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2020-10-31-accounts

Southampton Family Trust Ltd

(A company limited by guarantee)

Report and Financial Statements For the Year Ended 31 October 2020

Company Number: 04559853

Charity Number: 1095732

SOUTHAMPTON FAMILY TRUST LTD (A company limited by guarantee) Company Registration No. 04559853 Charity Registration No. 1095732

Report and Financial Statements For the year ended 31 October 2020

(A company limited by guarantee) Charity number: 1095732

Contents

Page
Legal and Administrative Details 1
Report of the Trustees 2
Independent Examiners Report 6
Balance Sheet 7
Statement of Financial Activities 8
Notes to the Accounts 9 - 12

(A company limited by guarantee) Charity number: 1095732

Legal and Administrative Details 1

Report of the Trustees for the year ended 31 October 2020

The trustees present their report and independently examined financial statements for the year ended 31 October 2020.

Reference and Administrative Information

Charity Name: SOUTHAMPTON FAMILY TRUST LTD Charity registration number: 04559853 Company registration number: 1095732 Registered Office: 93 Ethelburt Avenue Southampton Hampshire SO16 3DF Main operational address: Southampton Voluntary Services Kingsland Square St Mary Street Southampton Hampshire SO14 1NW

Trustees

Graham Salmon Chair Jonathan Paul Sweeney Alison Jane Sweeney Paul Finn Janice Finn Ben Clark

Secretary

Helen Savage

Structure, Governance and Management

Governing Document

SOUTHAMPTON FAMILY TRUST LTD is a charitable company limited by guarantee, incorporated on 10 Oct 2002 and registered as a charity on 31 Jan 2003.

The company was established under a Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association.

Recruitment and Appointment of Trustees

Trustees are normally, but not exclusively, recruited from supporters of the charity who are all supportive of our aims and practically involved in the work of the charity. We try to keep a balance of skills and backgrounds to enable the efficient functioning of the group.

Charity number: 1095732

(A company limited by guarantee)

Report of the Trustees 2

Objectives and Activities

Our objectives :

  1. The advancement in the Unitary Authority area known as Southampton and the surrounding area (“the area of benefit”) of public education in matters concerning interpersonal relationship and life skills and strengthening and enriching family life marriage parenting and relationships and the doing of all such things being charitable in law as are incidental or conducive to the attainment of these Objects and without prejudice to the generality of the foregoing.

  2. By developing long term cultural changes to raise public awareness of the importance of life skills and thus promoting better relationships in the community generally.

  3. By offering every couple contemplating marriage or committed relationship, preparation and short courses that give them help with such issues as communication conflict resolution agreeing personal values and budgeting.

  4. By giving on-going support for marriage and relationships generally including (but not exclusively) mentoring, step-family support and specialist sources of help when needed.

  5. By conducting dialogue with local schools and those involved with post-16 education to help children and adults to learn life skills and values to empower them to make better relationship decisions.

  6. By parenting networks so that every parent has the opportunity of relevant parenting support for children from baby to toddler stages acquiring and/or improving skills through the primary school age group and up to and including teenage years.

  7. By creating a directory of support services for couples in difficulty and families in crisis so that people are enabled to know where they can go to obtain help with their relationship.

Our methods

Charity number: 1095732

(A company limited by guarantee)

Public Benefit 3

Southampton Family Trust continues to meet the public benefit requirement and has regard to the Charities Commission guidance on public benefit where relevant.

Southampton Family Trust continues to grow in terms of influence and activity. A significant proportion of work remains in the areas of couple support, parenting and ante natal classes. The trust continues to build up its work in other relationship areas, including domestic abuse awareness and the impact of mental health and trauma. Over the year Southampton Family Trust’s work has reached about 250 Southampton residents, with additional indirect benefit to their extended families. This is a reduction from previous years due to the impact of the pandemic.

Summary and Main Achievements 2019/20

Southampton Family Trust has continued to deliver parenting courses and couple support throughout 2019/20.

PRE-LOCKDOWN

Between November 2019 and February 2020, pre-lockdown activities included delivering face to face couple support and parenting support (GroBrain, Strengthening Families, Feelings Affect Behaviour).

Southampton Family Trust’s All Change Ante Natal session continued to run at Princess Anne Maternity Hospital from November 2019 to March 2020, with large numbers attending. Sessions ended due to lockdown.

United Parents, a weekly support group for isolated single parents, ran weekly, meeting at Above Bar Church.

LOCKDOWN

Southampton Family Trust has adapted to the restrictions imposed by lockdown and continued to provide services to Southampton families.

The charity is very thankful for continued support from its funders during this difficult period. Regular giving has been sustained. Larger funders have readily and generously accepted the time and costs required to adapt delivery models.

Southampton Family Trust is part of the Love Southampton partnership, helping to support the isolated and vulnerable in the city during lockdown.

United Parents has continued to run online. It has also provided practical support, including food parcels and food vouchers, toys and treats for single parents.

Couple support has continued and been delivered online.

The Feelings Affect Behaviour (FAB) course has been adapted for online delivery via a mixture of pre-recorded You Tube videos and group Zoom meet ups. Two online FAB courses have been delivered so far. The online course has been popular - at one stage there were 60 parents on the waiting list. It is exciting that online groups appear to have reduced some boundaries to attendance, with higher numbers on each course and better retention rates. Some parents with social anxiety/mental health issues, who would not have considered face to face, have been able to attend online.

Charity number: 1095732

(A company limited by guarantee)

4

Our funders, Children in Need, are supporting us to adapt the Strengthening Families course to run online.

Southampton Family Trust has continued to benefit from being a member of PIPPA (Prevention and Intervention and Public Protection Alliance) and has a good number of referrals onto parenting courses from domestic abuse agencies.

Financial Review

Southampton Family Trust raised £53,201 (2019: £46,940) and spent £42,932 (2019: £45,122). We have continued to be able to meet all our financial commitments throughout the year and we are very grateful for the regular and faithful giving of our donors, our funders and the agencies which commission our services. Our reserves are sufficient to meet liabilities.

Continued funding was received this year from:

Serious Incidents

There were no serious incidents to report. Discussion by the trustees has been built into our annual calendar and will also be addressed on an as needs basis. A Serious Incident Policy has been drafted and disseminated.

Reserve Policy

The management committee has examined the charity’s requirements for reserves in the light of the main risks to the organisation. The established policy, whereby the unrestricted funds not committed or invested in tangible fixed assets (‘the free reserves’) held by the charity will be used for the charity’s objectives, subject to maintaining sufficient funds to confidently plan ahead and provide for any closure liabilities, whilst recognising the intent and purpose of those who donate funds to the charity, will continue.

Charity number: 1095732

5

(A company limited by guarantee)

The Trustees declare that they have approved the Report and Financial Statements above.

Signed on behalf of the Charity's trustees

Name: Graham Salmon Position: Chair Signature:

Date: 9[th] July 2021

Name: Paul Finn Position: Trustee Signature:

Date: 9[th] July 2021

Charity number: 1095732

(A company limited by guarantee)

6

Independent Examiner’s Report to the Trustees of Southampton Family Trust Ltd on the accounts for the year ended 31 October 2020

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 October 2020 set out on pages 7 to 15.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the directions given by the Charity Commission (under section 145(5)(b)) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I can confirm that no material matters have come to my attention which gives me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Carole Taylor F.C.A. Independent Examiner

Smith Newmans, Hillview House, Leylands Farm Business Park, Colden Common, Winchester, Hampshire, SO21 1TH.

Date: 23/06/2021

(A company limited by guarantee) Charity number: 1095732 BALANCE SHEET AS AT 31[ST] OCTOBER 2020

Note
Fixed Assets
1
Current Assets
Inventory stock
Debtors
7
Cash at bank and in hand:
Current Account
Deposit Account
Direct plus account
Petty Cash
Liabilities
Creditors: Amounts falling due within one year:
Accruals
Payments received on account for contracts
or performance related grants
Net Current Assets
Total Assets less Current Liabilities
Funds of the Charity
Unrestricted Funds
Restricted Funds
6		 £

2,413
8,777
12,221
23		 2020
£
-
90
7,446




23,434
30,970
2176
28,794

28,794
23,630
5,164

28,794		 2019
£
-
-
3,576
1,314
4,739
9,681
92
2,176 15,826
19,402
877
877
18,525
18,525
14,259
4,266
18,525

For the year ending 31/10/2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006

The Directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts are prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS 102 SORP.

The notes on the following 4 pages form part of these accounts

The above financial statements were approved by the directors on 9[th] July 2021 and signed on their behalf by:

Signed

Name Graham Salmon, Director of SCFT (Chair of Trustees)

(A company limited by guarantee) Charity number: 1095732

STATEMENT OF FINANCIAL ACTIVITIES
(Including Income and Expenditure Account)
YEAR ENDED 31ST OCTOBER 2020
Note
Income
Income from:
Donations
Gifts and Donations Income
Fundraising income
Gift Aid Tax Recoverable
JRS Grant
Charitable Activities
UP-United parents
Grants
5
Commissioned Courses
Contributions to office costs
Grobrain
Other Course Income
Investments
Interest Received
Expenditure
Expenditure on:
Commissioned Course Expenses
UP-United parents
Fundraising costs
Other Course Expenses
Grobrain
Gifts and Donations
Insurance
Payroll Expenses
3
Postage and Delivery
Printing and Stationery
Independent Examination
Professional Fees
Subscriptions
Rent
Telephone
Training
Travel & Entertaining
Advertising and promotion
Other Office Expenses
Materials, admin and support costs
Net Income/(expenditure) for the year
Transfers between funds
6
Net movement of funds
Reconciliation of funds:
Total Funds brought forward
Total Funds carried forward		 Unrestricted
£
11,882
-
1,955
2,142
3,700
-
12,600
4,917
18
99
38
37,350
5,456
2,777
-
474
243
18
310
26,640
-
40
400
212
72
3,000
80
154
-
1
61
(12,378)
27,560
9,790
-
9,790
14,259
24,049		 Restricted
£
-
-
-
-
-
15,850
-
-
-
-
-
15,850
-
-
2,993
-
-
-
-
-
-
-
-
-
-
-
-
-

-
-
12,378
15,372
479
-

479
4,266
4,745		 Total
£
11,882
-
1,955
2,142
3,700
15,850
12,600
4,917
18
99
38
53,201
5,456
2,777
-
3,467
243
18
310
26,640
-
40
400
212
72
3,000
80
154
-
1
61
-
42,932
10,269
-
10,269
18,525
28,794		 2019
£
10,052
166
2,368
-
-
18,262
10,200
5,685
82
100
25

YEAR ENDED 31ST OCTOBER 2020
Income
Income from:
Donations
Gifts and Donations Income
Fundraising income
Gift Aid Tax Recoverable
JRS Grant
Charitable Activities
UP-United parents
Grants
Commissioned Courses
Contributions to office costs
Grobrain
Other Course Income
Investments
Interest Received
Expenditure
Expenditure on:
Commissioned Course Expenses
UP-United parents
Fundraising costs
Other Course Expenses
Grobrain
Gifts and Donations
Insurance
Payroll Expenses
Postage and Delivery
Printing and Stationery
Independent Examination
Professional Fees
Subscriptions
Rent
Telephone
Training
Travel & Entertaining
Advertising and promotion
Other Office Expenses
Materials, admin and support costs
Net Income/(expenditure) for the year
Transfers between funds
Net movement of funds
Reconciliation of funds:
Total Funds brought forward
Total Funds carried forward
46,940
6,122
-
558
7,085
850
5
297
26,299
8
54
-
200
-
3,000
63
398
85
-
99
-
45,122
1,818
-
1,818
16,707
18,525

Charity number: 1095732

(A company limited by guarantee)

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2020

1) BASIS OF PREPARATION

Basis of Accounting

The financial statements have been prepared under the historical cost convention and in accordance with the Companies Act 2006.

The financial statements have also been prepared in accordance with the Statement of Recommended Practise (SORP): Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds are unrestricted funds earmarked by the trustees for particular purposes. (There are no such funds to date) Restricted funds are subjected to restrictions on their expenditure imposed by the donor. Public benefit

The charity constitutes a public benefit entity as defined by FRS 102. Going Concern

The Trustees regularly review the financial position of the organisation, and based on the level of reserves, the continuing levels of funding and capacity to manage expenditure, they consider that Southampton Family Trust is a going concern.

2) ACCOUNTING POLICIES

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year.

a) INCOME

Recognition of Income

These are included in the Statement of Financial Activities (SoFA) when:

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and Donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP)

In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP)

Tax reclaims on donations and gifts

Gift Aid recoverable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise. Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Support Costs

The charity has incurred expenditure on support costs.

Charity number: 1095732

(A company limited by guarantee)

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2020

b) EXPENDITURE AND LIABILITIES

Liability Recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

Support Costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Grants with performance conditions

Where the charity gives a grant with conditions for its payment being a specific level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output.

Grants payable without performance conditions

Where there are no conditions attaching to the grant that enables the donor charity to realistically avoid the commitment, a liability for the full funding obligation must be recognised.

Redundancy cost

The charity made no redundancy payments during the reporting period. Deferred income

No material item of deferred income has been included in the accounts. Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

c) ASSETS

Tangible Fixed Assets

Assets that can be used by the charity for more than one year and costing above £500 are capitalised. The charity does not currently hold any Fixed Assets.

Stocks and work in progress

Stock of inventories used for charitable activities is valued at the lower of cost and net realisable value. Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently they are measured at the cash or other consideration expected to be received.

3) PAID EMPLOYEES

Gross Pay
Employers National Insurance		 2020
£
26,640
-
26,640		 2019
£
26,299
-
26,299

The charity employs 3 part time members of office staff who work across all areas of the charity.

Helen Savage, as CEO, has responsibility for directing major activities and resources of the charity. During the year to 31 October 2020, she received remuneration of £12,600 and £795 for acting as a course facilitator (2019: £12,980 Total).

No employee received more than £60,000.

No redundancy payments were made by the charity during the year.

Charity number: 1095732

(A company limited by guarantee)

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2020

4) TAXATION

As a charity, Southampton Community Family Trust, is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

5) GRANTS RECEIVED

BBC Children In Need
Henry Smith Charity		 2020
Unrestricted
Restricted
£
£
-
5,850
-
10,000
-
15,850		 2019
Unrestricted
Restricted
£
£
-
8,262
-
10,000		 2019
Unrestricted
Restricted
£
£
-
8,262
-
10,000
- - 18,262

6) CHARITY FUNDS

6.1 Details of material funds held and movements during the CURRENT reporting period

Restricted funds:
(i)
Children In Need - 3
(ii)
HIWCF-EFA (Hope School)
(iii) Children In Need - 4
(iv)
Henry Smith Charity
Total restricted funds
Unrestricted funds:
General fund
Total funds		 At 1 Nov
2019
£
78
-
2,521
1,667		 At 1 Nov
2019
£
78
-
2,521
1,667		 Incoming
resources
£
-
-
5,850
10,000		 Outgoing
resources
£
-
-
5,372
10,000		 Transfer
of funds		 At 31 Oct
2020
£
78
-
3,000
1,667		 At 31 Oct
2020
£
78
-
3,000
1,667



4,266
14,259		 15,850
37,350		 15,372
27,560		 -
-
4,745
24,049
18,525 53,201 42,932 - 28,794

6.2 Details of material funds held and movements during the PREVIOUS reporting period

Restricted funds:
(i)
Children In Need - 3
(ii)
HIWCF-EFA (Hope School)
(iii)
Children In Need - 4
(iv)
Henry Smith Charity
(v)
Seedbed-Omega course
Total restricted funds
Unrestricted funds:
General fund
Total funds		 At 1 Nov
2018
£
195
365
4,025
-
100		 At 1 Nov
2018
£
195
365
4,025
-
100		 Incoming
resources
£
-
-
8,262
10,000
-
18,262
28,678
46,940		 Outgoing
resources
£
117
365
9,766
8,333
100		 Transfer
of funds		 At 31 Oct
2019
£
78
-
2,521
1,667
-		 At 31 Oct
2019
£
78
-
2,521
1,667
-









4,685
12,022		 18,681
26,441		 -
-
4,266
14,259
16,707 45,122 - 18,525

Charity number: 1095732

(A company limited by guarantee)

NOTES FORMING PART OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 OCTOBER 2020

Fund descriptions:

(i) BBC Children In Need agreed further funding in September 2016 for Strengthening Families work. At the end of the grant period, it was agreed that funds of £240 could be carried forward to fund future first aid training

.

(ii) Hampshire & Isle of Wight Community Foundation provided funding in December 2017 for delivering an Emotional First Aid course at Hope school

(iii) BBC Children In Need agreed further funding in September 2017 for Strengthening Families work (iv) A grant from The Henry Smith Charity was awarded in June 2017 to fund one years running costs on projects providing support to families. A second grant for one year was received January 2019.

(v) A Seedbed grant was awarded in February 2018 to fund the development of the Omega course.

7) DEBTORS (recoverable within one year)

) DEBTORS (recoverable within one year)
Trade Debtors
Prepayments and accrued Income
Other debtors		 2020
£
-
5,491
1,955
7,446		 2019
£
-
881
2,695
3,576

None of the Trustees have been paid any remuneration or received any other benefits from an employment with the charity. No trustee expenses have been incurred.

There have been no related party transactions in the year.

There are no material post balance sheet events that need to be disclosed and no contingent liabilities to be

made at the year end.