Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
| Section A | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details | Reference and administration details |
|---|---|---|---|---|---|---|---|
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
NORFOLK DISTRICT SCOUTS 1 0 9 5 4 5 2 c/o48 GleadlessDrive Sheffield Postcode S 1 2 2 Q N |
||||||
| c/o48 GleadlessDrive | |||||||
| Sheffield | |||||||
| Postcode | S | 1 | 2 | 2 | Q | N |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| MargaretWilkin MBE | Treasurer | ||
| Danial Fiander | District Commissioner | ||
| JennaBowden | Secretary | ||
| ShirleyThomas | CommitteeMember | ||
| Paul Howe | .. | ||
| AntonyWilliams | .. | ||
| Jonathan Rowbothom | .. | ||
| GrahamSorsby | .. | ||
| Peter Hobson | .. | ||
| JamesBowden | .. | ||
| KeithJoel | .. | ||
| Marc Goodwin | .. | ||
| Joyce Joel | .. | ||
Section A Reference and administration details (continued)
Names and addresses of advisers (optional information but encouraged as best practice)
1 LT700001
Type of advisor Name Address
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Type of governing document (e.g. trust deed, constitution) |
|
| The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The District is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
| Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them You may choose to include additional information, where relevant, about: |
Appointing District Administrators and Advisors other than those who are elected. The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; The District is managed by the District Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Treasurer and Secretary together with the President, Explorer Scout Commissioner, 3-6 elected members and 3-6 nominated members. Elected and nominated members shall have equal number of members. The Executive Committee shall meets every This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; |
|---|---|
Section B
Structure, governance and management (continued)
2 LT700001
Risk and Internal Control (Specimen 1)
The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control (Specimen 2)
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
Section C Objectives and activities Summary of the objects of the charity set The objectives of the group are as a unit of the Scout out in its governing document Association.
3 LT700001
The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers. Public benefit statement The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| District's long standing Chairperson Joyce Joel has resigned this |
4 LT700001
g g p y g year and the District is currently looking for a replacement. Joyce is now a committee member.
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The District held reserves of approximately £10,000.00 against this at year end. This is above the level required for operating expenses. Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District's should income and fundraising activities fall short. |
Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • the charity’s principal sources of funds (i • investment policy and objectives • how expenditure has supported the key objectives of the charity; |
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Distrct Executive considers the cash flow requirements. Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
|---|---|
5 LT700001
Section F
Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Danial Fiander | Margaret Wilkin MBE | ||||||
| District Commissioner | Treasuer | ||||||
| 0 6 0 8 2 3 |
|||||||
| 0 | 6 | 0 | 8 | 2 | 3 |
6 LT700001
Norfold District Scouts Receipts and Payments Account
Year start date Year end date For the year 1.04.2022 To 31.03.2023 from
Receipts and payments
| Receipts and payments | ||
|---|---|---|
| Receipts | 2021-22 Unrestricted funds £ 23,688 27,124 1,074 460 - 1,534 - - 2,500 - - 2,500 50 - 576 850 - 1,426 29,198 - 29,198 |
2020.21 Unrestricted funds £ |
| Donations, legacies and similar income | ||
| Membership subscriptions | 23,688 | 23,011 |
| Less:Membership subscriptions paid on (National/County) | 27,124 | 23,011 |
| Net membership subscriptions retained | ||
| Donations | 1,074 | 2,148 |
| District Levy | 460 | |
| Gift Aid | - | - |
| Other similar income | ||
| Sub total | 1,534 | 2,148 |
| Grants | ||
| Maintenenace grant | - | - |
| Other grants | ||
| Sub total | - | - |
| Fundraising (gross) | 2,500 | 1,500 |
| Detail 1 | ||
| Detail 2 | - | - |
| Detail 3 | - | - |
| Activities | 195 | |
| Sub total | 2,500 | 195 |
| Investment income | ||
| Bank interest | 50 | 1 |
| Building Society interest | - | - |
| The Scout Association Short Term Investment Service | 576 | 473 |
| Property Rent income | 850 | 1,067 |
| Other investment income | - | - |
| Sub total | 1,426 | 1,541 |
| Total Gross Income Asset and investment sales, etc. Total receipts |
||
| 5,383 | ||
| - | ||
| 29,198 | 5,383 |
1 LT700002
Norfold District Scouts Receipts and Payments Account
Year start date
Year end date
For the year 1.04.2022 To 31.03.2023 from
Receipts and payments
2022-23 2021-22 Unrestricted funds Unrestricted funds £ £
Payments
| Payments | £ |
|---|---|
| Charitable Payments | |
| Youth programme and activities | |
| Adult support and training | - |
| Rent | - |
| Water and Sewerage | - |
| Electricity and Gas | 657 |
| Insurance | - |
| Repairs and Renewals | - |
| Materials and equipment | - |
| Printing and photocopying | 35 |
| Contribution to camp costs | - |
| Uniforms | - |
| AGM and trustee expenses | - |
| Other costs detail 1 | |
| Other costs detail 2 | |
| Other costs detail 3 | - |
| Sub total | 692 |
| Fundraising expenses | 2,500 |
| Detail 1 | - |
| Detail 2 | - |
| Detail 3 | - |
| Other fundraising costs | - |
| Sub total | 2,500 |
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
|
| 38,268 | |
| 412,889 |
2 LT700002
Statement of assets and liabilities at the end of the year
2022-23 2021-22 Unrestricted funds Unrestricted funds
| £ Cash funds Bank current account 6,942 Bank deposit account 2,930 Building society account - The Scout Association Short Term Investment Service 30,298 Cash/Floats 0 Total cash funds 40,170 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 17,892 Motor vehicles - Scouting equipment, furniture etc - Other - Sub total 17,892 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total 58,062 |
£ Cash funds Bank current account 6,942 Bank deposit account 2,930 Building society account - The Scout Association Short Term Investment Service 30,298 Cash/Floats 0 Total cash funds 40,170 Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - Shop stock - Other stock - Land and buildings 17,892 Motor vehicles - Scouting equipment, furniture etc - Other - Sub total 17,892 Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total 58,062 |
£ |
|---|---|---|
| Cash funds | ||
| Bank current account | 6,942 | 5,044 |
| Bank deposit account | 2,930 | 7,596 |
| Building society account | - | - |
| The Scout Association Short Term Investment Service | 30,298 | 28,648 |
| Cash/Floats | 0 | |
| Total cash funds | 40,170 | 41,288 |
| Other monetary assets | ||
| Tax claim | - | - |
| Debts due from the County/Area/District/Group | - | - |
| Insurance claim | - | - |
| Sub total | - | - |
| Investment assets | ||
| Investment property - detail | ||
| Quoted investments | - | - |
| Other investments - detail | - | - |
| Sub total | - | - |
| Non monetary assets for charity's own use | ||
| Badge stock | - | - |
| Shop stock | - | - |
| Other stock | - | - |
| Land and buildings | 17,892 | 17,892 |
| Motor vehicles | - | - |
| Scouting equipment, furniture etc | - | - |
| Other | - | - |
| Sub total | 17,892 | 17,892 |
| Liabilities | ||
| Accounts not yet paid | - | - |
| Expenses incurred but not invoiced | - | - |
| Subscriptions not yet paid | - | - |
| Loan - detail | - | - |
| Other liabilities | - | - |
| Sub total | 58,062 | 59,180 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 10th September 2023 and signed on their behalf by
Signature Print Name Danial Fiander, District Commissioner Margaret Wilkin MBE, Treasurer
3 LT700002