REGISTERED CHARITY NUMBER: 1095619 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 FOR WINCHESTER PHILHARMONIC CHOIR Langdowns DFK Limiled Chartered Accountants Fleming Court Leigh Road Eastleigh Southampton Hampshire S050 9PD
WINCHESTER PHILHARMONIC CHOIR CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 Page Chairnian's Report Report of the Ttee8 Independent Examlnerfs Report stst•ment of Financial Activities Balance Sheet Notes to the Financial Statements 8 to 12
WINCHESTER PHILHARMONIC CHOIR CHAIRMAN'S REPORT FOR THE YEAR ENDED 31 MAY 2024 This past year has been one of considerable achievement for the nY re-named Wnchester Philharmonic Choir. The choir also moved rt5 rehearsal night from Fnday to Tuesday since Friday nwJht rehearsals had long been reccMJnised as putting off new members. A strong campaign of leafleting around the uty for the perf0rnan of Handel's Messiah in January 2024 held to publicise these changes and resuhed in a pleasingly increased attendan at the first rehearsal in September. Under Sarah Baldock's leadership, it had been deaded that the great popularity of the Messiah would also make rt a good choice to maTk the choirfs relaursch uThler its new name. This proved to be the case, and many of those who came along as potential new members in early September stayed on and signed up so thal the choifs nUm[S increased from around 70 to over 90. The autumn concert is traditionally a late November event in the Cathedral. but no date could be found. Instead, it was opted to run the event in M-janUary 2024. It was hoped thal the lad( ofother concerts in January could be beneficial. This made way for the opportunty to put on a Famity Christmas Carol cOnrt in early Dewnber in New Hall in Winchester College. It played to a fvll house and Sarah's coaching of the small children to ensure their keen participation was a joy to see. Ultimately the deasion to go wtth the January date for Ihe main cOnrt proved an exlIent choi. and Messiah was a sell-out with significant numbers of people tumed away at the door. It has been said that this was the largest audience ever at the Cathedral for a choral event. The overall response was extremely grab'fying and was rnmented by many as the best perfomiancE of meah tY had seen. The knock-on effect of hawng a January COnrt meant a shorter rehearsal period for the Spring concert which was planned lo be Rossini's Petite Messe Solonnelle, once described as nerther short nor solemn. Rossini is, of course, best known as an operatic composer and this is hi5 onty religiotjs wot1(. It comes across somewhat unusually and is a long way from the typical baroque styk8 of most thoral sacred music. The momentuln generated by the January cOnrt no doubt helped underpin the audience attendance on the nBJht and New Hall was close to its capacity. Again. there was very good feedback from attendees. The last event was the annual Come arKI Sing hekl at Sl Mich*l's Church on 27 April. It had already been decided that Mendelssohn's evergreen Elijah would be a go(xJ Choi to follow Messiah. We hoped that il would conb'nLt8 lo attract more singers singing in English is a posib've selling point and also ensure a good audien. Running selected choruses from Elijah for the Come arKI Sing was planned to help with recruitment and rt was a sell~out on the day. The result will be measured by the numbers who come alorrfJ to the first rehearsals in September - but the hoFe is that it could take the total membership to iusl over 1. After a year of transition, Wnchester Philham)onic Choir can look to the future with the confidence of a strong membership base to carry rt foard. The choir continues to enjoy the benefit of its orchestra and rts Friends and other supporters. In parh'cular, the choir is grateful as ever for the support it receives from Winchester College and its links with Wncheskr College Choral Society. DavKI Rees Chaian Page 1
WINCHESTER PHILHARMONIC CHOIR REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2024 The trustees presenl their report wth the finanaal staternents of the charity for the year ended 31 May 2024. The trustees have adopted the prowsions of AccountirwJ and Reporring by Charitses.. Statement of Recommended Practice applicable to charities preparing their accounts in accordan yth the Finanoal ReportirKJ Standard applicable in the UK and Republic of Ireland IFRS 102) (effective 1 January 2019). The financial slatements have been prepared in accordance with the accounting poliaes set out in the notes to the accounts and cc¥nply with the charity's goveming document the Charities Act 2011 and Accounb'ng and Reporting by Charities.. Statement of Recommended Practi applicable to charibes preparing their a(xx)unts in accordants with the Finanoal Reporting Standard applioxble in the UK and Republic of Ireland publis in OctoÈer 2019. OBJECTIVES AND ACTIVITIES ObJe¢tives and what the Choir does to achlev• them The objectives of Wnchester Philharmonic Choir are set out in the Constitub'on and are as follcws.. "The Choir shall exist as an amateur soaety to promote, improve, develop and maintain public education in and appreciatson of the art and Saen of choral music in all its aspecis by the presentation of public conrtS and for general purposes as shall be exdusivety charttable as the Executive Commlttee may from time to time deade." The Choir has a healthy and manageable meMship of around 95 singers. The policy of the Choir is for all singers to be auditioned in order to mainlain and improve its choral standards. AudOnS have been pauséd since the disrupts'ons of the Covid pandemic, but they are now being reintr0dud. The Executive Committee hav8 haj due regard to guidan on public ben8fft published by the Charity Commission. FINANCIAL REVIEW Principal fundlng sources The Choir generates income from the sale of tickets to its conrtS and from membership subsc4iptions. Investment policy Aside from retaining a prudent amount in reseNes each year. most of the tharity's fijnds are to be Snt in the short term so there are no fvnds for long term investment. The policy of the Executive Committee is to invest the amount that il has available in short tem deposit accounts. Any funds availae for longer term investment would be invested in accordan wilh the charitys Ethical Investment Policy. Reserves pollcy The Choir aims to keep in its reseTves sufficient money to provide vrking capital for ts conrtS for one year and to cover any losses that may be incurred on perfomiances. The resew are currenty £46,591 and the Executive committee is keeping thi5 figure under close rewew taking account of the liabilities the Choir is likely to incur. In the opinion of the Executive Committee the minimum prudent level of reserves is £25,000. this being the anticipated cost of one major COnrt during th8 year at Winchester Cathedral computed on a conservative basis. Charitable donations The total donats'ons for the period were nil. Finan¢lal roview The charity had net incoming resources on unrestricted furKls. a SUTplus, of £12,415 for the period as compared to a deficit of £1,060 for the previous Feriod. Together with the accumulated SuU5 brought forward from previous periods. the charity now has an accumulated surplus on unrestricted funds of £46,591 as compared to £34,176 for the previous period and £35,236 for the period before th& thus the reSoUrS available to ffinan ath"vits"es have increased by 36% on the previous period. FuRE PLANS In the opinion of the Executive Committee no event Sin the balan sheet date significanuy affects the charity's financial position. Page 2
WINCHESTER PHILHARMONIC CHOIR REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2024 STRUCTURE. GOVERNANCE AND MANAGEMENT Governing document The Choir is an unincnrporated assouation registered vmth the Charity Commission under the number 1095619. The Choir is governed by its constitution which lays down that it shall be managed by an Executive Committee, whose members will act as Trustees of the chaTty. The Exe¢ulive Committee shall consist of three offirS, Chairman, Treasurer and Secretary, together with up to 11 elected members (including one representative mernber of each of the four voice parts). The Executive Commrttee may appoint CO-QPted members for a specified purpose and time. All members of the Executive Committee. arKI all cwted members, are unpaKJ volunteers but expense5 incurred on behalf of the Choir are reimbursed. The Chairman. Treasurer and Secretary are all elected for three year terms. and may not be re-elected for more than a nine years, consecutive period in offi. They must then wait at least one year before being reelected. Ordinary members of the Executive Committee shall serve for two year tems, may nol be reelected for more than eight consecutive years and then must wart for at least one year before being re-elected. Representatives of the Soprano, Allo, Tenor and Bass voice parts, shall serve for year leTm5, may not be re-elected for MO than four consecutive years and then must waf( for at least one year before being re4elected. Infomiation about the current members of the Executive CMMittee is set out elsewhere in this report. In addition to its MeMr5. the Musical Director and the orchestra representatwe {currenty bbY Merriman, elected 2018) may attend the meetings of the Executive Committee. Policies for finding, Inducting and trdining ngw trustees here a vacancy arises on the Executive Comrntttee the remaining members assess the skills which should be sought in a replacement member, and where nSSary encourage volunteers from among the membership to stand for election or agree to Co-option. A handover is arranged with the departing member. Risk assessrnent The main areas of risk relate to the holding of conrtS aThl in particular the possibility that a soloist may be unable to appear. This, and other risks commonly associated with the perf0mlanS given by Ihe Choir, a covered by insuran taken out through the auspices of Making Music on a blod( policy speaally designed to cater for organisalions like Winchester Philhamionic Choir. From time to b.me a particular venue may require complets'on of a risk assessment and where appropriate this is uThJertaken. Executive Committee The members ofthe Executive Committee who served during the year were: Chaimian Secretary David Rees Bru Ryde-weller (ected OCtor 20221 {elected 2014, 2017 and 2020) (resigned October 20231 (elected October 20231 (elected 2018 and 2021 } (elected 2021 and 2023) (elected 2021 and 2023} (elected September 20211 (resigned September 20231 {co-OPted 20131 {elected 2018, 2020 and 2022) {elected 2020 and 20221 (elected 2019 and 20211 (resigned September 20231 (elected 2019 and 2021} {reSned September 20231 (elected October 2023) (elecled 2020 and 20221 (co-opted January 20221 (elected October 20221 (cw)ted Octoter 20221 Guy Collins lan Lowe Gabi McKeown Gabi McKeown Christina Freemantle Treasurer Friends. Secretary Membership Secretary Tid(et Sales Librarian Bru RYde-WeIr Publiuty Sopranos, representative Paul Newman Gabi McKeown Altos, representats've Naoe FoY Laura Imiincup John Bale Guy Collins Tenors, represenlative Basses, representative Consultant Angela RYde-WeIr Page 3
WINCHESTER PHILHARMONIC CHOIR REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MAY 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1095619 Princlpal address The Manor Cottage 1 Stockers Avenue nchester Hampshire S022 5LB Trustees Angela Ryde-weller Bruce Ryde-weller Gabi McKeown Paul Newman lan Lowe Na Foley {resigned 20.9.23) Guy Collins John Bate Christina Freemanle {resigned 20.9.23) Dawd Rees Laura Whin¢up (appointed 3.10.23) Independent Examlnor Graham Taylor Langdowns DFK Limited Chartered Accountsnts Fleming Court Leigh Road Eastleigh Southampton Hampshire S050 9PD Bankers Nalwest 105 High Street Wnchester Hampshire S022 5LB Honorary Vice Presidents The Headmaster, Wnchester College, Elizabeth Stone The Dean, Winchester Cathedral. Catherine Ogle The Mayor ofwncheseer, Counallor Russell Gordon-smith (Councillor Angela Clear to May 2024} ConductorlMusi¢al Dlrector Sarah Baldock Approved by or¢er ofthe board of trustees on 10 September 2024 and signed on its behalf by: David Rees- Trustee Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WINCHESTER PHILHARMONIC CHOIR Independent examlnerfs report to the trustees of Winchester Philhamionic Choir I report to the charity trustees on my examination of the aco)unts of Wnchester Philharrnonic Choir (the Trust) for the yearended 31 May 2024. Responsibilities and basis of rnport As the charity trustees of the Trust you are responsible for the preparation of the accA)unts in accordan with the requirements of the Charities Act 2011 {'the Acf). I report in respect of my examination of the Trusvs accounts catried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145{5}Ibl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect accounting records were not kept in respect of the Trust as required by Section of the Act., or the accounts do not accord with those records., or the accounts do not comply wrth the applicable requirements conceming the fom and content of accounts sel out in the Charits'es (Accounts and Reports} Regulalions 2008 other than any requirement that the accounts give a true and fair view which is not a matter consKlered as part of an independent examinatr"on. I have no concems and have come across no other matters in connection th the examination to which attention should be drawn in this report in order to enable a proFer understanding of the accounts to be reached. Graham Taylor Langdowns DFK Limited Chartered Accountants Fleming Court Leigh Road Eastleigh Southampton Hampshire S050 9PD Date.. Page 5
WINCHESTER PHILHARMONIC CHOIR STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 1 MAY 2024 2024 Unrestricted fund 2023 Total fvnds Notes INCOME AND ENDOWMENTS FROM Donations and legaoes 20,897 14.198 Charitable activitles Choral muslc 30,026 23,947 Investment income 920 212 Total 51,843 38,357 EXPENDITURE ON Charitable activities Choral music 39,428 39,417 NET INCOMEIIEXPENDITUREI 12,415 11,060) RECONCILIATION OF FUNDS Total funds brought fOard 34,176 35,236 TOTAL FUNDS CARRIED FORWARD 46,591 34,176 The notes fo part ofthese finanaal statements Page 6
WINCHESTER PHILHARMONIC CHOIR BALANCE SHEET 31 MAY 2024 2024 Unrestricted fund 2023 Total funds Notes CURRENT ASSETS Debtors Cash al bank 340 50,632 2,237 34,260 50.972 36,497 CREDITORS Amounts falling due within one year 14,381) 12,321 } NET CURRENT ASSETS 46,591 34,176 TOTAL ASSETS LESS CURRENT LIABILITIES 46.591 34.176 NET ASSETS 46,591 34,176 FUNDS Unrestricted funds 10 46,591 34,176 TOTAL FUNDS 46,591 34,176 The financial statements were approved by the Board of Trustees and authorised for issue on 10 September 2024 and were signed on ils behalf by: lan Lowe- Tru*¥ David Rees - Trustee The noles fomi part ofthese finanal statements Page 7
WINCHESTER PHILHARMONIC CHOIR NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statemenls of the tharity. which is a public tEnefit entity under FRS 102, have been prepa1 in accordance with the Charities SORP (FRS 102} 'Accounting and Reporting by Charities.. Statement of Recommended Practi applicable to charities preparirKJ their ac(x)unts in accordan<E wtth the Financial Reporting Standard applicab in the UK and Republic of Ireland (FRS 1 Q2) {effecttve 1 January 20191,, Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convenb"on. The financial statements are presented in sterting whid) 15 the functtonal ojrrency of the tharity. The principal address of the charity and nature of the charivs operab.ons are given in the Report of the Trustees. The financial statements have prepared to give a Irue and fairf view and have departed from the Charities (Accounts arKI Reports} Regulats"ons 2008 only to the extent required to provide a 'true and fair vi8w'. This departure has involved follwng the Accounting and Repong by Charities.. Statement of Recommended Practice applicable to charities preparing their ats in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities.. Statement of Recommended practi effective frcffi 1 April 2CQ5 which has Sin been withdrawn. Financlal reporting $landard 102 - reduced disclosure exemptions The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as pemitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland,: the reqlrernents of Section 7 Statement of Cash Flows. Income Total incoming resou$ as shown in the Statement of Financial Activibes is the tumover of the charity. It represents the value of cOnrt b'cket sas, members, subscriptions, sales of music and donats'ons receivable in the ordinary course of activities. Voluntary income r1Ved by way of donations and gifts to the charty is included in full in the Statoment of Financial Acliwlies when received. Membership subscriptions are due at the beginning of the financial year. They are included in the accounts when they are reived. The tax re)Vered on these Subscriptions under the Gift scheme is induded in the accounts in the year to which rt relates. Income from the sale of concert tickets and projrammes is induded in the finanaal statsments in the year in which the evenl took pla. Investment income is induded in the financial statements in th& year in which it is eamed. Expendilure Liabilities are recognised as expenditure as soon as there is a kgal or constructrve obligation committing the charity to thal expenditure, it is probable that a transfer of economic beneffts will be required in settlement and the amount of the obligab'on can be measured reliably. Expenditure is accounled for on an accruals basis and has been classified under headings thal aggregate all cost related to the category. Vvhere costs cannot be directly attributed to particular headings they have been allocated to actimties on a basis consistent with the use ol resources. Taxation The charity is exempt from tax on its chartlable adivibes. Irrecoverable VAT The charity is not registered for VAT and as such all VAT is Iverable. VAT is induded with the costs to which it relates. Fund accounting General funds are unrestricted funds which are available for use at the discretion of the trustees in furtheran of the general obJ"ectives ofthe charity and which have not been designated for 0th8r Pufposes. DesKJnated fvnds comprise unrestricted furKls that have been set aside by the trustees for particular purposes The aim and use of each designated fund is set out in the notes to ts finala[ statements. Page 8 continued...
WINCHESTER PHILHARMONIC CHOIR NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2024 ACCOUNTING POUCIES- contlnued Fund accounting Restricted funds are funds which are to used in accordan wth specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fvnd. The aim and use of each restricted fund is set out in the notes to the finanaal statements. Investsnent income is allocated to the appropnate fund. Debtors and creditors receivable I payable within one year Debtors and creditors with no staled interest rale and r1Vable or payable within one year are recorded at transaction pri. Any losses arising from impairment are recognised in expenditure. DONATIONS AND LEGACIES 2024 2023 Donations Members subscriptions 1,244 19,653 1,580 12,618 20.897 14,198 INVESTMENT INCOME 2024 2023 Bank interest 920 212 INCOME FROM CHARITABLE ACTIVITIES 2024 2023 Actiwty Choral music Concerts Choral Workshop I Cc*ne and Sing rfOrnian 26,416 22,C65 Choral music 3,610 1,882 30,026 23,947 CHARITABLE ACTIVITIES COSTS 2024 2023 Concerts Choral workshoplcome and Sing Perfonnan Making Music insurance and membership Website and IT Sundry expenses Accountancy 33.040 2.458 818 670 42 2,41)0 35,021 905 544 642 25 2,280 39.428 39.417 Governance costs 2024 2023 Accountancy costs: Independent Examiner 2,400 2,280 2,400 2.160 Page 9 conts'nued...
WINCHESTER PHILHARMONIC CHOIR NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 1 MAY 2024 TRUSTEES. REMUNERATION AND BENEFITS There were no trustees, remunerab'on or 0r beneffis for the year end&J 31 May 2024 nor for the year ended 31 May 2023. TNst995' expenses During the year trustees. were reimbursed the followng expenses:_ 2024 2023 lan Lowe Bruce Ryde-weller David Rees 679 1,790 175 1,038 2,307 The items reimbursed were expenses Inrred directly by the indtvidual on tehalf of the charity for items such as concert expenses. COMPARAThIES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund INCOME AND ENI)OWMENTS FROM Donations and legacies 14,198 Charltsble acllvltlos Choral musi¢ 23,947 Investment income 212 Total 38,357 EXPENDITURE ON Charitsble aclivities Choral music 39,417 NET INCOMEI(EXPENDITURE 11.060} RECONCILIATION OF FUNDS Total funds brought forward 35,236 TOTAL FUNDS CARRIED FORWARD 34,176 DEBTORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 2024 2023 Other debtors Prepayments and accrued income 2,237 340 340 2,237 Page 10 continued...
WINCHESTER PHILHARMONIC CHOIR NOTES TO THE FINA_NCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MAY 2024 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 other creditors 4.381 2,321 10. MOVEMENT IN FUNDS Net movement in funds At 31.5.24 At 1.6.23 Unrestricted funds General fund 34,176 12,415 46.591 TOTAL FUNDS 34,176 12,415 46,591 Net movement in turKls. induded in the above are as follows.. Incoming resources Resou$ expended Movement in funds Unrestricted funds General fund 51.843 {39,4281 12,415 TOTAL FUNDS 51,843 {39.428) 12.415 Comparatives for movement in funds Net movement in fvnds At 31.5.23 At 1.6.22 Unrestricted funds General fund 35,236 11.¢AO) 34,176 TOTAL FUNDS 35,236 11,060) 34,176 Comparative net movement in funds. included in the above are as follows.. IrOming ources Resources expended Movement in fvnds Unrestricted funds General fund 38,357 {39,417) (1,060) TOTAL FUNDS 38,357 (39,417} 11,0601 Page11 continued...
WINCHESTER PHILHARMONIC CHOIR NOTES TO THE FINANCIAL STATEmETrS - continued FOR THE YEAR ENDED 31 MAY 2024 11. CONTINGENT LIABILITIES Capital comrnitments and contingent liabilities At the end of the period there were no capital ciynmitrnents, contingent liabilities or other finan(Aal commitments for which full provision has not been made in these finanaal slatements {2023.' £nil}. 12. RELATED PARTY DISCLOSURES During the year, the charity r1Ved donations aThJ subscriptions from trustees aThJ related parties of the trustees to the sum of £1,920 {2023'. £1.730). These donations and subscriptions were reiVed without cOndonS attached. Page 12