Registered number IM4.35273 Charity number 10g5628 The Gratton Trust (A company limited by guarantee) Report and Accounts 31 March 2023
The Gratton Trust Report and accounts Contents Page Legal and Adrninlstraiive Information Report of the Board of Trustees Report of the Independent Examiner Statement of FiiiaiiGial Actsvities Balance Sheet NotÈs fr)rming Pgrt of the financial stsl¥inents 10- 1?
The Gratton Trust Registered number: 04435273 Legal and Administrative Information Status The organi82tion is a charttable company lifflited by guaranteè incorporated on 10 May 2002, and IEgi5tered as a charity on 01 April 2003. With effect Irom 01 April 2003 the Company took over the charitable activities previously undertaken by the Charitable Trust known as 'The Gratton Trusv (Registered Charity Number 1095628) The Gratton Trust was established under a Memorandum of Association which established the objects and powers of the charitable company 2nd is govemed under it's Articles of Association. Under Ihnse Articlos, the member5 of Ilie Board ot Trustees arè electod at the AGM to serve fur a period ot 3 years. subject to ratification at each AGM. oard of Trustee8 A Longman A Pletts B Bond B Hilchen C Dalè E MacDonald G Dale J Polak M North P Conway R Solomons S Rusgp.11 (Regigned 0611012022) Chairperson (Appointed 15109120221 (Appointed 07104120221 (Appointed 1510912022) (Resigned 021061?0221 (Resigned 1510212023} (Resi9ried 04108r2U221 Rogl$tergd Office 2-3 Siahle Court Herriard Park Herriard Hampshire RG25 2PL Accountants Black & White Chartered Certified Accountsnls 2-3 Herriard Park Herriard Hamptshire RG25 2PL
The Gratton Trust Registered number." 04435273 Report of the Board of TruAtees for th• year ended 31 March 2023 The Board of Trustees present$ its report and the audited financid statements fof the year ended 31 March 2023. Objecttves and activitiès The objects of the Trust are to promote, facilitate and provide fr)r the public benefit and In the social welfare of the inhabitants of Sutton vGQtney drid Hampsnire, faeililies far the recreation and othcr leisure liiii¢ occupallon, wth the object of improving the conditions of life of inhabrtanls. Further. lo provide for the public benefit education of children and young peop by means of facilities for sporting and other re¢reetional activities. m5 The Gratton Trust aims to secure and improve good quality local facilities lo enable all sections of the community lo participate in sport, play, Informal recreation and cultiiral aetivitias. Through our work we ciirn to Improve the heakh. w9.11 being and quality of lif¢ of Dur community irrespective of age or ability. Risk Management Tli¥ tnalor nsks to which thp charity is èxposed, a¥ ideiilified Oy ike I rustees. have been reviewed. Risk is Monito on a monthly basis and trustees are sats"sfied that controls are sufficient for the safe and continued operation of the charty. Publlc Ben•fit In setting our objectives and planning our activities, the trustees give careful consideration lo the Charity Commission's guidance on public benefit. Our work benefits people of als ages without re$lri¢lions of any kinrf Many activitics are free al the polni or ac¢es$ to ensijre that all grg able to porticipate iii Dur events and use our facilities. Koy obS•ctives for the year 202212023 was a busy year for th8 charity. We play¢d host to numerous event% for the eommunity t¢ g.njoy, including a fun dog sliuw, the Queen's Platinum Jubilee Celebrations foll¢wed by our ever-popular music festival 'Grattonbury', and our family Halloween event, all of which, once again were very well supported by the local ¢ommunity. Regular Maintenan has continued to be undertaken lo maintain the facilities lo the high standard they currg.ntly are, major rcpoirJ were IieGe5sary 10 the tennis coijrt fencinq following stnrm damaga, and elongside Iliis, worK was completed on our Riverside Boardwalk project allowing an accessible route for the publiG to enjoy the River Dever to ils fullest. We initiated and complele(J a groun0Ork project. allon9 for the Installation of a wide set of steps allowing for ease of aCS lo tt)e Gratton, and the preparation and planting of a community orchard. Movlng forward, our single main foeug for the year ahead i¥ to fvndraise to be able lo purchase a new lawn mower, with this in mind, the twst will look lo plan and host some new community events. The trust crtnlinue to consider ils next migjor project, which will enhane8 the area for the youn9VI gencralion, in ad(Jition will be exploring the potential of incorporating solar panels lo support environm¢ntsi impact in the community. Results The nel oufflow gf fund? for the yetar amounieu to £11,55812022- £4,889) and the lund balance at the end of the year stands at £272,711 (2022- Q84,2691. Tme hnancial staloments on pages 7 to f2 give d¢tai15 of ffte resources arising in the year and their disposition.
The Gratton Trust Registered numbor: 04435273 Report of the Board of Trugteos for tho year ènded 31 March 2023 Responsiblllti8s of the Board of Trustees Company law requires the Bts3r(l of TTUgtOaS to prcp8re financial blatements for each financial year which give? a true oiid liiir vlew Of the stale of affairs of the Charitable company as al the balance sheel dale and il's incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Board of Tnttstees should follow beal practice £irid ." select suitable accounting poliries and then apply them ¢on8lStentty', make judgements and estimates that are rea80nable and prudent, and preparg the finoncial staleiiients on me goinq concern baqiq Iinlegs it 18 inappropriate lo presume that the company will eontinue on that basis. The Board of Trustees are responsible for keeping proper accounting CordS whiph disclo9• with reajonable <iEcuracy at anv lime the finantriAI position tsf the Charitable Goiny¢any and to enable them to ensu that the financial statements comply with the Companies Act 1985. They are also responsible for safeguarding the a$set$ of the company and hence for taking reasonable 81eps for the prevefttion and detection of fraud and oth8r irre9ularities. Mombern of the Board of TTu$tsg$ Members of the Board of Trustees, who are d1ctOrS for the purpose of company law and Iruslees for the purpose of charity law. who 2prvÈd durin9 the year ond up to IIIE date of this report arp_ sèl out on pag¢ 1. The Trust is govemed by a Board of a maximum of e1ve trustees, listed on the prevsous page, who serve a three year tp.rm and thgn are eligible to stand lui re-elethion. I rustees are appointed for the relevant experieiibe and the breadth of contribution they can offer the charity. All new trustees receive a briefing on their duties and obligations a8 trustees, are encouraged lo attend relÈvant trainin9 and review Charty CviTimisslon guioance. The bo8Td of InJ$lee$ meets twelve time8 a year for fomal meetings and on an ad hoc basis as needed. There are no paid memb@rs of staff and all day to day runnlng of the charity is undertaken by the Iruslee-.
The Gratton Trust Registered number 04435273 Report of the Board of Trustees for the yaar onded 31 March 2023 In accordance wth company law, as the company's directors. we certfy that.. - so far as we are aware, there is no relevant information of whiGh th¥ Gompanys accountants are unaware.. And - as the directors of the company we have taken all the steps that we ought to have tskfrn in orller to make ourselves aware of any relevant information and to establish that the charlty's ac¢ountsnls are aware of that infomation. Members the charitable company guarantee to contribute an amount not exeeeaing £1 each to the assets of the Charitable company in the event (rf winding up. Thi¥ rert li(a5 t)een prepared in accordance with the Statement of Recommended Practice Accounting and Repoth"ng by Charities and in accordan with the special provisions of Part Vll of the Companies Act 1985 relallng to smal5 enlilies. Approvea by the Board and signed on 11$ behalf by '. Date .
CHARITY COMMISSION FOR ENGIAND AND WALES Independent examiner's report on the accounts Section A IndepeiidETIt Examiner's Report Report to the truste•sldirectorsl members of THE GRArroN TRUST On accounts for the year enaed 31 MARCH 2023 Charity no.: 1095628 Company no.: 04435273 Set out on pages 7-12 Imbe cldde thp. RespeGtive responsibilities of trustees and examiner The trustees (who are also the directors of Ihe company for the purposes of company law) are responsible for the preparation of the accounts in accordano with the requirements of the Companies Act 20C£ {'the 2CQG Acr). The charity's trustees consider that an audit is not required for this year under Part 16 of the 2006 Act and that an ind8pondent exeminatloll Ib needed It is my responsibility to.. examine the accounts Linder saction 145 of the AGI, to follow the procedures laid ¢Jown in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to stale whelher particular matters have come to my attention Basis of independent My examination was carried out in aCrdan with general Directions given examiner's statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of th8 accounts presented willi those records. It also includos consideration of aiiy unusual items or disciosures in the accounts, and saèking axplanations from the trustees conMIng any such matters. The procedures undertaken do not provide all the evidents that would be required in an audit and consequeiilly no opinion is givp.n as to whether the accounts present a 'true and fairf vi@w and the report is limited lo those matters set out in the statement below.
Independent In connection with my examination, no fflaterial matters have come to my examinerf$ statement attention whiGh gives me cause to believe that in, any material respect.. ' accounting records were not kept in accordano with section 386 of the Companies Act20LE", or • the accounts do not accord with such records,. or . the abcounts ¢Jo not comply with rolevant accountiiig iequirements under section 396 of th6 Companies Act 2006 other than any requirement that the accounts give a 'true and fairf view which is not a Matter consido.r8d as part of an indcpendent exainination-. or •the accounts have not been ppared in accordance with the Charities SORP (FRS102). I have no CX)nM5 and havp come across no other mdtters In connection wrth the examination to which attention should be drawn in this report in order to enabl8 a proper understsnding of the accounts to be reached. Signed.. Date: 37101Q024 Name: JONATHAN DAVID MILLS BSC (HONS) CA ACCA ACCA, ICAS Relevant professional quaiification{s) or body (if any).. Addr@ss: BLACK AND MITE CHARTERED eFRTIFIED ACCOUNTANTS 2-3 STABLE COURT, HERRIARD PARK, HERRIARD HAMPSHIRE, RG25 2PL Section B Disclosure Only Complete if the examiiier needs to highlight material motters of concern (see CC32, Independent examination of charity accounts.. directions and guidan for examiners). NIA Give here brief details of any items that the examiner wishes to disclose.
The Gratton Trust Statement of Financial Activlties for the year ended 31 March 2023 Unrestrictsd Fund? 2023 Not08 Unrostrlded Funds 2022 Incomlng resource8 Grnnts Other Grants 19,000 19.000 Donations 26,325 26,325 Donationb received Restricted funds (Surgery and Friends) less.. Donations paid 2,437 795 Other 2,437 Bank interest Pavillion hire Sharg_ of Elaclricity 2,389 3.7no 4,175 7,875 200 3,790 4,367 8.357 Fund raising Dog Show Football club Grallunbury Halloween Other activities Tgnnis club donation .445 1,940 7,758 228 30 1,485 11,986 1,790 1811 Total In¢omlng resourc98 1,250 2,959 Cost of gan•ratin9 funds Fundraising and function costs Other d1cl costs Playground Toidl costs of generating funds Net Incoming resources 41,298 40,030 3.262 650 4,716 5,013 36.582
The Gratton Trust Statement of Financial Actlvitles for the year @nded 31 March 2023 Unrestricted Unrg$trl¢ted 2023 2022 R980urces expended Accountancy fees Boardwalk Cl&aning Depreciation - buildings Depreciation - equipment Electricity Gratton mainteridnce InsuranTrs Miscellaneous purchase$ Repairs and mainlgnan¢e Watcr rates Totsl expenditure 781 15,500 60 5,514 3.17g 745 7,500 5,514 3,081 6,721 1,943 3,008 1,799 8,273 322 39.706 3,968 7,205 152 48,140 Net Inflowl(oufflowl of fundJ51Tr the year Total funds brought forward (11,558) (4,689) 284,269 Total fund$ at 31 March 2023 288,958 272,711 284.269 The statement of financial activities includes 311 gains and lo¥#es in the year. All Incoming resouress and Iv50urces expende(t d&rivg from continuiTr9 clctivtties.
The Gratton Trust Balance Sheet as at 31 March 2023 Notes 2023 2022 Fixod a8Bets Tangible assets 208,381 217,074 Current assets Cash at bdiik anLJ in hand 64,970 64,970 67.805 67,805 Creditors: amounts falling du• withln oiie year 1840) (610) Net Current assets 64,330 67,195 Net assets 272,711 284,269 Unre8tricted funds General funds 272,690 272,690 284,248 284 248 Re•tricted funds 21 21 Total funds 272,711 284,289 The director is satisfied that the company is entitled to exemption from the requirement to obtain an audit under $ection 477 of the Companies Act 2006. The member has not required IhÈ efjmpany lo obtain an audit in ilLror¢Yan¢e Mth section 476 of the Act. The dir8clor acknowledges his responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accountq The ¢iccounis have been prppared in accordance with the yrovislons in Part 15 of the Companies Act 2006 applicable lo companies Sbloct to the small companies lMe. Director Approvod by the board on 31 January 2U23
The Gratton Trust Notee to the AGGounts for the year ended 31 March 2023 1 A¢¢ountino pDIiEi•# Basls ofpreparation The accounts have been prepared under the historical cost ctsnvèntion and in ardance wlh FRS 102, The Financial Reporting StanrfArd applicable in the UK aiid RepuDlic ot Ireland las applied to small enttr+ès by s•ction IA of the tstaii¢J¢ird). Fund accounting Unrestricted funds are available for use at the discretion of the truslees in furtherance of fftKth general obj8Ctivp.s of thg charity. Incoming rn$ources All in¢oming resources are included in the statement of financAal activities when the charify is enlilled lo the income and the amount oan be quaiilified 1h reasonable accuracy The following SFJpcific policioe are applied to Vtjrtlcular categories of income.. Voluntary income is received by way of grants. donations and gifts and is included full in the Slaternenl of Financial Activities when receivable. Grants. wherè ftntiti@ment is not conditiofial on the delivery vl a specific performancè by the charity. are rccognised wlieii the Charty becomes unconditionally entitled lo the grant Investment ints)me is included vthen r81v&ble. Incomino rosoureo$ from tharitable Liriding a1vfy are accounted for wh•n oamcd. Incoming resourcés from grants. where related performance and spècific deliverables, arè account&d for as the charity earns the right to consider8tion by ils performance. Resources expensès Expenoiiure is reeoonisèd nn an accru31 basis as the liabilily Is InGurrett. Expendrture incjudes any VA T which cannot be recovered. and is reported as part of the expenditure to which it relat88. Costs of generating funds compromi.89. the CO$tg 28soci8ted wth alb¢lCtlng voluntary income and the costs fif trading for fundr&i3ing putPU?i¥S. Charitable expendilur@ comprises those costs incurred by the charty in the delivery of its activtiies and services for ils beneficiaries. It indudes the costs that can be allocated directlv lo such aclivilies. Fixed assets Fixei$ assets are states at cost less Lumulaled depreciatK*n. Depre¢iation is provided at ratas to write off the wst of each asset over Jts expected us@ful lrfe. It is calcJJlaled on the original cost of the assets al the following ratès :_ Freehold hiiildings Plant & equipmeiit 2% on cosi 10% and 20% reducing balance 10
The Gratton Trust Notes to thÈ Accounts for the year ended 31 March 2023 2 Fund rdl8ln9 Costs 2023 2022 Grattonbury Halloween Tcnni8 cirojs Olhor 8veiits 2,072 420 624 650 650 3 Tangiblg flxed astsots Plant and marshinery etc Land #nd bullding$ Cost At 1 April 2022 At 31 Mrjrch 202J Total 275,695 276,69S 57.967 57,9LI1 333,662 333,662 Deprèciation Al 1 April 2022 Charog. for th6 year Ikt 31 Marbli 2023 74,514 5,514 80,028 42.CJ74 3,17 110,588 8,e93 125.281 Not book valuo Al 31 March 2023 Al 31 Marrh 2022 10S,667 201,11 12,714 15.893 208,J01 217,074
The Gratton Trust Notes to the Accounts for the year ended 31 March 2023
4 Lease of land
On the 12 March 2004 the Company was granted a 25 year lease of a recreation ground at Sutton Scotney known as "The Gratton" for an annual rent of £1. Subsequently, in 2020 a new lease was granted for a period of 50 years at the same rate of an annual rent of £1.
5 Trustee Remuneration and related party transactions
No members of the management committee received any remuneration during the year.
During the period, one former trustee undertook some work for the trust through his company, Pav's Landscaping. This was invoiced at market rate to the amount of £1,079.22. No other trustee or person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2022 - nil).
6 Taxation
As a charity, The Gratton Trust is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to it's charitable objects. No tax charges have arisen in the Charity.
7 Analysis of Net Assets Between Funds
| Tangible fixed assets Current assets Current liabilities Net assets at 31 March 2023 |
General Funds £ 208,381 64,949 (640) 272,690 |
Restricted Funds £ - 21 - 21 |
Total Funds £ 208,381 64,970 (640) 272,711 |
|---|---|---|---|
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