The remuneration of key management personnel is as follows.
2022 2021
£ £
Aggregate compensation 86,309 79,251

HEREFORDSHIRE VOLUNTARY ORGANISATIONS SUPPORT SERVICE NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2022

20 Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

Within one year
Between two and five years		 2022 2021
£ £
8,010 8,709
12,020 20,030
20,030 28,739

The operating leases represent leases of property from third parties. The leases are negotiated over terms of 3-6 years.

21
Cash generated from operations		 2022 2021
£ £
(Deficit)/surpus for the year (418) 10,737
Adjustments for:
Investment income recognised in profit or loss (134) (33)
(Gain)/loss on disposal of tangible fixed assets - 5,175
Depreciation and impairment of tangible fixed assets 5,651 13,986
Movements in working capital:
(Increase)/decrease in debtors (32,738) 4,178
Increase/(decrease) in creditors 8,107 (7,424)
(Decrease) in deferred income (18,115) (54,702)
Cash absorbed by operations (37,647) (28,083)

22 Analysis of changes in net funds

The charity had no debt during the year.

Thank You We couldn't do what we do without the valued support of . Herefordshire O Council UK Government This Project is funded by the UK Government through the UK Renewal Fund TALK COMMUNITY Herefordshire Community Safety Partnershlp Herefordshire COMMUNITY FOUNDATION * BBO Herefordshire Land where will your journey tskeyou? . COMMUNITY FUND European Union Th¢proJed Is luThled by Th¢PlatloTral Lotiery Communlty Fund and the European 5oclal Fund. NHS Herefordshire and Worcestershire Leominster Town Council Police and Crime ommissioner West Mercia Clinical Commissioning Group Childpen in Need The Children's Society Hereford City Council working for our city The EVESON ICS Community Partnership High Sheriff of Herefordshire I rust scyv-=Ix É navca