**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **LVS Ascot PTFA**
**Charity number: 1095778**
**Annual Report and Financial Statements** for the year ended 31 August 2024
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
|**Contents**||
|---|---|
||Page|
|Legal and Administrative Information|1|
|Trustees’ Report|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Accounts|6|
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Legal and Administrative Information**
Trustees: Victoria Stott _Chair_ Zoe Stewart _Treasurer_ Lindi Norgate _Trustee_ Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Trustees’ Report for the year ended 31 August 2024**
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2023-24.
## **Objectives and Activities**
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
1. Developing effective relationships between the staff, parents and others associated with the school;
2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **Activities and achievement of objectives**
_Fundraising Events:_ Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of **£17,273** , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
- Second Hand Uniform: £7,489
- May Ball: £3,986
- Matched funding: £3,258
- Bag2School: £663
- School disco: £493
- Bracknell Forest lottery: £305
- Crazy hair day: £274
_Funding_ : We have provided a wide range of grants to the school this year totalling **£28,824** , including:
- Dance floor: £10,777
- Picnic tables: £5,458
- Scoreboard (donation towards): £4,000
- Junior school playground markings: £3,000
## **Corporate Donors and Volunteers**
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
2
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Financial Review**
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-24 was very successful. The May Ball was held in the Castle Hotel in Windsor, and was enjoyed by over 100 parents and staff. The Infant & Junior school enjoyed their disco too, with over 150 children attending. Crazy hair day replaced our previous ‘Spooks & Sparkles’ non-uniform day.
The outstanding success of this year has no doubt been our Second Hand Uniform shop, with grateful thanks to the school for building us our own shed within the school grounds. Previously we have had to crawl in understairs cupboards or struggled to access the store in the ancillary hall due to exams – but now we can come and go as needed, including over the holidays. The main method of ordering uniform is still via the email address (uniform@lvsascotptfa.org), but we have trialled organising parent visits to the shop in order to buy items. In total SHU made £7,489 this year, including taking advantage of parents being on-site for transition day and sports days, selling over £2,500 worth of uniform from the marquee.
The grants made in 2022-3 has had to be amended as grant made to Geography for the iSandbox was ultimately returned, due to the space required for the item not being possible in school buildings. We also did not receive invoices for the sixth form pool table, and two smaller items in the IJS. These have been added back into the pot for this year, meaning that we had a much larger than expected grantmaking process for 2023-4.
We have a large creditor carry-over to report for the grants which were given to school. Unfortunately, the transaction to pay the school was put in on the 30[th] August 2024 but not processed by the bank until the 3[rd] September 2024.
## _Reserves policy and Reserves_
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled **£16,870** at 31 August 2024, are expected to be utilised to support the charity’s objectives during the next year.
## **Structure, Governance and Management**
## _Trustees and organisation_
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Treasurer, and non-trustee admin role.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Treasurer have notified their intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 28[th] September 2024 and signed on their behalf by:
## **Zoe Stewart, Treasurer**
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
3
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Statement of Financial Activities for the year ended 31 August 2024**
|Notes
**Incoming Resources:**
Incoming resources from generated funds:
Voluntary income
2
Activities for generating funds
3
Incoming resources from charitable activities
4
**Total incoming resources**
**Resources Expended**
Cost of generating funds:
Cost of generating voluntary income
2
Fundraising trading: cost of goods sold and
other costs
3
Charitable activities
4
**Total resources expended**
**Net (outgoing) / incoming resources**
Total funds brought forward from 2017/8
**Total funds carried forward**|**2023-24**
**£**
**1169**
**34447**
**0**|
|---|---|
||**35616**|
||**(231)**
**(9537)**
**(28825)**|
||**(38593)**|
||**(2977)**
**28925**|
||**25949**|
The notes on pages 6 to 10 form part of these accounts.
4
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Balance Sheet as at 31 August 2024**
|Notes
**Current assets**
Stock
6
Debtors
7
Cash at bank and in hand
**Creditors:**amounts due within one year
8
**Fund balances**
Unrestricted Funds
9|**2023-24**
**£**
**259**
**5965**
**50504**
**56728**
**(30779)**
**25949**
**25949**|2022-23
£
337
967
38294|
|---|---|---|
|||39598
(10673)|
|||28925|
||||
|||28925|
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2024 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
5
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **1 Accounting policies**
## (a)
## **Accounting convention**
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
## (b) **Resources expended**
Expenditure is included on an accruals basis.
## (c) **Fund accounting**
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2024 balances are unrestricted unless otherwise stated.
## (d) **Stock**
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
## **2 Voluntary income and associated costs**
## Individual school fundraising
## **2023-24**
|**Junior Disco (2024)**
**Christmas Cards**
2022-23
Junior Disco (2024)
Christmas Cards
Junior Disco (2023)
Junior Tea towel Fundraiser (2023)|**Income**
**£**
**724**
**445**
**1169**
Income
£
755
302
0
10
1067|**Expenditure**
**£**
**(231)**
**0**
**(231)**
Expenditure
£
(312)
0
(81)
(192)
(585)|**Net**
**£**
**493**
**445**|
|---|---|---|---|
||||**938**|
||||Net
£
443
302
(81)
(182)|
||||482|
6
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **3 Activities for generating funds and associated costs**
|**2023-24**
**Unused grants**
**Second hand uniform**
**Ball**
**Matched funding**
**Bag2School**
**Lottery**
**Crazy hair day**
**Easyfundraising**
**Bank interest**
**Racing**
**General administration costs**
2023-23
May ball
Matched funding
SHU
Spring fete
Spooktacular
Bag2School
Unused funding 20-21
Lottery
Summer ball 2023
Easyfundraising
Amazon smile
Bank account interest
Administration costs|**Income**
**£**
**8871**
**7489**
**13126**
**3258**
**663**
**305**
**274**
**248**
**160**
**53**
**0**
**34447**
Income
£
16544
4421
2427
3660
1448
799
524
327
200
100
79
1
0
30529|**Expenditure**
**£**
**0**
**(101)**
**(9140)**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**(296)**
**(9537)**
Expenditure
£
(8933)
0
0
(1822)
(60)
0
0
0
0
0
0
0
(152)
10967|**Net**
**£**
**8871**
**7388**
**3986**
**3258**
**663**
**305**
**274**
**248**
**160**
**53**
**(296)**|
|---|---|---|---|
||||**24910**|
||||Net
£
7612
4421
2427
1837
1388
799
524
327
200
100
79
1
(152)|
||||19562|
7
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **4 Charitable activities and associated Income**
Expenditure on charitable activities:
## **2023-24**
|**Dancefloor**
**Performing Arts**
**Picnic tables**
**Senior school**
**Main hall scoreboard**
**Sports**
**IJS - playground markings**
**IJS**
**Book vending machine**
**LRC**
**Pottery wheel**
**Art**
**Basketball hoops**
**Sports**
**Plastic sheet press**
**Design Technology**
**Santa visit & presents**
**IJS**
**Easter scavenger hunt**
**IJS**
**Technical Lego (2023)**
**IJS**
**Football goals (2022)**
**IJS**
**Playground equipment (2023)**
**IJS**
2022-23
Geography: iSandbox
Geography
STEM technical Lego
IJS
Pool table: Sixth form centre
Sixth Form
EYFS: Outdoor carpet & flooring
IJS
Food tech kitchen equipment
IJS
Design Technology equipment
Design Technology
Y2 Outdoor classroom
IJS
Christmas books
IJS
Playground equipment
IJS|**£**
**10777**
**5458**
**4000**
**3000**
**2758**
**1674**
**360**
**328**
**249**
**52**
**(230)**
**220**
**179**|
|---|---|
||**28825**|
||£
7140
1000
900
500
500
430
439
284
200|
||11393|
## **5 Staff Costs**
No staff are employed by the charity and hence no staff costs have been expended.
|**6.Stock**
**Wine**|**2023-24**
**£**
**259**
**259**|2022-23
£
337|
|---|---|---|
|||337|
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
8
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **7. Debtors**
|**.Debtors**|||
|---|---|---|
|**Second hand uniform**
**LVS Ascot: Crazy Hair day**
**LVS Ascot: IJS Disco**
**LVS Ascot: May ball tables 2024**
**Inflatables day equipment hire (September 2024)**
**LVS Ascot: May ball tables 2023**|**2023-24**
**£**
**(473)**
**(274)**
**(35)**
**(1700)**
**(2683)**
**(800)**
**(5965)**|2022-23
£
(167)
0
0
0
0
(800)|
|||(967)|
## **8. Creditors: amounts due within one year**
|**Dancefloor**
**Picnic tables**
**Main hall scoreboard**
**IJS - playground markings**
**Book vending machine**
**Pottery wheel**
**Inflatables day sales (September 2024)**
**Basketball hoops**
**Plastic sheet press**
STEM technical Lego
Football goals (outstanding 2023)
Junior playground equipment
Geography: iSandbox
Pool table: Sixth form centre
EYFS: Outdoor carpet & flooring
Food tech kitchen equipment|**2023-24**
**£**
**10777**
**5458**
**4000**
**3000**
**2758**
**1674**
**622**
**360**
**328**
770
660
372
0
0
0
0
**30779**|2022-23
£
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
1000
440
193
7140
900
500
500|
|---|---|---|
|||**10673**|
9
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **9. Funds**
|**Unrestricted**
General
Junior
**Total Funds**|At
1 Sept 2023
£
**22,731**
**981**
**23,712**|Income
£
34447
1169
**35616**|Expenditure
£
(37381)
(1212)
**(38593)**|At
31 Aug
2024
Reserves
Policy
**Available**
**Funds**
19797
4,000
**15797**
0
0
**938**
**20735**
**4,000**
**16735**|
|---|---|---|---|---|
## **9 Related Party Transactions**
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
10
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **LVS Ascot PTFA**
**Charity number: 1095778**
**Annual Report and Financial Statements** for the year ended 31 August 2024
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
|**Contents**||
|---|---|
||Page|
|Legal and Administrative Information|1|
|Trustees’ Report|2|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes to the Accounts|6|
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Legal and Administrative Information**
Trustees: Victoria Stott _Chair_ Zoe Stewart _Treasurer_ Lindi Norgate _Trustee_ Registered charity no: 1095778 Registered date: 3[rd] February 2003 Address of Principal Office: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR Governing document: Constitution adopted 22[nd] February 2023 Bankers: Barclays Bank, Leicester, LE87 2BB
1
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Trustees’ Report for the year ended 31 August 2024**
The trustees of LVS Ascot PTFA (the “PTFA” or “charity”) have pleasure in presenting their Annual Report for the year ended 31 August 2023-24.
## **Objectives and Activities**
The objective of the PTFA is to advance the education of pupils in the school, in particular by:
1. Developing effective relationships between the staff, parents and others associated with the school;
2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
## **Activities and achievement of objectives**
_Fundraising Events:_ Members of the PTFA have organised and volunteered at a number of predominantly fundraising events throughout the school year. These raised a total of **£17,273** , which will be used to support the schools in line with the PTFA’s objectives. Fundraising activities included:
- Second Hand Uniform: £7,489
- May Ball: £3,986
- Matched funding: £3,258
- Bag2School: £663
- School disco: £493
- Bracknell Forest lottery: £305
- Crazy hair day: £274
_Funding_ : We have provided a wide range of grants to the school this year totalling **£28,824** , including:
- Dance floor: £10,777
- Picnic tables: £5,458
- Scoreboard (donation towards): £4,000
- Junior school playground markings: £3,000
## **Corporate Donors and Volunteers**
We would like to thank everyone who has supported us this year, in particular those members who organise and/or help out at events. These events are fun for everyone but take a great deal of work behind the scenes, and would not happen if it wasn’t for the dedicated staff and parents who give up their time to ensure that we raise money and community spirit for the school. If you would like to get involved, even in a small capacity, please let a member of the committee know. We can be contacted via email at hello@lvsascotptfa.org.
We are also grateful to Microsoft, Vodaphone and HSBC for their very generous matched funding initiatives. If any other parents work for a company which offers matched funding, please contact the treasurer as this is an excellent and efficient way of raising funds.
2
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Financial Review**
The trustees are very grateful to all those who have donated funds to the PTFA. If readers wish to donate to the activities of the PTFA, please contact the treasurer at the registered address or via email on treasurer@lvsascotptfa.org.
The academic year 2023-24 was very successful. The May Ball was held in the Castle Hotel in Windsor, and was enjoyed by over 100 parents and staff. The Infant & Junior school enjoyed their disco too, with over 150 children attending. Crazy hair day replaced our previous ‘Spooks & Sparkles’ non-uniform day.
The outstanding success of this year has no doubt been our Second Hand Uniform shop, with grateful thanks to the school for building us our own shed within the school grounds. Previously we have had to crawl in understairs cupboards or struggled to access the store in the ancillary hall due to exams – but now we can come and go as needed, including over the holidays. The main method of ordering uniform is still via the email address (uniform@lvsascotptfa.org), but we have trialled organising parent visits to the shop in order to buy items. In total SHU made £7,489 this year, including taking advantage of parents being on-site for transition day and sports days, selling over £2,500 worth of uniform from the marquee.
The grants made in 2022-3 has had to be amended as grant made to Geography for the iSandbox was ultimately returned, due to the space required for the item not being possible in school buildings. We also did not receive invoices for the sixth form pool table, and two smaller items in the IJS. These have been added back into the pot for this year, meaning that we had a much larger than expected grantmaking process for 2023-4.
We have a large creditor carry-over to report for the grants which were given to school. Unfortunately, the transaction to pay the school was put in on the 30[th] August 2024 but not processed by the bank until the 3[rd] September 2024.
## _Reserves policy and Reserves_
The policy of the charity is to maintain unrestricted reserves, which is cash available at a level which equals the amount of capital needed to set up and organise a fundraising event (approx. £4,000).
The funds in excess of those held in line with the reserves policy, which totalled **£16,870** at 31 August 2024, are expected to be utilised to support the charity’s objectives during the next year.
## **Structure, Governance and Management**
## _Trustees and organisation_
The governing document of the PTFA is a constitution adopted on 22[nd] February 2023. A board of trustees administers the charity, which carries out its activities as the PTFA. The day to day management of the charity has been delegated to the Chairman, Treasurer, and non-trustee admin role.
The trustees who have served during the year and since year end are set out on page 1. Trustees are elected at an Annual General Meeting. For continuity, they should be elected from the committee although this does not debar others from nomination. Alternatively, to fill a casual vacancy, existing trustees may co-opt trustees to serve until the subsequent annual general meeting, at which they may be reappointed by the members.
The Chair and Treasurer have notified their intention to stand again at the AGM.
This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”. The annual report and financial statements are awaiting independent financial review.
Approved by the trustees on 28[th] September 2024 and signed on their behalf by:
## **Zoe Stewart, Treasurer**
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
3
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Statement of Financial Activities for the year ended 31 August 2024**
|Notes
**Incoming Resources:**
Incoming resources from generated funds:
Voluntary income
2
Activities for generating funds
3
Incoming resources from charitable activities
4
**Total incoming resources**
**Resources Expended**
Cost of generating funds:
Cost of generating voluntary income
2
Fundraising trading: cost of goods sold and
other costs
3
Charitable activities
4
**Total resources expended**
**Net (outgoing) / incoming resources**
Total funds brought forward from 2017/8
**Total funds carried forward**|**2023-24**
**£**
**1169**
**34447**
**0**|
|---|---|
||**35616**|
||**(231)**
**(9537)**
**(28825)**|
||**(38593)**|
||**(2977)**
**28925**|
||**25949**|
The notes on pages 6 to 10 form part of these accounts.
4
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **Balance Sheet as at 31 August 2024**
|Notes
**Current assets**
Stock
6
Debtors
7
Cash at bank and in hand
**Creditors:**amounts due within one year
8
**Fund balances**
Unrestricted Funds
9|**2023-24**
**£**
**259**
**5965**
**50504**
**56728**
**(30779)**
**25949**
**25949**|2022-23
£
337
967
38294|
|---|---|---|
|||39598
(10673)|
|||28925|
||||
|||28925|
The notes on pages 6 to 9 form part of these accounts.
The balance sheet was approved by the trustees on 2[nd] October 2024 and signed on their behalf by:-
Zoe Stewart (Treasurer)
Amanda Hamilton-Martin (Chair)
5
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
## **LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **1 Accounting policies**
## (a)
## **Accounting convention**
- In preparing the financial statements the charity follows best practice as laid down in the Charity Commission’s Statement of Recommended Practice (revised 2005), “Accounting and Reporting by Charities”.
## (b) **Resources expended**
Expenditure is included on an accruals basis.
## (c) **Fund accounting**
- Unrestricted funds comprise those funds which the trustees are free to use in accordance with the charitable objectives. Restricted funds are created for a specific purpose if required and must be used for the specific purpose laid down by the donor. Expenditure which meets that purpose is allocated to the relevant restricted fund. 2024 balances are unrestricted unless otherwise stated.
## (d) **Stock**
Stock is valued at the lower of i) cost, on a current purchase price basis, and ii) net realisable value.
## **2 Voluntary income and associated costs**
## Individual school fundraising
## **2023-24**
|**Junior Disco (2024)**
**Christmas Cards**
2022-23
Junior Disco (2024)
Christmas Cards
Junior Disco (2023)
Junior Tea towel Fundraiser (2023)|**Income**
**£**
**724**
**445**
**1169**
Income
£
755
302
0
10
1067|**Expenditure**
**£**
**(231)**
**0**
**(231)**
Expenditure
£
(312)
0
(81)
(192)
(585)|**Net**
**£**
**493**
**445**|
|---|---|---|---|
||||**938**|
||||Net
£
443
302
(81)
(182)|
||||482|
6
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **3 Activities for generating funds and associated costs**
|**2023-24**
**Unused grants**
**Second hand uniform**
**Ball**
**Matched funding**
**Bag2School**
**Lottery**
**Crazy hair day**
**Easyfundraising**
**Bank interest**
**Racing**
**General administration costs**
2023-23
May ball
Matched funding
SHU
Spring fete
Spooktacular
Bag2School
Unused funding 20-21
Lottery
Summer ball 2023
Easyfundraising
Amazon smile
Bank account interest
Administration costs|**Income**
**£**
**8871**
**7489**
**13126**
**3258**
**663**
**305**
**274**
**248**
**160**
**53**
**0**
**34447**
Income
£
16544
4421
2427
3660
1448
799
524
327
200
100
79
1
0
30529|**Expenditure**
**£**
**0**
**(101)**
**(9140)**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**(296)**
**(9537)**
Expenditure
£
(8933)
0
0
(1822)
(60)
0
0
0
0
0
0
0
(152)
10967|**Net**
**£**
**8871**
**7388**
**3986**
**3258**
**663**
**305**
**274**
**248**
**160**
**53**
**(296)**|
|---|---|---|---|
||||**24910**|
||||Net
£
7612
4421
2427
1837
1388
799
524
327
200
100
79
1
(152)|
||||19562|
7
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **4 Charitable activities and associated Income**
Expenditure on charitable activities:
## **2023-24**
|**Dancefloor**
**Performing Arts**
**Picnic tables**
**Senior school**
**Main hall scoreboard**
**Sports**
**IJS - playground markings**
**IJS**
**Book vending machine**
**LRC**
**Pottery wheel**
**Art**
**Basketball hoops**
**Sports**
**Plastic sheet press**
**Design Technology**
**Santa visit & presents**
**IJS**
**Easter scavenger hunt**
**IJS**
**Technical Lego (2023)**
**IJS**
**Football goals (2022)**
**IJS**
**Playground equipment (2023)**
**IJS**
2022-23
Geography: iSandbox
Geography
STEM technical Lego
IJS
Pool table: Sixth form centre
Sixth Form
EYFS: Outdoor carpet & flooring
IJS
Food tech kitchen equipment
IJS
Design Technology equipment
Design Technology
Y2 Outdoor classroom
IJS
Christmas books
IJS
Playground equipment
IJS|**£**
**10777**
**5458**
**4000**
**3000**
**2758**
**1674**
**360**
**328**
**249**
**52**
**(230)**
**220**
**179**|
|---|---|
||**28825**|
||£
7140
1000
900
500
500
430
439
284
200|
||11393|
## **5 Staff Costs**
No staff are employed by the charity and hence no staff costs have been expended.
|**6.Stock**
**Wine**|**2023-24**
**£**
**259**
**259**|2022-23
£
337|
|---|---|---|
|||337|
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
8
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **7. Debtors**
|**.Debtors**|||
|---|---|---|
|**Second hand uniform**
**LVS Ascot: Crazy Hair day**
**LVS Ascot: IJS Disco**
**LVS Ascot: May ball tables 2024**
**Inflatables day equipment hire (September 2024)**
**LVS Ascot: May ball tables 2023**|**2023-24**
**£**
**(473)**
**(274)**
**(35)**
**(1700)**
**(2683)**
**(800)**
**(5965)**|2022-23
£
(167)
0
0
0
0
(800)|
|||(967)|
## **8. Creditors: amounts due within one year**
|**Dancefloor**
**Picnic tables**
**Main hall scoreboard**
**IJS - playground markings**
**Book vending machine**
**Pottery wheel**
**Inflatables day sales (September 2024)**
**Basketball hoops**
**Plastic sheet press**
STEM technical Lego
Football goals (outstanding 2023)
Junior playground equipment
Geography: iSandbox
Pool table: Sixth form centre
EYFS: Outdoor carpet & flooring
Food tech kitchen equipment|**2023-24**
**£**
**10777**
**5458**
**4000**
**3000**
**2758**
**1674**
**622**
**360**
**328**
770
660
372
0
0
0
0
**30779**|2022-23
£
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
1000
440
193
7140
900
500
500|
|---|---|---|
|||**10673**|
9
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
**LVS PTFA Annual report and financial statements for the year ended 31 August 2024**
## **9. Funds**
|**Unrestricted**
General
Junior
**Total Funds**|At
1 Sept 2023
£
**22,731**
**981**
**23,712**|Income
£
34447
1169
**35616**|Expenditure
£
(37381)
(1212)
**(38593)**|At
31 Aug
2024
Reserves
Policy
**Available**
**Funds**
19797
4,000
**15797**
0
0
**938**
**20735**
**4,000**
**16735**|
|---|---|---|---|---|
## **9 Related Party Transactions**
Lindi Norgate is employed by the school and is a trustee of the charity. Transactions with the schools are disclosed in notes 4 and 8. None of the Trustees received any remuneration from the charity during the year.
10
Charity number: 1095778 Registered address: LVS Ascot, London Road, Ascot, Berkshire, SL5 8DR
11 Foxglove Close
Winkfield Row
Berkshire
RG42 7NW
Fridayi 13 June 2025
LVS Ascot PTFA
LVS Ascot
London Road
Ascot
SL5 8DR
I report to the trustees on my examlnatlon of the accounts of the above charity 1.the TrusVI for the year
ended 31 August 2024.
As the charity's trustees, you are responsible for the preparatlon of the accounts in accordance wlth the
requirements of the Charities Act 2011 ("the ACV).
I have completed my examSnation. I confimi that no material matters have come to my attention in
connection wlth the examinatlon which gives me cause to believe that In, any material respect:
the accounting records were not kept In accordance wlth section130 of the Charltles Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requlrements concernin8 the form and content of
accounts set out in the Charities (Accounts and Reports) Regulations 2CX)8 other than any
requirement that the accounts give a 'true and fairf view which is not a matter considered as part of
an Independent examination.
I have no concerns and have come across no other matters in connection with the examination to which
attentlon should be drawn in thls report In order to enable a proper understandin8 of the accounts to be
reached.
Laura Delderfield
FCCA