2023-12-31-accounts

CONGRESBURY YOUTH PARTNERSHIP

ANNUAL REPORT & ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

Charity Registration Number. 1096207

INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF CONGRESBURY YOUTH PARTNERSHIP

I report on the accounts of the charity for the year ended 31 December 2023, which are set out on pages 2 to 8.

Respective responsibilities of trustees and examiner

The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;

• follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

• state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

1. which gives me reasonable cause to believe that, in any material respect, the requirements:

2. to keep accounting records in accordance with section 130 of the 2011 Act; and

3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act

have not been met; or

1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

R C JONES FCCA

Date: 23 June 2024

1

	Congresbury Youth Partnership	Congresbury Youth Partnership	Congresbury Youth Partnership	Congresbury Youth Partnership	Congresbury Youth Partnership		1096207
	Receipts and payments accounts									CC16a
	For the period from	For the period	01/01/2023		To		31/12/2023
Section A Receipts and payments
	Unrestricted funds		Restricted funds		Endowment funds		Total funds			Last year
	to the nearest £	to the nearest	to the nearest £		to the nearest £		to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Grants 17,750 - - 17,750 12,812 Activities, subs and tuck 5,999 - - 5,999 4,510 Fundraising 1,266 - - 1,266 1,093 Donations 2,060 - - 2,060 984 Hire & lettings 810 - - 810 540 Other 665 - - 665 302 - - - - - Sub total(Gross income for AR) 28,549 - - 28,549 20,240 ~~====—~~
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 28,549 - - 28,549 20,240 ~~——————~~
A3 Payments
Youth Workers	20,781	20,781	-	-	-	-	20,781	20,781		20,185
Program Activities	4,682	4,682	-	-	-	-	4,682	4,682		3,425
Building Expenses	831	831	-	-	-	-	831	831		-
Equipment	1,240	1,240	-	-	-	-	1,240	1,240		181
Internet	467	467	-	-	-	-	467	467		415
Electricity	523	523	-	-	-	-	523	523		602
Insurance	687	687	-	-	-	-	687	687		588
Water	176	176	-	-	-	-	176	176		252
Cleaning & materials	645	645	-	-	-	-	645	645		1,148
Misc	2	2	-	-	-	-	2	2		8
Admin	815	815	-	-	-	-	815	815		851
Fundraising expenses	235	235	-	-	-	-	235	235		93
	-	-	-	-	-	-	-	-		-
Sub total	31,084	31,084	-	-	-	-	31,084	31,084		27,748
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 31,084 - - 31,084 27,748 ~~——————~~
Net of receipts/(payments) - 2,535 - -- 2,535 - 7,507 A5 Transfers between funds - - - - - A6 Cash funds last year end 46,669 - - 46,669 54,176 Cash funds this year end 44,134 - - 44,134 46,669 ~~===~~

2

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by trustee on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	Details CYP Current account Fixed Term Capital 32 daynotice account(capital) CYC Current account CYC Capital account Total cash funds Details Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 9,886 - 16,000 - - 0 - 4,672 - 13,575 - 44,134 - Unrestricted Restricted to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Drw Cannon	Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Endowment to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)
			Date of approval
		Drw Cannon	23 June 2024

3

Trustees' Annual Report for the period

From

To

Period start date Period end date 1 January 2023 31 December 2023

Section A Reference and administration details _ ~~____~~ ee

Charity name Congresbury Youth Partnership ~~Pd~~ Other names charity is known by ~~PO~~ Registered charity number (if any) 1096207 ~~__~~ Charity's principal address 15 Silver Street Congresbury Bristol Postcode BS49 5EY

Registered charity number (if any) 1096207

Names of the charity trustees who manage the charity

==> picture [486 x 148] intentionally omitted <==

----- Start of picture text -----
|||| |---|---|---| |Name of person (or body)| |Dates acted if not for whole| |Trustee name|Office (if any)|entitled to appoint trustee| |year| |(if any)| |1 Drw Cannon|Chair| |2 Alex Ballard|Secretary| |3 Diana Hassan|Treasurer| |4 Sarah Storey| |5 Moya Pearson| |6| |7|

----- End of picture text -----

Names of other trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

4

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Constitution adopted 15/07/2002 as amended on 17/10/2011

How the charity is constituted Constitution

Trustee selection methods Committee members are appointed at the annual general meeting and new trustees maybe appointed through the year on agreement of the existing trustees.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The Partnership’s main risks relate to the volunteers and the activities it provides. These are mitigated by:

• Public Liability Insurance and building & contents cover is in place

• policies and procedures adopted for the induction and • The Partnership has a child protection policy, and all its main volunteers training of trustees; are DBS checked.

• • the charity’s organisational •

• structure and any wider Risk assessments are completed on an ongoing basis for the activities network with which the charity we provide. works;

• relationship with any related parties;

• • trustees’ consideration of major risks and the system and procedures to manage them.

5

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

• To provide or assist in the provision of facilities for recreation and other leisure time activities for children and young people resident in Congresbury North Somerset.

• To develop their physical, mental and spiritual wellbeing and assist them in growing to full maturity as individuals and members of society.

• • To develop and support adult and young people volunteering in the community.

Congresbury Youth Partnership continues to deliver a varied range of positive activities at affordable cost for children and young people aged 8- 19 in Congresbury.

Summary of the main activities undertaken for the While we make our services as cheap as possible, we do not want cost to public benefit in relation to be a barrier to young people enjoying them and so will look to subsidise these objects (include within young people who cannot afford to take part. this section the statutory declaration that trustees have Details of these activities are given in section D below. had regard to the guidance issued by the Charity Over the report period, the numbers of young people engaging with us Commission on public increased, and is currently about 50 attending a regular session or a benefit) holiday activity. Older teenagers are still affected by the covid lockdowns, and reluctant to return to youth clubs. Running specific projects such as graffiti workshops draws young people in and working with them to discover what they. want has led to some interesting trips out of the village, reducing the social isolation sometimes felt by village children.

Additional details of objectives and activities (Optional information)

We have approx. 8 adult volunteers who assist with • sessions at the Youth Club,

• the drop-in activity sessions,

You may choose to include further statements, where relevant, about:

• policy on grant making;

• policy programme related investment;

• contribution made by volunteers.

• design and keep our website updated,

• support our holiday activities and

• help with fundraising events.

We would not be able to run the Partnership without a team of committed and willing volunteers and huge thank you goes out to them.

We also have one young volunteer who supports at the above sessions and holiday activities.

6

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Overview of sessions; activities and events provided by the Youth Partnership:-

• On Mondays from 3.30 until 6pm we host a Code Club, run entirely by volunteers, for young people interested in learning computer coding in Scratch and Python.

• Drop in sessions with multiple activities take place at the Youth Club on Wednesdays after school, during term time from 3pm until 5pm for children and young people aged 8-10 years – cost per session £2.20 including tuck.

• Youth Club – Wednesday evenings for 40 weeks of the year from 6.30pm-8.30pm for young people 11-19 – cost per session £2.20.

• Holiday activities during most school holidays. During most half term breaks we provide two full days activities from 10am-4pm cost approximately per day £15-£20.

• As a response to anti-social behaviour reports outreach and detached work was delivered supported by Avon and Somerset Police and local PSCO’s

• Volunteering opportunities – we provide volunteering opportunities for adults and young people in the village who want to contribute towards their community. Often our young volunteers have gone on to become paid staff for the partnership holiday activities and we have also been able to help them with job applications, references and CV’s. We support young people taking part in the Duke of Edinburgh’s award scheme by providing safe, monitored volunteering.

The youth workers used by the charity are employed through a service organisation who deal with the employment, insurance, absence cover etc.

This service is provided by Foreal Youth Work Provider who have provided our Youth Workers since 2015.

Section E Financial review

The charity holds reserves to cover equipment replacement, capital Brief statement of the expenditure on the Youth Club building and a general reserve. charity’s policy on reserves Details of any funds materially N/A in deficit

Further financial review details (Optional information)

7

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

The majority of the charity’s income comes from Congresbury Parish Council in the form of grants to provide youth workers. We are extremely grateful for this funding and without it, in a world of continually rising costs where we try to minimise the costs to our users, we could not continue to provide our services.

We are always trying to find new ways to fund raise and attract donations and this year our fundraising events included running stalls at village events such as the summer and Christmas fetes, which raise awareness of our activities, as well as funds. Our stalls usually sell a range of items made by the young people. We rent out the Youth Club building whenever possible, which provides valuable additional funding towards the costs of maintaining the building.

We also hold pub quizzes and organise the CYP 100 club.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Drw Cannon Position Chair

Date 23 June 2024

8