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2022-10-31-accounts

Southampton Family Trust Ltd

(A company limited by guarantee)

Report and Financial Statements

For the Year Ended 31 October 2022

Company Number: 04559853

Charity Number: 1095732

SOUTHAMPTON FAMILY TRUST LTD (A company limited by guarantee) Company Registration No. 04559853 Charity Registration No. 1095732

Report and Financial Statements For the year ended 31 October 2022

Contents

Page
Legal and Administrative Details 1 - 2
Report of the Trustees 3 - 6
Independent Examiners Report 7
Balance Sheet 8
Statement of Financial Activities 9
Notes to the Accounts 10 - 13

Legal and Administrative Details

Report of the Trustees for the year ended 31 October 2022

The trustees present their report and independently examined financial statements for the year ended 31 October 2022.

Reference and Administrative Information

Charity Name: SOUTHAMPTON FAMILY TRUST LTD Charity registration number: 04559853 Company registration number: 1095732 Registered Office: 93 Ethelburt Avenue Southampton Hampshire SO16 3DF Main operational address: Director Generals House 15 Rockstone Place Southampton Hampshire SO15 2EP

Trustees

Graham Salmon - Chair Jonathan Paul Sweeney Alison Jane Sweeney Paul Finn Janice Finn Ben Clark

Secretary

Helen Savage

1

Structure, Governance and Management

Governing Document

SOUTHAMPTON FAMILY TRUST LTD is a charitable company limited by guarantee, incorporated on 10 Oct 2002 and registered as a charity on 31 Jan 2003.

The company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association.

Recruitment and Appointment of Trustees

Trustees are normally, but not exclusively, recruited from supporters of the charity who are all supportive of our aims and practically involved in the work of the charity. We try to keep a balance of skills and backgrounds to enable the efficient functioning of the group.

2

Report of the Trustees

Objectives and Activities

Our objectives :

  1. The advancement in the Unitary Authority area known as Southampton and the surrounding area (“the area of benefit”) of public education in matters concerning interpersonal relationship and life skills and strengthening and enriching family life marriage parenting and relationships and the doing of all such things being charitable in law as are incidental or conducive to the attainment of these Objects and without prejudice to the generality of the foregoing.

  2. By developing long term cultural changes to raise public awareness of the importance of life skills and thus promoting better relationships in the community generally.

  3. By offering every couple contemplating marriage or committed relationship, preparation and short courses that give them help with such issues as communication conflict resolution agreeing personal values and budgeting.

  4. By giving on-going support for marriage and relationships generally including (but not exclusively) mentoring, step-family support and specialist sources of help when needed.

  5. By conducting dialogue with local schools and those involved with post-16 education to help children and adults to learn life skills and values to empower them to make better relationship decisions.

  6. By parenting networks so that every parent has the opportunity of relevant parenting support for children from baby to toddler stages acquiring and/or improving skills through the primary school age group and up to and including teenage years.

  7. By creating a directory of support services for couples in difficulty and families in crisis so that people are enabled to know where they can go to obtain help with their relationship.

Our methods

3

Public Benefit

Southampton Family Trust continues to meet the public benefit requirement and has regard to the Charities Commission guidance on public benefit where relevant.

Southampton Family Trust continues to grow in terms of influence and activity. A significant proportion of work remains in the areas of couple support and parenting. The trust continues to build up its work in other relationship areas, including domestic abuse awareness and the impact of mental health and trauma. Over the year Southampton Family Trust’s work has reached about 300 Southampton residents, with additional indirect benefit to their extended families. This is a reduction from previous years due to the impact of the pandemic.

Summary and Main Achievements 2021/22

Southampton Family Trust has continued to deliver parenting courses and couple support throughout 2021/22.

Southampton Family Trust adapted to the restrictions imposed by covid/lockdown and continued to provide services to Southampton families online. Online courses have been very popular, numbers attending have increased significantly and the attendee retention rate is excellent. Some parents with social anxiety/mental health issues, who would not have considered face to face, have felt able to attend online. An additional benefit is that online courses are less resource intensive than face to face courses, so we are able to deliver more support at less cost. We plan to deliver a mixture of face to face and online courses going forward.

The charity is very thankful for continued support from its funders. Regular giving has been sustained this year, and larger funders have generously continued to fund our work.

Couple support has continued and is back to being delivered face to face. This year we have been overwhelmed with referrals. In order to relieve pressure on the waiting list, we plan to create a series of group couple support online modules.

Three online Feelings Affect Behaviour (FAB) courses were delivered in 2021/22. This online course remains popular and well attended.

“ It's been brilliant . Taking away the importance of staying calm, using I messages, helping our daughter become aware of her physical changes and talking to her about the anger river. Going to help her to take time reflect after she has been angry”

“Really benefitted from listening to other parent's contributions. It’s been great having space on a Friday morning to sit and talk together - a bit of therapy. The facilitators have been so positive, friendly and approachable. I am going to use the workbook with my son.”

“It’s been so useful especially the various techniques such as i messages and positive ways to communicate. The latest videos are really helpful.”

4

Children in Need, kindly supported us in adapting the Strengthening Families course to run online and we delivered three of these courses this year. Again, these have been successful. They are popular and well attended.

Yellow Door (Southampton based charity providing support to anyone at risk from or affected by domestic abuse and/or sexual violence) and Southampton Family Trust (in partnership), have been granted repeat funding from the Office of the Police and Crime Commissioner to co-deliver Building Respectful Families. This is a course designed to support families where there is child or adolescent to parent violence. This application for funding was designed to help fill a gap in local provision. We ran three Building Respectful Families courses with Yellow Door this year.

Last year we received funding from the National Lottery to provide support for parents of children with additional needs. We have adapted the provision in light of parent feedback and this year have run courses specifically for parents of children with ADHD or autism. These courses have been oversubscribed. We will be continuing to run them next year.

” I've enjoyed the course- an open and safe place. Everyone has shown empathy. It has been powerful, and you do good teamwork. “

“I found it really, really good. I love the booklets and gifts you sent at the beginning. I love everyone in the group and thank you”

“I liked learning about the brain. Nice to know we aren't on our own. Brilliant course and glad I did it. I have told my support worker how good it is.... been amazing”

“This course has given me a new enthusiasm –new lease of life to tackle issues and reframe how I treat [child’s name]. We are very grateful”

“I’ve learned a lot, really enjoyed it, it’s been life changing. I’ve got to know everyone who have gone through similar things. The facilitators have been nice. Thank you.”

Southampton Family Trust has continued to benefit from being a member of PIPPA (Prevention and Intervention and Public Protection Alliance) and receives referrals onto parenting courses from domestic abuse agencies.

All courses at Princess Anne Maternity Hospital continue not to take place due to hospital covid restrictions.

Financial Review

Southampton Family Trust raised £54,695.75 (2021: £67,569.59) and spent £49,564.47 (2021: £42,982.08). We have continued to be able to meet all our financial commitments throughout the year and we are very grateful for the regular and faithful giving of our donors, our funders and the agencies which commission our services. Our reserves are sufficient to meet liabilities.

5

Funding was received this year from:

Serious Incidents

There were no serious incidents to report. Discussion by the trustees has been built into our annual calendar and will also be addressed on an as needs basis. There is a Serious Incident Policy.

Reserves Policy

SFT’s level of reserves was agreed upon by the Trustees after examining the charity’s requirements for reserves in the light of the main risks to the organisation. This amount is set on the basis that SFT wishes to have 3 months “running costs” in reserve. In the event of an unexpected significant drop in unrestricted income, we can run the office for a further 3 months, make redundancy payments and finish off all courses which have already started in order to provide continuity of support for parents. Restricted income in respect of courses not yet started will be returned to the funder if the charity cannot continue

SFT’s Reserves Policy provides that SFT will maintain reserves of £12,000 (unrestricted funds).

The Trustees declare that they have approved the Report and Financial Statements above.

Signed on behalf of the Charity's trustees

Name: Graham Salmon Position: Chair Signature:

Date: 20[th] July 2023

Name: Paul Finn Position: Trustee Signature:

Date: 20[th] July 2023

6

SOUTHAMPTON FAMILY TRUST LTD (A company limited by guarantee)

Company No. 04559853 Charity No. 1095732

Independent Examiner’s Report to the Trustees of Southampton Family Trust Ltd on the accounts for the year ended 31 October 2022

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2022 set out on pages 7 to 15.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the directions given by the Charity Commission (under section 145(5)(b)) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I can confirm that no material matters have come to my attention which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Carole Taylor F.C.A. Independent Examiner

Smith Newmans, 2 Wessex Business Park, Colden Common, Winchester, Hampshire, SO21 1WP.

Date: 20/07/2023

7

SOUTHAMPTON FAMILY TRUST LTD

Company No: 04559853 Charity No: 1095732

BALANCE SHEET AS AT 31 OCTOBER 2022

Note 2022 2021
£ £ £
Fixed Assets 7 502.80 754.20
Current Assets
Inventory stock 60.00 60.00
Debtors 8 2329.83 3676.79
Cash at bank and in hand:
Current Account 33367.70 1548.51
Deposit Account 12500.00 33671.08
Direct plus account 18000.86 15250.86
Petty Cash 0.50 16.44
63869.06 50486.89
66258.89 54223.68
Liabilities
Creditors:Amounts falling due within one year:
Accruals and sundry creditors 8248.74 1596.21
Payments received on account for contracts or
performance related grants 0.00 -
8248.74 1596.21
Net Current Assets 58010.15 52627.47
Total Assets less Current Liabilities 58512.95 53381.67
Funds of the Charity
Unrestricted Funds 46408.35 39361.32
Restricted Funds 6 12104.60 14020.35
58512.95 53381.67

For the year ending 31/10/2022 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006

The Directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts are prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS 102 SORP.

The notes on pages 4 to 6 form part of these accounts

The above financial statements were approved by the directors on 20th July 2023 and signed on their behalf by:

Signed……………………………………………….. Graham Salmon Name…..…………………………………………….

Director of SCFT

8

SOUTHAMPTON FAMILY TRUST LTD STATEMENT OF FINANCIAL ACTIVITIES (Including Income and Expenditure Account) YEAR ENDED 31ST OCTOBER 2022

Company No: 04559853 Charity No: 1095732

Note
Income
Income from:
Donations
Gifts and Donations Income
Gift Aid Tax Recoverable
Charitable Activities
UP-United parents
Grants
5
Commissioned Courses
Contributions to office costs
Other Course Income
Investments
Interest Received
Expenditure
Expenditure on:
Commissioned Course Expenses
UP-United parents
Other Course Expenses
Grobrain
Gifts and Donations
Insurance
Payroll Expenses
3
Postage and Delivery
Printing and Stationery
Independent Examination
Professional Fees
Subscriptions
Rent
Telephone
Training
Advertising and promotion
Virgin money expenses
Other Office Expenses
Website
Depreciation
Materials, admin and support costs
Net Income/(expenditure) for the year
Transfers between funds
6
Net movement of funds
Reconciliation of funds:
Total Funds brought forward
Total Funds carried forward		 Unrestricted
£
22,790.89
1,687.17
-
-
16,298.60
3,342.01
-
2.69
44,121.36
6,372.52
-
1,150.80
-
236.99
320.88
27,197.93
10.50
358.71
336.00
-
332.66
2,330.00
183.10
42.30
-
-
482.18
1,008.46
251.40
(3,540.10)
37,074.33
7,047.03
-
7,047.03
39,361.32
46,408.35		 Restricted
£
-
-
-
10,574.39
-
-
-
-
10,574.39
-
-
8,950.04
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,540.10
12,490.14
(1,915.75)
-
(1,915.75)
14,020.35
12,104.60		 Total
£
22,790.89
1,687.17
-
10,574.39
16,298.60
3,342.01
-
2.69
54,695.75
6,372.52
-
10,100.84
-
236.99
320.88
27,197.93
10.50
358.71
336.00
-
332.66
2,330.00
183.10
42.30
-
-
482.18
1,008.46
251.40
-
49,564.47
5,131.28
-
5,131.28
53,381.67
58,512.95		 2021
£
21,488.40
2,373.74
3,300.00
25,034.00
9,271.90
5,940.95
151.25
9.35
67,569.59
6,290.52
2,026.11
1,558.15
18.39
420.98
320.88
26,640.00
18.90
188.27
300.00
136.80
172.68
3,000.00
80.00
-
33.81
180.00
453.79
891.40
251.40
-
42,982.08
24,587.51
-
24,587.51
28,794.16
53,381.67

9

SOUTHAMPTON FAMILY TRUST LTD NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022

Company No: 04559853 Charity No: 1095732

1) BASIS OF PREPARATION

a) Basis of Accounting

The financial statements have been prepared under the historical cost convention and in accordance with the Companies Act 2006.

The financial statements have also been prepared in accordance with the Statement of Recommended Practise (SORP) : Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

b) Fund Accounting

. Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. . Designated funds are unrestricted funds earmarked by the trustees for particular purposes (There are no such funds to date) . Restricted funds are subjected to restrictions on their expenditure imposed by the donor c) Public benefit

The charity constitutes a public benefit entity as defined by FRS 102

d) Going Concern

The Trustees regularly review the financial position of the organisation, and based on the level of reserves, the continuing levels of funding and capacity to manage expenditure, they consider that Southampton Family Trust is a going concern.

2) ACCOUNTING POLICIES

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.

a) INCOME

Recognition of Income

These are included in the Statement of Financial Activities (SoFA) when: . the charity becomes entitled to the resources: . it is more likely than not that the trustees will receive the resources . the monetary value can be measured with sufficient reliability Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and Donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP)

In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP) Tax reclaims on donations and gifts

Gift Aid recoverable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Support Costs

The charity has incurred expenditure on support costs.

b) EXPENDITURE AND LIABILITIES

Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Support Costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Grants with performance conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.

Grants payable without performance conditions

Where there are no conditions attaching to the grant that enables the donor chrity to realistically avoid the commitment, a liabilityfor the full funding obligation must be recognised.

Redundancy cost

The charity made no redundancy payments during the reporting period.

Deferred income

No material item of deferred income has been included in the accounts

Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

c) ASSETS

Tangible Fixed Assets

Assets that can be used by the charity for more than one year and costing above £500 are capitalised. Assets are valued at cost less depreciation

Computer Equipment is depreciated on a straight line basis over 4 years.

Stocks and work in progress

There are no material post balance sheet events that need to be disclosed and no contingent liabilities to be disclosed at the year end. Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received.

10

SOUTHAMPTON FAMILY TRUST LTD NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022

Company No: 04559853 Charity No: 1095732

3) PAID EMPLOYEES

Gross Pay
Employers National Insurance
Employers Pension		 2022
£
27,183.97
-
13.96
27,197.93		 2021
£
26,640.00
-
-
26,640.00

The charity employs 3 part time members of office staff who work across all areas of the charity.

Helen Savage, as CEO, has responsibilty for directing major activities and resources of the charity. During the year to 31 October 2022 she received remuneration of £12,600 and £2830 for acting as a course facilitator (2021: £12,910 Total).

No employee received more than £60,000.

No redundancy payments were made by the charity during the year .

4) TAXATION

As a charity, Southampton Community Family Trust, is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

5) GRANTS RECEIVED

BBC Children In Need
Cash for Kids
National Lottery Community Fund
Garfield Weston Foundation
Hampshire & IOW		 £
£
Unrestricted
Restricted
-
8894.39
-
1680.00
-
-
-
-
-
-
0.00
10574.39
2022		 £
£
Unrestricted
Restricted
-
8885.00
-
-
-
6518.00
6,000.00
-
3,631.00
-
2021		 £
£
Unrestricted
Restricted
-
8885.00
-
-
-
6518.00
6,000.00
-
3,631.00
-
2021
0.00 9631.00 15403.00

6) CHARITY FUNDS

6.1 Details of material funds held and movements during the CURRENT reporting period

Restricted funds:
(i) Children In Need - 3
(iv) National lottery
(v) Children In Need - 5
(vi) Cash for Kids
Total restricted funds
Unrestricted funds:
General fund
Total funds		 At 1 Nov
2021
£
78.00
5,797.77
8,144.58
-		 Incoming
resources
£
-
-
8,894.39
1,680.00
10,574.39
44,121.36
54,695.75		 Outgoing
resources
£
-
5,797.77
6,692.37
-		 Transfer
of funds
-
-
-
-		 At 31 Oct
2022
£
78.00
-
10,346.60
1,680.00
14,020.35
39,361.32		 12,490.14
37,074.33		 -
-		 12,104.60
46,408.35
53,381.67 49,564.37 - 58,512.95

11

SOUTHAMPTON FAMILY TRUST LTD

Company No: 04559853 Charity No: 1095732

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2022

6.2 Details of material funds held and movements during the PREVIOUS reporting period

Restricted funds:
(i)
Children In Need - 3
(ii)
Children In Need - 4
(iii)
Henry Smith Charity
(iv)
National lottery
(v)
Children In Need - 5
Total restricted funds
Unrestricted funds:
General fund
Total funds		 At 1 Nov
2020
£
78.00
3,000.00
1,667.00
-
-		 Incoming
resources
£
-
-
-
6,518.00
8,885.00
15,403.00
52,166.59
67,569.59		 Outgoing
resources
£
-
3,000.00
1,667.00
720.00
740.42		 Transfer
of funds		 At 31 Oct
2021
£
78.00
-
-
5,798.00
8,144.58
4,745.00
24,049.00		 6,127.42
36,854.66		 -
-		 14,020.58
39,360.93
28,794.00 42,982.08 - 53,381.51

(i) BBC Children In Need agreed further funding in September 2016 for Strengthening Families work. At the end of the grant period it was agreed that funds could be carried forward to fund future first aid training

(ii) BBC Children In Need agreed further funding in September 2017 for Strengthening Families work

(iii) A grant from The Henry Smith Charity was awarded in June 2017 to fund one years running costs on projects providing support to familes. A second grant for one year was received January 2019.

(iv) A grant from The National Lottery Community Fund was awarded in May 2021 to fund one years costs of training facilitators for the Care for the Family Course for parents of children with special needs and delivering the course.

(v) BBC Children In Need agreed further funding in April 2021 for Strengthening Families work for a further 3 years.

(vi) A grant of £1680 from Cash for kids was awarded in October 2022 for one years funding of essential items for 48 young people, to help with the cost of living crisis.

7) FIXED ASSETS

Cost
At 1 November 2021
Additions during the year
At 31 October 2022
Depreciation
At 1 November 2021
Charge for the year
At 31 October 2022
Net Book Value
At 31 October 2022
At 31 October 2021
RS (recoverable within one year)
Trade Debtors
Prepayments and accrued Income
Other debtors		 2022
£
-
642.66
1687.17
2329.83		 Computer
Equipment
£
1005.60
0.00
1005.60
251.40
251.40
502.80
502.80
754.20
2021
£
-
762.56
2914.23
3676.79

8) DEBTORS (recoverable within one year)

9) TRUSTEE REMUNERATION AND RELATED PARTY DISCLOSURES

None of the Trustees have been paid any remuneration or received any other benefits from an employment with the charity. No trustee expenses have been incurred.

There have been no related party transactions in the year.

10) POST BALANCE SHEET EVENTS

There are no material post balance sheet events that need to be disclosed and no contingent liabilities to be disclosed at the year end.

12