Chairs Report NYPP AGM 18[th] August 2020
I am very pleased to welcome you all to the Newbald Young People’s Project Annual General Meeting 2020.
Firstly, I would like to thank all the committee members for their hard work and dedication this year with all the challenges that it has brought us. Our team work, skills and commitment will definitely hold us in good stead for what are going to be difficult times ahead. We have continued to build on our strengths, and have begun to develop a sound and ambition future strategy to take us forward through the coming years.
I would also like to thank Richard Croston for preparing the accounts for the charity and also to Emma Hibbs for doing so brilliantly in securing extra funds through grant applications.
Particular thanks go to our youth workers; to Tracey Beasty - who frequently goes above and beyond in her commitment to the Rooms, and Georgina Tooke who is sadly leaving us this year and will be greatly missed by the committee and the children.
Youth Groups/Activities
It has been a difficult year with the cessation of all activities due to Covid from March 2020 onwards. Prior to lockdown the groups had retained their numbers but unfortunately we have only gained a few new members this year. Plans to develop a walking bus to increase numbers were put on hold due to Covid. During lockdown we offered the option of suspending the direct debit but very few families have decided to do this.
The committee also publicised the fact that we would run a meals-onwheel style service from The Rooms to assist the local elderly and vulnerable. There was no take up on this scheme as it appeared that local people managed to cope well with the lockdown restrictions.
Prior to lockdown the youth group took part in harvesting apples (with a sell out on the apple juice!), the Big Soup Share, making items for the Christmas Fayre and manning the stalls, serving at the Toll Gavel fundraiser, and Pancake celebrations at the church.
Cookery Club also continued to be very popular with sessions booked months in advance. Florence Grimes very capably took over the role of assistant. One-off cookery sessions were also held to include the older members of the youth clubs/village. Plans to hold an afternoon tea and meals for the teachers had to be put on hold due to Covid but we hope to carry out these plans in 2021.
We are currently running a photography competition whilst the rooms are closed to develop a selection of picture of the local area that we will display in the Rooms.
The Building
There have been further improvements to the hall with the fantastic new cookers and funding is ready and waiting for the new roof and the new store room – hopefully to be completed before the middle of September. Once these works are completed we can look at repairing the damp wall and upgrading the sofas. We also have plans for a new sink area in the kitchen. Finally, the new access light at the entrance to the corridor has been installed which will create a safe walk way once the dark nights draw in.
Funding
Members of the committee have worked very hard and have been able to secure funding for the roof and the kitchen upgrades, along with an unexpected but very welcome grant from the East Riding Council during the Covid crisis. The Toll Gavel coffee mornings have become a regular event and we managed to hold two this calendar year.
The Christmas Fair broke the £1,000 mark for fundraising – a real testament to all the hard work and promotion and jiggling of buckets from the committee! The Apple Festival was quiet regarding attendance but the new system of having the juice externally bottle worked extremely well and we could have probably sold twice the amount we made! A new orchard has been sourced for this year.
Policies & Procedures
All policies and procedures have been reviewed and updated this year in order to be able to qualify for the SMILE Hive accreditation. We have also joined the East Riding Village Halls Network and they have been a source of lots of valuable information around reopening in line with Covid regulations. We hope that this annual membership will have many benefits.
Committee Members
Sally left this year and Emma has stepped up to take on the challenging role of Treasurer, with Clare also taking on the busy role of secretary in conjunction with running the FB page so huge thanks for filling these positions.
Vote to take place to retain all committee members in current positions, with the exception of Georgina Tooke who is standing down as a committee member. Our thanks once again to Georgina for many years of
hard work, patience (with the children and the committee!) and fabulous scone baking.
Treasurer’s report to follow.
NEWBALD CHURCH ROOMS YOUNG PEOLPLE'S PRO Registered Charity no. 1095450 INCOME AND EXPENDITURE ACCOUNT YEAR ENDING 31 DECEMBER 2020
| INCOME Grants Subscriptions Other Gift aid tax relief Christmas Fayre Total Income EXPENDITURE Repairs & maintenance Clubs Insurance Heating oil Electricity Water Other Cleaning Non-domestic rates Equipment Total Expenditure Surplus for year Balance brought forward Balance carried forward Statement of assets & liabilities Current a/c Deposit a/c Petty cash |
2020 24,746 3,173 1,701 741 - 30,361 13,890 4,391 976 - 329 556 99 80 33 - 20,354 10,007 11,109 21,116 2020 20,976 95 45 21,116 - |
2019 3,734 3,793 3,869 3,247 994 15,637 4,488 7,574 932 629 591 633 - - 130 45 15,022 615 10,494 11,109 2019 10,457 95 557 11,109 - |
|---|---|---|
Basis of Preperation
These accounts have been prepared using the receipts and payments The accounts are for the calendar year to 31 December 2020