REGISTERED COMPANY NUMBER: 04625810 (England and Wales) REGISTERED CHARITY NUMBER: 1096272
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31st March 2025 for Fairford Community Centre Limited
AMM Bookkeeping & Accountancy 4 Longlands West End Gardens Fairford Gloucestershire GL7 4LG
Fairford Community Centre Limited
| Contents of the Financial Statements | |||
|---|---|---|---|
| for the Year Ended 31st March 2025 | |||
| Page | |||
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 15 |
| Detailed Statement of Financial Activities | 16 | to | 17 |
Fairford Community Centre Limited
Report of the Trustees for the Year Ended 31st March 2025
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31st March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Principal Objective
The charity has been established for such charitable purposes as the trustees in their discretion may determine, in particular but not exclusively, the provision (or the assistance with the provision) of accommodation, services and facilities for the inhabitants of Fairford Gloucestershire and the surrounding area.
Significant activities
The centre is a community building, a non-profit-making organisation and a registered charity. Its aim is to provide good accommodation at reasonable cost and accessible to all the community, to keep users happy and to make sure the building is secure, well looked-after and pays its way. The users are important to us and we welcome ideas and suggestions.
This year we launched our environmental policy and were lucky enough to receive grant funding towards secondary glazing to support us in our environmental sustainability.
Anyone interested in the Community Centre is invited to become a member of FCC Ltd. There is no joining or membership fee, just a general meeting once a year, when a report is made on the year's activities, and the members elect the Trustees.
Further information is available from the office or website, www.fairfordcommunitycentre.org. This has full details of rooms available and costs, with downloadable booking forms.
Public benefit In setting the charity’s objectives and planning its activities the trustees have given consideration to the Charity Commission’s general guidance on public benefit.
Fairford Community Centre aims to provide affordable, village hall style accommodation to the people of Fairford and its environs. It endeavours to attract users from all age groups and spectrums of the population.
The trustees feel that the consistent increase in bookings and number of regular users of the rooms at the Community Centre illustrate the importance of this facility to the local community.
The users of the Centre also patronise local businesses, this has a positive impact for local commerce which in turn benefits the community.
ACHIEVEMENTS AND PERFORMANCE
Charitable activities
Bookings continue to remain high with over 50 regular user groups these include numerous U3A activities, fitness classes including yoga, a preschool group and children’s after school activities including 2 youth clubs, there really is something for everyone. W4W continue to run a successful talking cafe on a Wednesday morning, now including a family hub, and we were pleased to support them in running a community warm room 3 days a week over the winter months.
Feedback from all users regarding the standard of decoration remains extremely positive as the caretaker continues with the upkeep, decoration and maintenance of the building.
Fundraising activities
The charity no longer undertakes fundraising activities as its charitable activities generate the income required to cover costs.
Page 1
Fairford Community Centre Limited
Report of the Trustees for the Year Ended 31st March 2025
ACHIEVEMENTS AND PERFORMANCE
The next Annual general meeting of the company will take place on 15th October 2025 and this will be a meeting in the Community Centre.
FINANCIAL REVIEW
Financial position
Fairford Community Centre is a registered charity not a profit making organisation and has made a surplus this year of £12,960 (2024 - £5,429) of this £7,019 relates to restricted fund and £5,941 to unrestricted funds.
Income for the year £61,417 (2024 - £49,346), expenditure £48,457 (2024 - £43,917) giving a surplus for the year of £12,960 (2024 - £5,429).
Fairford Community Centre secondary glazing project has received £8,632 from the UK government through the UK Shared Prosperity Fund.
Reserves policy
FCC Ltd. continues as a non-profit making organisation and a registered charity accessible to all the community. Our policy of maintaining adequate Reserves has enabled us to continue operating without financial difficulty, as detailed in the Accounts, and we intend to maintain our reserves, at a minimum of double our annual operating costs.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Recruitment and appointment of new trustees
The number of trustees shall not be more than 11 but no less than 3.
Fairford Town Council, and the Parochial Church Council have the power to appoint individuals to be Trustees provided that the numbers so appointed do not exceed 3 or form the majority of the total number of Trustees at any given point in time.
One third of the elected Trustees retire by rotation each year and are allowed to stand for re-election at the AGM.
Organisational structure
The board of trustees is made up of 3 members nominated by Fairford Town Council, 3 members nominated by the Parochial Church Council of St Mary’s Church, Fairford and 5 members elected by the members of the company at its Annual General Meeting, The trustees are all voluntary and are not permitted to receive any remuneration for their services.
Decision making
All major decisions have to be approved by the board of trustees.
Induction and training of new trustees
New trustees are inducted by the secretary and given a copy of The Essential Trustee produced by the Charity Commission.
Page 2
Fairford Community Centre Limited
Report of the Trustees for the Year Ended 31st March 2025
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
The trustees confirm that the major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems and procedures have been established to manage those risks.
The main risks, as identified, are as follows:
Damage to the building rendering it unsafe for users. The trustees endeavour to ensure that the building is maintained to a high standard and the charity carries insurance for such an eventuality.
Decline in usage of the building resulting in drop in income. The Centre has a strong base of regular users and is very attractive for family events in particular due to its close proximity to Fairford Church. The fact that it has more than one room for hire and the rooms vary in size, makes it more attractive to small groups who don't necessarily want a large hall.
Compulsory closure of the building resulting in drop in income. As experienced in the past with the pandemic we are able to manage expenses very closely, and any government or local authority compensation or funds available will be applied for.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
04625810 (England and Wales)
Registered Charity number
1096272
Registered office
High Street Fairford Gloucestershire GL7 4AF
Page 3
Fairford Community Centre Limited
Report of the Trustees for the Year Ended 31st March 2025
Trustees Dr A S Benzie Mrs M Bishop Mrs J A Bowen Mrs E Bruce- Gardner Cllr C Foxall M F Godsal Mrs A M Hobson Mrs S Jones R J Read Cllr D Thornhill A J Doherty
The 5 elected Trustees have to stand down in rotation each year.
The remaining 6 trustees are appointed, 3 by Fairford Town Council and 3 by St Mary’s PCC.
Cllr C Foxall, Cllr D Thornhill and Mr AJ Doherty are FTC appointed. Margaret Bishop, Beth Bruce- Gardner and Mike Godsal are the PCC appointed trustees.
At the AGM in October 2024 Mrs Janet Bowen and Mr John Read were re-elected.
At the forthcoming AGM in October 2025 the following Trustees are due to stand down:
Mr Stewart Benzie and Mrs Sylvia Jones.
They are eligible for re-election.
Company Secretary Mrs M Bishop
Independent Examiner Philip Nickson FCA Chequers Pirton Lane Churchdown Gloucester GL3 2QP
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.......................................................................... Dr A S Benzie - Trustee
Page 4
Independent Examiner's Report to the Trustees of Fairford Community Centre Limited
Independent examiner's report to the trustees of Fairford Community Centre Limited ('the Company') I report to the charity trustees on my examination of the accounts of the Company for the year ended 31st March 2025.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Philip Nickson FCA
Chequers Pirton Lane Churchdown Gloucester GL3 2QP
Date: .............................................
Page 5
Fairford Community Centre Limited
Statement of Financial Activities for the Year Ended 31st March 2025
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Hire of rooms / facilities Investment income 2 Total EXPENDITURE ON Charitable activities Hire of rooms / facilities NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted fund £ 25 51,935 825 52,785 46,844 5,941 98,505 104,446 |
Restricted funds £ - 8,632 - 8,632 1,613 7,019 2,068 9,087 |
31.3.25 Total funds £ 25 60,567 825 61,417 48,457 12,960 100,573 113,533 |
31.3.24 Total funds £ 60 48,525 761 |
|---|---|---|---|---|
| 49,346 | ||||
| 43,917 | ||||
| 5,429 95,144 |
||||
| 100,573 |
The notes form part of these financial statements
Page 6
Fairford Community Centre Limited
Balance Sheet 31st March 2025
| Notes FIXED ASSETS Tangible assets 7 CURRENT ASSETS Debtors 8 Cash at bank and in hand CREDITORS Amounts falling due within one year 9 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 10 Unrestricted funds Restricted funds: Restricted - Crime & Disorder initiative Restricted - Toddler group Restricted - Outside equipment Restricted - Secondary glazing from UK Shared Prosperity Fund TOTAL FUNDS |
Unrestricted fund £ 6,878 3,743 101,677 105,420 (7,852) 97,568 104,446 104,446 |
Restricted funds £ 8,163 - 924 924 - 924 9,087 9,087 |
31.3.25 Total funds £ 15,041 3,743 102,601 106,344 (7,852) 98,492 113,533 113,533 104,446 145 924 249 7,769 9,087 113,533 |
31.3.24 Total funds £ 6,911 4,352 94,877 99,229 (5,567) |
|---|---|---|---|---|
| 93,662 | ||||
| 100,573 | ||||
| 100,573 | ||||
| 98,505 289 1,404 375 - |
||||
| 2,068 | ||||
| 100,573 |
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31st March 2025.
The members have not required the company to obtain an audit of its financial statements for the year ended 31st March 2025 in accordance with Section 476 of the Companies Act 2006.
The notes form part of these financial statements
continued...
Page 7
Fairford Community Centre Limited
Balance Sheet - continued
31st March 2025
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
A S Benzie - Trustee
The notes form part of these financial statements
Page 8
Fairford Community Centre Limited
Notes to the Financial Statements for the Year Ended 31st March 2025
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Cleaning equipment | - | 25% on cost and 25% on reducing balance |
|---|---|---|
| Fixtures and fittings | - | 50% on cost, 25% on reducing balance, 25% on cost and 10% on cost |
| Presentation equipment | - | 25% on cost and 25% on reducing balance |
| Office equipment | - | 25% on cost and 25% on reducing balance |
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
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Fairford Community Centre Limited
Notes to the Financial Statements - continued
for the Year Ended 31st March 2025
2. INVESTMENT INCOME
3.
| INVESTMENT INCOME | ||
|---|---|---|
| Deposit account interest NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
31.3.25 £ 825 31.3.25 £ 4,081 |
31.3.24 £ 761 |
| 31.3.24 £ 2,441 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31st March 2025 nor for the year ended 31st March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31st March 2025 nor for the year ended 31st March 2024.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| Management | 31.3.25 1 |
31.3.24 1 |
|---|---|---|
No employees received emoluments in excess of £60,000.
6.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Hire of rooms / facilities Investment income Total EXPENDITURE ON Charitable activities Hire of rooms / facilities |
Unrestricted fund £ 60 46,621 761 47,442 43,537 |
Restricted funds £ - 1,904 - 1,904 380 |
Total funds £ 60 48,525 761 |
|---|---|---|---|
| 49,346 | |||
| 43,917 |
continued...
Page 10
Fairford Community Centre Limited
Notes to the Financial Statements - continued for the Year Ended 31st March 2025
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
| NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 7. TANGIBLE FIXED ASSETS Fixtures Cleaning and equipment fittings £ £ COST At 1st April 2024 546 23,459 Additions - 11,558 At 31st March 2025 546 35,017 DEPRECIATION At 1st April 2024 309 19,681 Charge for year 79 2,310 At 31st March 2025 388 21,991 NET BOOK VALUE At 31st March 2025 158 13,026 At 31st March 2024 237 3,778 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments and accrued income |
Unrestricted fund £ 3,905 94,600 98,505 Presentation equipment £ 4,731 - 4,731 2,700 913 3,613 1,118 2,031 |
Restricted funds £ 1,524 544 2,068 Office equipment £ 2,579 653 3,232 1,714 779 2,493 739 865 31.3.25 £ 3,487 256 3,743 |
Total funds £ 5,429 95,144 100,573 |
||
|---|---|---|---|---|---|
| Totals £ 31,315 12,211 43,526 24,404 4,081 28,485 15,041 6,911 31.3.24 £ 4,016 336 4,352 |
|||||
continued...
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Fairford Community Centre Limited
Notes to the Financial Statements - continued for the Year Ended 31st March 2025
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Accrued expenses 10. MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Restricted - Crime & Disorder initiative Restricted - Toddler group Restricted - Outside equipment Restricted - Secondary glazing from UK Shared Prosperity Fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds Restricted - Crime & Disorder initiative Restricted - Toddler group Restricted - Outside equipment Restricted - Secondary glazing from UK Shared Prosperity Fund TOTAL FUNDS |
At 1.4.24 £ 98,505 290 1,404 374 - 2,068 100,573 Incoming resources £ 52,785 - - - 8,632 8,632 61,417 |
31.3.25 £ 4,847 3,005 7,852 Net movement in funds £ 5,941 (145) (480) (125) 7,769 7,019 12,960 Resources expended £ (46,844) (145) (480) (125) (863) (1,613) (48,457) |
|||||
|---|---|---|---|---|---|---|---|
continued...
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Fairford Community Centre Limited
Notes to the Financial Statements - continued for the Year Ended 31st March 2025
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Restricted - Crime & Disorder initiative Restricted - Toddler group Restricted - Outside equipment TOTAL FUNDS Comparative net movement in funds, included in the above are as follows: Unrestricted funds General fund Restricted funds Restricted - Crime & Disorder initiative Restricted - Toddler group Restricted - Outside equipment TOTAL FUNDS |
At 1.4.23 £ 94,600 544 - - 544 95,144 Incoming resources £ 47,442 - 1,404 500 1,904 49,346 |
Net movement in funds £ 3,905 (255) 1,404 375 1,524 5,429 Resources expended £ (43,537) (255) - (125) (380) (43,917) |
At 31.3.24 £ 98,505 289 1,404 375 2,068 100,573 Movement in funds £ 3,905 (255) 1,404 375 1,524 5,429 |
|---|---|---|---|
continued...
Page 13
Fairford Community Centre Limited
Notes to the Financial Statements - continued
for the Year Ended 31st March 2025
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Restricted - Crime & Disorder initiative Restricted - Toddler group Restricted - Outside equipment Restricted - Secondary glazing from UK Shared Prosperity Fund TOTAL FUNDS |
At 1.4.23 £ 94,600 544 - - - 544 95,144 |
Net movement in funds £ 9,846 (400) 924 250 7,769 8,543 18,389 |
At 31.3.25 £ 104,446 144 924 250 7,769 |
|---|---|---|---|
| 9,087 | |||
| 113,533 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted - Crime & Disorder initiative Restricted - Toddler group Restricted - Outside equipment Restricted - Secondary glazing from UK Shared Prosperity Fund TOTAL FUNDS |
Incoming resources £ 100,227 - 1,404 500 8,632 10,536 110,763 |
Resources expended £ (90,381) (400) (480) (250) (863) (1,993) (92,374) |
Movement in funds £ 9,846 (400) 924 250 7,769 |
|---|---|---|---|
| 8,543 | |||
| 18,389 |
Name of Fund Description of Fund General Fund The "free reserves" after allowing for all designated funds Restricted - Crime & Disorder Initiative Grant given, restricted to expenditure on youth Outside equipment Donation given, restricted to outside equipment Toddler group Grant given, restricted to expenditure on toddler group Secondary glazing CDC grant for secondary glazing
continued...
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Fairford Community Centre Limited
Notes to the Financial Statements - continued
for the Year Ended 31st March 2025
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31st March 2025.
12. GRANTS
Fairford Community Centre secondary glazing project has received £8,632 from the UK government through the UK Shared Prosperity Fund.
Page 15
Fairford Community Centre Limited
Detailed Statement of Financial Activities for the Year Ended 31st March 2025
| INCOME AND ENDOWMENTS Donations and legacies Donations Investment income Deposit account interest Charitable activities Room & facilities hire Grants Total incoming resources EXPENDITURE Charitable activities Licences Service charges Insurance Bad debts Handyman Decorating Repairs / maintenance Equipment repairs / renewals Plants and planters Security and CCTV Depn of cleaning equipment Depn of fixtures & fittings Depn of presentation equipment Support costs Management Wages Rent, rates and water Telephone Postage and stationery Advertising Sundries Training Carried forward |
31.3.25 £ 25 825 51,935 8,632 60,567 61,417 674 14,717 913 - 548 81 911 230 - 335 79 2,310 913 21,711 22,740 480 310 21 6 - - 23,557 |
31.3.24 £ 60 761 46,621 1,904 |
|---|---|---|
| 48,525 | ||
| 49,346 1,038 13,957 910 62 280 1,089 - 692 24 329 80 1,392 678 |
||
| 20,531 19,100 - 416 184 - 25 49 19,774 |
This page does not form part of the statutory financial statements
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Fairford Community Centre Limited Detailed Statement of Financial Activities for the Year Ended 31st March 2025
| Detailed Statement of Financial Activities for the Year Ended 31st March 2025 |
||
|---|---|---|
| Management Brought forward Depn of office equipment Finance Bank charges Information technology Internet and website Computer software, training and support Governance costs Independent Examiner fees Accountancy and legal fees Legal fees Total resources expended Net income |
31.3.25 £ 23,557 779 24,336 - 567 257 824 275 1,228 83 1,586 48,457 12,960 |
31.3.24 £ 19,774 290 |
| 20,064 29 814 432 |
||
| 1,246 324 1,613 110 |
||
| 2,047 | ||
| 43,917 | ||
| 5,429 |
This page does not form part of the statutory financial statements
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