Trustees’ Annual Report for the period
From1 July 2023 Period start date To 30 June 2024 Period end date
Charity name: Rotary Club of Ashby de la Zouch Castle Trust Fund
Charity registration number: 1096225
Objectives and Activities
Summary of the purposes of the charity as set out in its governing document.
Rotary International is an international service organisation whose stated human rights purpose is to bring together professional and business leaders to provide humanitarian services, encourage high ethical standards in all vocations, and to advance goodwill and peace around the world.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.
Again, the two main fund-raising activities of the year were the Ashby Rotary Clubs Santa Sleigh Collection and the Ashby Santa Fun Run and Walk which produced income to enable us to make substantial donations to our chosen charities, Staunton Harold Sailability Trust £4324 and me & dee, Home-Start North West Leicestershire and Bright Hope in North West Leicestershire who each received £2900.
We have continued our environmental work in Ashby with members and other volunteers working on a volunteer basis with weekly litter picks, maintenance of gardens including our own Peace Garden in the centre of town and improvements to other facilities including the Gilwiskaw Brook which runs through Ashby.
We have provided members and volunteers to man car parking facilities at the National Forest Conkers centre for the annual fireworks display and at a local farm for a steam rally to assist those organisations to raise funds for local charities.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
The trustees have had regard to such guidance.
Achievements and Performance
Summary of the main achievements of the charity identifying the difference the charity’s work made to the circumstances of it beneficiaries and any wider benefits to society as a whole.
The club meets each Tuesday other than after a Bank Holiday at the Bistro, Ashby de la Zouch. Members are divided into teams with the following responsibilities and achievements.
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Membership Services – The general running of the club and members’ welfare. The club has maintained numbers at a similar level throughout the year and various social events have been organised for the benefit of members. Contact is maintained with members who are unable to attend meetings on a weekly basis, such as due to ill health or work commitments.
Community Service – To give help and guidance to enable all members to identify and address the needs of the local community of Ashby and the surrounding area, using their personal skills and abilities. The club has supported and supplied manpower to many local events and has promoted community cohesion and helped to enrich the local area.
Environmental – Projects and activities that tackle local issues and global climate change. Successful projects have included litter picking, recycling of waste, maintenance of the Rotary Peace Garden which was established in the town centre in 2018 and has encouraged walking and cycling.
International – To organise and participate in fund raising events to support charities working mainly outside the UK and the Rotary Foundation, Rotary’s own charity which funds projects in the UK and throughout the world. The club has raised funds to donate to the Morocco Earthquake Response Fund, Mercy Ships, Ukrainian Children and provided funds for Rotary End Polio Now campaign.
Youth – To offer young people in the local community the platforms to unlock their potential, develop their skills and broaden their horizons. Competitions have been organised including Young Musician, Young Chef, Youth Speaks, Young Writer and Young Artist, all to encourage the development of the young people of the area. We also financed jointly with the other Rotary clubs in Ashby the Rotary Young Leaders Awards, an annual event over a week’s residual adventure course which is an intensive leadership experience organised by Rotary clubs where participants develop skills as a leader while having fun and making connections.
Ashby Santa Fun Run and Walk – A major fund-raiser for the club for the benefit of three nominated charities each year. The team meet throughout the year to determine the format for the day, which is usually the first Sunday in December. The 2023 event was a success, despite a fall of snow, raising over £10500 after expenses which allowed us to donate £2900 to each of the three nominated charities plus £1100 to Rotary Foundation and £1033 to other local charities supported by Rotary.
Financial Review
Review of the charity’s financial position at the end of the period, 20 June 2024.
Total cash on hand of £6444 represents anticipated expenditure in the new Rotary year and longer-term projects for which funds are held.
Structure, Governance and Management
Type of governing document
Trust Deed dated 30 May 2002
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How is the charity constituted?
Unincorporated association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees.
Trustees appointed annually by the Club President, provided he/she has obtained the authorisation of the members in a duly constituted meeting, to cover term of office 1 July to 30 June.
Management of charity
Appointed trustees for time being to manage charity.
ROTARY CLUB OF ASHBY DE LA ZOUCH CASTLE TRUST FUND Income & Expenditure Accounts for the year ended 30 June 2024
Charity Commission Registered Number 1096225
Income
| Income | |
|---|---|
| The Rotary Foundaton | |
| Ashby Santa Fun Run & Walk | £ 1,100.00 |
| Silver $ | £ 10.00 |
| 10% Zamanis Summer Social | £ 58.00 |
| 10% Halloween Quiz | £ 46.00 |
| 10% The Beeches Quiz Night | £ 32.35 £ 1,246.35 |
| Donatons | |
| Helmut Rath | £ 65.00 |
| Jim's Tractor Run | £ 34.36 |
| Alan Edwards | £ 10.00 |
| Dale Warren for Mercy Ships | £ 120.00 |
| Ashby Rotary Club for Toy Boxes | £ 250.00 |
| Members' Donatons for Ukrainian Children | £ 350.00 |
| Riviera Travel/S Williams | £ 133.80 |
| Ashby Town Council for Armistce Day & | |
| Remembrance Sunday | £ 200.00 |
| R Andre Evans for e-Ranger Project | £ 20.00 |
| Riviera Travel/Ray Harriman | £ 631.80 |
| Sheila Cooper | £ 1,000.00 |
| Ashby Santa Fun Run & Walk | £ 1,033.21 |
| Ashby20 | £ 900.00 |
| Mark Whitehouse | £ 100.00 |
Expenditure
| Expenditure | ||
|---|---|---|
| The Rotary Foundaton | ||
| Donaton | £ 2,686.00 | |
| Other Donatons | ||
| Kids Cancer Charity |
£ 250.00 | |
| Mercy Ships |
£ 250.00 | |
| Coats4Kids |
£ 550.00 | |
| RI Morocco Earthquake Resonse Fund |
£ 500.00 | |
| Parkinson's UK |
£ 200.00 | |
| Emh Springfelds |
£ 200.00 | |
| Home-Start North West Leicestershire |
£ 420.00 | |
| RFUK - End Polio Now |
£ 405.00 | |
| RC Bedford-Presents for Ukrainian Child | £ 350.00 | |
| H Rath-Ashby Santa Fun Run & Walk |
£ 1,500.00 | |
| Ashby Youth for Christ |
£ 575.00 | |
| PON Trust for e-Ranger Project |
£ 20.00 | |
| Steps Conductve Educaton Centre |
£ 500.00 | |
| 1st Appleby Magna Scout Group |
£ 100.00 | |
| Staunton Harold Sailability Trust |
£ 4,325.25 | |
| Measham Youth Club |
£ 675.00 | |
| Leicestershire Search & Rescue |
£ 250.00 | £ 11,070.25 |
| Sue Perks | £ 30.00 | £ 4,878.17 | ||||
|---|---|---|---|---|---|---|
| Sub total carried forward | £ 6,124.52 | Sub total carried forward | £ 13,756.25 | |||
| Sub total brought forward | £ 6,124.52 | Sub total brought forward | £ 13,756.25 | |||
| Events | Events | |||||
| Zamanis Summer Social | £ 522.00 | |||||
| Halloween Quiz |
£ 405.50 | |||||
| Anon donaton |
£ 8.50 | £ 414.00 | ||||
| Conkers Fireworks | £ 3,000.00 | For Manpwer provided at Fireworks | ||||
| The Beeches Quiz Night | £ 291.19 | Ashby RC |
£ 140.00 | |||
| Ashby Hastngs RC |
£ 250.00 | |||||
| Coalville Belvoir RC |
£ 440.00 | |||||
| Ashby & Coalville Lions Club |
£ 570.00 | £ 1,400.00 | ||||
| Ashby Steam Fair | £ 2,000.00 | For Manpower provided at Ashby | Steam Fair | |||
| Ashby RC |
£ 331.92 | |||||
| Ashby Hastngs RC |
£ 71.44 | |||||
| Coal Belvoir RC |
£ 464.36 | |||||
| Ashby & Coalville Lions Club |
£ 352.44 | £ 1,220.16 | ||||
| End Polio Now Street Collecton | £ 662.36 | £ 6,889.55 | For Manpower provided for Street Collectons | |||
| RC Ashby |
£ 220.78 | |||||
| Ashby Hastngs RC |
£ 220.78 | £ 441.56 | ||||
| Kids Out | Kids Out | |||||
| September 2023 | September 2023 | |||||
| Contributons from other Clubs | Twycross Zoo |
£ 674.00 | ||||
| Ashby RC | £ 175.00 | Roberts Coaches |
£ 700.00 | £ 1,374.00 |
| Ashby Hastngs RC | £ 175.00 | |||
|---|---|---|---|---|
| Coalville Belvoir RC | £ 175.00 | £ 525.00 | ||
| Sub total carried forward | £ 13,539.07 | Sub total carried forward | £ 18,191.97 | |
| Sub total brought forward | £ 13,539.07 | Sub total brought forward | £ 18,191.97 | |
| Events - Contnued | Events - Contnued | |||
| Kids Out | Kids Out | |||
| June 2024 | June 2024 | |||
| Contributons from other Clubs | Robets Coaches | £ 820.00 | ||
| Ashby RC | £ 205.00 | |||
| Ashby Hastngs RC | £ 205.00 | |||
| Coalville Belvoir RC | £ 205.00 | £ 615.00 | ||
| Other Income | Other Expenditure | |||
| RIBI District 1070-Centenary Rafe | £ 290.00 | M&S Voucher for District Centenary Raf £ 100.00 | ||
| Gif Aid | £ 1,301.54 | £ 1,591.54 | District 1070 Centenary Treekly Challen £ 100.00 |
| Other Expenditure | |
|---|---|
| M&S Voucher for District Centenary Raf | £ 100.00 |
| District 1070 Centenary Treekly Challen | £ 100.00 |
| RIBI District 1070-Centenary Raffle |
£ 300.00 |
| Pens for Youth Actvites |
£ 356.94 |
| Ashby School-Sponsorship Respect Awa | £ 200.00 |
| Ivanhoe School-Sponsorship Awards Eve | £ 135.00 |
| Paintng wall of Walled Garden |
£ 214.00 £ 1,405.94 |
| Youth Actvites | |
| RYLA Contributon for 2 candidates £200 | |
| plus RYLA Grant £400 |
£ 600.00 |
| Young Writer's Prizes |
£ 40.00 £ 640.00 |
Youth Activities
District 1070 RYLA Grant £ 400.00 Contributions to Young Writer's Prize Ashby RC £ 13.33
Ashby Hastings RC
| Ashby Hastngs RC £ 13.33 Sub total brought forward Sub total brought forward Santa Sleigh Collectons Total of Street & Store Collectons £ 8,057.29 Just Giving including Gif Aid £ 112.89 Ashby Rotary Club £ 811.67 Donatons £ 92.50 Findern Village Event-Murray's Funeral Directors Ltd Total Income Excess Expenditure Bank balance as at 1 July 2023 Current Account Excess Expenditure Bank balance as at 30 June 2024 |
£ 426.66 £ 16,172.27 Sub total carried forward £ 16,172.27 Sub total brought forward Santa Sleigh Collectons Advance Insurance Services £ 100.80 Fuel £ 170.00 Sweets £ 648.00 £ 9,074.35 SumUp card reader £ 99.99 RC Ashby Hastngs £ 4,509.75 £ 200.00 Donaton Ashby Youth for Christ £ 150.00 £ 25,446.62 Total Expenditure £ 1,289.83 £ 26,736.45 £ 7,441.14 £ 1,289.83 £ 6,151.31 |
£ 21,057.91 £ 21,057.91 £ 5,678.54 £ 26,736.45 £ 26,736.45 |
|---|---|---|
ROTARY CLUB OF ASHBY DE LA ZOUCH CASTLE TRUST FUND Consolidated Trust Fund Accounts for the year ended 30 June 2024 Tru8t Fund Total Incom8 £ 25,446.62 Total Expenditure £ 26,736.45 Ashby Santa Fun Run & Walk Total Income £ 13,752.36 Total Expendilure £ 14,230.71 CONSOLIDATED TOTAL INCOME £ 39,198.98 CONSOLIDATED TOTAL EXPENDITURE £ 40,967.16 I have examined the accounts wth th8 books and vouchers maintained by the Rotary Club of Ashby4I8-la-Zouch Castl8 for the Trust Fund and Santa Fun Run & Walk and certfy the accounts now submilt8d herewth are a tru8 re)rd
.1 Silcock Examiner .Date ..M Aqoo Trustee ,D Hamilton Trustee ,D J Phillips Trust88
ROTARY CLUB OF ASHBY DE LA ZOUCH CASTLE Ashby Santa Fun Run & Walk
Income & Expenditure Accounts for the year ended 30 June 2024
| Income | Expenditure | ||
|---|---|---|---|
| Sponsorship | Running Imp Ltd-Race numbers | £ 271.05 | |
| Rockleigh Business Centre | £ 100.00 | ||
| KL Scott | £ 500.00 | Direct Source Ltd - Medals | £ 454.99 |
| Industrial Tooling Corporation Limited | £ 300.00 | ||
| Top Marks Tutoring | £ 50.00 | Coalville Trophy Centre - Medals | £ 405.00 |
| Manston Investment Ltd | £ 1,000.00 | ||
| Johnson Murkett & Hurst | £ 50.00 | Radar Multimedia - PA System | £ 500.00 |
| John German Estate Agents | £ 300.00 | ||
| Ashby Life Limited | £ 300.00 | Willpower Group Limited - Portable toilets | £ 414.00 |
| Timms Solicitors | £ 300.00 | ||
| Lychgate Homes Ltd | £ 100.00 | Aquafield Training - Medical cover | £ 132.00 |
| Havi Technologies | £ 300.00 | ||
| Ashby Nursery | £ 150.00 | Chocolate bars for children's prizes | £ 134.28 |
| NFU Insurance Ashby | £ 100.00 | ||
| W Taylor Butchers | £ 150.00 | Demarcation tape | £ 27.77 |
| Gelsmoor Inn Limited | £ 300.00 | ||
| Paolo Iorio - PI Osteopathy | £ 100.00 | A Boardr banner | £ 45.00 |
| Lush Landscape & Garden Design | £ 150.00 | ||
| Wilson Vale Catering Management Limited | £ 250.00 | Wix.com - 3 year website subscription | £ 373.20 |
| Kilworth Machinery Limited | £ 500.00 | ||
| Plastribution Limited | £ 100.00 | Wix.com - Emailmarketing costs | £ 26.25 |
| Anthony Evans Consulting | £ 50.00 | ||
| Bode Construction Ltd | £ 500.00 | Refreshments | £ 42.40 |
| Tollgate Brewery Ltd | £ 300.00 | ||
| Chris Knight Ceremonies | £ 300.00 £ 6,250.00 | Members expenses | £ 27.15 |
| Sub total carried forward | £ 6,250.00 | Sub total carried forward | £ 2,853.09 | |
|---|---|---|---|---|
| Sub total brought forward | £ 6,250.00 | Sub total brought forward | £ 2,853.09 | |
| Donations | Solopress -Flyers & leaflets | £ 83.05 | ||
| Chris Smith | £ 20.00 | |||
| Colin & Maggie Daulby | £ 30.00 | Fancy Dress Prizes-Cinema tickets | £ 40.00 | |
| Samantha Merchant | £ 8.00 | £ 58.00 | ||
| Photobox Ltd-Photobooks | £ 221.36 | |||
| Personal Sponsorship & | £ 57.00 | |||
| Gift Aid | £ 6.25 | Donations | ||
| Entry Fees | £ 209.40 | me & dee | £ 2,900.00 | |
| £ 480.75 | Bright Hope in North West Leicestershire | £ 2,900.00 | ||
| £ 50.00 | Home-Start North West Leicestershire | £ 2,900.00 | ||
| £ 128.60 | Rotary Club of Ashby de la Zouch Trust Fund | £ 1,033.21 | ||
| £ 123.85 | for Rotary Foundation | £ 1,100.00 | ||
| £ 2,187.98 | Ashby Hastings Cricket Club | £ 100.00 | ||
| £ 2,321.16 | Ashby & Coalville Lions Club | £ 100.00 | ||
| £ 150.00 | ||||
| £ 226.67 | £ 5,878.41 | |||
| Bank Interest | £ 2.70 | |||
| PP Helmut Rath-Past President's donation | £ 1,500.00 |
Total Income
£ 13,752.36
Total Expenditure
£ 14,230.71
Excess expenditure £ 478.35
£ 14,230.71
£ 14,230.71
Santa Fun Run & Walk balances as at 1 July 2023 Current Account £ 584.49 £ 771.83 Reserve £ 187.34 Excess Expenditure £ 478.35 Bank balanes as at 31 December 2023
Current Account £ 103.44 Reserve £ 190.04 £ 293.48
The Rotary Club of Ashby-de-la-Zouch Castle Trust Fund Charity No 1096225
Independent Examiner’s Report on the Accounts for the Year Ended 30 June 2024
My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the accounts.
During the course of my examination, no matter has come to my attention
-
1) Which gives me reasonable cause to believe that in, any material respect, trustees have not met the requirements to ensure that;
-
proper accounting records are kept
-
accounts are prepared which agree with the accounting records and comply with the proper accounting requirements or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
……………………………………………………….Ian Silcock
………………………………………….2024
31 Marlborough Way Ashby de la Zouch Leicestershire LE65 2NN 2