Yorkshire's Brain Tumour Charity
Charity No. 1095931
Trustees' Report and Unaudited Accounts
31 December 2020
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Yorkshire's Brain Tumour Charity
Contents
| Pages | |
|---|---|
| Trustees' Annual Report | 3 |
| Independent Examiner's report | 14 |
| Statement of Financial Activities | 15 |
| Balance Sheet | 16 |
| Notes to the Accounts | 17 |
| Detailed Statement of Financial Activities | 26 |
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Yorkshire's Brain Tumour Charity
Trustees Annual Report
The Trustees present their report with the unaudited financial statements of the charity for the year ended 31 December 2020.
REFERENCE AND ADMINISTRATIVE DETAILS
Charity No. 1095931
Principal Office
31 Otley Road Leeds, West Yorkshire LS6 3AA
Patron
Lady Kathy Botham
Trustees
The following Trustees served during the year:
T. Calverley P.D. Chumas A. R. Clark (Vice-Chair) R. Corns B. Foster (Chair) M. Gatenby S.V. Picton S. Willis C. Osmond P. J. Myerscough D. Heward
Accountants
Solutions Accountancy & Bookkeeping Ltd
1 The Mews Little Brunswick Street HD1 5JL
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
Structure, Governance and Management
Formerly known as Brain Tumour Research and Support Across Yorkshire (BTRS), Yorkshire’s Brain Tumour Charity (YBTC) is a registered charity governed by the rules contained with the “Model Declaration of Trust for a Charitable Trust” adopted on the 17[th] October 2002, then registered as a charity with the Charity Commission on the 13[th] February 2003.
The new name was adopted and registered with the Charity Commission in March 2020.
Trustees
Details of the Trustees who have served during the year are listed above. None of the Trustees had any personal beneficial interests in the Charity requiring disclosure.
Appointment of Trustees
With effect from November 2019 a new appointment process was put into practice that governs how the charity advertises for Trustees, as well as developing a new application and induction process for safe recruitment. The process includes undertaking a skills audit to ensure the Board of Trustees is reflective of the skills and knowledge required and the communities we support.
Training of Trustees
New Trustees receive a briefing on their legal obligations under charity law; the content of our Model Declaration of Trust; our Conflicts of Interest Policy; Internal Financial Controls; Risk Management; the history of the charity; current budgets and the recent financial performance of the charity. In addition, Trustees are encouraged to attend appropriate internal and external training and events to facilitate the undertaking of their role.
Management
The Trustees meet quarterly to decide broad strategy, review policies and areas of activity including research grant funding, administration, reserves and risk management. The day-to-day administration of research grants and the processing and handling of applications prior to consideration of funding is delegated to the Chief Executive Officer.
Key Management Personnel and Remuneration Policy
M. Peacock (appointed 20[th] August 2019) Chief Executive Officer
The Board of Trustees together with the Chief Executive Officer are considered to be the key management personnel of the charity.
The Trustees give their time freely and no Trustee renumeration or expenses were paid during the year.
The Chief Executive salary is determined by benchmarking across the Third Sector on an annual basis.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
Voluntary Help and Employees
The Trustees wish to record their thanks for the hard work of the charity’s staff team and the support of our much-valued volunteers who work across a range of roles including the shop, support, office and fundraising.
Risk Management
The Trustees regularly review the risk management strategy in accordance with the requirements of the Statement of Recommended Practice on Accounting and Reporting by Charities. Internal control risks are minimised by the implementation of procedures for the authorisation of all patient and research grants and other financial transactions.
Procedures are in place to ensure compliance with health and safety of staff, volunteers and visitors. Fundraising guidelines are issued to all volunteers and third-party supporters to ensure they comply with charity law, local authority and national regulations and to minimise risks to health and safety. The charity is registered with the Fundraising Regulator and complies with the Fundraising Code of Practice.
Conflict of Interest Policy
The charity has adopted a conflict of interest policy applicable to all Trustees and Staff. This policy aims to protect the organisation and the individuals involved from any appearance of impropriety. All Trustees and Staff are asked to declare their interests and any gifts or hospitality received in connection with their role in the charity. A register of interests is kept and maintained. In accordance with the charity’s policy, Trustees are required to withdraw from decisions where a conflict of interest arises.
Objectives and Activities
The objects of Yorkshire’s Brain Tumour Charity to 19[th] August 2020 are shown below:
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To provide funds for research into the treatment of paediatric and adult brain tumours. All research shall be carried out within Yorkshire hospitals and universities. All research shall be written up for publication.
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To provide funds to supply medical equipment aids and equipment to Yorkshire hospitals to support brain tumour patients whilst they are in hospital. Medical staff shall identify such pieces of equipment.
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To provide funds to support brain tumour patients and their families.
These were amended on the 20[th] of August 2020 to:
In the county of Yorkshire and Humberside, including North Yorkshire, South Yorkshire, West Yorkshire and the East Riding of Yorkshire.
- i. To provide funds for research into the causes and cures of paediatric and adult brain tumours and to disseminate the useful results of such research.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
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ii. To provide funds to supply aids and equipment to Yorkshire hospitals to support brain tumour patients whilst they are in hospital.
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iii. To provide funds to support brain tumour patients and their families financially, practically and emotionally.
Funds shall be allocated to objects i, ii and iii based on the needs of each object and to ensure the effective operation of the charity.
The trustees have decided to accept restricted and designated funds, as long as such funds are used to meet the charity’s general objectives.
Merger
In September 2020, Yorkshire Brain Tumour Charity merged with Will’s Way, a small local charity set up by the parents of Will Barker who was diagnosed with a low-grade brain tumour at the age of 15, in September 2016. We’d like to thank his parents and Will’s Way trustees for their work and for their continued support. The legacy of the Will’s Way charity now continues on through a dedicated YBTC fund, and we are proud that the family are all regular volunteers and Jo Page, Charity Manager at Will’s Way, is now a member of staff at Yorkshire’s Brain Tumour Charity.
The value of assets transferred from Will’s Way to YBTC as a result of the merge was £72,193.11.
Financial review
The financial statements are presented in the standard format required by the Charity SORP and cover the activities of the charity. The Statement of Financial Activities (SOFA) shows the gross income from all sources and the split of activity between restricted and unrestricted funds.
Change in accounting software and system
Up to January 2020, the charity used Quickbooks to manage their accounts. However, we found that this software did not give us the reporting and management tools we needed. We therefore moved on to use SAGE 50 and we are now allocating costs to costs centres (Costs of Generating Funds, Costs of trading and Costs of charitable expenditure) to better reflect how our funds are used and what resources are used to generate income.
Note 12 – ENIC and pension costs are for all staff and are not included in the above cost centres.
Income
Incoming resources for the year totalled £268,586, an increase on the previous year of £53,763.
The charity relies on the support and assistance of much valued unpaid volunteers to help within the charity shop, No 31, to act as ambassadors across the region and to organise fundraising activities.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
The increase in income reflects the investment in people made in the fundraising and finance team in 2020, as well as the focus on trusts and foundations income as a direct result of the pandemic and the resultant availability of covid-19 related emergency funding that was made available.
The fundraising team in 2019 was made up of 1 community fundraiser, supported by an assistant in a temporary events support role during the summer of 2019. In 2020, we recruited an additional community fundraiser and a part-time event fundraiser. The team supports family fundraisers, corporate fundraisers and event participants, and proactively work at identifying new income streams and maximising Gift Aid income, encouraging as much income diversity as possible.
Expenditure
Expenditure for the year increased to £438,212 with an increased spend on service support compared to the previous year, as well as a recruitment of a part time Finance Officer. £82,000 had been designated in 2019 for the renovation of ward L52 at the Leeds General Infirmary; the work took place and was completed in 2020.
Reserves policy
The Trustees endeavour to hold financial reserves equal to a minimum of 6 months running expenses plus research project commitments. At the end of 2020, the reserves were greater than this and therefore this risk is minimal.
The designated funds from the merger with Will’s Way Charity can be spent on L52, bridging grants and research.
Investments policy and objectives
Short term funds are held in a Yorkshire Bank (now Virgin Money) and PayPal current accounts, saving deposits are held at both the Yorkshire Bank and the HSBC until required.
Short term funds from Will’s Way Charity were held at Barclays and PayPal. Both accounts have now been closed.
The main banking is with the Yorkshire Bank (Virgin Money) with some funds kept with the HSBC to reduce the risk should one bank fail.
Activities and Performance
Treatments for brain tumours have remained relatively unchanged for more than 30 years. We fund next generation research because we want to find a cure. Whilst we are doing that, we offer a variety of support for children and adults who are living with, or are affected by, a brain tumour. The distress caused to patients, their families and their primary carers is devastating; our services support people emotionally, practically and financially and lasts for as long as we are needed.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
Telephone & Email Clinic
We continued to grow our Support Services this year to enable us to provide patients and their families with increased access to telephone and email support through our confidential clinics.
The pandemic had a huge impact on how individuals were able to access medical care, appointments and treatment, as well as for how some people were able to access care services within their home. For those who lost a loved one, the impact of the restrictions on funerals and not being able to see other people during times of grief has been devastating. We have seen a huge increase in the numbers of people we have actively supported this year to 378; this is a 121% increase on the previous year.
To tackle the increased isolation and loneliness of brain tumour patients, carers and family members we quickly implemented a new out of hours support line in the first lockdown period, with the support of a dedicated and trained volunteer giving access out of usual working hours. This support line continues to be available between 9am and 10pm, seven days a week.
In November, we increased our available Support Services Coordinator hours to provide additional resource to continue to meet the growing numbers of individuals we are actively supporting on our caseload.
Support Groups
From March 2020, our monthly face to face patient support groups had to be cancelled, this continued throughout the whole year as many of those who attend were vulnerable or shielding and the decision was made not to reinstate face to face groups until it was safer to do so.
We introduced new fortnightly online support groups which were well received and well attended by patients, carers and family members. The increase in frequency was to help tackle isolation, as for many of those attending we were their only interaction during the lockdown periods. The groups continue to offer a chance for people to speak with others who really understand.
During the year we also trialled peer buddying, matching volunteers with lived experience to newly diagnosed patients or their carers/family members. This has been a success, with positive feedback being received and we are looking to develop this over the coming year.
We began the year with a newly launched Meet Up and Memories event, however, this was poorly attended as the impact of the pandemic was already causing concern. Following lockdown, we made the decision to trial running this bereavement support online every two weeks. It was initially well attended, but as the weather improved it was less so. A trained volunteer held meetings in her garden with limited numbers to meet the restrictions in place. These worked well over the summer months and a review was undertaken. We made the decision to rename the group to “Bereavement Support Group” and these were put back in place every fortnight online from September led by a trained volunteer with lived experience.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
The year culminated in a joint support group virtual Christmas party night, with party packs being distributed to attendees before the event and games and quizzes being held for entertainment.
Patient Grants
If a patient with a primary brain tumour in Yorkshire has financial difficulties as a result of their diagnosis, health professionals can apply to us for a one-off financial grant. The stress and anxiety caused by financial difficulties can have a huge impact on individuals and their families and our grants help to reduce the worry caused at what is already a difficult time. In 2020 we also continued to provide grants to help reduce social isolation and for patients to make a special wish come true.
Following the merge with Will’s Way, we introduced bridging grants as a continuation of the charity’s work. These one-off £200 grants are provided to parents/carers of children, up to the age of 16, who are a patient on Ward L52 at Leeds Children’s Hospital and are, or will be, receiving treatment, or under investigation for, a suspected brain tumour. Bridging grants are provided to help towards the costs associated with having a child in hospital, for example parking, food and drink or other childcare costs.
We made a total of 55 patient grants in 2020, an increase of 20 on 2019. These totalled £26,200, an increase of £8,700 on 2019. £4,000 (8 grants) were awarded as a direct result of outcomes from the COVID-19 pandemic and £200 (1 grant) was awarded as a bridging grant.
Counselling & Hypnotherapy
We understand that it is good to talk, and we provide support from trained counsellors and hypnotherapists for patients, family members, children and those bereaved. Where people are unable to access this service due to location restrictions we cover the cost of this in their own locality.
We fully adapted our counselling support as a result of Covid-19, offering remote sessions online or via telephone during lockdown periods.
With the number of people accessing support increasing and our focus on further developing incommunity support in 2021, we recruited a dedicated Counsellor to our staff team in December.
Benefits Advice & Signposting
We arrange direct access to one-to-one specialist support from a qualified and experienced social worker for patients and their relatives who need advice and information about applying for new benefits, amendments to existing benefits or guidance on completing benefit forms.
During the year, we continued to develop our networks across the region to enable us to signpost to other localised amenities that would be of benefit, referring to other charities, council and community services to ensure the patient and their family have access to the support they need, where they live.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
Neuro-oncology Clinical Nurse Specialist Team
We continue to work closely with the neuro-oncology clinical nurse specialist team at Leeds Teaching Hospitals Trust, as well as developing connections to other specialist teams across the region.
Patient Advisory Group
We launched a new Patient Advisory Group which encourages members to represent the views and experiences of people affected by a brain tumour, supporting them to become a driving force behind the development of our support services across Yorkshire and Humber.
Current Research Grants
During the year 2020, we awarded 1 new research grant for the value of £10,000 that was then cancelled by the recipient. We set aside £18,000 in research grants for 2021, as part of our 18[th] birthday celebrations. Applications for these funds will open in early 2021.
As a direct result of the COVID-19 pandemic, some of the research projects we fund had to be paused due to staff (researchers) being furloughed and/or laboratories being unavailable. Extensions have been granted to:
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Dr Lucy Stead for the work of the Leeds Brain Tumour Tissue Bank and Paediatric Brain Tumour Cell Line Resource
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Dr Laura Matthews, for Improving Steroid Safety in Glioblastoma
We also note that the Developing Tissue on Chip research led by Dr Pedro Beltran-Alvarez in Hull had a delayed start.
Our funding of Dr Ryan Matthew was unaffected by the pandemic.
Research funding of £126,759 (including the above-mentioned birthday grant) was designated by the Trustees at the end of 2020 and allocated as spend in 2021. Our commitments for 2022 onwards were £94,227 at the end of 2020.
Fundraising
Our Approach to Fundraising:
In 2020, we received national government and local authority grants for the value of £29,000 and income from the Job Retention Scheme (CJRS) for the value of £9,050 (our 2 shop staff members were on full or flexible furlough when the shop could not open due to national or local restrictions). These were exceptional grants as we do not normally receive any statutory funding and are normally 100% reliant on voluntary donations.
To raise the majority of the funds required to continue our work, we actively support individuals, groups and corporates fundraising within the Yorkshire community. In the last year, we did not use a third-party professional fundraiser or commercial participator.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
Fundraising activities carried out on behalf of Yorkshire’s Brain Tumour Charity are monitored closely by the Chief Executive Officer on a regular basis to ensure adherence to the Fundraising Code of Conduct and Fundraising Promise. The charity offers an excellent supporter experience, with advice and support to the public to ensure compliance with all legal requirements.
Impact of Covid-19 on fundraising:
The negative impact of the pandemic on the charity’s income started in February 2020, with shop income declining as less people were using the high street.
The charity’s usual ways of raising money, for example, through events, community and corporate fundraising, was severely impacted, with the majority of activity stopping entirely for an extended period of time throughout the two lockdown periods and the Tier 3 restrictions period. The charity adapted their approach, utilising digital and virtual fundraising opportunities to continue to engage supporters. A new online shop was developed, as well as the use of online selling sites.
The ability of the charity to undertake usual fundraising activity was impacted severely to the end of the year, but the team continued to adapt ways of working to make use of available technology and easing of restrictions, when able, to hold alternative events, like an outdoor car boot sale.
Fundraising Standards:
At Yorkshire’s Brain Tumour Charity, we ensure that we maintain the highest possible principles when fundraising throughout the year by making sure all of our activities are compliant with all legal and regulatory standards.
As part of our commitment to high standards, we continued to deliver on all the pledges stated in our Fundraising Promise. This includes adhering to the Code of Fundraising Practice and being a member of the Fundraising Regulator.
Helping Our Supporters and Addressing Complaints:
We have ensured we are accessible to all throughout the year if they ever had a query or needed guidance. We have a Complaints Policy in place that is accessible via our website. During 2020, we didn’t receive any complaints about our fundraising.
Protecting Vulnerable People and the Wider Public
We aim to make sure the privacy of our supporters is fully protected, particularly in the cases of vulnerable people. We are committed to ensuring that no vulnerable person feels subject to unreasonable intrusion of privacy of persistent or undue pressure to donate. We ensure that this is covered in staff induction training and is reviewed by the Chief Executive Officer and staff team on an annual basis.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
Plans for the Future
The charity is committed to expanding the support we offer across the Yorkshire region to ensure we meet the needs of primary brain tumour patients and their families across different communities. We will continue to reach out to communities across Yorkshire to ensure our support is accessible for everyone who needs it. This includes exploring increasing our provision of support within the key identified areas of Wakefield, Kirklees, Calderdale, Bradford, Hull and Sheffield, where we know there is a demand for our services. We will also re-introduce and grow the available face to face support groups, meet-ups and drop-in clinics to offer a range of opportunities as soon as the lifting of restrictions allows us to do so.
We will further develop our Patient Advisory Group to seek feedback and ideas from patients, carers and family members to continue to inform and develop our services strategy for the future.
We will develop and launch a new peer-led befriending scheme to increase access to peer networks and support in communities where people live.
We will develop varied income streams through the year to diversify our fundraising and reduce risk, including reviewing digital and virtual fundraising to ensure we continue to provide varied ways of supporting the charity. We will introduce new in-person events that are covid-safe and compliant to encourage fundraising support from across the region.
Statement of trustees’ responsibilities in relation to the financial statements
The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the Trust deed. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Disclosure of information to examiner
The trustees who held office at the date of approval of this trustees’ report confirm that, so far as they are each aware, there is no relevant information of which the Charity’s examiner is unaware; and each trustee has taken all the steps that he/she ought to have taken as a trustee to make himself/ herself aware of any relevant information and to establish that the Charity’s examiner is aware of that information.
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Yorkshire's Brain Tumour Charity
Trustees Annual Report(continued)
Examiner
In line with the provision exemption in the Charities Act 1993 as amended, the trust decided to appoint an examiner, which will reviews the accounts for the year ended 31 December 2020. In accordance with this appointment, Solutions Accountancy & Bookkeeping Ltd was appointed as examiner.
Signed on behalf of the charity’s trustees
B. Foster
3[rd] June 2021
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Yorkshire's Brain Tumour Charity
Independent Examiners Report
Independent Examiner’s Report to the Trustees of Yorkshire's Brain Tumour Charity
I report to the trustees on my examination of the accounts of Yorkshire's Brain Tumour Charity for the year ended 31 December 2020 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011('the Act'). The trustees consider that an audit is not required for this year under the Charities Act 2011, s.144(2) (the 2011 Act) and that an independent examination is needed.
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect:
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the accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Solutions Accountancy & Bookkeeping Ltd 1 The Mews Little Brunswick Street HD1 5JL
3[rd] June 2021
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Yorkshire's Brain Tumour Charity
Statement of Financial Activities
| Statement of Financial Activities | |||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| for the year ended 31 December 2020 | Notes | funds | funds | Funds | Funds |
| 2020 | 2020 | 2020 | 2019 | ||
| £ | £ | £ | £ | ||
| Income and endowments from: | |||||
| Donations and legacies | 3 | 119,227 | 18,401 | 137,628 | 82,975 |
| Charitable activities | 4 | 1,392 | 43,000 | 44,392 | 72,358 |
| Trading activities | 5 | 32,182 | - | 32,182 | 42,732 |
| Investments | 6 | 2,001 | - | 2,001 | 2,015 |
| Other | 7 | 52,207 | 176 | 52,383 | 14,743 |
| Total | 207,009 | 61,577 | 268,586 | 214,823 | |
| Expenditure on: | |||||
| Raising funds | 8 | 110,108 | - | 110,108 | 35,432 |
| Charitable activities | 9 | 122,469 | 38,499 | 160,968 | 61,937 |
| Other | 10 | 167,136 | - | 167,136 | 235,402 |
| Total | 399,712 | 38,499 | 438,212 | 332,771 | |
| Net gains on investments | - | - | - | - | |
| Net expenditure | 11 | (192,704) | 23,078 | (169,626) | (117,948) |
| Transfer between funds | 4,442 | (10,000) | (5,558) | 10,392 | |
| Net expenditure before other gains/(losses) | (188,262) | 13,078 | (175,184) | (107,556) | |
| Other gains and losses | |||||
| Net movement in funds | (188,262) | 13,078 | (175,184) | (107,556) | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 353,864 | 46,763 | 400,627 | 508,183 | |
| Total funds carried forward | 165,602 | 59,841 | 225,443 | 400,627 |
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Yorkshire's Brain Tumour Charity
Balance Sheet
| as at 31 December 2020 Charity No. 1095931 Notes Fixed assets Tangible 13 Current assets Stocks 14 Debtors 15 Cash at bank and in hand Creditors:Amount falling due within one year 16 Net current assets Total assets less current liabilities Total net assets The funds of the charity Restricted funds 17 Restricted income funds Unrestricted funds 17 General funds Reserves 17 Total funds Approved by the trustees on 20thMay 2021 |
2020 £ 2,945 2,945 10,364 6,819 384,147 401,329 (178,831) 222,498 225,443 225,443 59,841 59,841 165,602 165,602 225,443 |
2019 £ 6,046 |
|---|---|---|
| 6,046 4,367 8,023 438,606 |
||
| 450,996 (56,415) |
||
| 394,581 400,627 |
||
| 400,627 | ||
| 46,763 | ||
| 46,763 353,864 |
||
| 353,864 | ||
| 400,627 | ||
And signed on their behalf by:
B. Foster Trustee
3[rd] June 2021
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Yorkshire's Brain Tumour Charity
Notes to the Accounts
for the year ended 31 December 2020
1. Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic if Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Fund accounting
| Unrestricted funds | These are available for use at the discretion of the trustees in furtherance of the |
|---|---|
| general objects of the charity. | |
| Designated funds | These are unrestricted funds earmarked by the trustees for particular purposes. |
| Revaluation funds | These are unrestricted funds which include a revaluation reserve representing the |
| restatement of investment assets at their market values. | |
| Restricted funds | These are available for use subject to restrictions imposed by the donor or through |
| terms of an appeal. | |
| Income | |
| Recognition of | Income is included in the Statement of Financial Activities (SoFA) when the charity |
| income | becomes entitled to, and virtually certain to receive, the income and the amount of |
| the income can be measured with sufficient reliability. | |
| Income with related | Where income has related expenditure the income and related expenditure is |
| expenditure | reported gross in the SoFA. |
| Donations and | Voluntary income received by way of grants, donations and gifts is included in the |
| legacies | the SoFA when receivable and only when the Charity has unconditional |
| entitlement to the income. | |
| Tax reclaims on | Income from tax reclaims is included in the SoFA at the same time as the |
| donations and gifts | gift/donation to which it relates. |
| Donated services | These are only included in income (with an equivalent amount in expenditure) |
| and facilities | where the benefit to the Charity is reasonably quantifiable, measurable and |
| material. | |
| Volunteer help | The value of any volunteer help received is not included in the accounts. |
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Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets Expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT Recognition of which cannot be fully recovered, and is reported as part of the expenditure to expenditure which it relates. These comprise the costs associated with attracting voluntary income, Expenditure on fundraising raising funds trading costs and investment management costs. These comprise the costs incurred by the Charity in the delivery of its Expenditure on activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual Grants payable for grants that have been approved by the trustees at the end of the year but not yet paid. These include those costs associated with meeting the constitutional and Governance costs statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity.
Taxation
The charity is exempt from tax on its charitable activities.
Freehold investment property
Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.
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Intangible fixed assets and amortisation
Intangible fixed assets (including purchased goodwill, patents and trademarks) are carried at cost less accumulated amortisation and impairment losses.
Stocks
Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair
value which is the amount the charity would have been willing to pay for the items on the open market.
Trade and other
debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered.
Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In
the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In
the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised
where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Research and development
Expenditure on research and development is written off in the year in which it is incurred. Foreign currencies
Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.
All exchange differences are taken into account in arriving at net income/expenditure.
Leased assets
Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.
Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, Page | 19
if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.
Pension costs
The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the charity pays fixed contributions into a separate entity. Once the contributions have been paid the charity has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet.
The assets of the plan are held separately from the charity in independently administered funds.
Page | 20
Yorkshire's Brain Tumour Charity
Notes to the Accounts
for the year ended 31 December 2020
2. Statement of Financial Activities - prior year
| Income and endowments from: Donations and legacies Charitable activities Trading activities Investments Other Total Expenditure on: Raising funds Charitable activities Other Total Net gains on investments Net expenditure Transfer between funds Net expenditure before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
Unrestricted funds Restricted funds Total Funds 2019 2019 2019 £ £ £ 82,975 - 82,975 72,358 - 72,358 42,732 - 42,732 2,015 - 2,015 14,743 - 14,743 |
|---|---|
| 214,823 - 214,823 35,432 - 35,432 61,937 - 61,937 235,402 - 235,402 |
|
| 332,771 - 332,771 - - - |
|
| (117,948) - (117,948) 12,105 (1,713) 10,392 |
|
| (105,843) (1,713) (107,556) |
|
| (105,843) (1,713) (107,556) 449,707 58,476 508,183 |
|
| 343,864 56,763 400,627 |
Page | 21
Yorkshire's Brain Tumour Charity
Notes to the Accounts
for the year ended 31 December 2020
| r the year ended 31 December 2020 | |
|---|---|
| 3 Income from donations and legacies 4 Income from charitable activities 5 Income from other trading activities 6 Income from investments 7 Other income 8 Expenditure on raising funds Costs of generating voluntary donations and legacies Cost of trading activities |
Unrestricted funds Restricted funds Total funds Total funds 2020 2020 2020 2019 £ £ £ £ 119,227 18,401 137,628 82,975 119,227 18,401 137,628 82,975 Unrestricted funds Restricted funds Total funds Total funds 2020 2020 2020 2019 £ £ £ £ 1,392 43,000 44,392 30,797 41,561 1,392 43,000 44,392 72,358 Unrestricted funds Restricted funds Total funds Total funds 2020 2020 2020 2019 £ £ £ £ 32,182 - 32,182 42,732 32,182 - 32,182 42,732 Unrestricted funds Restricted funds Total funds Total funds 2020 2020 2020 2019 £ £ £ £ 2,001 - 2,001 2,015 2,001 - 2,001 2,015 |
| Unrestricted funds Restricted funds Total funds Total funds 2020 2020 2020 2019 £ £ £ £ 52,207 176 52,383 13,801 942 |
|
| 52,207 176 52,383 14,743 |
|
| Unrestricted Restricted Total funds Total funds 2020 2020 2020 2019 £ £ £ £ 78,510 - 78,510 7,898 78,510 - 78,510 7,898 |
|
| - - - - 31,599 - 31,599 27,534 |
|
| 31,599 - 31,599 27,534 |
Page | 22
Yorkshire's Brain Tumour Charity
Notes to the Accounts
for the year ended 31 December 2020
| 9 Expenditure on charitable activities Support & Counselling Research & Grants Ellie’s Fund Branded Merchandise 10 Other expenditure Other interest payable Employee costs Motor and travel costs Premises costs General administrative costs, Depreciation and amortisation Legal and professional costs 11 Net expenditure before transfers This is stated after charging: Depreciation of owned fixed assets 12 Staff Costs Salaries/wages Employer's NIC Pension costs Staff recruitment Staff training |
Unrestricted Restricted 2020 2020 £ £ 34,526 - 82,000 38,499 - - 5,942 - |
Total funds Total funds 2020 2019 £ £ 34,526 10,015 120,499 45,873 - 1,077 5,942 4,972 |
|---|---|---|
| 122,469 38,499 |
160,968 61,937 |
|
| Unrestricted Restricted 2020 2020 £ £ 11 - 85,270 - 263 - 36,256 - 28,034 - 7,198 - 10,104 - |
Total funds Total funds 2020 2019 £ £ 11 114 85,270 132,876 263 2,415 36,256 37,424 28,034 29,690 7,198 6,711 10,104 26,172 |
|
| 167,136 - |
167,136 235,402 |
|
| 2020 2019 £ £ 7,198 6,711 2020 2019 £ £ 72,635 110510 7,903 8655 3,767 5861 50 6459 915 1391 |
||
| 85,270 132,876 |
Page | 23
Yorkshire's Brain Tumour Charity
Notes to the Accounts
for the year ended 31 December 2020
| 13 Tangible fixed assets Cost or revaluation At 1 January 2020 At 31 December 2020 Depreciation and impairment At 1 January 2020 Depreciation charge for the year Disposals At 31 December 2020 Net book values At 31 December 2020 At 31 December 2019 14 Stocks Finished goods 15 Debtors Trade debtors Other debtors Prepayments and accrued income 16 Creditors amounts falling due within one year Company credit cards Trade creditors Other taxes and social security Other creditors Accruals and deferred income |
£ £ 12,247 8,404 |
£ 27,171 11,684 25,513 2,568 (17,345) 10,736 |
£ 47,822 |
|---|---|---|---|
| 14,744 8,404 |
34,832 | ||
| 9,798 6,723 2,949 1,681 |
42,034 7,198 (17,345) |
||
| 12,746 8,404 |
31,887 | ||
| 1,997 - |
948 | 2,945 | |
| 2,450 1,680 |
1,916 2020 £ 10,364 2020 £ 155 294 6,370 6,819 2020 £ 357 1,340 - 109,468 67,667 178,831 |
6,046 | |
| 2019 £ |
|||
| 4,367 | |||
| 2019 £ 10 1,089 6,924 |
|||
| 8,023 | |||
| 2019 £ 1,072 8,463 330 1,389 45,161 |
|||
| 56,415 |
Page | 24
Yorkshire's Brain Tumour Charity
Notes to the Accounts
for the year ended 31 December 2020
17 Movememt in funds
| Restricted funds: Total Unrestricted funds: General funds Revaluation Reserves: Total funds |
As at 1st January 2020 Incoming resources (including other gains/losses) Resource expensed £ £ £ 56,763 61,577 (38,499) 56,763 61,577 (38,499) 343,864 207,009 (399,712) 400,627 268,586 (438,212) |
Gross transfers As at 31st December 2020 £ £ (10,000) 69,841 |
|---|---|---|
| (10,000) 69,841 |
||
| 4,442 155,602 |
||
| (5,558) 225,443 |
18 Analysis of net assets between funds
| Unrestricted Funds £ Fixed assets 2,945 Net current assets 222,498 225,443 19 Reconciliation of net debt As at 1st January 2020 Cashflows New HP/Finance leases £ £ £ Cash and cash equivalents 438,606 (54,459) - 438,606 (54,459) - Net Debt 438,606 (54,459) - 20 Commitments Operating lease commitments Annual commitments under non-cancellable operating leases are as follows: 2020 2020 Land and buildings Other £ £ Operating leases with expiry date: Pension commitments The pension cost charge to the charity 2020 amounted to: 3,767 |
Total £ 6,046 394,581 400,627 As at 31st December 2020 £ 384,147 384,147 384,147 2019 2019 Land and buildings Other £ £ 2019 5,861 |
|---|---|
Page | 25
Yorkshire's Brain Tumour Charity
Detailed Statement of Financial Activities
for the year ended 31 December 2020
| Income and endowments from: Donations and legacies Charitable activities Trading activities Investments Other Total income and endowments Expenditure on raising funds: Costs of generating voluntary donations and legacies Cost of trading activities Total of expenditure on raising funds Charitable activities Support & Counselling Research & Grants Ellie’s Fund Branded Merchandise Total of expenditure on charitable activities |
Unrestricted funds Restricted funds Total funds Total funds 2020 2020 2020 2019 £ £ £ £ 119,227 18,401 137,628 82,975 |
|---|---|
| 119,227 18,401 137,628 82,975 |
|
| 1,392 43,000 44,392 30,797 41,561 |
|
| 1,392 43,000 44,392 72,358 |
|
| 32,182 - 32,182 42,732 |
|
| 32,182 - 32,182 42,732 |
|
| 2,001 - 2,001 2,015 |
|
| 2,001 - 2,001 2,015 |
|
| 52,207 176 52,383 13,801 942 |
|
| 52,207 176 52,383 14,743 |
|
| 207,009 61,577 268,586 214,823 |
|
| 78,510 - 78,510 7,898 |
|
| 78,510 - 78,510 7,898 |
|
| - - - - 31,599 - 31,599 27,534 |
|
| 31,599 - 31,599 27,534 |
|
| 110,108 - 110,108 35,432 |
|
| 34526.18 - 34,526 10,015 82,000 38,499 120,499 45,873 - - - 1,077 5,942 - 5,942 4,972 |
|
| 122,469 38,499 160,968 61,937 |
|
| 122,469 38,499 160,968 61,937 |
Page | 26
Yorkshire's Brain Tumour Charity
Detailed Statement of Financial Activities
for the year ended 31 December 2020
| Other expenditure Other interest payable Employee costs Salaries/wages Employer's NIC Pension costs Staff recruitment Staff training Motor and travel costs Travel and subsistence Business mileage costs reimbursed Premises costs Rent Rates Light, heat and power Premises cleaning Premises insurances Premises repairs and maintenance Other premises costs General administrative costs, including depreciation and amortisation Depreciation land & buildings Depreciation Plant & Machine Depreciation Equipment Bank charges Equipment leasing and hire charges Meeting costs Information and publications Postage and couriers Software, IT support and related costs Stationery and printing Sundry expenses Telephone, fax and broadband |
11 - 11 114 11 - 11 114 72,635 - 72,635 110,510 7,903 - 7,903 8,655 3,767 - 3,767 5,861 50.00 - 50 6,459 914.70 - 915 1,391 85,270 - 85,270 132,876 217 - 217 1,482 46 - 46 933 263 - 263 2,415 25,521 - 25,521 24,577 378 - 378 2,621 2,114 - 2,114 3,395 2,787 - 2,787 646 831 - 831 1,498 2,107 - 2,107 824 2,520 - 2,520 3,863 36,256 - 36,256 37,424 |
|---|---|
| 2,949 - 2,949 2,449 1,681 - 1,681 1,681 2,568 - 2,568 2,581 1,829 - 1,829 1,911 4,413 - 4,413 2,866 430 - 430 658 391 - 391 9,804 1,309 - 1,309 1,287 12,301 - 12,301 7,916 2,143 - 2,143 1,695 1,099 - 1,099 1,025 4,119 - 4,119 2,528 |
|
| 35,231 - 35,231 36,401 |
Page | 27
Yorkshire's Brain Tumour Charity
Detailed Statement of Financial Activities
for the year ended 31 December 2020
| Legal and professional costs Accountancy and bookkeeping Consultancy fees Other legal and professional costs Total of expenditure of other costs Total expenditure Net gains on investments Net expenditure Transfers between funds Net expenditure before other gains/(losses) Other gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
3,964 - 3,964 1,800 2,400 - 2,400 149 3,740 - 3,740 24,223 |
|---|---|
| 10,104 - 10,104 26,172 |
|
| 167,136 - 167,136 235,402 |
|
| 399,712 38,499 438,212 332,771 |
|
| (192,704) 23,078 (169,626) (117,948) 4,442 (10,000) (5,558) 9,592 |
|
| (188,262) 13,078 (175,184) (108,356) |
|
| (188,262) 13,078 (175,184) (108,356) |
|
| 353,864 46,763 400,627 508,983 |
|
| 165,602 59,841 225,443 400,627 |
Page | 28