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2023-03-31-accounts

Green City Action

(Company Limited by Guarantee Number 3455896)

(Registered Charity Number 1095725)

FINANCIAL STATEMENTS

for the year ended 31 March 2023

Contents Page
Administrative information 2
Trustee report 3-4
Examiners report 5
Statement of financial activities 6
Balance sheet 7
Notes to the accounts 8-9

Green City Action

Legal and administrative information

Trustees

S Cooke R Heskin M Pasha R Hudson

Registered Charity number

1095725

Company Ltd by Guarantee number

3455896

Registered Office

Abbeyfield Park House Abbeyfield Road Sheffield S4 7AT

Independent Examiner

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

2

Green City Action

Trustees' report

The Trustees present their annual report and financial statements for the year ended 31 March 2023 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards for Smaller Entities.

Financial Review

Income for the year is shown at £49,847 (2022: £50,095)

Expenditure is shown at £39,882 (2022: £434,071) with a year end carried

forward unrestricted funds balance of £21,729 (2022: £20,556)

Overview:

This was a busy year with much activity in outreach on the allotment and new partnerships. Pitsmoor people have benefitted. The GCA profile has been raised once more to be more ‘Green’, More actiony’ & the GCA reputation as ‘local environmental champion’ has been maintained.

In the Spring/ summer new core funding from the Henry Smith charity was raised, supplementing the £12k Covid recovery fund, enabling the trustees to recruit a new development manager in post by September 2022.

Pursuing a strategy of ‘trial co-working’ with neighbourhood groups, we trialed putting partnership projects together, with a view of engaging funders with evidenced stronger community ties. This has put us in a stronger position to apply for larger pots funding for 2024, specifically from National Lottery Reaching Communities. g g g , y y g Thursday sessions. We secured Sheffield town trust and Soar funding that enabled us to support an additional Tuesday group that would find referrals from Assist, local G.Ps & a new partner, New Beginnings charity. The Tuesday group received a few regular volunteers & visits via new beginnings & Sage.

The 2 outreach projects are The National Lottery Awards for all ‘Fruits for families’ with an aim of improving previous litter black spots on some of the worst estates, by planting fruit trees & flowers. This project runs to March 2024 , with a full tree planting schedule this autumn - ongoing.

The second project was from the community fund for litter picking & environmental clean ups on some of our worst estates from the city council. Community litter pickers are supported with equipment, refreshments and a large skip so that locals can bring out their rubbish. So far 2 events have been well attended, these have been well publicised events with 3 more to follow in the summer and autumn..

During his tenure, the development manager has been charged with initiating and producing a strategic plan and funding strategy. This strategic plan & funding strategy are considered to be ‘work in progress’ In 2022/2023, We raised £35k in funding, £2.5k from SCC (litterpicking) £1.5k SOAR, ( allotment hours) Sheffield Town Trust £1.5K. (new day in the allotment) £10k Awards for all -National Lottery - Fruits for families project (5k core/5k project costs) £18k (Brelms -over 3 years for volunteer engagement worker and allotment assistant) £20k of this is core funding for the charity.

Trial co-working with partners Burngreave TARA, FOAP, Park gardeners, BEAN Burngreave, The Furnival Centre, Reach-UP, Pitsmoor Pickers, Oasis , St Catherine’s and Astrea Academy. Foap and The Furnival are showing the most promising potential for raising funding for GCA Core funding and its charitable aims.

3

Green City Action

Trustees' report

Overview: continued

We have forged closer links between FOAP and GCA and are building on a long lasting working relationship, which should lead to an exciting prospect of co working in 2023/24 on heritage restoration/sustainable development and environmental projects. The development manager was also charged with finding new and representative trustees and the search is providing some great possibilities and is ongoing.

Trustees' responsibilities for the financial statements

Company and charity law requires the trustees to prepare financial statements for each financial period which show the state of affairs of the charity and of net income or expenditure of the charity for that period. In preparing those financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable the Trustees to prepare financial statements. The Trustees are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

This report has been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.

This report was approved by the Trustees on_____and is signed on their behalf by:

S Cooke Trustee

4

Green City Action

Independent Examiner's report on the Accounts of Green City Action for the year ended 31 March 2023

I report on the accounts of the company for the year ended 31 March 2023, which are set out on pages 6 to 9

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

q examine the accounts under section 145 of the 2011 Act;

q to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and

q to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

· to keep accounting records in accordance with section 386 of the Companies Act 2006; and

· to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:______

Craig Williamson White Rose Accounting for Charities The Ghyll Threapland Aspatria CA7 2EL

Date:______

5

Green City Action

Statement of Financial Activities Green City Action

for the year ended 31 March 2023

Notes
Income from
1
Grants and donations
2
Other income
Tool hire
Total income
Expenditure on
Staff costs
Premises
Office costs
Insurance
Materials and site work
Bank charges
Accountancy
Total expenditure
Net surplus/(deficit) for the year
Total funds brought forward
Total funds carried forward		 Restricted
funds
£
44,037
-
-
44,037
28,342
543
787
-
5,241
72
260
35,245
8,792
18,562
27,354		 Unrestricted
funds
£
4,600
1,200
10
5,810
3,207
-
717
695
18
-
-
4,637
1,173
20,556
21,729		 Total
2023
£
48,637
1,200
10
49,847
31,549
543
1,504
695
5,259
72
260
39,882
9,965
39,118
49,083		 Total
2022
£
49,647
-
448
50,095
30,596
543
866
687
1,003
136
240
34,071
16,024
23,094
39,118

6

Green City Action

Balance Sheet as at 31 March 2023 Company number: 3455896

Company number: 3455896
Notes
Current Assets
Debtors
Balance at bank
Total Current Assets
Current Liabilities
Accruals
3
Total Current Liabilities
Net Current Assets
Net Assets
Represented By
FUNDS
Unrestricted income fund
Restricted income fund		 2023
£
-
49,343
49,343
(260)
(260)
49,083
49,083
21,729
27,354
49,083		 2022
£
-
39,358
39,358
(240)
(240)
39,118
39,118
20,556
18,562
39,118

For the year ending 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Director's responsibilities;

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

This report was approved by the Trustees on_____and is signed on their behalf by:

S Cooke Trustee

7

Green City Action

Notes to the accounts

for the year ended 31 March 2023

1 Accounting Policies

The Financial Statements have been prepared in accordance with the Companies Act 2006 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), and the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS102 (effective from January 2015 and updated with effect from January 2016) - (the Charities SORP (FRS102)), as modified for smaller charities.

The Charity meets the definition of a public benefit entity as defined under FRS102.

(b) Income

(f) Tangible Fixed Assets and Depreciation

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost of each asset over its useful life.

(g) Fund Accounting

Funds held by the charity are either restricted funds or unrestricted general funds. Unrestricted funds are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Restricted funds that can only be used for a particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

8

Green City Action

Notes to the accounts

for the year ended 31 March 2023

2 Grants
Restricted
£
Awards For All
10,000
B&Q Neighbourhood Grant
Darnall Wellbeing
Henry Smith
22,900
HMRC Job Retention Grant
J G Graves
3,000
Postcode Neighbourhood Trust
SCA Climate Alliance
Sheffield City Council
3,637
Sheffield City Council - Covid fund
South Yorkshire Community Foundation
Sheffield Town Trust
3,000
SOAR
1,500
Donations
44,037
3 Creditors: amounts falling due within one year
Trade creditors
4 Movement on restricted funds
Brought
forward
Awards For All
-
B&Q Neighbourhood Grant
5,000
Henry Smith
-
J G Graves
-
Postcode Neighbourhood
8,232
Sheffield City Council Covid Fund
1,140
Sheffield City Council Community Fund
-
Sheffield City Council
-
Sheffield Town Trust
2,000
SOAR
-
South Yorkshire Community Foundation
2,190
18,562		 Unrestricted
4,588
-
12
4,600
Incoming
resources
10,000
-
22,900
3,000
-
-
2,497
1,140
3,000
1,500
-
44,037		 2023
Total
£
10,000
4,588
22,900
3,000
3,637
3,000
1,500
12
48,637
2023
£
260
Outgoing
resources
(182)
-
(19,497)
(1,639)
(7,653)
(1,140)
(708)
-
(2,635)
-
(1,791)
(35,245)		 2022
Total
£
-
5,000
6,956
-
892
19,096
-
1,140
12,748
1,500
2,000
315
49,647
2022
£
240
Carried
forward
9,818
5,000
3,403
1,361
579
-
1,789
1,140
2,365
1,500
399
27,354

9