## **CONGRESBURY YOUTH PARTNERSHIP**
# **ANNUAL REPORT & ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2021**
Charity Registration Number. 1096207
## **INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF CONGRESBURY YOUTH PARTNERSHIP**
##
I report on the accounts of the charity for the year ended 31 December 2021, which are set out on pages 2 to 8.
## **Respective responsibilities of trustees and examiner**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
R C JONES FCCA
Date: 20 June 2022
1
|**Congresbury Youth Partnership**|**Congresbury Youth Partnership**|**1096207**||
|---|---|---|---|
|**Receipts and payments accounts**|||**CC16a**|
|**For the period**
**from**
01/01/2021|**To**|31/12/2021||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**26,806**
**3,236**
**942**
**1,532**
**1,560**
**8**
**-**
**34,084**
**-**
**-**
**-**
**34,084**
**19,891**
**2,985**
**859**
**-**
**396**
**252**
**636**
**163**
**544**
**60**
**675**
**74**
**-**
**26,536**
**-**
**-**
**-**
**26,536**
**7,548**
**-**
**46,628**
**54,176**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**26,806**
**3,236**
**942**
**1,532**
**1,560**
**8**
**-**
**34,084**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Grants|**26,806**|||||**28,000**|
|Activities, subs and tuck|**3,236**|||||**2,877**|
|Fundraising|**942**|||||**522**|
|Donations|**1,532**|||||**847**|
|Hire & lettings|**1,560**|||||**560**|
|Other|**8**|||||**486**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**34,084**|||||**33,291**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||**34,084**||**33,291**|
|||||
**19,891**
**2,985**
**859**
**-**
**396**
**252**
**636**
**163**
**544**
**60**
**675**
**74**
**-**
**26,536**
**-**
**-**
**-**
**26,536**
**7,548**|||
|Youth Workers|**19,891**|||||**20,020**|
|Program Activities|**2,985**|||||**2,089**|
|Building Expenses|**859**|||||**991**|
|Equipment|**-**|||||**2,237**|
|Internet|**396**|||||**479**|
|Electricity|**252**|||||**489**|
|Insurance|**636**|||||**642**|
|Water|**163**|||||**134**|
|Cleaning & materials|**544**|||||**416**|
|Misc|**60**|||||**113**|
|Admin|**675**|||||**769**|
|Fundraising expenses|**74**|||||**99**|
||**-**|||||**-**|
|**_Sub total_**|**26,536**|||||**28,478**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_**|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**28,478**|
||||||||
||**7,548**|**-**|**-**|**7,548**||**4,813**|
||**-**|**-**|**-**|**-**||**-**|
||**46,628**|**-**|**-**|**46,628**||**41,815**|
||**54,176**|**-**|**-**|**54,176**||**46,628**|
2
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**Signed by trustee on behalf of all the**
**trustees**
**Details**
**B1 Cash funds**
CYP Current account
CYP Savings account 1
32 daynotice account(capital)
CYC Current account
CYC Capital account
**B2 Other monetary assets**
**_Total cash funds_**
**Details**
**Details**
**B3 Investment assets**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
**Signature**
**B5 Liabilities**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**6,253**
**-**
**-**
**-**
**25,080**
**-**
**18,291**
**-**
**4,552**
**-**
**54,176**
**-**
**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Print Name**
Drw Cannon|**Endowment**
**funds**
**to nearest £**|
|---|---|---|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Endowment**
**to nearest £**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Current value**
**(optional)**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**Current value**
**(optional)**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**-**|
|||**When due**
**(optional)**|
||||
||||
||||
||||
||||
|||**Date of**
**approval**|
||Drw Cannon|20/06/2022|
3
|+|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**|
|---|---|---|---|---|---|---|---|---|
||**From**|Period start date|||**To**|Period end date|||
|||1|January|2021||31|December|2021|
## Section A Reference and administration details
**Charity name** Congresbury Youth Partnership
**Other names charity is known by**
**Registered charity number (if any)** 1096207
**Charity's principal address**
15 Silver Street Congresbury Bristol **Postcode** BS49 5EY
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**|
|---|---|---|---|---|
||Drw Cannon|Chair|||
||Alex Ballard|Secretary|||
||Diana Hassan|Treasurer|||
||Cath Kemplay||||
||Moya Pearson||||
||Sarah Storey||||
||||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
4
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution adopted 15/07/2002 as amended on 17/10/2011
How the charity is constituted
Trustee selection methods Committee members are appointed at the annual general meeting and new trustees maybe appointed through the year on agreement of the existing trustees.
## **Additional governance issues (Optional information)**
The Partnership’s main risks relate to the volunteers and the activities it provides. These are mitigated by:
You **may choose** to include additional information, where relevant, about:
- Public Liability Insurance and building & contents cover is in place
- policies and procedures adopted for the induction and training of trustees;
- adopted for the induction and • The Partnership has a child protection policy and all its main volunteers training of trustees; are DBS checked.
- • the charity’s organisational •
- structure and any wider Risk assessments are completed on an ongoing basis for the activities network with which the charity we provide. works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
5
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
- To provide or assist in the provision of facilities for recreation and other leisure time activities for children and young people resident in Congresbury North Somerset.
- To develop their physical, mental and spiritual wellbeing and assist them in growing to full maturity as individuals and members of society.
- • To develop and support adult and young people volunteering in the community.
Congresbury Youth Partnership continues to deliver a varied range of positive activities at affordable cost for children and young people aged 8- 19 in Congresbury.
**Summary of the main activities undertaken for the** While we make our services as cheap as possible, we do not want cost to **public benefit in relation to** be a barrier to young people enjoying them and so will look to subsidise **these objects (include within** young people who cannot afford to take part. **this section the statutory declaration that trustees have** Details of these activities are given in section D below. **had regard to the guidance issued by the Charity** A period of uncertainty for all including the Youth Club and Young People, **Commission on public** as a Youth Team we were able to be responsive to the offer that we would **benefit)** normally provide young people, by adapting our normal methods of open access Youth Work to virtual contact with young people throughout the National Pandemic. However taking the opportunities to open our doors to young people at each point that the restrictions were lifted.
## **Additional details of objectives and activities (Optional information)**
We have approx. 11 adult volunteers who assist with • sessions at the Youth Club,
- the drop in activity sessions,
You **may choose** to include further statements, where relevant, about:
- policy on grant making;
- policy programme related investment;
- contribution made by volunteers.
- design and keep our website updated;
- support our holiday activities and
- • help with fundraising events.
We would not be able to run the Partnership without a team of committed and willing volunteers and huge thank you goes out to them.
We also have approx. 2 young volunteers who support at the above sessions and holiday activities.
6
## Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
Overview of sessions; activities and events provided by the Youth Partnership:-
- On Mondays from 3.30 until 6pm we host a Code Club, run entirely by volunteers, for young people interested in learning computer coding in Scratch and Python.
- Drop in sessions with multiple activities take place at the Youth Club on Tuesdays and Wednesdays after school, during term time from 3pm until 5pm for children and young people aged 8-11 years – cost per session £2. (when restrictions allowed)
- Youth Club – Wednesday evenings for 40 weeks of the year from 6.30pm-8.30pm for young people 11-19 – cost per session £1.50.(When restrictions allowed)
- Holiday activities during most school holidays. During most half term breaks we provide two full days activities from 10am-4pm cost approximately per day £15.
- Over periods of National Lockdown online video calling was used to maintain contact and provide a number of activities, including online cooking workshops, quizzes and fun competitions.
- As a response to anti-social behaviour reports outreach and detached work was delivered supported by Avon and Somerset Police and local PSCO’s
- Volunteering opportunities – we provide volunteering opportunities for adults and young people in the village who want to contribute towards their community. Often our young volunteers have gone on to become paid staff for the partnership holiday activities and we have also been able to help them with job applications, references and C.V’s. We support young people taking part in the Duke of Edinburgh’s award scheme by providing safe, monitored volunteering.
The youth workers used by the charity are employed through a service organisation who deal with the employment, insurance, absence cover etc.
This service is provided by Foreal Youth Work Provider who have provided our Youth Workers since 2015.
## **Section E Financial review**
The charity holds reserves to cover equipment replacement, capital **Brief statement of the** expenditure on the Youth Club building and a general reserve. **charity’s policy on reserves**
7
**Details of any funds materially** N/A **in deficit**
## **Further financial review details (Optional information)**
The majority of the charity’s income comes from Congresbury Parish Council in the form of grants to provide youth workers. We are extremely grateful for this funding and without it we could not continue to provide our services.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
This year we received Covid support from North Somerset Council to help with additional costs, loss of revenue from our lettings etc.
- how expenditure has supported the key objectives of the charity;
- supported the key objectives We are always trying to find new ways to fund raise and attract donations of the charity; and this year our fundraising events have included the St Andrew’s Christmas Fete and the Broad Street Christmas fair where we had stalls
- • investment policy and selling a range of items made by the young people. We rent out the
- objectives including any Youth Club building whenever possible, which provides valuable
- ethical investment policy additional funding towards the costs of maintaining the building.
- adopted.
We also hold pub quizzes and organise the 100 club.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Drw Cannon **Position** Chair **Date** 20 June 2022
8