Registered number 04435273
Charity number 1095628
The Gratton Trust
(A company limited by guarantee)
Report and Accounts
31 March 2022
The Gratton Trust Report and accounts Contents
| Page | |
|---|---|
| Legal and Administrative Information | 1 |
| Report of the Board of Trustees | 2 - 4 |
| Report of the Independent Examiner | 5 - 6 |
| Statement of Financial Activities | 7 - 8 |
| Balance Sheet | 9 |
| Notes forming part of the financial statements | 10- 12 |
The Gratton Trust Registered number: 04435273 Legal and Administrative Information
Status
The organisation is a charitable company limited by guarantee, incorporated on 10 May 2002, and registered as a charity on 01 April 2003. With effect from 01 April 2003 the Company took over the charitable activities previously undertaken by the Charitable Trust known as 'The Gratton Trust' (Registered Charity Number 1095628).
The Gratton Trust was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under it's Articles of Association. Under those Articles, the members of the Board of Trustees are elected at the AGM to serve for a period of 3 years, subject to ratification at each AGM.
Board of Trustees
J Polak P Burton (deceased 22/10/2021) M North R Solomons P Jenner (resigned 10/08/2021) S Russell B Bond Chairperson A Pletts
Registered Office
2-3 Stable Court Herriard Park Herriard Hampshire RG25 2PL
Accountants
Black & White Chartered Certified Accountants 2-3 Herriard Park Herriard Hampshire RG25 2PL
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The Gratton Trust Registered number: 04435273 Report of the Board of Trustees for the year ended 31 March 2022
The Board of Trustees presents its report and the audited financial statements for the year ended 31 March 2022.
Objectives and activities
The objects of the Trust are to promote, facilitate and provide for the public benefit and in the social welfare of the inhabitants of Sutton Scotney and Hampshire, facilities for the recreation and other leisure time occupation, with the object of improving the conditions of life of inhabitants. Further, to provide for the public benefit education of children and young people by means of facilities for sporting and other recreational activities.
Aims
The Gratton Trust aims to secure and improve good quality local facilities to enable all sections of the community to participate in sport, play, informal recreation and cultural activities. Through our work we aim to improve the health, well being and quality of life of our community irrespective of age or ability.
Risk Management
The major risks to which the charity is exposed, as identified by the Trustees, have been reviewed. Risk is monitored on a monthly basis and trustees are satisfied that controls are sufficient for the safe and continued operation of the charity.
Public Benefit
In setting our objectives and planning our activities, the trustees give careful consideration to the Charity Commission's guidance on public benefit. Our work benefits people of all ages without restrictions of any kind. Many activities are free at the point of access to ensure that all are able to participate in our events and use our facilities.
Key objectives for the year
2021/2022 was an eventful year for the charity. We were able to resume the hosting of numerous events including our music festival ‘Grattonbury’ our single largest fundraising event, Community Tree Planting and our Halloween event, all of which were very well supported by the local community. Alongside this, work was also undertaken to enhance our riverbank restoration project by initiating a Boardwalk for the community to enjoy, this work will continue into the coming year.
Our focus for the year ahead will include completion of our Boardwalk project, events to celebrate the Queen’s Platinum Jubilee along with reinstatement of some of our other popular events following the covid pandemic, and the planning and delivery of a small orchard project initially initiated by a member of the local community.
The trust is currently considering its next major project, which is likely to enhance the area for the younger generation.
Results
The net outflow of funds for the year amounted to £4,689 (2021 - £17,308 outflow) and the fund balance at the end of the year stands at £284,269 (2021 - £288,958).
The financial statements on pages 6 to 11 give details of the resources arising in the year and their disposition.
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The Gratton Trust Registered number: 04435273 Report of the Board of Trustees for the year ended 31 March 2022
Responsibilities of the Board of Trustees
Company law requires the Board of Trustees to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the charitable company as at the balance sheet date and it's incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Board of Trustees should follow best practice and :
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent, and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue on that basis.
The Board of Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 1985. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Members of the Board of Trustees
Members of the Board of Trustees, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 1.
The Trust is governed by a Board of a maximum of nine trustees, listed on the previous page, who serve a three year term and then are eligible to stand for re-election. Trustees are appointed for the relevant experience and the breadth of contribution they can offer the charity.
All new trustees receive a briefing on their duties and obligations as trustees, are encouraged to attend relevant training and review Charity Commission guidance.
The board of trustees meets twelve times a year for formal meetings and on an ad hoc basis as needed. There are no paid members of staff and all day to day running of the charity is undertaken by the trustees.
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The Gratton Trust Registered number: 04435273 Report of the Board of Trustees for the year ended 31 March 2022
In accordance with company law, as the company's directors, we certify that :
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so far as we are aware, there is no relevant information of which the company's accountants are unaware; and
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as the directors of the company we have taken all the steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the charity's accountants are aware of that information.
Members of the charitable company guarantee to contribute an amount not exceeding £1 each to the assets of the charitable company in the event of winding up.
This report has been prepared in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities and in accordance with the special provisions of Part VII of the Companies Act 1985 relating to small entities.
Approved by the Board and signed on its behalf by :
……………………………………………
Date :
4
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the Charity Name THE GRATTON TRUST trustees/directors/ members of On accounts for the year 31 MARCH 2022 ended Charity no.: 1095628 Company no.: 04435273 Set out on pages 7-12 (remember to include the page numbers of additional sheets)
Respective The trustees (who are also the directors of the company for the purposes of responsibilities of company law) are responsible for the preparation of the accounts in trustees and examiner accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).
The charity’s trustees consider that an audit is not required for this year under Part 16 of the 2006 Act and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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| Independent examiner's statement Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Independent examiner's statement Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 31/01/2023 |
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: • accounting records were not kept in accordance with section 386 of the Companies Act 2006; or • the accounts do not accord with such records; or • the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or •the accounts have not been prepared in accordance with the Charities SORP (FRS102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 31/01/2023 |
|---|---|---|---|
| 31/01/2023 | |||
| JONATHAN DAVID MILLS BSC (HONS) CA ACCA | |||
| ACCA, ICAS | |||
| BLACK AND WHITE CHARTERED CERTIFIED ACCOUNTANTS | |||
| 2-3 STABLE COURT, HERRIARD PARK, HERRIARD | |||
| HAMPSHIRE, RG25 2PL | |||
| Section B | Disclosure | ||
| Give here brief details of any items that the examiner wishes to disclose. |
|||
| N/A |
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The Gratton Trust
Statement of Financial Activities for the year ended 31 March 2022
| Notes Incoming resources Grants Other Grants Donations Donations received Restricted funds (Surgery and Friends) less: Donations paid Other Pavillion hire Share of Electricity Bank interest Fund raising Football club Tennis club donation Halloween Other activities Total incoming resources Cost of generating funds Fundraising and function costs 2 Playground Festival costs Total costs of generating funds Net incoming resources |
Unrestricted Funds 2022 £ 26,325 26,325 795 - 1,594 2,389 3,790 4,367 200 8,357 1,790 1,250 (81) - 2,959 40,030 650 4,363 - 5,013 35,017 |
Unrestricted Funds 2021 £ 14,300 14,300 3,985 1,266 396 5,647 2,340 - - 2,340 1,433 855 - 820 3,108 25,395 - 600 - 600 24,795 |
|---|---|---|
7
The Gratton Trust
Statement of Financial Activities for the year ended 31 March 2022
| Notes Resources expended Miscellaneous purchases Licences and fees Electricity Water rates Gratton maintenance Repairs and maintenance Boardwalk Insurances Accountancy fees Legal and professional fees Depreciation - equipment Depreciation - buildings Total expenditure Net inflow/(outflow) of funds in the year Total funds brought forward Total funds at 31 March 2022 |
Unrestricted 2022 £ 1,799 - 6,721 322 1,943 8,273 7,500 3,008 745 - 3,881 5,514 39,706 (4,689) 288,958 284,269 |
Unrestricted 2021 £ 3,477 45 2,523 166 376 21,303 - 3,965 578 193 3,963 5,514 42,103 (17,308) 306,266 288,958 |
|---|---|---|
The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities.
8
The Gratton Trust Balance Sheet as at 31 March 2022
| Notes Fixed assets Tangible assets 3 Current assets Debtors 4 Cash at bank and in hand 5 Creditors: amounts falling due within one year 6 Net Current assets Net assets Unrestricted funds General funds Restricted funds Total funds |
2022 £ 217,074 - 67,805 67,805 (610) 67,195 284,269 284,248 284,248 21 284,269 |
2021 £ 226,469 637 69,664 70,301 (7,812) 62,489 288,958 288,937 288,937 21 288,958 |
|---|---|---|
The director is satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The director acknowledges his responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
…………………………..
Director
Approved by the board on 31 January 2023
9
The Gratton Trust Notes to the Accounts for the year ended 31 March 2022
1 Accounting policies
Basis of preparation
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Investment income is included when receivable.
Incoming resources from charitable trading activity are accounted for when earned.
Incoming resources from grants, where related performance and specific deliverables, are accounted for as the charity earns the right to consideration by its performance.
Resources expenses
Expenditure is recognised on an accrual basis as the liability is incurred. Expenditure includes any VAT which cannot be recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds compromise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes the costs that can be allocated directly to such activities.
Fixed assets
Fixed assets are states at cost less accumulated depreciation. Depreciation is provided at rates to write off the cost of each asset over its expected useful life. It is calculated on the original cost of the assets at the following rates :- Freehold buildings 2% on cost Plant & equipment 10% and 20% reducing balance
10
The Gratton Trust Notes to the Accounts
for the year ended 31 March 2022
| 2 Fund raising costs 3 Tangible fixed assets Land and buildings £ Cost At 1 April 2021 275,695 At 31 March 2022 275,695 Depreciation At 1 April 2021 69,000 Charge for the year 5,514 At 31 March 2022 74,514 Net book value At 31 March 2022 201,181 At 31 March 2021 206,695 4 Debtors and prepayments Trade debtors Other debtors 5 Cash at bank and in hand Barclays Community Account Barclays Base Rate Tracker Account Petty Cash Other events |
Plant and machinery etc £ 57,967 57,967 38,193 3,881 42,074 15,893 19,774 |
2022 £ 650 650 2022 £ - - - 2022 £ 17,796 50,006 3 67,805 |
2021 £ - - Total £ 333,662 333,662 107,193 9,395 116,588 217,074 226,469 2021 £ 576 61 637 2021 £ 19,751 49,975 3 69,664 |
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11
The Gratton Trust Notes to the Accounts
for the year ended 31 March 2022
| 6 Creditors and accruals Trade creditors Accruals Owed to J Polak |
2022 £ - 610 - 610 |
2021 £ 7,110 578 124 7,812 |
|---|---|---|
7 Lease of land
On the 12 March 2004 the Company was granted a 25 year lease of a recreation ground at Sutton Scotney known as "The Gratton" for an annual rent of £1.
8 Trustee Remuneration and related party transactions
No members of the management committee received any remuneration during the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year (2020 - nil).
9 Taxation
As a charity, The Gratton Trust is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to it's charitable objects. No tax charges have arisen in the Charity.
10 Analysis of Net Assets Between Funds
| Tangible fixed assets Current assets Current liabilities Net assets at 31 March 2022 |
General Funds £ 217,074 67,784 (610) 284,248 |
Restricted Funds £ - 21 - 21 |
Total Funds £ 217,074 67,805 (610) 284,269 |
|---|---|---|---|
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