## FINANCIAL REPORT AND ACCOUNTS
YEAR ENDING 31[st] DECEMBER 2022 (Registered Charity No. 1096447)
These accounts are to be presented at the Annual General Meeting of the company to be held at the Barn Theatre 16th February 2023 – 8.00. This with the OMTC Committee report give an account of the company and its finances for the period 1st Jan - 31st December 2022.
## **Overall Financial Position**
This year has been another positive year, adding £3,514.51 to the worth of the company and we are now in a financial position to take the risk of staging a larger show in November 2023.
Putting on musical shows financially remains challenging and relies on the support of all its members, one to support and be in the show, to sell tickets and minimise costs.
The financial success of the November show will determine, if we can, or what type of show we can stage in April 2024
**General fund** - Money that can not be directly attributed to a show.
_Membership Revenue_ – Is as expected, as we took a loss due to membership being extended in 2021, due to COVID. Moving forward this will be impacted, as the company moves to a low membership, higher playing Fee model.
_Costume Store_ , disappointingly we have not made the return on the store as expected. Moving forward the new committee, may need to concider the financial viability of the costume store and may look at other options. _Gift Aid_ - We still have 2 years worth of gift aid (£750) that can be claimed. This paperwork has been delayed due to the charities commission catching up.
_Social Events_ - We also see no social events being stage in this financial year
**Magic of the Musicals** (True Costs) - This shows the true costs of the show with transactions over 2021 and 2022.
This show, due to David directing it for free and using tracks. No realties having to be paid and luckily we have our own wardrobes as there was over a different 100 costumes, resulted in a profit of over £2500.
Curtains (True Costs) This shows the true costs of this show with transactions from 2021, 2022 and 2023. Despite all its problems and the force start the show was a success and made a true profit of £180.
Moving forward, the company expects to loose the 33% share of the FOBS bar (re £1000 per annum) Therefore along with other rising costs, I will be recommending increasing the full ticket price to at least £19.
## **Balance Sheet**
This shows the “worth” of the company, which comprises the money we have in the bank on the 31st December 2022, any money we have paid out towards future shows and any funds we are committed to pay out in the near future. As mentioned above the company has improved its financial position by £3,514 which is another great achievement. I would like to thank all the company for achieving this, especially the individuals who have given their time for free. I would also like to thank the Barn for their continued support.
## Summary
In summary, the financial position of the company has improved over the year, as we continue to build up our reserves. However, we will need to continue to be mindful in our choice of shows and the financial management of them, to maintain ticket sales and costs.
## **RICHARD SEAGROATT -** Hon Treasurer
PS - Please remember that if financial constraints are stopping you from participating in the society’s activities, then please come and speak to myself or the chairperson.
## **INCOME AND EXPENDITURE GENERAL ACCOUNT YEAR ENDED 31ST DECEMBER 2022**
## **(Income and Expenditue not relating directly to a show)**
|**Income**
Donations - VPs
Donations - Patrons
Donations - Membership
Costume Hire
Social events and activities
Advertising
Late income previous years
Donation
Miscellaneous
Licencing Deposit Return
Gift Aid
100 Club
SUB TOTAL
**TOTAL INCOME**
**Expenditure**
Costume Store
WebPage
AGM Costs
Insurance
Social events and activities
General Promotion & Adverts
Miscellaneous
Show Licensing
Barn Theatre Holding Deposit
Expences from other shows
Bank Charges
**TOTAL EXPENDITURE**
**Surplus / (Deficit) for year to Balance Sheet**|**2021**
**2022**
0.00
0.00
40.00
0.00
355.00
1,895.00
395.00
1895.00
724.00
1,750.00
170.00
0.00
0.00
125.00
90.00
0.00
100.00
0.98
0.00
0.00
500.05
1
400.00
967.60
0.00
0.00
225.00
2551.65
2500.98
**2946.65**
**4395.98**
2,500.00
2,500.00
61.05
71.86
86.34
0.00
378.40
3
189.20
60.00
0.00
177.22
0.00
83.75
20.00
0.00
2
500.00
200.00
Assett
113.99
19.68
**3546.76**
**3414.73**
**-600.11**
**981.25**|**2021**
**2022**
0.00
0.00
40.00
0.00
355.00
1,895.00
395.00
1895.00
724.00
1,750.00
170.00
0.00
0.00
125.00
90.00
0.00
100.00
0.98
0.00
0.00
500.05
1
400.00
967.60
0.00
0.00
225.00
2551.65
2500.98
**2946.65**
**4395.98**
2,500.00
2,500.00
61.05
71.86
86.34
0.00
378.40
3
189.20
60.00
0.00
177.22
0.00
83.75
20.00
0.00
2
500.00
200.00
Assett
113.99
19.68
**3546.76**
**3414.73**
**-600.11**
**981.25**|
|---|---|---|
|**General Income and Expenditure notes**
1 HunchBack Licence - Refund
2 Wedding Singer Licence|||
||||
**----- Start of picture text -----**
EXPENDITURE 2022 EXPENDITURE 2022
Magic of the Musicals - Apr 2022 Curtains - Apr 2022
Production team £125.00 Production team £800.00
Orchestra £0.00 Orchestra £1,200.00
Theatre hire £2,058.00 Theatre hire £2,238.00
Electricity £741.00 Electricity £893.00
Rehearsal hall £860.00 Rehearsal hall £1,340.00
Keyboard £0.00 Keyboard £150.00
Royalties / Band Part Hire 2021 £0.00 Royalties / Band Part Hire 2021 £2,698.16
Hair & make up £0.00 Hair & make up
Programmes £133.00 Programmes £161.14
£164.54 £638.03
Flyers, posters, boards, banners & other Flyers, posters, boards, banners &
publicity other publicity
£940.00 £861.72
Wardrobe Wardrobe
SFX £0.00 SFX £8.30
Set £5.00 Set £28.40
Sound £724.00 Sound £644.00
Props / Furniture £0.00 Props / Furniture £11.94
Lights £20.00 Lights
Photos / Miscellaneous / Tea & Coffee £52.00 Photos / Miscellaneous / Tea & Coffee £265.00
Ticket Refund £30.00 Ticket Refund
DVD Filming £315.00 DVD Filming £260.00
Total costs £6,167.54 Total costs £12,197.69
REVENUE REVENUE
PERCENTAGE SOLD PERCENTAGE SOLD
£6,739.67 £10,482.30
Ticket sales Ticket sales
Programmes £117.00 Programmes £112.00
FoH & bar net profit £486.87 FoH & bar net profit inc £100 Float) £624.15
Playing fees £620.00 Playing fees £590.00
Misc £220.00
Raffle £260.50 Raffle £153.00
DVD Sales £293.00 DVD Sales £200.00
Total revenue £8,517.04 Total revenue £12,381.45
Profit (Loss) £2,349.50 Profit (Loss) £183.76
**----- End of picture text -----**
**Total Profit on Year**
**2,533.26**
## **BALANCE SHEET AS AT 31ST DECEMBER 2022**
|**Current Assets**
Cash at bank
Pre payments on future productions
Debtors Paid it 2023
Barn Rolling Theatre Deposit
SUB TOTAL
**Current liabilities**
Creditors Paid in 2023
SUB TOTAL
**NET CURRENT ASSETS**
**Represented by:-**
Members funds as at 31st December 2021
GENERAL - Surplus / (Deficit) for year
SHOW - Profit / (Loss) on productions within year
Correction WOZ Licence Double Accounted
Members funds as at 31st December 2022|**2021**
**2021**
12628.31
10686.43
500
500
1470.37
200
200
**14798.68**
**11386.43**
947.34
703.99
947.34
703.99
**13,851.34**
**10,682.44**
**10,336.83**
**6,865.73**
981.25
-600.11
2533.26
4,716.91
3
-645.7 3
**13,851.34**
**10,336.83**|
|---|---|
Accounts submitted by the Hon Treasurer for the financial year ended 31st December 2022
RICHARD SEAGROATT…………………………………………………………. Date 12/2/22
I have examined the books and records of the Society for the financial year ended 31st December 2021.
## Independent Examiner
COLIN WHITE …………………………………………………………….Date
## **Balance Sheet Notes**
- 1 - Prepayment - HunchBack Licence
- 2 - Prepayments for Jack the Ripper & Oliver
- 3 - Members funds from last year were too high as WOZ Licence was incorrectly accounted for.
Cash Based Accounts
oxled musicol
Iheatre company
OMTC- TRUSTEE REPORT 2022
Good evenlng 8rÈd a warm welcome to everyone here tonlght on thls coldlwarm February
evenlng.
Flrstly, we would Ilke to tske a moment to remember those we have lost thls past year. Betty
leal, Joyce Newitt, John Bennett ar most recently Monica Allen.
Thankyo
2022 has been yet another challen8in8 year but we are Still here and thankfully still 8oln8
strong.
A5 With other year5 we ho¥e been met with yet more bump5 In the road •nd the1055 Of yet
another choirperson DAvid Phipps-08vis. Sadly. Davld's personally commltments and the
proxlmlty to where he Ilved In relatlon to Oxted made more and more dlfficult for hlm to
contlnue In the role. We do however thank hlm for hls tlme and wlsh hlm well.
We started the year In March The Mggk of the Muslcals, lots of fun was had and It was
great to ste some nèw members and old fates ieturnlng for thls. Although It was seen as a blt
of rlsk dolftg a varlety type show. We felt It was t rlght cholcè at the tlmè for thè slze of the
membershlp we had.
Movln8 on to July we looked to perform The Hunchback of Notre Dame unfortunately we were
met wlth difficultles In castln8 and ftndln8 a productlon team. Many. many calls and emai15
were rnadelsent. We then had tg make the difficult ded51¢ to pull/shelve the show. Thls wa5
not a declslon we took118htty. and it W05 wlth regret we had to pull the show. We Just dldn't
feel we could do It lustlce.
Now onto our November show Curtains another casualty to the dreaded COVID whlch took Its
toll on rehearsals and again bringing the show to r(s live performances in the first place.
Curtalns Round l- Many wtll already be aware on our fit round of Curtains we stwggled to
cast the show and the orlglnal production team decided to stèp down tlue the appaTènt lack of
interest. To addre55 the elephant in the room some media was sent ovt by members of the
previou5 pfoduction team, which w35 not agreed by the committee. We awlogie5 for the upsèt
some of these me5538e5 caused and hope anyone affected by those mes5a8e5 we can on
apolog15e. Whllst St l our understand5n8 the messages came from a good place. we understand
the context and polnt was not needed.
Curtalns round tWO- we wefe determlned to perfonn thls show. And were able to recast the
Show lft Its entlrety. A masslve thank you to Emmy Denny fof taklng on the hat of MD and
Rlchard Seagroatt as Dlrector for stepplng In at the last mIne as part of the produrtk)n team.
Not forgettlng Kerry(kE21 as Choreographer who remained as part of the orlglnal team.
We had good audiences consideTing the unknown show and a happy Tteasvrer.
oxted musical
theatre comF>any
OMTC-TRUSTEE REPORT 2022
Moving forward to 2023- rehearsa15 are already under way for Is there life after high school.
We had a fantastic tum out for the initial get together and a Special nod goes to 18n and Phillipa
for belng as stated by some members the dream team to work wlth.
As wlth everv vear do have a request for more members. We always need more mèmbers for
our shows. We wlll not be able to contlnue and do blgger shows if we do not have the cast
members. Thi51s down to you! So come and join and get invofved.
We currently have our, we hope next 4 show5 in the pipeline however whilst we check on
licences and look for production teams. Please let U5 know if you would like to Direct, MD or
choreograph a future show.
We unfortunately have105t some committee members this year. Sammy Faulks. Abi Chapman.
Andrew ball David Phipps-Davis and (David Sutton?) The rest of the committee would
Ilke to thank you for your teamwork and assistants the last year and hope to have you back
soon.
We wotsld Ilke to tske thls opwtunrtyto thanktl* Bam, The Tnstees, The C!Irectors and FOBS for all
there help and contlnued supporL To xusbrxl the 0)51Un store toTOP&
Not forgettlng a b6g thank you to our cUrn1 membershlp and patrons for thelr contlnued support. We
are of course always on the lookout for n*mbers. Its note the flnarKes that wlll be the eDd for
OMTC but the lack of member5hlp.