**HONEYBEEZ PRE-SCHOOL (REGISTERED CHARITY NUMBER 1095969)** **TRUSTEES' REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** **HONEYBEEZ PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** The committee present their report and the financial statements of the charity for the year ended 31 March 2021. ## **Charity number** 1095969 ## **Principal address** Bassett Green Primary School Honeysuckle Road Southampton Hampshire SO16 3BZ ## **Trustees** Louisa Holman Chairperson Gillian McKenzie Maria Maragkou Kellie Goddard Catherine Boetang ## **Independent examiner** J E Harris FCCA Knight Goodhead Limited 7 Bournemouth Road Eastleigh Hampshire SO53 3DA 1 **HONEYBEEZ PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The charity was set up under its Constitution as Honeybeez Pre-School. ## **Officers** The officers who served the charity on the Committee during the year were as follows: Louisa Holman Chairperson Gillian McKenzie Trustee Maria Maragkou Trustee (appointed September 2020) Kellie Goddard Trustee (appointed December 2020) Catherine Boetang Trustee (appointed December 2020) ## **Election of Committee** The Constitution gives detailed instructions as to the number of trustees and members of the committee: The committee shall consist of three officers and not less than two nor more than nine elected members and should the committee so decide, not more than three members co-opted by the committee. At least 60% of the committee members, including co-opted members, be parents or guardians of the children in groups run by the pre-school. In the event that this 60% figure cannot be achieved, the pre-school may elect affiliate members who are not such parents or guardians to the committee subject to each of those affiliate members being approved at a special general meeting of all the members of the pre-school. The above officers and committee members shall be elected for life at the annual general meeting. Co-opted members may join at any time on the invitation of the committee but shall retire at the next Annual General meeting. No co-opted member shall serve for more than six consecutive years. In the event of the death or resignation of the elected member, the vacancy shall be filled until the next Annual General Meeting by a member appointed by the board of trustees. Officers, elected members and co-opted members each have one vote. The Annual General Meeting shall be held in the autumn term each year. The Secretary or Chair may at any time call a Special General Meeting. Due to the COVID pandemic, the next AGM is due to be held virtually in 2022. ## **Risk Assessment** The Committee has identified that it is exposed to normal risks, and in doing so has established control systems, which comply with the requirements of current legislation in order to manage those risks. Whilst the charity is a not-for-profit organisation, the committee has to ensure that day-to-day operations of the pre-school continues. This is achieved by the backing of an educational grant, volunteer officials and fees charged to parents (which are structured to cover staff and the general operations of the charity). There have been no changes made to the setting in the past year. 2 **HONEYBEEZ PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** ## **OBJECTIVES AND ACTIVITIES** The aims and objectives of the charity is to enhance the development and education of children primarily under the statutory school age by the provision of appropriate play, education and care facilities ensuring that the pre-school offers opportunities for all children whatever their race, culture, religion, means or ability. ## **RECRUITMENT AND APPOINTMENT OF NEW TRUSTEES** Trustees are elected in accordance with the Constitution. Once elected, all committee members are subject to an enhanced Criminal Records Bureau check and to a Credit Report. Training will be given on the provision of childcare and appropriate areas of the control and administration of the pre-school such as first aid, obligations to OFSTED, bookkeeping and relevant law and employment guidance. ## **REVIEW OF THE YEAR** ## **Chairperson s Report April 2020 March 2021** ## **Achievements and performance** This year we have undertaken a lot of training to help impact our practice. We currently take 8 two-year olds per session. We did not have an end of year trip this year due to COVID. Due to the COVID-19 pandemic, we had to close in March 2020 and only allow key worker and vulnerable children access to Honeybeez Pre-school. We continued to receive full government funding for all children that would have been attending in normal circumstances. Although we were open during COVID we had to adjust our session times and were only open for half weeks, we still received funding for all children but did miss out on all the additional payments for extra sessions and lunch times and any donations due to the reduced sessions we were offering. ## **Financial report** Income for the year totalled £131,085 (2020: £136,934), with expenditure of £150,436 (2020: £139,444) resulting in a net expenditure for the year of £19,351 (2020: net expenditure of £2,510). The trustees continue to keep budgets under close review to ensure the viability of the pre-school going forward. ## **Staffing** We have employed two new members of staff due to a staff member leaving and also to provide one to one support for two children. ## **Ofsted** We had our required Ofsted inspection in September 2017 and we were given a Good rating. 3 **HONEYBEEZ PRE-SCHOOL** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** ## **FUTURE PLANS** ## **The next financial year** Our plans for the future include gaining more children to fill up all of our spaces. ## **RESERVES POLICY** The pre-school has a policy to retain cash reserves to cover the overheads for a period of greater than four months. The balance of cash funds at 31 March 2021 was £46,033 (2020: £65,384), which currently equates to just under 4 months expenditure and is therefore below the policy. The trustees keep the level of reserves under close review. ## **INVESTMENT POWERS** The funds of the pre-school shall only be used for the purposes of the pre-school and no payment shall be made to any member except for any remuneration in respect of employment by the pre-school. No other formal arrangements exist within the constitution for any specific investment powers and their authority. Signed on behalf of the committee, ## **Louisa Holman, Trustee** Approved by the Trustees on **27 January 2022** 4 ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF HONEYBEEZ PRE-SCHOOL** I report to the trustees on my examination of the accounts of Honeybeez Pre-School for the year ended 31 March 2021 which are set out on pages 6 to 8. ## **Responsibilities and basis of report** As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charites Act 2011 ('the Act'). I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent Examiners Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - (2) the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **J E Harris FCCA** ## **27 January 2022** Knight Goodhead Limited Chartered Accountants 7 Bournemouth Road Chandler's Ford Eastleigh, Hampshire SO53 3DA 5 Registered Charity No. 1095969 ## **HONEYBEEZ PRE-SCHOOL** ## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021** |**RECEIPTS**
Grants and fees
Interest received
**TOTAL RECEIPTS**
**PAYMENTS**
Staff costs (see note 2)
Staff training
Telephone and internet
Printing, postage and stationery
School trips
Catering
School equipment
Consumables
Clothing costs
Legal and professional fees
Rent
Repairs and maintenance
Insurance
Bank charges and interest
Accountancy (inc. Independent exam)
Sundry
**TOTAL PAYMENTS**
**NET PAYMENTS IN YEAR**
CASH FUNDS AT 1 APRIL 2020
**CASH FUNDS AT 31 MARCH 2021**|**Unrestricted**
**Restricted**
**Total**
**Total**
**funds**
**funds**
**2021**
**2020**
**£**
**£**
**£**
**£**
131,046
-
131,046
136,837
39
-
39
97
131,085
-
131,085
136,934
125,691
-
125,691
111,089
835
-
835
755
836
-
836
754
822
-
822
704
126
-
126
2,013
6,148
-
6,148
7,300
1,756
-
1,756
2,554
1,884
-
1,884
1,724
157
-
157
550
265
-
265
299
8,080
-
8,080
2,149
-
-
-
5,754
889
-
889
778
187
-
187
261
2,760
-
2,760
2,760
-
-
-
-
150,436
-
150,436
139,444
(19,351)
-
(19,351)
(2,510)
65,384
-
65,384
67,894
46,033
-
46,033
65,384| |---|---| 6 Registered Charity No. 1095969 ## **HONEYBEEZ PRE-SCHOOL** ## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2021** |**CASH FUNDS**
Current account
Deposit accounts
Cash in hand
**OTHER MONETARY ASSETS**
PAYE repayment due
**ASSETS RETAINED FOR CHARITY'S OWN USE**
Fixtures, fittings and play equipment
**LIABILITIES OWED**
PAYE liability
Pension contribution
Bank charges
Approved by the committee on**27 January 2022**
and signed on its behalf by|**2021**
**2020**
**£**
**£**
17,692
38,387
27,540
26,528
801
469
46,033
65,384
-
901
-
-
1,387
-
409
357
22
18
1,818
375| |---|---| ## **Louisa Holman** Trustee 7 Registered Charity No. 1095969 ## **HONEYBEEZ PRE-SCHOOL** ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021** ## 1 PREPARATION OF ACCOUNTS The accounts have been prepared on a receipts and payments basis in accordance with the Charities Act 2011. |2 STAFF COSTS
Salaries and wages
Employer's national insurance
Employer's pension|**2021**
**2020**
**£**
**£**
120,655
105,901
3,016
3,488
2,020
1,700
125,691
111,089| |---|---| No employee received emoluments above £60,000 during this or the prior year. No trustee was paid remuneration during this or the prior year. No trustee was reimbursed expenses incurred on behalf of the charity during this or the prior year. ## 3 IMPACT OF COVID-19 Due to the COVID-19 pandemic, we had to close in March 2020 and only allow key worker and vulnerable children access to Honeybeez Pre-school. We continued to receive full government funding for all children that would have been attending in normal circumstances. Although we were open during COVID we had to adjust our session times and were only open for half weeks, we still received funding for all children but did miss out on all the additional payments for extra sessions and lunch times and any donations due to the reduced sessions we were offering. 8