The Friends of St. Thomas of Canterbury, East Clandon (F.R.O.S.T.)
Report and Accounts for the year ended
31 December 2024
Registered Charity Number 1096354
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THE F.R.O.S.T. REPORT 2024
F.R.O.S.T.’s aims are to help maintain, protect and enhance the fabric of the 1,000 year old church of St. Thomas of Canterbury in East Clandon for villagers and visitors alike. The main public benefit that results from its activities is the preservation of an important historic building. F.R.O.S.T. is not a religious organisation, rather a community group, and its activities not only generate community spirit but also raise vital funds for this important cause.
During 2024 F.R.O.S.T. made grants totalling £7,793. These grants paid for new chairs for the congregation, a Garden of Remembrance in the churchyard, heating and tree works, annual ECPCC insurance and several heating oil bills. These works help to keep this Grade I listed building and church yard in a condition that allows it to continue to be of benefit both to the village and to those who visit the village.
Over the 21 years since F.R.O.S.T. was established it has made grants of approximately £148,500 in accordance with the aims of its Trust Deed.
During 2024, F.R.O.S.T organised 3 successful village events. In February, another well attended Bingo Night was held in the village hall, in May the ever popular Safari Supper took place at venues around the village and November saw the regular competitive Village Quiz Night in the village hall. All of these events were well supported and there are currently 4 events in the planning again for 2025.
We are, as always, ever grateful to those who make regular donations and who have signed Gift Aid forms which will result in a welcome Gift Aid refund where possible. We were particularly grateful this year to receive bequests totalling £242,000 from the estate of the late Jim Bacon. Jim was a life long resident of East Clandon and, amongst other jobs, worked for the ECPC keeping the village outdoor spaces in good order for many years.
The Trustees are very grateful to all the villagers and those from further afield who have supported F.R.O.S.T.’s activities this year and look forward to welcoming even more supporters to our fundraising events in 2025. FROST conducted an online survey amongst the village during 2024 to ensure that the events and prices charged were in line with villagers’ expectations.
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ACCOUNTS
The accounts of the charity are prepared on a receipts and payments basis and are presented in the form of a functional analysis and cover the period from 1 January 2024 to 31 December 2024.
| RECEIPTS | This Year | Last Year (£) |
|---|---|---|
| 31 December 2024 | 31 December 2023 | |
| Donations, Legacies and other similar receipts | ||
| Membership donations | 344 | 244 |
| Other donations | 242,000 | 35 |
| Gift Aid refunds | 0 | 0 |
| Operating activities to generate funds | ||
| Merchandise sales | 0 | 0 |
| Fund Raising Events |
5,203 |
7,840 |
| Investment Income | ||
| Bank interest received | 6,461 |
120 |
| TOTAL RECEIPTS |
254,008 | 8,204 |
| PAYMENTS | ||
| Payments for generating funds | ||
| Fund Raising Events | 2,658 | 3,960 |
| Charitable Grants | 7,793 | 3,188 |
| Other Payments | ||
| Administration | 594 | 251 |
| TOTAL PAYMENTS |
11.045 |
7,399 |
| Receipts net of Payments |
242,963 | 805 |
| Cash Funds last year end | 40,610 |
39,805 |
| Cash Funds this year end | 283,573 |
40,610 |
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ASSETS AND LIABILITIES
| ASSETS AND LIABILITIES | ||
|---|---|---|
| Cash Funds |
31 December 2024 | 31 December 2023 |
| Royal Bank of Scotland Current Account | 1 |
1 |
| Royal Bank of Scotland Deposit Account |
26,102 |
10,503 |
| Royal bank of Scotland 95 Day Notice Account | 87,470 | 0 |
| Virgin Money | 0 | 30,106 |
| CAF 12 Month Fixed Account | 85,000 | 0 |
| Charity Bank 3 Year Fixed Account | 85,000 | 0 |
| 283,573 |
40,610 |
Assets Retained for the charity’s own use
These assets represent items bought but not yet disposed of, valued at cost
| 31 December | 2024 | 31 December 2023 | ||
|---|---|---|---|---|
| China Mugs @ £4.00 each | 0 | (30) £120 | ||
| Tea Towels @ £2.17 each | 0 | (123)£267 | ||
| Total | £0 |
|||
| £387 | ||||
| Display Board | £80 | £80 | ||
| Display Stand | £748 | £748 | ||
| Projector and Screen | £430 | £430 | ||
| Pull Up Displays | £1,141 | £1,141 | ||
| Total | £2,399 | £2,399 |
The charity also owns various collecting tins, catering equipment and supplies, which are of no material value. The stocks of merchandise are reduced mainly because they are used as gifts and prizes at fund raising events.
Reserves Policies
On 25 March 2003 the trustees of F.R.O.S.T. approved a set of financial regulations for the charity which, inter alia, laid out that a maximum of £500 should be held in the current account, with any funds over this amount being placed on deposit or otherwise invested in compliance with the provisions of the Declaration of Trust dated 6 January 2003.
Grant Making Policy
The charity made grants of £7,793 in the year under review. The grant making policy of the charity is laid out in paragraph 3.6 of the Declaration of Trust and, in summary, gives the charity the power to make grants or gifts to the East Clandon Parochial Church Council (ECPCC) or the body responsible for the church of St. Thomas of Canterbury, East Clandon.
Investments Selection Policy
The charity made no investments other than placing cash on deposit in the year under review. The investment powers of the charity are laid out in paragraphs 3.7 and 3.8 of the Declaration of Trust.
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Relationship with related parties
Arising from the objects of the charity, the ECPCC has the right to appoint a trustee to the charity. The charity also co-operates with other local charities (e.g. The Cobbe Collection Trust (Reg. Charity No.1061338), and Cherry Trees (Reg. Charity No. 800222)).
STATUTORY INFORMATION
Governing Document
F.R.O.S.T. is governed by a Declaration of Trust dated 6 January 2003.
Objects of the charity
The objects of the charity are the care, restoration, repair, improvement and enhancement of the Parish Church of St. Thomas of Canterbury, East Clandon in the diocese of Guildford and of the monuments, fittings, fixtures, bells, stained glass, furniture, contents, equipment, ornaments and chattels within and without it, and of the churchyard and any burial ground belonging to it now or in the future.
Principal Addresses of the charity
The Chairman of the charity is Mr Murray Dudgeon Bay Tree Cottage Ripley Road East Clandon Guildford Surrey GU4 7SE
Professional Advisers
Bankers to the charity are
The Royal Bank of Scotland plc 36 St Andrew Square Edinburgh EH2 2 YB The Charity Bank Ltd Fosse House 182 High Street Tonbridge TN9 1BE Shawbrook Bank Ltd (CAF) Lutea House, Warley Hill Business Park Great Warley Brentwood Essex CM13 3BE
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Solicitors to the charity are Thrings Chancery House, Chancery Lane, London WC2A 1QS
The Independent Examiner of the charity is Mr Keith J Grange Hollyhocks The Street East Clandon Surrey GU4 7RY
TRUSTEES OF THE CHARITY
Of the trustees
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one shall, if he consents, be the incumbent of the benefice of St. Thomas of Canterbury, East Clandon or if he does not consent or if the benefice is vacant, a person who is a church warden
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one other shall be a member of the ECPCC and nominated by it to act as a trustee of F.R.O.S.T.
Apart from the initial trustees, whose office periods are shown below, all other trustees are appointed for terms of three years by resolution of the trustees, except for the incumbent of the benefice of St. Thomas of Canterbury, East Clandon who shall be a trustee for as long as he remains the incumbent, and the ECPCC representative who shall remain as a trustee for as long as he or she remains a member of the ECPCC and nominated by it to be a trustee of F.R.O.S.T.
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TRUSTEES
The trustees of F.R.O.S.T. during the year ended 31 December 2024 were:
| Name of Trustee |
Office Held | Date Appointed/Left |
Period of office | Appointing Body |
|---|---|---|---|---|
| James Culmer | Initial Trustee | 6 January 2003 | Until no longer the nominated trustee of ECPCC |
East Clandon Parochial Church Council (ECPPC) |
| Murray Dudgeon |
Trustee | 22 February 2021 |
Until 21 February 2027 |
By Resolution of the Trustees |
| Andy Hay | Trustee | 14 January 2020 |
Until 13 January 2026 |
By Resolution of the Trustees |
| Sally Novell | Trustee and Secretary |
28thApril 2020 | Until 27thApril 2026 |
By Resolution of the Trustees |
| Sarah Pickering | Trustee | 11thJune 2023 | Until 10th June 2026 |
By Resolution of the Trustees |
| Lesley Pitt | Trustee | 12 June 2024 | Until 11 June 2027 | By Resolution of the Trustees |
| Julie Eves | Trustee and Treasurer |
23 April 2019 | Until 22 April 2025 | By Resolution of the Trustees |
| Chris Ross | Trustee | 20 March 2018 | Until 19 March 2027 |
By Resolution of the Trustees |
| Rev. Barnaby Perkins |
Trustee | 3 December 2013 |
Until no longer the incumbent |
Incumbent of the Parish of St. Thomas of Canterbury, East Clandon |
None of the trustees received any remuneration. Expenses incurred on behalf of the charity by trustees have been reimbursed. The charity does not have any ‘custodian trustees’.
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SIGNATURE AND DECLARATION
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We declare, in our capacity as trustees of The Friends of St. Thomas of Canterbury, East Clandon, (F.R.O.S.T.), Registered Charity Number 1096354, that the trustees:
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have approved the report and accounts above; and
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have authorised us to sign it on their behalf
Signature: ………………………………………………………………………………
Full Name: Murray Dudgeon Position (e.g. Secretary, Chair etc) Chairman Date:
Signature: ……………………………………………………………………………
Full Name: Julie Eves Position (e.g. Secretary, Chair etc) Treasurer Date:
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