Rowan Tree Cancer Care Notes to the financial statements for the year ended 30 September 2023 13. Purposes of restricted funds Cwm Taff Local Health Board Funding contribution towards transport and counselling & infomiation. Moondance Foundation Funding towards transport taking clients to cancer related hospital appointments. Lottery Funding towards bank building costs RCT Funding towards bank building costs
Rowan Tree Cancer Care Notes to the financial statements for the year ended 30 September 2023 1¢ 7. 157,sti 7, ,7ffj2 A1(1*ts (&Jktrg (JwnTa 7. aLb 7,fAT 10T, 7. 11585 115&5 Tda fir(È 74 215917 YZ14Q Th,742 19
Rowan Tree Cancer Care Notes to the finAn¢ial $tgtem¢nt$ for the !'e2r ended 30 September 2023 Fixed assets Cancer Shop Centre Property Im prove Office Equipment Fixtures & Fittings Vehicles Total Cost At01110122 Additions Disposals AI 30109123 93022 237,360 8.394 397.804 12.500 6.780 18.574 761.934 12.500 93.022 237,360 8,394 410,304 6.780 18,574 774,434 Depreciation AI 01110122 Charge for the year Disposals AI 30109123 8.394 18,869 19,494 6.677 26 17,244 332 51,184 19,852 8.394 38.363 6.703 17.576 71.036 NBV 2023 93,022 237,360 0 371,941 77 998 703,398 NBV 2022 93,022 237.360 0 378.935 103 1.330 710.750 Debtors 2023 2022 Trade debtors Other debtors 7,762 7.647 Prepayments VAT 5,750 539 5,750 3,026 14.051 16.423 Creditors amounts falling due within one year 2023 2022 Loans and overdraft Trade creditors Deferred Incom e Accruals Lollery Payout 14,914 465.050 2,000 1,233 483,197 4,055 484,543 1,825 4,787 495,210 18
Rowan Tree Cancer Care Notes to the fiD8nei21 statements for the l'ear ended 30 September 2023 6 Net incomel{expenditure) 2023 2022 This is stabj aftu thargir#J.' tkprerialic AMCl$at Jditors, remuwati¢ AJJdrt 19.852 478 1,825 7 Information regarding Directors and Employees 2023 2022 Wa5 s4ari&s 189,gJ4 3,560 193554 136,223 2.875 139098 The aver¥ rwJmLw (rf arJ3W by was: 2023 2022 Charitate purFK6es Fundraising & pulliaty orWmI aiKI administratK)n d c*arity 13 13 J emFAoyee [Wati{) nKve than £,1X(l. 17
Rowan Tree Cancer Care Notes to the financial statements for ihe >'ear ended 30 September 2023 S Total expenditure on Direct Charitable actNities Grants to third part*s Support Activities 2023 Total 2022 Total Drivers Expenses Therapists & o)unselkffs Training Courses Client trips Total Costs of generatin9 funds Governance costs RerCeS Expen¢Yed 33.983 10,918 259 33,983 10,918 259 34,595 3,107 45.160 45,160 37,702 303,352 303,352 303,352 348,511 218,247 255,950 45,160 Natural classification of resources expended 2023 Tolal 2022 Total Café Expenses Stsff Cosls Communications Premises Stslionery. printing and kN)sla9e Repairs Advertising & information Motor & Travel Professional fees Depreciation Sundries Bank Charges & Interest Activities Bank building costs 17,097 198,007 2,6 35,898 4,449 14,657 139,098 2.653 35,596 1,732 8,333 2,822 4,413 19,852 2,124 1,342 2,848 5,456 19,347 2,149 1,036 303,352 218,247 16
Rowan Tree Cancer Care Iyotes to the fin#nei21 statements for the vear ended 30 September 2023 2 Income and endowments UnrestrKled Restricted 2023 Total 2022 a Donations & legacies Income from shops Income from Cafè 92,192 19,374 111,567 92,192 19,374 111.567 81,604 81.604 b Income ffom other trading activities Lottery Fundraising events l Donations 15.386 30,215 45,601 15.386 30,215 45.601 16,330 67,740 84,070 C Income from investments Bank Interest received 3 Income from Charitable Activities Unrestricted Restricled 2023 Total 2022 Tol81 Grants 4.050 4.050 107.958 107.958 112,009 112.009 101,424 101.424 4 Other Income UnreStrle Restricled 2023 Total 2022 Total Profil on dispos81 of fixed assets 15
Rowan Tree Cancer Care Notes to the financial statements for the year ended 30 September 2023 Accounting policies (continued) Resources expended All expenditure is accounted for on an accrual's basis. All expenditure directly related to the provision of advice seNices is included within charitable expenditure. Other costs incurred have been allocated between fundraising and publicity and management and administration as appropriate. Where such costs relate to more than one functional cost category they have been split on an estimate of time or floor space basis, as appropriate. d) Fixed assets and depreciation Fixed assets are included at cost. Depreciation is charged on the following basis on the costs of the assets over their estimated useful lives as follows: Fixtures, fittings and equipment Motor Vehicles Property Improvements 250/0 reducing balance 25 % straight line 5 % slraight line The depreciation policy has been reviewed in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" (Charities SORP (FRS 102)) effective 1 January 2015 and no change has been made from the previous year. Restricted funds Income received for the restricted purposes is included in a separate restricted fund against which appropriate expenditure is allocated. Designated funds Designated funds are allocated out of unrestricted funds by the Truslees for specific purposes. The use of such funds is at the Trustees, discretion. g) Cash Flow The charity has taken advantage of the exemptions in FRS 102 from the requirement to produce a cash flow statement on the grounds that it is a small company. 14
Rowan Tree Cancer Care Notes to the financial ststements for the year ended 30 September 2023 Accounting policies Accounting basis The financial statements have been prepared under the historical cost convention and are in accordance with the Companies Act 2006, applicable accounting standards and the Statement of Recommended Practice 'Accounting and Reporting by Charities" (Charilies SORP (FRS 102)) effective 1 January 2015. The adoption of the revised SORP has resulted in reclassification of some items and the comparatives have been amended accordingly without any effect on net incoming resources. b) Incoming resources Grants receivable Grants made to finance the activilies of the charity are credited lo the income and expenditure account in the period to which they relale. Bank interest Bank interest is included in the income and expenditure account on receipt. Other income Sales of seNices are included in the income and expenditure account in the period to which they relale. Other income, including donations, gifts and covenants are included as they were received. Gifts and Intangible income In addition to the above, Ihe charity also reiVeS help and support in the form of voluntary assistan in advising the public. This help and support are not included in the financial statements. However, its value to the Charity has been estimated and disclosed in the Directors, report. Deferred income Grants reiVed in advance of the period in which the funder requires the expenditure to be applied will be reflected in deferred income within the balance sheet. 13
Rowan Tree Cancer Care Balance Sheet as at 30 September 2023 Unrestricted Restricted Funds Funds Total 2023 Note 2022 Fixed Assets Tangible Fixed Assets 703.398 703,398 710,750 Current Assets Debtors Short term deposits Cash at bank and in haNI 6,289 7,762 14,051 16,422 143.489 149,778 143,489 157,540 225,114 241,537 7,762 Creditors - amounts falling due within one year 10 483,197 483,197 495.210 Net Current Assets 1333.4181 7,762 1325,6571 1253,6741 Net assets 369, 7.762 377,742 457,077 Represented by.. Funds of the Charity Unreslricled funds Accumulated fuThJ Designated funds 369,980 7,762 377,742 457,077 Restricled FuThYs 13 369,980 7,762 377,742 457,077 These financial slalemenls have been prepared in accordance with the microenlily provisions of Ihe Companies Acl 2006 and delivered in accordance with the provisions applicable lo companies subject lo the small companies regime. For ihe financial year ending 30 Sepiember ?023 the company eniiiled to exemption from audit under %eetion 477 of ihe Companies Aci relaiing io small companies. Dirccioes re5p0sibl1il1eS'. • The member% h3i"L noi required the company io obtain an audii of its aecounts for the year in quesiion in accordance M'iih lIOn 476.. and • The director acknowledge% his reswnsibilities for complying with the requirements of the Act M'ith respect 10 accounting records and ilie prepardiion of accounLS. The financial slalements were approved by the Board on 28m Febwary 2024 and signed on their behalf by.. - NAC Dash Director & Treasurer 12
Rowan Tree Cancer Care Statement of financial activities for the year ended 3010912023 Incorporating the Income and Expenditure Account tkndop Un1¢ Restricted ntnt Totsl fuThls T#1 fund e d fillM15 Fu] 2023 202. Ib InC(X fr(xn d(K]ati(n8 a1 Iwt¢S Inc< trom trddingi &Xjijlj 111.567 2b 45.1 84,070 I)nt troThnclwiiable &Yiviti&s 4.1150 107.958 112,(KF) 11)1,424 161 ?18 107.9$8 ?69.177 267.IM EVK.tUre (x] Raising fiux ENklK1It (n Charitable &Xiiqtit 240.553 107,958 348.511 255,950 ?40.5$3 1(17.958 255.()511 Net InLy(ex]ItYre) (79J35) (79,335) 11.149 l¥et in fu for vear (79.335) (79.335) 11,149 larKx3 l(nKrd 2022 12 449J15 7.762 457,077 Balance5 Carri fornxrd 2013 7.76? 177.742 457,077 There are no recognised gains or losses in the year, other than Ihose included in the statement of financial activities. All activities derive from continuing opeIl0n5.
Independent Examiners Report to the Directors of Rowan Tree Cancer Care I report on the accounts of Rowan Tree Cancer Care for the year ended 30th September 2023 which are set out on pages 11 to 20. Respective responsibilities of directors and examiner. The directors of Rowan Tree Cancer Care are responsible for the preparation of the accounts. The directors consider that an audit is not required for this year under section 144 of The Charities Act 2011 (llhe Charities Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of ACCA. 11 is my responsibility to= Examine the accounts under section 145 of the Charities Act, To follow procedures laid down in the general Directions given by the Charity Commission (under section 145(5Mb)) of the Charities Act, and To state whether particular matters have come to my attention. Basis of Independent Examiners Report My examination was carried out in accordanc£ with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented wilh those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from you as directors concerning any such matters. The procedures undertaken do noi provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out on the statement below. Independent Examiners Statement In connection with my examination. no malerial matters have come to my attention which gives me cause to believe that in. any malerial respect: the accounling records were not kept in accordance with section 130 of the Charilies Act., or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that Ihe accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Cooper Healey Audit Services Ltd 28th February 2024 10
Rowan Tree Cancer Care Report of the Directors and Trustees 6. FUTURE PLANS Rowan Tree Cancer Care is aiming towards a sustainable future, will open more shops if funding is secured and offer additional seNices to our families from the new building, Barclays Bank. RTCC is becoming one of the largest local charities in Rhondda Cynon Taff with all seNices in great demand. The charity wants to recruit more volunteers to meet the demand for the services and have a presence in the Rhondda Valley. The charity will continue to support students from local colleges to work on various projects within the charity. Also, to work in partnership with local agencies by training people lo obtain retail skills to help them back into work. 7. DIRECTORS, RESPONSIBILITIES Company Law and Charity Law require the Directors to prepare financial statemenls for each financial year, which give a true and fair view of the state of affairs of Rowan Tree Cancer Care and of the surplus or deficit for that period. In preparing ihose financial statements, the Directors are required to.. - la) select suitable accounting PK)licies and then apply them consistently, (b) make judgements and estimates that are reasonable and prudent, (c) state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and (d) prepare the financial statements on the going concem basis, unless it is inappropriate to presume that the company will continue in operation. The Directors are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of Rowan Tree Cancer Care and to enable them to ensure that the financial statements comply with the Companies Act, 2006. The Directors are responsible for ensuring that the company maintains an adequate system of internal control designed to provide reasonable assurance that assets are safeguarded against material loss or unauthorised use and to prevent and detect fraud and other irregularities. This reporl has been prepared in accordance with the Statement of Recommended Practice Accounting and reporting by Charities and in accordan with the special provisions of the Companies Act 2006 relating to small companies. .NAC Dash Secretary 28th February 2024
Rowan Tree Cancer Care Report of the Directors and Trustees 5. FINANCIAL REVIEW Financial Position Incoming resources in the year were £269,177 (202112022 £267,099). Of this £107,958 (202112022 £101,424) related to project restricted activities. A loss of £79,335 was made in the year (202112022 a profit of £11,149). At 30 September 2023 total reserves were £377,742 of which £7,762 represented restricted funds, 12022: £457,077 and £7,647) as all restricted funds with respect to the purchase of the building Barclays Bank were moved to unrestricted funds. Reserves Policy Previously, Rowan Tree Cancer Care was required to ensure Ihat free monies are available in each financial year to meet reasonable foreseeable contingency. During this financial climate. the charity will take all necessary steps to ensure that the charity provides a best value of service. Principle Funding Sources The Directors extend their gratitude to the MOOndan Foundation, Cancer Care Society, Cwm Taff Local Health Board and to all kind donations and fundraising in the community. Funds in Deficit No funds were in deficit at the balance sheet date. Investment Policy As required in its Memorandum paragraph 4.15, in furtherance of its objects, and for no other purposes, the Company has the power to invesl Ihe monies of the Company not immediately required for its purposes in or upon such investments. securities or property as may be thought fit, subject nevertheless to such conditions and such consents as may for the time being be imposed or required by law.
Rowan Tree Cancer Care Report of the Directors and Trustees 4. ACHIEVEMENTS AND PERFORMANCE Charitable Activities Families are being referred daily into the seNices provided by the charity. Fundraising Activities Total income for the year was £269,177 an increase of £2.079 on 202112022. Investment Activities The charity holds a caprtal investment which is a retail premises situated at 70 Oxford Street. Mountain Ash CF45 3HB. This was refurbished during 2014. This has a current markel valuation of £105.000. The main Cancer centre purchased and refurbished during 2010 at 58-60 Commercial Street, Mountain Ash. CF45 3PW has a current market value of £650,000. The charity also purchased the old bank building next door to the main Cancer centre during 2016 for £50,889 and is being held at market value. Factors Affecting the Achievement of Objectives In order to strengthen the effectiveness of tts services, the charity has continued to develop partnerships with other agencies and businesses. The Department of Works and Pensions provides training for the charities staff to offer advice and arrange home visits. Rowan Tree Cancer Care works in partnership through referrals with many organisations in the Private. Statutory and Voluntary Sector. Cwm Taff Local Health Board contribules a percentage of funding for the charity to provide cancer support services throughoui Ihe geographical area of Rhondda Cynon Taff.
Rowan Tree Cancer Care Report of the Directors and Trustees Aims, Objectives, Strategies and Activities for the Year Rowan Tree Cancer Care aims to provide emotional and practical supporl to families living in Rhondda Cynon Taff and surrounding area by the provision of.. . 1. Free transport for any cancer-related, hospital appointment 2. Counselling for anyone whose life is affected by canr 3. Complimentary therapies to help relieve stress and promote the feeling of wellbeing. 4. Art Iherapy, creative workshop and the RTCC Choir 5. Hydrotherapy 6. Outreach Venues based in local GP Surgeries in Tonyrefail, Llanlrisant and Porlh 7. Wig Fitting Supporting information was provided for inclusion in the application ar)d plans made for implementing the additional service in the event of the application being successful. The principal activity of Rowan Tree Cancer Care remained the provision of emotional and practical support forfamilies living in Rhondda Cynon Taff whose lives are touched by cancer. This is provided through the main office in Mountain Ash, as well as outreach services based in GP Practices. Contribution of Volunteers The charity receives help and support in the fomi of voluntary assistance in providing information to the public, driving clients to cancer treatments, supporting the social enterprises and administering the charity. During the period of this report 1st October 2022 to 30th Seplember 2023 the volunteer hours have been estimated as 78,000 volunteer hours at national minimum wage of £9.50 for anyone over Ihe age of 23 years. 11 is estimated the value of this help is £741.000 The figure has been calculated by the volunteer driving hours provided by the Merthyrlcynon Valley Probation Service supporting the charity through the pandemic. Volunteer hours have been calculated for our charity food bank and the 7 members of the volunteer Charity Committee. The latter part of the year as we are coming out of the pandemic, the volunteer hours were calculated as our shop, lottery and centre volunteers retum along with our charity volunteer drivers who had to follow Govemment Guidance and refrain from driving.
Rowan Tree Cancer Care Report of the Directors and Trustees Organisational Structure Rowan Tree Cancer Care is govemed by its Trustee Board which is responsible for setting the strategic direction of the organisation and the policy of the charity. The Trustees cary the ultimate responsibilty for the conduct of Rowan Tree Canr Care and for ensuring that the charity satisfies its legal and contractual obligations. Trustees meet as a minimum quartedy and delegate the day-to4ay operation of the organisation to senior management. The Trustee Board is independent from management. A register of members, interests is maintained at the registered office and is available to the public. Related Parties The charity Co-operates and liaises with a number of other services. local charities and social services departments on behalf of clients. Where one of the trustees holds the position of trusteeldirector of another charity they may be involved in discussions regarding that other charity but not in the uttimate decision-making prosS. Major risks Rowan Tree Cancer Care has worked on a Corporate Risk Managemenl exercise. A risk management strategy and risk register were agreed by the Trustee Board. The Truslees recognise that any major risks to which the charity is exposed need to be reviewed and systems put in place to mitigate those risks. To that end Rowan Tree Cancer Care is continually monitoring and managing its risk, reviewing the corporate risk register and ensuring action plans are in place to mitigate tts key risks. Included in extemal risks is that of the loss of funding. The effects of this have been minimised by the procedures in place, which have resulted in funding being secured from a variety of sources. The charity continues to seek to diversify its funding sources. Internal risks are minimised by the implementalion of procedures for authorisation of all transactions and projects and to ensure consisleni quality of delivery for all operational aspects of the charitable company. These procedures are reviewed annually to ensure that they still meet the needs of the charity. 3. OBJECTIVES AND ACTIVITIES Objects The charity's main objective is to offer emotional and practical support to cancer sufferers and their carers living in the Borough of RhorKJda Cynon Taff and surrounding area.
Rowan Tree Cancer Care Report of the Directors and Trustees The following people were directors and officers of the charity on the date of approval of the report.. DATE ELECTED DATE RESIGNED DIRECTORSI TRUSTEES ROLE ELECTED BY NAC Dash TreasurerlDire¢torl Secretary Dircctor Mdnagcr Cc)mmillee Committee Committee Commillee 2002 K Rourke R Dash BJCodd J A Williams MBE JP Wayne Grilfith5 Anthony Griffiths 2002 200? 2013 2017 2. STRUCTURE. GOVERNANCE AND MANAGEMENT Goveming Document Rowan Tree Canr Care is a registered charity and a company limiled by guarantee. The maximum liability of each member is limited to len pounds. At 30 September 2023 the company had 7 members. Rowan Tree Cancer Care is govemed by its Memorandum and Articles of Association. Rowan Tree Cancer Care was incorporated as a Company Limited by Guarantee on 18 September. 2002. The charity commenced operations in 2002. Recruitment, Appointment of Trustees Trustees. who are also Directors of the Company, are elected from the local community and must either reside or work in Rhondda Cynon Taff. The Trustee Board oversees the election process for Board appointments. A separate process. agreed by the Trustee Board, is followed for the eleclion of the Chair. The Reference and Administrative Details above idenlifies the constituencies that elected each of the current trustees. No other persons or bodies extemal to the charity were entitled to appoint persons to the Trustee Board. Induction of Trustees Newly appointed Trustees are provided with a comprehensive induction to Rowan Tree Cancer Care through the provision of training courses and mentoring by established trustees.
Rowan Tree Cancer Care Financial Statements For the year ended 30 September 2023 CONTENTS Report of the Directors and Trustees Independent Examiners Report 10 Statement of Financial Activities Balan Sheet 12 Notes to the Accounts 13-20
Rowan Tree Cancer Care Financial Statements For the year ended 30 September 2023 CONTENTS Report of the Directors and Trustees Independent Examiners Report 10 Statement of Financial Activities Balan Sheet 12 Notes to the Accounts 13-20
Rowan Tree Cancer Care Financial Statements For the year ended 30 September 2023 Registered Charity No. 1096075 Company No. 4538022