Company registration number: 04549467 Charity registration number: 1095768
## Community Transport Stafford & District
known as
Community Link Stafford and District (A company limited by guarantee) Annual Report and Financial Statements
for the Year Ended 31 March 2022
Daryl Denson ACMA The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Chairman's Report|2|
|Trustees' Report|3 to 6|
|Chief Executive Officer's report|7|
|Independent Examiner's Report|8|
|Statement of Financial Activities|9|
|Balance Sheet|10|
|Statement of Cash Flows|11|
|Notes to the Financial Statements|12 to 23|
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Reference and Administrative Details**
**Trustees** Colin Martindale, Chairman Catherine Lyall, Treasurer John Coates Michael Allen Peter Bingham John Foy **Secretary** Graham Wright **Senior Management Team** Graham Wright, Chief Executive Rachel Trow, Office Manager **Registered Office** Schott House Drummond Road Astonfields Stafford Staffordshire ST16 3EL The charity is incorporated in England. **Company Registration Number** 04549467 **Charity Registration Number** 1095768 **Bankers** Unity Trust Bank 4 Brindley Place Birmingham B1 2JB Stafford Railway Building Society 4 Market Square Stafford ST16 2JH **Independent Examiner** Daryl Denson ACMA The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD
Page 1
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Chairman's Report for the Year Ended 31 March 2022**
Whilst this year was considerably better than last, covid19 was still very much in evidence and continues to affect the way in which we have to operate. Despite these challenges, the CEO, Office Manager and all the staff and volunteers were able to maintain the valuable service that the company provides for the people of Stafford and surrounding areas. As happened last year, Staffordshire County Council continued to support us with school contracts and other operational issues despite the loss of the valuable annual funding we enjoyed from them for many years.
We continue to have uncertainty with regards to the parking of our vehicles, and whilst we still enjoy the site offered by the County Council, this is still on a year by year basis and as yet we have been unable to find a suitable permanent alternative. A number of alternatives have been looked at, but location and cost have ruled them out to date.
We have managed to retain the majority of our school contracts, and have secured additional contracts in the Stoke on Trent and Stone areas. During the covid period, the dial a ride membership declined, but there are signs that members are slowly starting to return as restrictions are gradually lifted.
With regards to the overall financial performance of the charity, and despite the ongoing challenges resulting from covid continuing restrictions, it was pleasing that overall income increased substantially by 21% (+ £104,351) year on year.
Throughout the year board meetings were, as the previous year, held on zoom, and I would like to thank my fellow Trustees for their support. Zoom is not everyone’s chosen method of holding meetings, but it has enabled us to conduct our business successfully throughout the year, especially as three of our Trustees do not live locally. For us, zoom is likely to be our chosen meeting method going forward. I also would like to thank CEO Graham Wright, Office Manager Rachel Trow and all the staff and volunteers for ensuring that Community Link again provided the essential support for the people of Stafford and district who need it the most, and at the same time ensuring that the company finished the year in a healthy financial position despite the many challenges it once again had to overcome.
Colin Martindale Chairman
Page 2
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Trustees' Report (Incorporating the Director's Report)**
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2022.
## **Trustees and officers**
The trustees and officers serving during the year and since the year end were as follows:
Trustees: Colin Martindale, Chairman Catherine Lyall, Treasurer John Coates Michael Allen Ian Macmichael (resigned 28 July 2022) Peter Bingham John Foy (appointed 11 May 2021) Secretary: Graham Wright Senior Management / Leadership Team: Graham Wright Rachel Trow
## **Objectives and activities**
## _**Objects and aims**_
To provide a community transport service for such of the inhabitants who are in need of such a service because of age, sickness or disability (mental or physical), or poverty, or because of a lack of availability of adequate and safe public passenger services.
Page 3
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Trustees' Report (Incorporating the Director's Report)**
## _**Public benefit**_
Due to Covid restrictions in place the charity members’ transport services provided by Community Link in the provision of a minibus to serve communities were somewhat derailed but I am pleased to advise that recent discussions are taking place to bring back this vital service to our Community. Transport schemes are a vital element of our provision to local people and we hope to bring old and new provision on board during the summer of 2022. Since the Dial a Ride service restart commenced in earnest from January 2022 we have carried out 769 journeys a significant increase on 117 journeys for the whole of 2020/21
School contracts have maintained growth throughout the year and in January 2022 we are delighted to have been successful with bids to Stoke on Trent City Council to supply SEN transport services including wheelchair provision on minibuses to those school children in the north of the County. We will continue to strive to widen our geographical scope in servicing Stafford and surrounding districts from our base in Stafford town.
Despite the continuing challenges of Covid and drag on the community with infections still occurring,albeit less severely I am pleased to report another excellent outcome that annual income actually increased to £611,551 an uplift of 21% on 2021 and higher than pre Covid turnover.
We are now seeing cost increases coming through as activity in the community is bouncing back but despite this we are able to still generate a surplus of £49,330 for the full 2021/22 year representing 8.1% of income. This surplus will allow Community Link to continue to invest in its fleet renewal programme.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
## _**Use of volunteers**_
The number of our registered volunteers based at Community Link has been continually growing over the last year to March 2022 with a volunteer base now approaching six individuals. These volunteers are kindly offering their services to members across all days of the working week and we welcome them back alongside new recruits, as we see a slow increase in Dial a Ride services throughout the winter of 2021/22. This support to the Charity and its members is valuable and enables us to satisfy the increasing demand coming from existing and new members to the charity.
## **Achievements and performance**
I am pleased to be able to report another robust performance here at Community Link in terms of service to the community and a strong set of numbers that will allow us to continue to grow and invest into ensuring that we stay as the Community Transport provider within our locality
Community Link Stafford & District provides friendly transport for people with mobility difficulties or who because of age, sickness, disability or poverty or lack of adequate and safe passenger services are unable to access mainstream public transport services.
As we move towards the end of the pandemic cycle we are now finding that Charity members are returning to use Dial a Ride services as vaccinations are now playing a part in making individuals feel more able to begin to mix again in society.
We have come through a very tough trading time since Covid in March 2020. The number of wheelchair journeys using our fleet of wheelchair adapted vehicles is slowly returning from the very low numbers of 2021 where very few Dial a Ride journeys were carried out.
The vast majority of the membership still require and use mobility aids illustrating how vital the service Community Link provides to individuals. We have been able to continue to support some families with food parcels and of course journeys to vaccination centres to enable those most vulnerable to access the safety of vaccination protection. Shopping, medical appointments, day centre visits and family and friends occasions are now beginning to dominate the type of journeys that we are now operating for members. For this year we have been able to hold and maintain pre Covid journey costs within the town at £5 per person to support our concerns of members affordability of the service.
Page 4
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Trustees' Report (Incorporating the Director's Report)**
## **Financial review**
The financial results for the year are shown on pages 9-23 of this report.
## _**Policy on reserves**_
General reserves amount to £308,905 at 31 March 2022(2021: £259,575) of which £35,063 (2021: £35,063)are held as fixed assets, leaving an amount of "free reserves" of £319,792 (2021: £278,582.These funds are held to finance the working capital requirements of the organisation. The trustee's objective is to create and maintain sufficient funds to cover a minimum of six months expenditure.The Board are confident that at this level they would be able to continue the current activities of the Charity in the event of a significant drop in income.
## **Structure, governance and management**
## _**Nature of governing document**_
The charitable company is governed by its Memorandum and Articles of Association dated 1 October 2002, as amended by special resolutions dated 6 December 2002, 27 November 2006 and 2 July 2018.
## _**Recruitment and appointment of trustees**_
New trustees are selected in order to be representative of the diverse qualities and experience needed to fulfil the objectives of the charity.
## _**Induction and training of trustees**_
Upon appointment a new trustee is provided with an induction pack which contains the following documents:
1. Memorandum and Articles of Association
2. Latest copy of the Annual Report and Accounts
3. A copy of the Charity Commission Guidance 'The Essential Trustee'
## _**Arrangements for setting key management personnel remuneration**_
The details of key management personnel are included in the reference and administrative information. Remuneration of key management personnel is set and reviewed annually by the trustees.
## _**Organisational structure**_
The Board of Trustees meet on a regular basis and are responsible for the strategic direction and policy of the Charity. At present the Board has seven members from a variety of professional backgrounds relevant to the work of the Charity.
The Chief Executive, Mr Graham Wright has responsibility for all aspects of the day to day operations of the Charity to ensure that it delivers the services specified, remains strategically relevant and that key performance indicators are met.
Page 5
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Trustees' Report (Incorporating the Director's Report)**
## **�elationshjps with related parties**
## **The Friendly Bus Company Limited**
The Friendly Bus Company Limited is a wholly owned subsidiary of Community Transport Stafford & District.
## _**Major risks and management of those risks**_
In times of austerity funding streams are becoming more stretched in this uncertain economic climate. Alternative sources of income have to be a priority, to ensure the onging success and future sustainabilty of the organisation.
All of our people whether staff or volunteers, carry out a tremendous task in supporting our service users every. day. Without the commitment of the team we would not be able to provide the professional service that the clientele expect from their transport provider.
## **Acknowledgements**
Like many charities we rely on the kindness and support of all of our partners so it is very important to express our appreciation on behalf of members and to thank all of our supporters for their continued financial and operational support as this is important to our long term continuing success into the future. We are continuing to strive to find a permanent home and working with our partners to find an affordable solution to house our growing fleet of minibuses and wheelchair adapted cars. We would particularly like to thank Staffordshire County Council for their consideration.
My sincere thanks go to the Board, colleagues, volunteers, members, Staffordshire County Council and Stafford Borough Council and Parish Councils for your participation in making Community Link a growing, financially robust and successful charity supporting our community into the future.In 2022 we look forward to celebrating 20 years of operating as an independent registered charity and sharing the success with all of those connected with Community Link.
a nual report was approved by the trustees of the charity onlJ!,-,.j..6.1....and signed on its behalf by:
lin Martindal� rus�
Page6
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Chief Executive Officer's report**
I am pleased to be able to report another robust performance here at Community Link in terms of service to the community and a strong set of numbers that will allow us to continue to grow and invest into ensuring that we stay as the Community Transport provider within our locality.
Community Link Stafford & District provides friendly transport for people with mobility difficulties or who because of age, sickness, disability or poverty or lack of adequate and safe passenger services are unable to access mainstream public transport services.
As we move towards the end of the pandemic cycle we are now finding that Charity members are returning to use Dial a Ride services as vaccinations are now playing a part in making individuals feel more able to begin to mix again in society.
We have come through a very tough trading time since Covid in March 2020. The number of wheelchair journeys using our fleet of wheelchair adapted vehicles is slowly returning from the very low numbers of 2021 where very few Dial a Ride journeys were carried out.
The vast majority of the membership still require and use mobility aids illustrating how vital the service Community Link provides to individuals. We have been able to continue to support some families with food parcels and of course journeys to vaccination centres to enable those most vulnerable to access the safety of vaccination protection. Shopping, medical appointments, day centre visits and family and friends occasions are now beginning to dominate the type of journeys that we are now operating for members. For this year we have been able to hold and maintain pre Covid journey costs within the town at £5 per person to support our concerns of members affordability of the service.
The number of our registered volunteers based at Community Link has been continually growing over the last year to March 2022 with a volunteer base now approaching six individuals. These volunteers are kindly offering their services to members across all days of the working week and we welcome them back alongside new recruits, as we see a slow increase in Dial a Ride services throughout the winter of 2021/22. This support to the Charity and its members is valuable and enables us to satisfy the increasing demand coming from existing and new members to the charity.
Due to Covid restrictions in place the charity members’ transport services provided by Community Link in the provision of a minibus to serve communities were somewhat derailed but I am pleased to advise that recent discussions are taking place to bring back this vital service to our Community. Transport schemes are a vital element of our provision to local people and we hope to bring old and new provision on board during the summer of 2022. Since the Dial a Ride service restart commenced in earnest from January 2022 we have carried out 769 journeys a significant increase on 117 journeys for the whole of 2020/21.
School contracts have maintained growth throughout the year and in January 2022 we are delighted to have been successful with bids to Stoke on Trent City Council to supply SEN transport services including wheelchair provision on minibuses to those school children in the north of the County. We will continue to strive to widen our geographical scope in servicing Stafford and surrounding districts from our base in Stafford town.
Despite the continuing challenges of Covid and drag on the community with infections still occurring, albeit less severely I am pleased to report another excellent outcome that annual income actually increased to £611,551 an uplift of 21% on 2021 and higher than pre Covid turnover.
We are now seeing cost increases coming through as activity in the community is bouncing back but despite this we are able to still generate a surplus of £49,330 for the full 2021/22 year representing 8.1% of income. This surplus will allow Community Link to continue to invest in its fleet renewal programme.
Like many charities we rely on the kindness and support of all of our partners so it is very important to express our appreciation on behalf of members and to thank all of our supporters for their continued financial and operational support as this is important to our long term continuing success into the future.
We are continuing to strive to find a permanent home and working with our partners to find an affordable solution to house our growing fleet of minibuses and wheelchair adapted cars. We would particularly like to thank Staffordshire County Council for their consideration.
My sincere thanks go to Mr Colin Martindale the Chairman of Trustees and the Board, colleagues, volunteers, members, Staffordshire County Council and Stafford Borough Council and Parish Councils for your participation in making Community Link a growing, financially robust and successful charity supporting our community into the future.
In 2022 we look forward to celebrating 20 years of operating as an independent registered charity and sharing the success with all of those connected with Community Link.
Graham Wright Chief Executive
Page 7
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Independent Examiner's Report to the trustees of Community Transport Stafford & District ("the Company")**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of Community Transport Stafford & District are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner’s statement**
Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of CIMA, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of Community Transport Stafford & District as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... Daryl Denson ACMA
The Dudson Centre Hope Street Hanley Stoke-on-Trent ST1 5DD
8 December 2022
Page 8
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Statement of Financial Activities for the Year Ended 31 March 2022 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)**
|**Note**
**Income and Endowments from:**
Donations and legacies
3
Charitable activities
4
Investment income
5
Total income
**Expenditure on:**
Charitable activities
6
Total expenditure
Net income/(expenditure)
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
18
**Note**
**Income and Endowments from:**
Donations and legacies
3
Charitable activities
4
Investment income
5
Total income
**Expenditure on:**
Charitable activities
6
Total expenditure
Net income
Net movement in funds
**Reconciliation of funds**
Total funds brought forward
Total funds carried forward
18|**Unrestricted**
**funds**
**£**
13,474
597,704
373
611,551
(556,524)
(556,524)
55,027
55,027
259,575
314,602
**Unrestricted**
**funds**
**£**
26,808
480,149
687
507,644
(421,866)
(421,866)
85,778
85,778
173,797
259,575|**Restricted**
**funds**
**£**
-
-
-
-
(5,697)
(5,697)
(5,697)
(5,697)
45,950
40,253
**Restricted**
**funds**
**£**
-
-
-
-
-
-
-
-
45,950
45,950|**Total**
**2022**
**£**
13,474
597,704
373|
|---|---|---|---|
||||611,551|
||||(562,221)|
||||(562,221)|
||||49,330|
||||49,330
305,525|
||||354,855|
||||**Total**
**2021**
**£**
26,808
480,149
687|
||||507,644|
||||(421,866)|
||||(421,866)|
||||85,778|
||||85,778
219,747|
||||305,525|
All of the charity's activities derive from continuing operations during the above two periods.
The notes on pages 12 to 23 form an integral part of these financial statements. Page 9
Community TrAn$port Stsfford & District
known as Communfity Lfink Stafford and District
(Registration number: 04549467)
Balance Sheet as at 31 March 2022
21122
2021
Nots
Flxtd *ssets
ToDgibl¢ &sscts
35.063
26,943
Cyrrtttt
Debtors
Lash atbank and in hand
14
15
29.158
338.399
8.475
296,1111
367,557
305.286
Crtdltorj: An*)uttts IlIng wlthln one YMT
16
47.76S
26,704
Net turreDt wets
319.792
278.582
Ne¢ asxts
354.855
305,525
Funds of the ¢h*rlty:
R*8trlrted llleothe futtds
R¢51ric¢¢d fur¥J8
18
40253
45,950
UDre¥trl¢ted income luuds
UzLre5tricicd fund5
314.602
259.575
Total fynds
18
354,855
305 525
For th¢ financial ytdr ending 31 March 2022 the charity was entitled to exwnErtion from audii under tion 477 of tbe
CompatLi¢5 Act 2006 relating to SiDall compaDie&
Directors, r¢sponsibiliti
Th¢ mcmbrT5 have tLOt r¢quiTrd th¢ ¢harity to obthin att wjdit of its the iti in a¢¢Ord
sectiott 476: attd
The dirc¢tots *knowledg¢ th¢ir r¢5p)n51Thiliti¢S for eirylying with th¢ of th¢ Ad with resm to
nciai s¢atemcnts on pages 9 to 23 wcrc approved by the aDd authori5d for i%w¢ OD. ................ sign¢d
beIr by:
olin Marti
Page 10
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Statement of Cash Flows for the Year Ended 31 March 2022**
|**Note**
**Cash flows from operating activities**
Net cash income
**Adjustments to cash flows from non-cash items**
Depreciation
Investment income
5
**Working capital adjustments**
(Increase)/decrease in debtors
14
Increase in creditors
16
Net cash flows from operating activities
**Cash flows from investing activities**
Interest receivable and similar income
5
Purchase of tangible fixed assets
13
Net cash flows from investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at 1 April
Cash and cash equivalents at 31 March|**2022**
**£**
49,330
14,666
(373)
63,623
(20,683)
21,061
64,001
373
(22,786)
(22,413)
41,588
296,811
338,399|**2021**
**£**
85,778
11,262
(687)|
|---|---|---|
|||96,353
41,069
4,502|
|||141,924|
|||687
(6,841)|
|||(6,154)|
|||135,770
161,041|
|||296,811|
All of the cash flows are derived from continuing operations during the above two periods.
The notes on pages 12 to 23 form an integral part of these financial statements. Page 11
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **1 Charity status**
The charity is limited by guarantee, incorporated in England, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). They also comply with the Companies Act 2006 and Charities Act 2011.
## **Basis of preparation**
Community Transport Stafford & District meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Income and endowments**
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
## _**Donations and legacies**_
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
## _**Grants receivable**_
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
## _**Investment income**_
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Page 12
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **Expenditure**
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
## _**Charitable activities**_
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## **Support costs**
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
## **Governance costs**
These include the costs attributable to the charity’s compliance with constitutional and statutory requirements, including audit, strategic management and trustees’s meetings and reimbursed expenses.
## **Government grants**
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
## **Taxation**
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
## **Tangible fixed assets**
Individual fixed assets costing £1,000 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
## **Depreciation and amortisation**
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
**Asset class** Fixtures, fittings and equipment Motor vehicles
**Depreciation method and rate**
25% reducing balance 25% reducing balance
Page 13
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **Trade debtors**
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
## **Cash and cash equivalents**
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
## **Trade creditors**
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
## **Fund structure**
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
## **Pensions and other post retirement obligations**
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
Page 14
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **3 Income from donations and legacies**
|Donations and legacies;
Donations from individuals
Grants, including capital grants;
Government grants
Donations and legacies;
Donations from individuals
Grants, including capital grants;
Government grants
Grants from other charities
**4**
**Income from charitable activities**
Local Authority Contract
Other Contracts
Dial-a Ride
Memberships
Services
Local Authority Contract
Other Contracts
Dial-a Ride
Memberships|**Unrestricted**
**funds**
**General**
**£**
1,591
11,883
13,474
**Unrestricted**
**funds**
**General**
**£**
1,012
22,796
3,000
26,808
**Unrestricted**
**funds**
**General**
**£**
581,455
12,382
3,274
143
450
597,704
**Unrestricted**
**funds**
**General**
**£**
478,648
424
783
294
480,149|**Total**
**2022**
**£**
1,591
11,883|
|---|---|---|
|||13,474|
|||**Total**
**2021**
**£**
1,012
22,796
3,000|
|||26,808|
|||**Total**
**2022**
**£**
581,455
12,382
3,274
143
450|
|||597,704|
|||**Total**
**2021**
**£**
478,648
424
783
294|
|||480,149|
Page 15
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **5 Investment income**
|Interest receivable and similar income;
Interest receivable on bank deposits
Interest receivable and similar income;
Interest receivable on bank deposits|**Unrestricted**
**funds**
**General**
**£**
373
373
**Unrestricted**
**funds**
**General**
**£**
687
687|**Total**
**2022**
**£**
373|
|---|---|---|
|||373|
|||**Total**
**2021**
**£**
687|
|||687|
Page 16
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **6 Expenditure on charitable activities**
|Staff costs
Rent
Insurance
DBS checks
Uniforms
Training
Printing, postage and stationery
Advertising
Telephone & broadband
Motor expenses
Travel expenses
Legal & professional
Independent examination
Bank charges
Depreciation
IT|**Activity**
**undertaken**
**directly**
**£**
321,182
8,228
4,931
3,596
899
355
1,163
1,405
910
195,422
1,857
3,697
1,200
257
14,667
2,452
562,221|**2022**
**£**
321,182
8,228
4,931
3,596
899
355
1,163
1,405
910
195,422
1,857
3,697
1,200
257
14,667
2,452|
|---|---|---|
|||562,221|
Page 17
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
|Staff costs
Rent
Insurance
DBS checks
Uniforms
Training
Printing, postage and stationery
Advertising
Telephone & broadband
Motor expenses
Travel expenses
Legal & professional
Independent examination
Bank charges
Depreciation
Donation
IT|**Activity**
**undertaken**
**directly**
**£**
270,935
10,096
5,132
2,773
1,266
60
1,812
1,080
773
105,610
1,520
5,146
1,100
246
11,262
1,225
1,830
421,866|**2021**
**£**
270,935
10,096
5,132
2,773
1,266
60
1,812
1,080
773
105,610
1,520
5,146
1,100
246
11,262
1,225
1,830|
|---|---|---|
|||421,866|
£556,524 (2021 - £421,866) of the above expenditure was attributable to unrestricted funds and £5,697 (2021 - £Nil) to restricted funds.
Page 18
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **7 Analysis of governance and support costs**
## **Governance costs**
|Independent examiner fees
Examination of the financial statements
Legal & professional fees
Independent examiner fees
Examination of the financial statements
Legal & professional fees|**Unrestricted**
**funds**
**General**
**£**
1,200
3,697
4,897
**Unrestricted**
**funds**
**General**
**£**
1,100
5,146
6,246|**Total**
**2022**
**£**
1,200
3,697|
|---|---|---|
|||4,897|
|||**Total**
**2021**
**£**
1,100
5,146|
|||6,246|
## **8 Government grants**
There was a grant for fuel subsidy received from BSOG of £11,577 (2021:£11,577) There was a grant for the Job Retention Scheme of £306 (2021:£3,744) There was a grant for Covid 19 Response £NIL (2021:£7,475)
The amount of grants recognised in the financial statements was £11,883 (2021 - £22,796). There were no unfulfilled conditions in respect of any of the grants.
The charity received no other forms of government assistance.
## **9 Net incoming/outgoing resources**
Net incoming resources for the year include:
Depreciation of fixed assets
|**2022**|**2021**|
|---|---|
|**£**|**£**|
|14,667|11,262|
## **10 Trustees remuneration and expenses**
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year. No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 19
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **11 Staff costs**
The aggregate payroll costs were as follows:
|The aggregate payroll costs were as follows:|||
|---|---|---|
|**Staff costs during the year were:**
Wages and salaries
Social security costs
Pension costs|**2022**
**£**
315,275
4,889
1,018
321,182|**2021**
**£**
264,935
4,772
1,228|
|||270,935|
The monthly average number of persons (including senior management team) employed by the charity during the year was as follows:
|Employees|**2022**
**No**
47|**2021**
**No**
34|
|---|---|---|
2 (2021 - 7) of the above employees participated in the Defined Contribution Pension Schemes.
Contributions to the employee pension schemes for the year totalled £1,018 (2021 - £1,228).
No employee received emoluments of more than £60,000 during the year.
The total employee benefits of the key management personnel of the charity were £76,246 (2021 - £77,609).
## **12 Taxation**
The charity is a registered charity and is therefore exempt from taxation.
Page 20
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **13 Tangible fixed assets**
|**Cost**
At 1 April 2021
Additions
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for the year
At 31 March 2022
**Net book value**
At 31 March 2022
At 31 March 2021|**Land and**
**buildings**
**£**
2,000
-
2,000
1,000
1,000
2,000
-
1,000|**Furniture and**
**equipment**
**£**
4,041
-
4,041
3,212
-
3,212
829
829|**Motor vehicles**
**£**
104,390
22,786
127,176
79,276
13,666
92,942
34,234
25,114|**Total**
**£**
110,431
22,786|
|---|---|---|---|---|
|||||133,217|
|||||83,488
14,666|
|||||98,154|
|||||35,063|
|||||26,943|
Included within the net book value of land and buildings above is £Nil (2021 - £Nil) in respect of freehold land and buildings and £Nil (2021 - £1,000) in respect of leaseholds.
## **14 Debtors**
|Trade debtors
Prepayments
Accrued income
VAT recoverable|**2022**
**£**
6,069
2,767
3,693
16,629
29,158|**2021**
**£**
2,952
2,546
-
2,977|
|---|---|---|
|||8,475|
## **15 Cash and cash equivalents**
|Cash on hand
Cash at bank
Short-term deposits|**2022**
**£**
104
110,334
227,961
338,399|**2021**
**£**
3
69,219
227,589|
|---|---|---|
|||296,811|
Page 21
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **16 Creditors: amounts falling due within one year**
|**16 Creditors: amounts falling due within one year**|||
|---|---|---|
|Trade creditors
Other taxation and social security
Other creditors
Accruals|**2022**
**£**
39,878
5,112
1,475
1,300
47,765|**2021**
**£**
19,259
4,533
1,812
1,100|
|||26,704|
## **17 Pension and other schemes**
## **Defined contribution pension scheme**
The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £1,018 (2021 - £1,228).
## **18 Funds**
|**Unrestricted funds**
**_General_**
General Fund
**Restricted funds**
Mark Benevolent Fund
**Total funds**
**Unrestricted funds**
**_General_**
General Fund
**Restricted**
Mark Benevolent Fund
**Total funds**|**Balance at 1**
**April 2021**
**£**
259,575
45,950
305,525
**Balance at 1**
**April 2020**
**£**
173,797
45,950
219,747|**Incoming**
**resources**
**£**
611,551
-
611,551
**Incoming**
**resources**
**£**
507,644
-
507,644|**Resources**
**expended**
**£**
(556,524)
(5,697)
(562,221)
**Resources**
**expended**
**£**
(421,866)
-
(421,866)|**Balance at 31**
**March 2022**
**£**
314,602
40,253|
|---|---|---|---|---|
|||||354,855|
|||||**Balance at 31**
**March 2021**
**£**
259,575
45,950|
|||||305,525|
The specific purposes for which the funds are to be applied are as follows:
Mark Benevolent Fund This grant is for the purchase of mini buses.
Page 22
## **Community Transport Stafford & District**
## **known as Community Link Stafford and District**
## **Notes to the Financial Statements for the Year Ended 31 March 2022**
## **19 Analysis of net assets between funds**
|**19 Analysis of net assets between funds**||||
|---|---|---|---|
|Tangible fixed assets
Current assets
Current liabilities
Total net assets
Tangible fixed assets
Current assets
Current liabilities
Total net assets|**Unrestricted**
**funds**
**General**
**£**
35,063
327,304
(47,765)
314,602
**Unrestricted**
**funds**
**General**
**£**
26,943
259,335
(26,703)
259,575|**Restricted**
**funds**
**£**
-
40,253
-
40,253
**Restricted**
**funds**
**£**
-
45,950
-
45,950|**Total funds at**
**31 March**
**2022**
**£**
35,063
367,557
(47,765)|
||||354,855|
||||**Total funds at**
**31 March**
**2021**
**£**
26,943
305,285
(26,703)|
||||305,525|
## **20 Related party transactions**
There were no related party transactions in the year.
Page 23