## **Rotary Club of Ashby de la Zouch Castle Trust Fund** ## **Charity Commission Annual Return 2021** ## **Achievements and Performance during the year** The opportunities for fundraising during the year were somewhat limited due to the Covid-19 pandemic. However, the club made exceptional efforts to continue supporting charities whenever possible through various events. The Ashby Santa Sleigh Collection is an event organised in partnership with the other two Rotary Clubs in Ashby de la Zouch. The way in which we were able to operate the collection in December 2020 was amended to meet the COVID-19 restrictions which resulted in a reduced income. However, we were able to donate £3840 to the local charity, Phoenix Children’s Foundation, from our share of the proceeds, to help fund their good work The 6[th] Annual Ashby Santa Fun Run organised by the club was cancelled in 2020 due to the COVID-19 pandemic and was replaced by the Ashby Santa Family Fun Workout. This resulted in the club being able to make a donate of £2400 to Ashby Foodbank. Other donations were made to home based and international charities. We also undertook work on improving the environment in Ashby and in particular the provision of labour and materials for the enhancement of an area close to the town centre, by converting a neglected part to grassland with defined paths giving access to the local comprehensive school. We were also involved in weekly litter picks in the Ashby area and the maintenance of gardens and our own Peace Garden in the town centre. ## **ROTARY CLUB OF ASHBY DE LA ZOUCH CASTLE TRUST FUND Income & Expenditure Accounts for the year ended 30 June 2021** **Charity Commission Registered Number 1096225** ## **Expenditure The Rotary Foundation** ## **Income** ## **The Rotary Foundation** Ashby Santa Family Fun Workout 10% Conkers Fireworks 10% Scones & Pimms Afternoons 10% Pizza Evening £ 300.00 Donation £ 165.92 £ 31.50 **Other Donations** £ 29.40 £ 526.82 Hospice Hope Phoenix Children's Foundation Canine Partners £ 1,000.00 British Red Cross for Beirut £ 2,620.05 ShelterBox Trust £ 100.00 £ 3,720.05 Dementia UK Admiral Nurses Home Start UK Rotary Foundation UK-End Polio Now ## **Donations** Sheila Cooper £ 1,000.00 Members' Donations in Lieu of Breakfasts £ 2,620.05 M Smith for Youth Services £ 100.00 ## **Events** Conkers Fireworks 2019 £ 2,334.08 less paid to Ashby & Coalville Lions Club £ 840.77 £ 1,493.31 Scones & Pimms Afternoons £ 283.50 Pizza Evenings £ 264.60 ## **Youth Services** RYLA- 1/3 Share - £ 264.60 £ 2,041.41 Pens for Young Writer Ashby School Sponsorship Loudoun Award ## **Other Income** NW Leicestershire DC Green Grant £ 500.00 Amazon.smile £ 22.24 District 1070 Quiz Prize £ 25.00 Ashby Santa Family Fun Workout £ 300.00 Gift Aid-Sheila Cooper Donation £ 250.00 Gift Aid-Members' Donations £ 566.51 ## **Hood Court Project** - K Borley & Son Ltd-Materials ## Gift Aid-Santa Sleigh Collection **Sub total carried forward Sub total brought forward** - £ 909.00 £ 2,572.75 - **£ 8,861.03 Sub total carried forward £ 8,861.03 Sub total brought forward** ## **Climb Everest Challenge** JustGiving-Donations Gift Aid Direct Donation ## **Hood Park Project** Peter Good-Plant Hire & Materials Other Materials £ 427.62 - £ 99.72 - £ 35.00 £ 562.34 Paint for Walled Garden MSigns UK Ltd-Sign for Path ## **Other Expenditure** Purchase of Crocus Corms JustGiving Fees-Grow Plan Peace Garden Plants ## **Ashby Santa Family Fun Workout** ## **Ashby Santa Family Fun Workout** |JustGiving-Donations
Gift Aid
**Santa Sleigh Collections-Income**
Street & Store Collections
Members' Donations
Gift Aid on Members' Donations
Donation from Friend of Rotary
JustGiving Donations Net of Fees
Gift Aid on JustGiving Donations|£ 1,055.70
Transfer to Ashby Santa Fun Run A/c
£ 247.37 £ 1,303.07
**Santa Sleigh Collections-Expenditure**
Insurance
£ 279.22
£ 10,908.70
Video Message to Schools
£ 300.00
£ 270.00
Music
£ 10.99
£ 65.00
£ 335.00
Beards
£ 134.96
£ 5.00
Fuel for Generator
£ 15.00
£ 519.66
Black Tubs for Coins
£ 13.98
£ 90.87
£ 610.53 £ 11,859.23 Dry Cleaning
£ 50.00
JustGiving-Fees-Grow Plan
£ 36.00
Donation-Ashby Round Table
£ 500.00
Distribution of Excess Income|£ 1,055.70
Transfer to Ashby Santa Fun Run A/c
£ 247.37 £ 1,303.07
**Santa Sleigh Collections-Expenditure**
Insurance
£ 279.22
£ 10,908.70
Video Message to Schools
£ 300.00
£ 270.00
Music
£ 10.99
£ 65.00
£ 335.00
Beards
£ 134.96
£ 5.00
Fuel for Generator
£ 15.00
£ 519.66
Black Tubs for Coins
£ 13.98
£ 90.87
£ 610.53 £ 11,859.23 Dry Cleaning
£ 50.00
JustGiving-Fees-Grow Plan
£ 36.00
Donation-Ashby Round Table
£ 500.00
Distribution of Excess Income| |---|---|---| |||| Ashby Rotary Club £ 3,506.36 Ashby Hastings Rotary Club £ 3,506.36 **Total Income £ 22,585.67 Total Expenditure Total Income £ 22,585.67 Total Expenditure** ## **Excess Income** **£ 22,585.67** **Bank balance as at 1 July 2020 Current A/c £ 4,030.18 Reserve £ 43.00 £ 4,073.18 Excess Income £ 1,480.14 Bank balance as at 30 June 2021 £ 5,553.32** # **ROTARY CLUB OF ASHBY DE LA ZOUCH CASTLE FUN RUN ACCOUNT Income and Expenditure Accounts for the year ended 30 June 2021 ASHBY SANTA FAMILY FUN WORKOUT Charity Commission Registered Number 10** ## **Income** ## **Expenditure** ## **Sponsorship** |**Sponsorship**||| |---|---|---| |Rockleigh House|£ 50.00|| |Karen Scott|£ 300.00|| |Inside Tracks|£ 150.00|| |Pyrotect Ltd|£ 100.00|| |Manston Investments Ltd|£ 1,000.00|| |Ashby Life Limited|£ 150.00|| |Kilworth Machinery Ltd|£ 500.00|| |Artisan of Ashby Limited|£ 300.00|| |P & L Graves|£ 50.00|| |FS Hamilton Ltd|£ 300.00|£ 2,900.00| |Donations & Gift Aid||£ 1,303.07| |Sale of Santa Suits & Sundry Donations||£ 112.10| |Bank Interest||£ 0.03| Radar Multimedia for Filming/Editing Video Loughborough RC - Santa Suits **Donations** Ashby Foodbank £ 2,400.00 NSPCC for Childline £ 160.00 Rotary Foundation £ 300.00 Ashby Castle RC Trust Fund £ 300.00 **Total Income** **£ 4,315.20 Total Expenditure** ## **Excess Income** **£ 4,315.20** **Bank balances as at 1 July 2020 Current Account £ 112.56 Reserve £ 185.07 £ 297.63 Add Excess Income £ 528.00 Bank balances as at 30 June 2021 Current Account £ 640.53 Reserve £ 185.10 £ 825.63** I £ 2,627.00 £ 340.00 - £ 3,840.00 - £ 340.00 - £ 250.00 - £ 590.00 - £ 100.00 - £ 1,250.00 - £ 500.00 £ 7,210.00 £ 256.67 - £ 92.34 - £ 200.00 £ 549.01 £ 152.02 **£ 10,538.03 £ 10,538.03** - £ 360.00 - £ 171.52 - £ 93.70 - £ 48.34 £ 673.56 - £ 135.00 - £ 18.00 - £ 85.00 £ 238.00 £ 1,303.07 - £ 1,340.15 £ 7,012.72 £ 8,352.87 **£ 21,105.53 £ 21,105.53** **£ 1,480.14** **£ 22,585.67** **096225** £ 500.00 £ 127.20 £ 3,160.00 £ 3.787.20 528.00 The Rotsry Club of Ashby de la Zouch Casue Trust Fund Charity No 1096225 Independ•nt Examinerfs Report on the A¢￿ints for the Year Ended 30 June 2021 My examination was carri&Y out in acCI)rdan￿ with General Directions given by the Charity Commission. An examination indudes a revtew of the accounting records kept by the charity and cornparison of the accounts presented those records. It also includes consideration of any unusual ttems or disclosures in the al)￿unts and seeking explanations from the tnjstees (￿n￿MIng any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequentty. I do not express an audit opinion on the accounts. During the (xMJ￿e of my examinati￿. rK) matter has L)Me to my attentic 1) whith gives me reasonable cause to believe that in. any material res￿ trustees have not met the requirernents to ensure that txoper a￿￿ting re(x)rts are kept accounts are prepared vthich agree with the a￿)Unting reco￿lS and comply with the proper a(£(￿ting requirements or 2) to which, in my opinic￿. attent￿ should be drawn in order to enable a prwr understanding of the a￿?)unts to be ￿ach￿. ..S Sadler -.2021 Ivydene Leicester Road Snibston Ravenstone Leicestershire LE67 2AR