## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 4** to end date **3 1 0 3 2 5** |**Section A**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**|**Reference and administration details**| |---|---|---|---|---|---|---|---| |Charity name
Other names the charity is known by
Registered charity number (if any)
Charity’s principal address|NORFOLK DISTRICT SCOUTS
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c/o48 GleadlessDrive
Sheffield
Postcode
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20|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||||| ||MargaretWilkin MBE|Treasurer|| ||Matthew Hardman|DLV|| ||||| ||AmyWiddowson|CommitteeMember|| ||Paul Howe|..|| ||AntonyWilliams|..|| ||Jonathan Rowbothom|..|| ||GrahamSorsby|..|| ||JamesBowden|..|| |||..|| |||..|| |||..|| |||..|| ||||| ||||| ||||| ||||| ||||| ||||| ## **Section A** ## **Reference and administration details (continued)** Names and addresses of advisers (optional information but encouraged as best practice) 1 LT700001 Type of advisor Name Address |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)|| ||The District's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.| ||| ||The District is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| Additional governance issues (optional information but encouraged as best practice) |You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
The District is managed by the District Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout District
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
Treasurer and Secretary together with the President, Explorer
Scout Commissioner, 3-6 elected members and 3-6 nominated
members. Elected and nominated members shall have equal
number of members. The Executive Committee shall meets every
This District Executive Committee exists to support the District
Commissioner in meeting the responsibilities of the appointments
and is responsible for:
The maintenance of District property;
Appointing District Administrators and Advisors other than those
who are elected.| |---|---| **Section B** **Structure, governance and management (continued)** 2 LT700001 ## **Risk and Internal Control (Specimen 1)** The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Risk and Internal Control (Specimen 2)** The District has in place systems of _**internal controls**_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. **Section C Objectives and activities** Summary of the objects of the charity set The objectives of the group are as a unit of the Scout out in its governing document Association. 3 LT700001 The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D Achievements and performance** Summary of the main achievements of the charity during the year 4 LT700001 The District has a new DLV. |**Section E**|**Financial Review**| |---|---| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The District's policy on reserves is to hold sufficient resources to
continue the charitable activities of the District's should income
and fundraising activities fall short.
The District held reserves of approximately £10,000.00 against
this at year end. This is above the level required for operating
expenses.| ||| ||| Further financial review details (optional information) |You**may choose**to include additional
information, where relevant, about:
• the charity’s principal sources of funds (i
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;|
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Distrct Executive considers the cash flow
requirements.
**Investment Policy (Specimen 1)**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks or
building societies or The Scout Association's Short Term
Investment Service.| |---|---| 5 LT700001 ## **Section F** **Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Matthew Hardman||||||Margaret Wilkin MBE| ||||||||| ||DLV||||||Treasuer| ||3
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5||||||| ||3|0|0|4|2|5|| 6 LT700001 ## **Norfold District Scouts Receipts and Payments Account** Year start date Year end date **For the year 1.04.2024 To 31.03.2025 from** ## **Receipts and payments** |**Receipts and payments**||| |---|---|---| |**Receipts**|**2024-25**
**Unrestricted funds**
**£**
**31,296**
**27,971**
**3,325**
**2,395**
**478**
**4,000**
**6,873**
**-**
**-**
**200**
**-**
**-**
**200**
**248**
**728**
**985**
**1,961**
**40,330**
**40,330**|**2023-24**
**Unrestricted funds**
**£**| |**Donations, legacies and similar income**||| |Membership subscriptions|**31,296**|**29,914**| |Less:Membership subscriptions paid on (National/County)|**27,971**|**29,442**| |Net membership subscriptions retained|**3,325**|**472**| |Donations|**2,395**|**2,958**| |District Levy|**478**|**562**| |Gift Aid||**-**| |Other similar income|**4,000**|| |**Sub total**|**6,873**|**3,520**| |**Grants**||| |Maintenenace grant|**-**|**-**| |Other grants||| |**Sub total**|**-**|**-**| |**Fundraising (gross)**|**200**|**2,500**| |Detail 1||| |Detail 2|**-**|**-**| |Detail 3|**-**|**-**| |Activities||| |**Sub total**|**200**|**2,250**| |**Investment income**||| |Bank interest|**248**|**158**| |Building Society interest||**-**| |The Scout Association Short Term Investment Service|**728**|**2,417**| |Property Rent income|**985**|**770**| |Other investment income||**-**| |**Sub total**|**1,961**|**3,345**| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||| |||**39,029**| |||| |||**-**| |||| ||**40,330**|**39,029**| 1 LT700002 ## **Norfold District Scouts Receipts and Payments Account** Year start date Year end date **For the year 1.04.2024 To 31.03.2025 from** ## **Receipts and payments** **2022-23 2023-24 Unrestricted funds Unrestricted funds** **£ £** ## **Payments** |**Charitable Payments**|| |---|---| |Youth programme and activities|| |Adult support and training|**-**| |Rent|**-**| |Water and Sewerage|**-**| |Electricity and Gas|**751**| |Insurance|**-**| |Repairs and Renewals|**-**| |Materials and equipment|**-**| |Printing and photocopying|| |Contribution to camp costs|**-**| |Uniforms|**-**| |AGM and trustee expenses|**-**| |Other costs detail 1|**200**| |Other costs detail 2|| |Other costs detail 3|**-**| |**Sub total**|**951**| |**Fundraising expenses**|**-**| |Detail 1|**-**| |Detail 2|| |Detail 3|**-**| |Other fundraising costs|**-**| |**Sub total**|**951**| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**|| ||| ||**412,889**| ||**43,821**| 2 LT700002 ## **Statement of assets and liabilities at the end of the year** ## **2024-25 2023-24 Unrestricted funds Unrestricted funds** |**£**
**Cash funds**
Bank current account
**568**
Bank deposit account
**19,342**
Building society account
The Scout Association Short Term Investment Service
**35,318**
Cash/Floats
**Total cash funds**
**55,228**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**17,892**
Motor vehicles
**-**
Scouting equipment, furniture etc
**-**
Other
**-**
**Sub total**
**17,892**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**731,220**|**£**
**Cash funds**
Bank current account
**568**
Bank deposit account
**19,342**
Building society account
The Scout Association Short Term Investment Service
**35,318**
Cash/Floats
**Total cash funds**
**55,228**
**Other monetary assets**
Tax claim
**-**
Debts due from the County/Area/District/Group
**-**
Insurance claim
**-**
**Sub total**
**-**
**Investment assets**
Investment property - detail
Quoted investments
**-**
Other investments - detail
**-**
**Sub total**
**-**
**Non monetary assets for charity's own use**
Badge stock
**-**
Shop stock
**-**
Other stock
**-**
Land and buildings
**17,892**
Motor vehicles
**-**
Scouting equipment, furniture etc
**-**
Other
**-**
**Sub total**
**17,892**
**Liabilities**
Accounts not yet paid
**-**
Expenses incurred but not invoiced
**-**
Subscriptions not yet paid
**-**
Loan - detail
**-**
Other liabilities
**-**
**Sub total**
**731,220**|**£**| |---|---|---| |**Cash funds**||| |Bank current account|**568**|**1,465**| |Bank deposit account|**19,342**|**6,940**| |Building society account||**-**| |The Scout Association Short Term Investment Service|**35,318**|**32,715**| |Cash/Floats||| |**Total cash funds**|**55,228**|**41,120**| |**Other monetary assets**||| |Tax claim|**-**|**-**| |Debts due from the County/Area/District/Group|**-**|**-**| |Insurance claim|**-**|**-**| |**Sub total**|**-**|**-**| |**Investment assets**||| |Investment property - detail||| |Quoted investments|**-**|**-**| |Other investments - detail|**-**|**-**| |**Sub total**|**-**|**-**| |**Non monetary assets for charity's own use**||| |Badge stock|**-**|**-**| |Shop stock|**-**|**-**| |Other stock|**-**|**-**| |Land and buildings|**17,892**|**17,892**| |Motor vehicles|**-**|**-**| |Scouting equipment, furniture etc|**-**|**-**| |Other|**-**|**-**| |**Sub total**|**17,892**|**17,892**| |**Liabilities**||| |Accounts not yet paid|**-**|**-**| |Expenses incurred but not invoiced|**-**|**-**| |Subscriptions not yet paid|**-**|**-**| |Loan - detail|**-**|**-**| |Other liabilities|**-**|**-**| |**Sub total**|**731,220**|**59,180**| ## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 30th April 2025 and signed on their behalf by** |Signature|Print Name| |---|---| ||Matthew Hardman DL:V| ||Margaret Wilkin MBE, Treasurer| 3 LT700002 ## **Independent Examiner's Report to the Trustees of the** ...............NORFOLK..................................................................SCOUT DISTRICT SCOUT COUNCIL I report on the accounts of the District for the year ended ......31[st] March 2025.............which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 3……... This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with Section 130 of the Charities Act ;and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply_ Name: Mr Philip Allison....................................................................................................... Qualification: ............................................................................................. Address: 44Gleadless Drive.................................................................................................... ..Sheffield S12 2QN................................................................................................................. Date: 12[th] April 2025........................................................................................................ **LT900006**