COOPERSÉea£ Accountants Rowan Tree Cancer Care Financial Statements For the year ended 30 September 2024 Registered Charity No. 1096075 Company No. 4538022
Rowan Tree Cancer Care Financial Statements For the year ended 30 September 2024 CONTENTS Report of the Directors and Trustees Independent Examiners Report 10 Statement of Financial Activities Balance Sheet 12 Notes to the Accounts 13-20
Rowan Tree Cancer Care Report of the Directors and Trustees The Trustees (who are also the Directors for the purpose of Company Law) have pleasure in presenting their annual report and the audited financial statements for the year ended 30 September 2024. The provisions of the Statement of Recommended Practice "Accounting and Reporting by Charities" (Charities SORP (FRS 102)) effective 1 January 2015, have been adopted in preparing the annual report and financial statements of the charity. 1. REFERENCE AND ADMINISTRATIVE DETAILS Charity Name: Rowan Tree Cancer Care Charity Registration: 1096075 Company Registration: 4538022 Registered Office: 58160 Commercial Street Mountain Ash CF45 3PW Charity Manager.. Company Secretary: R Dash NAC Dash Bank: Unity Bank Nine Brindley place Birmingham B12HB Independent Examiners: Cooper Healey Audit Services Ltd Rabart House Pant Industrial Estate Merthyr Tydfil CF48 2SR
Rowan Tree Cancer Care Report of the Directors and Trustees The following people were directors and officers of the charity on the date of approval of the report: DATE ELECTED DATE RESIGNED DIRECTORSI TRUSTEES ROLE ELECTED BY NAC Dash Treasurer/Director/ Secretary Dirwtor 2002 K Rourke R Dash BJCodd J A Williams MBE JP Wayne Griffiths Anthony Griffiths Helen Jones Diane Hawkins 200? 2002 2002 2002 2013 2017 2023 2023 CEO Committee Committee Committee Committee Committee Committee 2024 2020 2021 2. STRUCTURE. GOVERNANCE AND MANAGEMENT Governing Document Rowan Tree Cancer Care is a registered charity and a company limited by guarantee. The maximum liability of each member is limited to ten pounds. At 30 September 2024 the company had 7 members. Rowan Tree Cancer Care is govemed by its Memorandum and Articles of Association. Rowan Tree Canr Care was incorporated as a Company Limited by Guarantee on 18 September, 2002. The charity commenced operations in 2002. Recruitment, Appointment of Trustees Trustees, who are also Directors of the Company. are elected from the local community and must either reside or work in Rhondda Cynon Taff and surrounding area. The Trustee Board oversees the election process for Board appointments. A separate process, agreed by the Trustee Board, is followed for the election of the Chair. The Reference and Administrative Details above identifies the constituencies that elected each of the current trustees. No other persons or bodies extemal to the charity were entitled to appoint persons to the Trustee Board. Induction of Trustees Newly appointed Trustees are provided with a comprehensive induction to Rowan Tree Cancer Care through the provision of training courses and mentoring by established trustees.
Rowan Tree Cancer Care Report of the Directors and Trustees Organisational Structure Rowan Tree Cancer Care is govemed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees carry the ultimate responsibility for the conduct of Rowan Tree Cancer Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quarterly and delegate the day-to-day operation of the organisation to senior management. The Trustee Board is independent from management. A register of members. interests is maintained at the registered offsce and is available to the public. Related Parties The charity Co-operates and liaises with a number of other services, local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trusteeldirector of another charity they may be involved in discussions regarding that other charity but not in the ultimate decision-making process. Major risks Rowan Tree Cancer Care has worked on a Corporate Risk Management exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Trustees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end Rowan Tree Cancer Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate its key risks. Included in extemal risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The Charity continues to seek to diversify its funding sources. Intemal risks are minimised by the implementation of prOdureS for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity. 3. OBJECTIVES AND ACTIVITIES Objects The charity's main objective is to offer emotional and practical support to cancer sufferers and their carers living in the Borough of Rhondda Cynon Taff and surrounding area.
Rowan Tree Cancer Care Report of the Directors and Trustees Aims, Objectives, Strategies and Activities for the Year Rowan Tree Cancer Care aims to provide emotional and practical support to families living in Rhondda Cynon Taff and surrounding area by the provision of: _ 1 . Free transport for any cancer-related, hospital appointment 2. Counselling for anyone whose life is affected by cancer 3. Complimentary therapies to help relieve stress and promote the feeling of wellbeing. 4. Therapy through Art 5. Creative workshop 6. Respite accommodation for carerslfamilies travelling to Velindre 7. Wig Fitting Supporting infomation was provided for inclusion in the application and plans made for implementing the additional service in the event of the application being successful. The principal activity of Rowan Tree Cancer Care remained the provision of emotional and practical support for families living in Rhondda Cynon Taff whose lives are touched by cancer. This is provided through the main office in Mountain Ash. Contribution of Volunteers The charity receives help and support in the fonn of voluntary assistance in providing information to the public. driving clients to cancer treatments, supporting the social enterprises and administering the charity. During the period of this report 1st October 23 to year ended 30 September 2024 The volunteer hours have been estimated as 18,750 volunteer hours at national minimum wage of £10.42 for anyone over the age of 23 years. It estimated the value of this help is £195,375 The figure has been calculaled by the volunteer driving hours provided by the volunteer drivers, charity shop volunteers signing in sheets, lottery volunteers and monthly volunteer committee members meetings. The volunteer hours have decreased drastically from the previous period years report 1 $1 October 2022 to 301h September 2023 of 78,000 volunteer hours. The charity did not recover after Covid as so many volunteers left following Govemment Guidelines. The charity is now slowly recruiting with support from our CVC. This has had a huge impact on the charity as additional paid staff were contracted to cover the volunteer hours previously supported by shop and centre volunteers.
Rowan Tree Cancer Care Report of the Directors and Trustees 4. ACHIEVEMENTS AND PERFORMANCE Charitable Activities Families are being referred daily into the seprfices provided by the charity. Fundraising Activities Total income for the year was £356,359 an increase of £87,182 on 202212023. Investment Activities The charity holds a capital investment which is a retail premises situated at 70 Oxford Street, Mountain Ash CF45 3HB. This was refurt)ished during 2014. This has a current market valuation of £105,000. The main Cancer centre purchased and refurbished during 2010 at 58-60 Commercial Street. Mountain Ash. CF45 3PW has a current market value of £650,000. The charity also purchased the old Barclays Bank building next door to the main Cancer centre during 2016 for £50.889. During 2021- 2023 the building has been refurt)ished to a high standard providing respite for carers, a dedicated children's counselling room. Due to demand additional rooms for cancer support and complementary therapies. The Charity is currently in the process of having the building revalued. Factors Affecting the Achievement of Objectives In order to strengthen the effectiveness of its serrfices, the charity has continued to develop partnerships with other agencies and businesses. The Department of Works and Pensions provides training for the charities staff to offer advice and arrange home visits. Marie Curie providing training for staff and volunteers in bereavement support to families. Interlink providing training and support and volunteer recruitment. Moondance Foundation - ongoing financial support and business expertise. CRT Together - signposting clients to RTCC. Rowan Tree Cancer Care works in partnership through referrals with many organisations in the Private, Statutory and Voluntary Sector. Cwm Taff Morgannwg University Health Board contributes a percentage of funding for the charity to provide cancer support services throughout the geographical area of Rhondda Cynon Taff.
Rowan Tree Cancer Care Report of the Directors and Trustees 5. FINANCIAL REVIEW Financial Position Incoming resources in the year were £356,359 (202212023 £269,177). Of this £152,945 (202212023 £107,958) related to project restricted activities. A loss of £30,841 was made in the year {202212023 a loss of £79,335). At 30 September 2024 total reserves were £346,901 of which £8,002 represented restricted funds, (2023: £377,742 and £7,762) as all restricted funds with respect to the purchase of the building Barclays Bank were moved to unrestricted funds. Reserves Policy Previously, Rowan Tree Cancer Care was required to ensure that free monies are available in each financial year to meet reasonable foreseeable contingency. During this financial climate, Ihe charity will take all necessary steps to ensure that the charity provides a best value of service. Principle Funding Sources The Directors extend their gratitude to the MOOndan Foundation. Cancer Care Society, Cwm Taf Morgannwg University Health Board and to all kind donations and fundraising in the community. Funds in Deficit No funds were in deficit at the balance sheet date. Investment Policy As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invest the monies of the Company not immediately required for its purposes in or upon such investments, securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law.
Rowan Tree Cancer Care Report of the Directors and Trustees 6. FUTURE PLANS RTCC is becoming one of the largest local charities in Rhondda Cynon Taff with all services in great demand. The charity receives referrals daily for families to access the free support services. The charity wants to recruit more volunteers to meet the demand for the services and have fundraising in the Rhondda Valley. The charity will continue to support students from local colleges to work on various projects within the charity. Also, to work in partnership with local agencies by training people to obtain retail skills to help them back into work. During the period of this report. It has been a challenging time for RTCC with less donations to the shops as well as cash donations as families cannot afford to give. The current financial climate has had a huge financial impact on the charity. The geographical area the charity covers has high deprivation and low income levels and low employment. Rowan Tree Cancer Care is aiming towards a sustainable future with new and innovative ways of working to meet the demand with the ever changing financial climate. 7. DIRECTORS'RESPONSIBILITIES Company Law and Charity Law require the Directors to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of Rowan Tree Cancer Care and of the surplus or deficit for that period. In preparing those financial statements, the Directors are required to: _ (a) select suitable accounting policies and then apply them consistently, {b) make judgements and estimates that are reasonable and prudent, (c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and (d)prepare the financial statements on the going concem basis, unless it is inappropriate to presume that the company will continue in operation. The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of Rowan Tree Cancer Care and to enable them to ensure that the financial statements comply with the Companies Act, 2006. The Directors are responsible for ensuring that the company maintains an adequate system of intemal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice Accounting and reporting by Charities and in accordance with the special provisions of the Companies Act 2006 relating to small companies. .NAC Dash Secretary 16th June 2025 10
Independent Examiners Report to the Directors of Rowan Tree Cancer Care I report on the accounts of Rowan Tree Cancer Care for the year ended 30th September 2024 which are set out on pages 11 to 20. Respective responsibilities of directors and examiner. The directors of Rowan Tree Cancer Care are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 ('the Charities Act) and that an independent examination is needed. The charity's gross income exceeded £250.000 and l am qualified to undertake the examination by being a qualified member of ACCA. It is my responsibility to: Examine the accounts under section 145 of the Charities Act. To follow procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b)) of the Charities Act, and To state whether particular matters have come to my attention. Basis of Independent Examiners Report My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out on the statement below. Independent Examiners Statement In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Cooper Healey Audit SeNices Ltd 16th June 2025
Rowan Tree Cancer Care Statement of financial activities for the year ended 3010912024 Incorporating the Income and Expenditure Account Ikvelop Linr&ricte R}cted nEnt Total funds Total fund Note dfun(Ls futs Fund 2024 Ib IrKonr fr(Nn d(xuti(ns a1 Iwcil ItonE fr(m (rtIKT ti-&lingp actjljti InE frcAn imtStnrnts IonE trINn clwitable aLiiiiti 39.742 97,379 39,742 97,379 111,567 45,601 2b (rf)293 152,945 219,238 112,(K Total inconE and en(knwTrtnts ?03.414 15? 915 3$6,-359 269,177 ENlItUre on F'te (x] Raising tillxts ENMKkn'ture ffl C]uritable aLtivitics 234,495 152,705 387201 348,511 Total EXMIltUre 2_M.495 15? 705 387.?01 348,511 Net In/(eXnditUrc} (31.081) 240 (30,841) (79,335 Net nJ)vennt in funds for the l'ear (31.081) 240 (30,841) (79,335 BalarKEs IT(K@tt f(xward 2023 12 369.980 7,762 377,742 457,077 Balan Carri fornxrd 2024 12 338.8 8.(X)2 346,Wl 377,742 There are no recognised gains or losses in the year, other than those included in the statement of financial activities. All activities derive from continuing operations. 12
Rowan Tree Cancer Care Balance Sheet as at 30 September 2024 Unrestricted Funds Restricted Funds Total 2023 Note 2022 Fixed Assets Tangible Fixed Assets 703,428 703,428 703,398 Current Assets Debtors Short term deposits Cash at bank and in hand 7.404 8.002 15,406 14,051 83,862 91.266 83,862 99.268 143,489 157,540 8.002 Creditors - amounts falling due within one year 10 455,795 455.795 483,197 Net Current Assets (364,529) 8,002 (356,527) (325,657) Net assets 338.899 8.002 346,901 377,742 Represented by: Funds of the Charity Unrestricted funds Accumulated fund Designated funds 338.899 8,002 346,901 377,742 Restricted Funds 13 338,899 8,002 346,901 377,742 These financial statements have been prepared in accordance wlh the micro-entity provisions of the Companies Act 2006 and delivered In accordance with the provisions applicable to companies subject to the small companies regime. For the financial J'ear ending 30 Sepiember ?0?4 the company was enlitled io exemption from audit under section 1006 relaling lo small companies. 477 of the Companie% Act . Directorfs respon4ibililies-. . The members have nol required the company to obthin an audii of its accounts for the year in question in accordance with section 476: and The director acknO.1edg¢S his responsibilities for complying wilh the requirements of the Aci 'ith respecl lo accounting records and the preparation of accounls. The financial statements were approved by the Board on 16th June 2025 and signed on their behalf by: . NAC Dash Director & Treasurer 13
Rowan Tree Cancer Care Notes to the financial ststements for the year ended 30 September 2024 Accounting policies Accounting basis The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice 'Accounting and Reporting by Charities" (Charities SORP (FRS 102)) effective 1 January 2015. The adoption of Ihe revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming reSoUrs. b) Incoming resources Grants receivable Grants made to finance the activities of the charity are credited to the income and expenditure account in the period to which they relate. Bank interest Bank interest is included in the income and expenditure account on receipt. Other income Sales of services are included in the income and expenditure account in the period to which they relate. Other income, including donations, gifts and covenants are included as they were received. iv) Gifts and Intangible income In addition to the above, the charity also receives help and support in the form of voluntary assistance in advising the public. This help and support are not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors, report. Deferred income Grants received in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet. 14
Rowan Tree Cancer Care Notes to the financial statements for the year ended 30 September 2024 Accounting policies (continued) Resources expended All expenditure is accounted for on an accrual's basis. All expenditure directly related to the provision of advice services is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate. d) Fixed assets and depreciation Fixed assets are included at cost. Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: Fixtures. fittings and equipment Motor Vehicles Property Improvements 25 % reducing balance 25 % straight line 5 /0 Straight line The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" (Charities SORP (FRS 102>) effective 1 January 2015 and no change has been made from the previous year. Restricted funds Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated. Designated funds Designated funds are allocated out of unrestricted funds by the Trustees for specific purposes. The use of such funds is at the Trustees, discretion. g) Cash Flow The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company.
Rowan Tree Cancer Care Notes to the financial statements for the Trear ended 30 September 2024 2 Income and endowments Unrestricted Restricted 2024 Total 2023 a Donations & legacies Income from shops Income from Café 81.604 15.776 97.379 81,604 15,776 97,379 92,192 19,374 111,566 b Income from other trading activities Loltery Fundraising evenls l Donalions 8,427 31,314 39,742 8,427 31,314 39,742 15,386 30,215 45,601 C Income from investments Bank Inleresl received 3 Income from Charitsble Activities Unrestricted Restricted 2024 Total 2023 Total Grants 66,533 66,533 152,705 152.705 219,238 219,238 112,009 112,009 4 Other Income Unrestricted Restricted 2024 Total 2023 Total Profit on disposal of fixed assets 16
Rowan Tree Cancer Care otes to the financial statements for the vear ended 30 September 2024 5 Total expenditure on Direct Charitable aclivities Grants to Ihird parties Support Activities 2024 Tolal 2023 Total Drivers Expenses Therapists & counsellors Training Courses Client trips Total Costs of generating funds Governance costs Resources Expended 33,222 11.996 124 33,222 11,996 124 33,983 10,918 259 45,342 45.342 45,160 341,859 341,859 341,859 387.201 303,352 348,511 45.342 Natural classification of resources expended 2024 Total 2023 Total Café Expenses Stsff Costs Communications Premises Stationery, printing and postage Repairs Advertising & information Motor & Travel Professional fees Depreciation Sundries Bank Charges & Interest Activities Bank building costs 11,984 240,209 5,106 34,160 3,593 10,631 80 5,606 7,524 20,804 1,121 1,039 17,097 198,007 2,690 35,898 4,449 14,657 2,822 4,413 19,852 2,124 1,342 341,859 303,352 17
Rowan Tree Cancer Care Notes to the financial statements for the l'ear ended 30 September 2024 6 Net incomel(expenditure) 2024 202 This is stated after charging: Depreciation Amortisation Auditors, remunerats'on Audit seNices Consultancy work 20,804 19,852 2,235 2,000 7 Information regarding Directors and Employees 2024 2023 Wages and salaries Pension costs 224,341 15,868 240209 189,994 3,560 193554 The average number of employees, analysed by function was: 2024 14 2023 Charitable purposes Fundraising & publicity Management and administration of charity 18 13 No employee received remuneration of more than £50,000. 18
Rowan Tree Cancer Care Notes to the financi21 statements for the l'ear ended 30 September 2024 Fixed assets Cancer Shop Centre Property Vehicles Improve Office Equipment Fixlures & Fittings Total Cost At01110123 Additions Disposals At 30109124 93022 237.360 8.394 410,304 20,833 6.780 18,574 774,434 20,833 93,022 237,360 8.394 431.137 6,780 18.574 795,267 Depreciation At01110123 Charge for the year Disposals At 30109124 8.394 38,363 20,536 6.703 17,576 249 71.036 20.804 8.394 58.899 6.722 17.825 91,840 NBV 2024 93,022 237.360 0 372.238 58 749 703.427 NBV 2023 93,022 237,360 0 371,941 77 998 703,398 Debtors 2024 2023 Trade debtors Other debtors Prepayments VAT 8.002 7,762 5.750 1.653 5.750 539 15,405 14.051 Creditors amounts falling due within one year 2024 2023 Loans and overdraft Trade creditors Deferred Income Accruals Lottery Payout 8,165 444,514 2.235 881 455,795 14,914 465,050 2.000 1,233 483,197 J9
Rowan Tree Cancer Care Notes to the financial statements for the year ended 30 September 2024 369 A10 klrYJ 21S 7, FttsyOLb •• 7, 12915 3fi1 1S lJ7 3Z Tc¥(n&)*lfLllÈ 3fiffi1 WI)7 33 Tda fuLÈ A,Q3 313412 20
Rowan Tree Cancer Care Notes to the financial ststements for the year ended 30 September 2024 13. Purposes of restricted funds Cwm Taff Local Health Board Funding contribution towards transport and counselling & information. Moondance Foundation Funding towards transport taking clients to cancer related hospital appointments. Lottery Funding towards bank building costs RCT Funding towards bank building costs 21