Charity registration number: 1095576
Dramatize Charity
Annual Report and Financial Statements for the Year Ended 31 January 2021
Dramatize Charity
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 6 |
| Statement of Trustees' Responsibilities | 7 |
| Independent Examiner's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11 to 17 |
Dramatize Charity
Reference and Administrative Details
Chairman K D Davies Trustees K Maidment R Bradley N Armao J L Smith Charity Registration Number 1095576 Principal Office 11 Elsdon Road Woking Surrey GU21 3NX Independent Examiner UHY Ross Brooke 31a Charnham Street Hungerford Berkshire RG17 0EJ
Page 1
Dramatize Charity
Trustees' Report
The trustees present the annual report together with the financial statements of the charity for the year ended 31 January 2021.
Objectives and activities
Objects and aims
The vision that shapes our charity is the promotion and fostering of our student's wellbeing and personal development through the art of theatre . We aim to provide our students with a wide range of activities and opportunities to enable them to grow professionally as artists within a safe and secure environment.
Our charity relies on funding for capital items but our workshops are now self-generated and run from student fees. In setting the level of fees we give careful consideration to the accessibility of our workshops for those on low incomes.
The strategies employed to achieve the charity's aims and objectives are :
• To offer and deliver an array of theatrical provisions at an affordable rate without compromising professionalism and quality of teaching.
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To build upon the artistic excellence and care skills within our staffing team and practitioners.
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To increase the skill set, health and well-being of our students.
• To build upon our relationships within the local community reaching out to different minority groups promoting an open and inclusive society.
• To offer the opportunity to our students to gain an Arts qualification.
• To deliver training and development to the next generation of disabled artists.
Public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Page 2
Dramatize Charity
Trustees' Report
Achievements and performance
Putting our strategies into action we normally have a few major areas of activity which are our Workshops, Annual Show and Smaller performance opportunities.
• Workshops - During this financial year Dramatize adapted due to the global pandemic and ran workshops online, weekly phone calls and facetimes and monthly activity packs sent home. When the restrictions were eased Dramatize was able to provide smaller workshops within the park to enable our students to socialise with their peers and to provide respite to their parents/carers.
• Performances - Dramatize ran smaller projects that were virtual to continue with our student development and linking with other groups in the local community.
• Our policy has remained the same; to not exclude any student and we have worked hard to gain funding this year to be able to provide online workshops to all and offer workshops to all (including individuals who did not currently access Dramatize) to ensure we can provide support throughout the global pandemic.
• We continuously evaluate our students progress, looking at the skillset they have learnt within Dramatize workshops as well as the areas they have personally decided they would like to expand their knowledge/skills on. We ensure that every student, regardless of their level of disability, is fully able to access our workshops and gain the skills/knowledge necessary to ensure their growth and development.
Page 3
Dramatize Charity
Trustees' Report
Chairs report:
Over the past year Dramatize Theatre Charity has had to adapt and pivot to provide services in different forms to continue to support our students and families throughout the unexpected pandemic of COVID19.
In early March 2020 Dramatize had to close our doors due to the national lockdown. We quickly gained funds to be able to continue running services for our students free of charge to help them through the unprecedented situation we were all in. Our sessions covered a variety of topics, but it was vital we continued to provide a platform for our students to socialise and look after their health and wellbeing.
We offered facetimes and welfare phone calls to ensure they were all managing throughout the lockdown. This was appreciated by many parents and carers who needed someone to talk to that understood their situation.
We continued to raise funds throughout the height of COVID19 and secured funding to be able to run online. Some of our online sessions were open to the public and through this we gained some new students who are interested in joining our sessions, as and when we return to face to face provisions.
In Autumn once the restrictions were eased, we were able to provide face to face provisions in the park outdoors with the necessary COVID19 measures put into place. This was a great platform for many to come and socialise, albeit at a distance.
Unfortunately, this was then followed by another national lockdown, where Dramatize returned online again.
Despite all of our fundraising events being cancelled, we were able to quickly raise emergency funds to be able to provide for our students and their families. We are extremely proud of our students for adapting so quickly.
Our trustees have not been able to meet in person due to the pandemic, but have regular email conversations and held zoom meetings instead. Beverly Stainsby stepped down as a trustee and Joanne Smith has since taken on the role as Secretary.
Our charity has now gained a local allotment space at Ashford Clumps and have been working hard to turn it into an accessible space for our students to help maintain.We look forward to inviting our students down once restrictions have eased.
In closing I would like to express thanks to our students, their families and our staff for their support in making our work possible and ensuring the lives of people with learning disabilities are respected and appreciated. During the coming year we hope to return to face to face provisions and rebuild our services that we worked so hard to run before the pandemic.
Page 4
Dramatize Charity
Trustees' Report
Financial review
As at 31st January 2021 the charity accounts show a surplus of funds which are a mixture of restricted and unrestricted fund which will be used to improve the quality of the workshops/day service in the current year. Our building project and renovations are ongoing and we will continue to raise funds in order to progress with this and thus provide improved facilities.
The charity holds reserves in a number of restricted funds.
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Covid resources - To fund activity packs and workshops throughout COVID to support our students with learning disabilities.
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Sensory garden - To create a new sensory garden at our Ashford venue for our students. This will expand the space for our students to use for horticulture lessons and a space to relax in.
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Workshops - To run workshops within the community for adults with learning disabilities, covering different art platforms and life skills.
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iPads and Apple - To purchase Apple equipment for our students to access workshops online via Zoom to stay within the Covid guidelines of isolation.
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Open Mic Night - A nightclub for adults with learning disabilities and emerging artists to socialise in a safe and secure setting and to showcase their talents. This project runs every quarter.
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Mobile Hoist - To input a hoist in our changing places toilet to make it fully accessible for wheelchair users.
The reserves held at 31 January 2021 in each of these funds are as follows:
COVID resources £402 Sensory garden £3,212 Workshops £4,567 iPads and Apple £3,972
Total restricted: £12,153
Unrestricted: £30,194
Total reserves held: £42,347
Structure, governance and management
Nature of governing document
The charity is governed by its Declaration of Trust dated 16th October 2002, as amended by resolution dated 20th September 2012, as amended on 11th February 2022.
The Charity is an unincorporated association.
Dramatize is a Charity which was formed in 2003. It is governed by the Board of Trustees which :
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Sets the policy of the charity and manage policies, processes and decision making for the operational
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management of Dramatize .
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Determines strategy, including setting key objectives.
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Makes major decisions about the use of finances.
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Sets a framework for human resources policy.
Page 5
Dramatize Charity
Trustees' Report
Recruitment and appointment of trustees
At the annual general meeting of the Charity the members shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of that meeting.
The declaration of trust states there shall be at least three trustees. Every future trustee shall be appointed for a term of 5 years by a resolution of the trustees passed at a special meeting called under clause K. If a trustee is to be appointed to replace a trustee who is leaving office he or she may be appointed not more than three months before the other trustee leaves office but shall not take office until the other trustee has left office. In such a case the retiring trustee shall not be entitled to vote in favour of his or her own appointment.
In selecting persons to be appointed as trustees, the trustees shall take into account the benefits of appointing a person who through residence, occupation, employment or otherwise has special knowledge of the area of benefit who is able by virtue of his or her personal or professional qualifications to make a contribution to the pursuit of the objects or the management of the Charity.
If for any reason trustees cannot be appointed in accordance with the foregoing provisions, the statutory power of appointing new or additional trustees shall be exercisable.
Induction and training of trustees
New trustees are briefed on our governing document, the decision making process and the recent financial performance of our charity. Trustees are encouraged to attend our workshops to gain an understanding of the work we do and to attend external training events where these will facilitate the undertaking of their role. The trustees meet quarterly.
The annual report was approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... K D Davies Chairman
Page 6
Dramatize Charity
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on .................... and signed on its behalf by:
......................................... K D Davies Chairman
Page 7
Dramatize Charity
Independent Examiner's Report to the trustees of Dramatize Charity
I report to the trustees on my examination of the accounts of Dramatize Charity for the year ended 31 January 2021.
Responsibilities and basis of report
As the charity trustees of Dramatize Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Dramatize Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of Dramatize Charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
......................................
Kerry Hawkins, FCCA, UHY Ross Brooke
31a Charnham Street Hungerford Berkshire RG17 0EJ
Date:.............................
Page 8
Dramatize Charity
Statement of Financial Activities for the Year Ended 31 January 2021
| Note Income and Endowments from: Donations and legacies Charitable activities Total income Expenditure on: Charitable activities Other expenditure 5 Total expenditure Net (expenditure)/income Gross transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 13 Income and Endowments from: Donations and legacies Charitable activities Total income Expenditure on: Charitable activities Other expenditure Total expenditure Net expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 8,664 - 8,664 (11,653) (7,269) (18,922) (10,258) (4,273) (14,531) 44,725 30,194 Note 5 13 |
Restricted funds £ 18,440 1,931 20,371 (11,208) (1,283) (12,491) 7,880 4,273 12,153 - 12,153 Unrestricted funds £ 23,895 23,992 47,887 (22,119) (27,054) (49,173) (1,286) (1,286) 46,011 44,725 |
Total 2021 £ 27,104 1,931 |
|---|---|---|---|
| 29,035 | |||
| (22,861) (8,552) |
|||
| (31,413) | |||
| (2,378) - |
|||
| (2,378) 44,725 |
|||
| 42,347 | |||
| Total 2020 £ 23,895 23,992 |
|||
| 47,887 | |||
| (22,119) (27,054) |
|||
| (49,173) | |||
| (1,286) | |||
| (1,286) 46,011 |
|||
| 44,725 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2020 is shown in note 13.
The notes on pages 11 to 17 form an integral part of these financial statements. Page 9
Dramatize Charity
(Registration number: 1095576) Balance Sheet as at 31 January 2021
| Note Fixed assets Tangible assets 9 Current assets Debtors 10 Cash at bank and in hand 11 Creditors: Amounts falling due within one year 12 Net current assets Net assets Funds of the charity: Restricted income funds Restricted funds 13 Unrestricted income funds Unrestricted funds Total funds 13 |
2021 £ 3,803 200 40,444 40,644 (2,100) 38,544 42,347 12,153 30,194 42,347 |
2020 £ - - 45,625 |
|---|---|---|
| 45,625 (900) |
||
| 44,725 | ||
| 44,725 | ||
| - 44,725 |
||
| 44,725 |
The financial statements on pages 9 to 17 were approved by the trustees, and authorised for issue on .................... and signed on their behalf by:
......................................... K D Davies Chairman
The notes on pages 11 to 17 form an integral part of these financial statements. Page 10
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2021
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Dramatize Charity meets the definition of a public benefit entity under FRS 102. The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Page 11
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2021
Tangible fixed assets
Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Motor vehicles 25% straight line Office equipment 25% straight line
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
2 Income from donations and legacies
| Grants, including capital grants; Grants Donations Total for 2021 Donations Total for 2020 |
Unrestricted funds General £ - 8,664 8,664 23,895 23,895 |
Restricted funds £ 18,440 - 18,440 - - |
Total funds £ 18,440 8,664 |
|---|---|---|---|
| 27,104 | |||
| 23,895 | |||
| 23,895 |
- 3 Income from charitable activities
Other income
| Restricted funds £ 1,931 |
Total 2021 £ 1,931 |
|---|---|
Page 12
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2021
4 Expenditure on charitable activities
| Note Supplies and materials Supplies and materials Services Services Direct costs Legal and professional fees Total for 2021 Direct costs Subcontract cost Insurance Telephone and fax Printing, postage and stationery Trade subscriptions Motor expenses Total for 2020 |
Unrestricted funds General £ - 840 - 2,134 1,089 7,590 11,653 10,181 7,255 1,483 954 63 150 2,033 22,119 |
Restricted funds £ 548 - 10,660 - - - 11,208 - - - - - - - - |
Total funds £ 548 840 10,660 2,134 1,089 7,590 |
|---|---|---|---|
| 22,861 | |||
| 10,181 7,255 1,483 954 63 150 2,033 |
|||
| 22,119 |
Page 13
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2021
5 Other expenditure
| Note Independent examiner fees Examination of the financial statements Depreciation of office equipment Insurance Telephone and fax Computer software and maintenance costs Printing, postage and stationery Motor expenses Advertising Total for 2021 Independent Examiner’s remuneration Renovation of premises Total for 2020 |
Unrestricted funds General £ 2,100 - 1,937 1,017 - 230 1,871 114 7,269 900 26,154 27,054 |
Restricted funds £ - 1,268 - - 15 - - - 1,283 - - - |
Total funds £ 2,100 1,268 1,937 1,017 15 230 1,871 114 |
|---|---|---|---|
| 8,552 | |||
| 900 26,154 |
|||
| 27,054 |
6 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
7 Independent examiner's remuneration
| Examination of the financial statements | 2021 £ 2,100 |
2020 £ 900 |
|---|---|---|
8 Taxation
The charity is a registered charity and is therefore exempt from taxation.
Page 14
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2021
9 Tangible fixed assets
| 9 Tangible fixed assets |
|||||
|---|---|---|---|---|---|
| Cost At 1 February 2020 Additions At 31 January 2021 Depreciation At 1 February 2020 Charge for the year At 31 January 2021 Net book value At 31 January 2021 At 31 January 2020 10 Debtors Other debtors 11 Cash and cash equivalents Cash at bank 12 Creditors: amounts falling due within one year Accruals |
Furniture and equipment £ - 5,071 5,071 - 1,268 1,268 3,803 - |
Motor vehicles £ 41,118 - 41,118 41,118 - 41,118 - - 2021 £ 40,444 2021 £ 2,100 |
Total £ 41,118 5,071 46,189 41,118 1,268 42,386 3,803 - 2021 £ 200 |
||
| 5,071 | 41,118 | ||||
| - 1,268 |
41,118 - |
||||
| 1,268 | 41,118 | ||||
| 3,803 | - | ||||
| - | - | ||||
| 2021 £ 40,444 2021 £ 2,100 |
|||||
| 2020 £ 45,625 |
|||||
| 2020 £ 900 |
Page 15
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2021
13 Funds
| Unrestricted funds General Unrestricted Restricted funds COVID Resources Sensory Garden Workshops iPads and Apple Open Mic Night Total restricted funds Total funds Unrestricted funds General Unrestricted |
Balance at 1 February 2020 £ Incoming resources £ Resources expended £ Transfers £ Balance at 31 January 2021 £ 44,725 8,664 (18,922) (4,273) 30,194 - 950 (548) - 402 - 3,330 (118) - 3,212 - 10,836 (6,269) - 4,567 - 5,255 (1,283) - 3,972 - - (4,273) 4,273 - - 20,371 (12,491) 4,273 12,153 44,725 29,035 (31,413) - 42,347 Balance at 1 February 2019 £ Incoming resources £ Resources expended £ Balance at 31 January 2020 £ 46,011 47,887 (49,173) 44,725 |
Balance at 31 January 2021 £ 30,194 402 3,212 4,567 3,972 - |
|---|---|---|
| 12,153 | ||
| 42,347 | ||
Page 16
Dramatize Charity
Notes to the Financial Statements for the Year Ended 31 January 2021
14 Analysis of net assets between funds
| 14 Analysis of net assets between funds | |||
|---|---|---|---|
| Tangible fixed assets Current assets Current liabilities Total net assets Current assets Current liabilities Total net assets |
Unrestricted funds General £ - 32,294 (2,100) 30,194 |
Restricted funds £ 3,803 8,350 - 12,153 Unrestricted funds General £ 45,625 (900) 44,725 |
Total funds at 31 January 2021 £ 3,803 40,644 (2,100) |
| 42,347 | |||
| Total funds at 31 January 2020 £ 45,625 (900) |
|||
| 44,725 |
Page 17
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Signature 1
Signed by Karen Denise Davies using authentication code dVxBbkxxdmNKWD4m at IP address 90.213.154.94, on 2022/07/04 13:23:30 Z.
Karen Denise Davies's e-mail address is: karen@dramatize.co.uk.