REGISTERED CHARITY NUMBER: 1095536
Trustees’ Report and
Financial Statements For The Year Ended 30 June 2025 for
The Rotary Club of Guildford Chantries Charity Trust Fund
The Rotary Club of Guildford Chantries Charity Trust Fund
Contents of the Financial Statements for the Year Ended 30 June 2025
| Page | |
|---|---|
| Report ofthe Trustees | 1 to2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 9 |
| DetailedStatementofFinancialActivities | 10 |
The Rotary Club of Guildford Chantries Charity Trust Fund
Report of the Trustees for the Year Ended 30 June 2025
The trustees present their report with the financial statements of the charity for the year ended 30 June 2025. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by Charities issued in March 2005).
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1095536
Principal address 5 West End Cottages Ripley Surrey GU23 6AD
Trustees M Danson T A Perrott D Greatbatch
Independent Examiner
Gordon Smith 12 Surrey House Chilworth Surrey GU4 8LP
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity was constituted by a Trust Deed dated 30 May 2002 and was registered by the Charity Commission on 22 January 2003 under charity number 1095536. It operates as a membership club, affiliated to the worldwide Rotary movement, whose members give their time voluntarily to support their local communities and international charitable causes. Its ethos is enshrined in the Rotary vision of “Service above self’.
Organisational structure
The Club operates through a Committee structure, under the chairmanship of a President who is elected annually by the members, and proposes the primary themes for the year's service activities, both locally and internationally. These may require funds to be raised, but, equally, the objectives may be achieved by the members giving their time to assist others who are less fortunate.
The Trustees ensure that funds which are raised from the public are properly controlled, and segregated from the cost of running the Club, which is met fully from the members’ subscriptions. The Trustees are appointed each year at the Club's Annual General Meeting. New trustees are given sufficient training upon appointment.
Risk management
The trustees have complied with their duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
ACHIEVEMENT AND PERFORMANCE
There has been a step-change in our fund-raising this year as our initiative to support Ukraine by arranging exhibitions and sales of icons painted on used ammunition boxes has proved remarkably successful. Exhibitions of the icons have been held at St Nicholas Church Guildford, Newcastle Cathedral, Rotary Action Summit, Ukrainian Cathedral London, Southwark Cathedral and Guildford Cathedral. A total of 9 icons have been sold on the basis that 70% of the proceeds goes to charity and 30% goes to the artists. We had reasonable success with our Christmas collections at Waitrose and annual Burns Night and held two very successful quiz nights. The good fund-raising this year together with generous support from our members has meant that we have been able to donate a total of £33929 to good causes
Page| 1
The Rotary Club of Guildford Chantries Charity Trust Fund
Grants were allocated to the following beneficiaries —
;
- e £500 to Rotary Foundation Annual Fund for development projects e £550 to Rotary Foundation End Polio Now project e £6720 to Ruslana Shostaka Charity Fund - Ambulance e £2928 to Pelican Live Charity — Infrastructure for life e £17310 to Kyiv Central Rotary Club towards portable Xray machine e £5000 to Rotary cut-out cancer global grant e £246 to Oakleaf e £50 to Sightsavers e £50 to Midhurst Rotary Club e £50 to the Farming Community Network e £50 to Mercy Ships e £50 to St Catherine’s Hospice e £50 to New Malden Rotary Club e £150 to Lendwithcare e £50 to Aviation Centenary e £50 to Restoring Hope e £50 to Refugee Action e £75 to the Wildlife Trust
PUBLIC BENEFIT
The trustees consider that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.
FINANCIAL REVIEW
Reserves policy
The Club's policy is that all funds raised, less the cost of fundraising, should be available for distribution. As the members give their time free of charge and meet all the costs of administration, there is no requirement to maintain Reserves per se but funds may be designated to support planned fundraising activities. This year this designated amount has been maintained at £3,000 in anticipation of launching a new fundraising activity.
FUTURE DEVELOPMENTS
The charity plans to continue to pursue its current aims and objectives.
ON BEHALF OF THE BOARD:
Date... Ml oct: 202... cecteteeees
Page | 2
The Rotary Club of Guildford Chantries Charity Trust Fund
Independent Examiner's Report to the Trustees of The Rotary Club of Guildford Chantries
| report on the accounts for the year ended 30 June 2025 set out on pages four to nine.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is appropriate.
It is my responsibility to:
-
e examine the accounts under Section 145 of the 2011 Act e to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
-
e to state whether particular matters have come to my attention.
Basis of the independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statements below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that, in any material respect, the requirements
-
e to keep accounting records in accordance with Section 130 of the 2011 Act; and
-
e to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
- .
have not been met; or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Gordon Smith 12 Surrey House Chilworth Surrey GU4 8LP Date: ASE Schober 2025
Page | 3
The Rotary Club of Guildford Chantries Charity Trust Fund
Statement of Financial Activities for the twelve months ended 30 June 2025
| 30 Jun 25 | 30 Jun | 24 | ||||
|---|---|---|---|---|---|---|
| Unrestricted | Designated | Total | Total | |||
| funds | funds | funds | funds | |||
| Notes | £ | £ | £ | £ | ||
| INCOMING RESOURCES | ||||||
| Voluntary income | 2 | 950 | 950 | 1,510 | ||
| Activities for generating | ||||||
| funds | 3 | 48,787 | 48,787 | 7,001 | ||
| Total incoming resources | 49,737 | 49,737 | 8,511 | |||
| RESOURCES EXPENDED | ||||||
| Costs ofgenerating funds | 4 | 13,924 | 13,924 | 3,635 | ||
| Charitable activities | ||||||
| Grants and donations | 5 | 33,929 | 33,929 | 4,899 | ||
| Total resources expended | 47,853 | 47,853 | 8,534 | |||
| NET OUTGOING/ | ||||||
| INCOMING RESOURCES | 1,884 | 1,884 | -23 | |||
| Transfer between funds | 0 | 0 | 0 | |||
| NET MOVEMENT IN | ||||||
| FUNDS | 1,884 | 0 | 1,884 | -23 | ||
| RECONCILIATION OF | ||||||
| FUNDS | ||||||
| Total funds brought | ||||||
| forward | 0 | 3,000 | 3,000 | 3,023 | ||
| TOTAL FUNDS CARRIED | ||||||
| FORWARD | 1,884 | 3,000 | 4,884 | 3,000 |
The notes form part of these financial statements
The Rotary Club of Guildford Chantries Charity Trust Fund
Balance Sheet At 30 June 2025
| 30 Jun25 | 30 Jun 24 | ||||
|---|---|---|---|---|---|
| Unrestricted | Designated | Total | Total | ||
| funds | funds | funds | funds | ||
| Notes | £ | £ | £ | £ | |
| CURENT ASSETS | |||||
| Debtors: amounts falling due | |||||
| within one year | 7 | 0 | 0 | 0 | 44 |
| Cash at bank | 1,884 | 3,000 | 4,884 | 6,030 | |
| 1,884 | 3,000 | 4,884 | 6,074 | ||
| CURRENT LIABILITIES | |||||
| Creditors: amounts falling due | |||||
| within one year | 8 | 0 | 0 | 0 | 3,074 |
| NETCURRENTASSETS | 1,884 | 3,000 | 4,884 | 3,000 | |
| TOTAL ASSETS LESS | |||||
| CURRENT LIABILITIES | 1,884 | 3,000 | 4,884 | 3,000 | |
| NETASSETS | 1,884 | 3,000 | 4,884 | 3,000 | |
| FUNDS | |||||
| Unrestricted funds | 9 | 1,884 | 0 | ||
| Designated funds | 9 | 3,000 | 3,000 | ||
| 4,884 | 3,000 |
The financial statements were approved by the Board of Trustees on............. and were signed on its behalf by:
Trustee
Dale) pccsengessees eae RA
The notes form part of these financial statements
The Rotary Club of Guildford Chantries Charity Trust Fund
Notes to the Financial Statements for the Year Ended 30 Jun 2025
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate alll cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds have been reserved for a specific purpose but in the event that this contingency is not required, they can be used as unrestricted funds.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
- VOLUNTARY INCOME
| 30 Jun 25 | 30 Jun 24 | ||
|---|---|---|---|
| £ | £ | ||
| Donations and raffles | 950 | 1,510 | |
| 950 | 1,510 | ||
| 3. | ACTIVITIES FOR GENERATING FUNDS | ||
| 30 Jun 25 | 30 Jun 24 | ||
| £ | $s | ||
| Waitrose collection | 712 | 965 | |
| Burns Night | 2,873 | 3,973 | |
| Quiz Nights | 4,177 | 54 | |
| Elton event | 0 | 487 | |
| Jazz Night | 415 | ||
| Icon exhibitions | 5,309 | 1,352 | |
| Icon sales | 32,975 | ||
| Charity walk | 0 | 170 | |
| Gift Aid and GASDS reclaim | 2,307 | 0 | |
| Easyfunding | 19 | ||
| 48,787 | 7,001 |
The notes form part of these financial statements
The Rotary Club of Guildford Chantries Charity Trust Fund
4 COSTS OF GENERATING INCOME
| 4 | COSTS OF GENERATINGOF GENERATINGGENERATING INCOME | ||
|---|---|---|---|
| 30 Jun 25 | 30 Jun 24 | ||
| 2 | & | ||
| Burns Night | 1,081 | 2,519 | |
| Elton event | 865 | ||
| Quiz Nights | 1,436 | 94 | |
| Jazz Night | 467 | ||
| Sundry Costs—sumup machine | 94 | 95 | |
| Icon artists’ fees | 9,893 | ||
| Icon exhibition expenses | 953 | 62 | |
| 13,924 | 3,635 | ||
| 5 | |||
| . | GRANTS PAYABLE | ||
| 30 Jun 25 | 30 Jun 24 | ||
| RFUK annual fund | 500 | 500 | |
| RF End polio now | 550 | 500 | |
| Ruslana Shostaka Charity Fund - Ambulance | 6,720 | ||
| Friends of StJohn | 0 | 50 | |
| Phylis Tuckwell | 0 | 1,000 | |
| Salvation Army | 0 | 50 | |
| Stepping Stones | 0 | 100 | |
| Skillway | 0 | 50 | |
| Oakleaf | 246 | 859 | |
| StreetAngels | 0 | 100 | |
| Marie Currie | 0 | 50 | |
| Water Survival Box | 0 | 350 | |
| Icon fund allocation | 0 | 1,290 | |
| Sightsavers | 50 | ||
| Midhurst Rotary | 50 | ||
| Farming Community Network | 50 | ||
| Mercy Ships | 50 | ||
| St Catherine’s Hospice | 50 | ||
| New Maiden Rotary Charity | 50 | ||
| Lendwithcare | 150 | ||
| Aviation Centenery | 50 | ||
| Restoring Hope | 50 | ||
| Refugee Action | 50 | ||
| Wildlife Trust | 75 | ||
| Pelican Live Charity- Infrastructure for life | 2,928 | ||
| Kyiv Central Rotary Club | 17,310 | ||
| Rotary cut-out cancer | 5,000 | ||
| 33,929 | 4,899 |
The notes form part of these financial statements
The Rotary Club of Guildford Chantries Charity Trust Fund
s TRUSTEES' REMUNERATION AND BENEFITS
There were no Trustees’ remuneration or expenses paid during the year
| 7 | DEBTORS: | AMOUNTS | FALLING | DUE | WITHIN | ONE | ||
|---|---|---|---|---|---|---|---|---|
| : | YEAR | |||||||
| 30 Jun 25 | 30 Jun 24 | |||||||
| Raffle | 0 | 44 | ||||||
| on | en. .2 |
The notes form part of these financial statements
The Rotary Club of Guildford Chantries Charity Trust Fund
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| 30 Jun 25 | 30 Jun 24 | |||
|---|---|---|---|---|
| £ | £ | |||
| Phyliss Tuckwell | 0 | 1,000 | ||
| Icons | 0 | 1,290 | ||
| Oakleaf | 784 | |||
| 0 | 3,074 | |||
| 9. | MOVEMENT IN FUNDS | |||
| Net | movement | |||
| At 30Jun 25 | in funds | At 30 Jun 24 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 1,884 | 1,884 | 0 | |
| Designated funds | ||||
| Fundraising Reserve | 3,000 | 0 | 3000 | |
| TOTAL FUNDS | 4,884 | 1,884 | 3,000 | |
| Net movement in funds included in the above are as follows: | ||||
| Incoming | Resources | Movement in | ||
| resources | expended | funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 49,737 | 47,853 | 1,884 | |
| Designated funds | ||||
| Fundraising Reserve | 0 | 0 | 0 | |
| TOTALFUNDS | 49,737 | 47853 | 1,884 |
The notes form part of these financial statements
The Rotary Club of Guildford Chantries Charity Trust Fund
Detailed Statement of Financial Activities for the 12 months ended 30 June 2025
| 30 Jun 25 | 30 Jun 24 | |
|---|---|---|
| 12 months | 12 months | |
| £ | a | |
| INCOMING RESOURCES | ||
| Voluntary income | ||
| Donations and raffles | 950 | 1,510 |
| 950 | 1,510 | |
| Activities for generating funds | ||
| Waitrose collection | 712 | 965 |
| Burns Night | 2,873 | 3,973 |
| Quiz Nights | 4,177 | 54 |
| Charity walk | 0 | 170 |
| Jazz Night | 415 | |
| Elton concert | 487 | |
| Icon exhibitions | 5,309 | 1,352 |
| Icon sales | 32,975 | |
| GiftAid and GASDS reclaims | 2,307 | 0 |
| Easyfunding | 19 | |
| 48,787 | 7,001 | |
| Total incoming resources | 49,737 | 8,511 |
| RESOURCES EXPENDED | ||
| Costs ofgenerating income | ||
| Burns Night | 1,081 | 2,519 |
| Quiz nights | 1,436 | 94 |
| Elton concert | 865 | |
| Jazz Night | 467 | |
| Icon exhibition | 603 | 62 |
| Icon artists’ fees | 10,243 | |
| Sundry costs | 94 | 95 |
| 13,924 | 3,635 | |
| Charitable activities | ||
| Grants | 33,929 | 4,899 |
| Total resources expended | 47,853 | 8,534 |
| NetSurplus/Deficit | 1,884 | -23 |
This page does et form part of the statutory financial statements